Applicant to Employee

Guys
An applicant in HRMS gets hired as Employee once he accepts the offer but this requires one day to be elapsed.
Suppose an applicant is entered in the system on 9th August , he can be made employee not before 10th August....
Can someone explain the logic of keeping this 24 hour window ??
Thanks

The issue of date tracking has been explained. But, just to explain in a bit more detail, the logic is that on one day the applicant accepts the offer and on that day his APPLICATION records are end-dated. On the NEXT day, he becomes and EMPLOYEE and an EX-APPLICANT. That can't happen on the same day.
In real life, I guess it would be unusual to accept an offer and begin work on the same day!
Regards
Tim

Similar Messages

Applicant and Employee reference

Hi Experts,
When an applicant gets changed to an Employee he/she gets a new Personnel number.
1) Does the Employee personnel number have a reference to applicant number? where can we locate it.
2) Is it mandatory that Applicant should be transferred to Employee database using PBA7 or can we do it through PA40 (actions)?
Kind Regards,
Srini Duraisamy

Hi Srini Duraisamy,
I've gone through your question and found solutions to it.
Question 1:
Answer: In PA30 there's an Infotype EE's Applicant No. IT0139. If you choose display or change on this infotype, it will inform you that no data is saved in this infotype but infact there is. All you need to do is to create the record, when you create this infotype, you will find the employee's applicant no already in this infotype. Just save it.
Question 2:
Answer: It's like two procedures for doing the same thing, if you perform action for Hire an Applicant, you will find just 1 field and 2 further selections where as PBA7 report facilitates you with more selection criterions.
I hope this is the answer of your question.
Thanks,
Irfan Malik
SAP HR Consultant
SIEMENS Engineering Co. Ltd. Pakistan

How to hire applicant as employee

This may sound simple but I am struggling a little bit.
( Unfortunately working as a tech support guy means very limited knowledge of functional steps.)
I have created an applicant (on a test system) and trying to hire that person as employee, how do I do that in 11.5.10.2 in UK HRMS?
Please suggest.
Additional info: When I go to the applicant screen, his details are greyed out, cant make any changes :-(
Edited by: user10203829 on 03-May-2012 02:01

Hi,
If you have created Applicant record today only (effective date) you would be able to hire the applicant from tomorrow ondards only.
So if thi is the case. Please navigate to UK HRMS Manager --> People --> Enater and maintain --> Search the applicant
Change the effective date to (4th may) --> Now click on the Action(right upper corner on the screen) and selce Hire Applicant --> Save the work.
P:- to hire applicant as an employee applicant status should be Accepted, if this is not the case. Please change the status of the applicant to Accepted. Follows the navigation : UK HRMS Manger --> people --> Enter and maintain --> Search Applicant --> Click Other --> Application --> change the status to Accepted.
Let me know if you face any issue.
Thansk,
Avinash

Pass by Screens during Transfer the Applicant to Employee

Dear Gurus;
While transferring the Applicant's master data from the applicant's database to the employee's one the Icons "Next" or "Previous" are dimmed is there a way to make them appear?
Thanks in advance.
Best Regards;
Lobna

In PB40 run the action prepare for hiring... Only applicants with overall status 2(To be hired) can be transferd to PA.
Use the hire applicant action in PA40.

How to change person type 'Applicant.Employee' to 'Employee'?

we created one record with person type "Applicant" and later hired him by selecting "Create Employment" option.
Now the person type is "Employee.Applicant"
Can you please tell me how to change this person type to "Employee"?
Since most of our reports are designed to pick up only "Employee" and not other person types
Can someone help me on this?

Hi
I wish you luck, but I am not sure that will work either. Changing a person type is not necessarily the same as changing some other person attribute, such as a middle name. Person type changes tend to happen by virtue of a specific business process, eg. hire applicant, terminate employee etc - these are all distinct processes that do a whole host of other back-end stuff, and the person type change just reflects what has been done. I think you can change a person type to another of the same fundamental type (e.g. 'Emp1' to 'Emp2', where they both have a system person type of EMP) but that's about it. The whole multiple person type thing has been around for a while now, and is needed for the Trading Community Architecture, so is not likely to take kindly to being changed in the manner you are hoping to do. In any case, what happens when you've made your change, and then something else comes along and changes it to some other combination?
If it were me, I'd bite the bullet and change the reports. Thereafter, any further changes to the employee's record(s) will not affect them.
Clive

Query on Applicant Actions

We are implementing both Recruitment & PA modules for the customer. In the Recruitment module, the customer wishes to enter the applicant data into the system only after the initial shortlisting. What are the typical infotypes that are included in the infogroup for Applicant action? As far as I see, Persoal Data, Addresses, Qualification, Previous Employment are the important ones. Are there any more?
Also, when the applicant is converted to an employee (thru Hiring action), these infotypes should not appear in PA40. How is this integration acheived? Through which integration switch?
-Shambvi

May be, I did not explain my query properly. The customer wishes to enter some basic information about the applicant in the Recruitment module. The information typically available at the stage of recruitment are Personal Data (name, address, DOB), Previous Employment Details (like earlier companies, where he worked, along with the duration & designation etc.). Also, when the customer wishes to "Offer" the job to the applicant (if he is selected), they can enter the organizational Assignment data like, position, personnel area/subarea & employee group/subgroup. My first query is, how is this data entered into the system? Which transaction code? Also, how do we set up the Action (infogroup etc.)? Is it through Applicant Actions?
Now, if the "Offered" applicant joins the company, then the available applicant info should be transferred to the PA module, so that he becomes "Hired" now. During this process, the applicant, who becomes an employee now, should be assigned a personnel number (internally or externally, depending on the configuration). Also, the user provides the Joining Date. How is this transfer done?
Once "Applicant to Employee" transfer is done, should I use PA30 to update the remaining infotypes configured in the Hiring Action?
Hope I am more clear with my query now.
-Shambvi

Display Photo in Employee Who is who search

Hi,
We are planning to display the photo of an employee in the employee Who is Who search
Please let me know the procedure to do the same and points will be rewarded for sure
Thanks
Bala Duvvuri

hi bala,
Link photo to personnel number
Transaction code OAAD
Click on the Create Store and Assign button. Enter Business Object PREL and Document Type HRICOLFOTO. Click on create(F8).
Enter the Personnel Number of the employee you want to link the photo to. Choose also the infotype that you wish the photo to be displayed on (not sure how relevant this is. It works if you use 0002 but should also work if left blank. Suspect is only relevant if you wanted to store different photos for different infotypes)
Click on Continue.
Enter the path and filename of the photo. The dropdown will allow you to navigate to the appropriate directory.
SAP will notify you that the Stored document is created successfully and you end up with something like:
If you get an error 401 to do with missing authorisations, then try and redo the above step. It often only happens the first time you try and load the photo.
Photo
Technical Data
Application Type
Java iView
Application Category
Java iView based on master iView com.sap.pct.hcm.eeprofilephoto.default
Available for Portal (Release)
SAP EP 6.0 SP2
Data Origin
SAP R/3 4.6B / 4.6C / SAP R/3 Enterprise 4.70
RFC function module called:
HRWPC_RFC_EP_READ_PHOTO_URI
Languages
see Business Package
Support
Component: EP-PCT-MGR-HR
Channel
Manager Self-Service: My Staff
Features
This iView lets the manager display photos stored in the SAP R/3 component SAP ArchiveLink for applicants and employees in his or her area of responsibility .
Integration
The Team Viewer iView transfers the employee's personnel number to the iView using event handling.
Prerequisites
For general system prerequisites, see the Business Package.
In addition, the interface of your archive system must have a HTTP 4.5 certification.
Properties
Information about settings for the iView properties (self-defined properties):
Description
(GUI)
Property
Maintained By
Entry Type
Example Entry
Allowed Entries
R/3 System (data source)
SystemIdentifier
Administrator
Mandatory
SAP_R3_Human
Resources
Name of logger to which messages for this component are written
Logger
Administrator
Mandatory
com.sap.pct.hcm.
manager
Name of JSP used for display
JSP_MAIN
Administrator
Mandatory
EEProfilePhoto.
jsp
JSP if no photo was found
JSP_NOTHING_
FOUND
Administrator
Mandatory
EEProfilePhoto
NotFound.jsp
Determines if photo of employee or applicant is displayed
ImageClass
Administrator
Mandatory
Employee
Determines if the photo is scaled to a fixed size
ImageFixedSize
Administrator
Mandatory
False
Width of photo (if FixedSize=true)
ImageWidth
Administrator
Mandatory
120
Height of photo (if FixedSize=true)
ImageHeight
Administrator
Mandatory
160
Employee Search
Technical Data
Runtime Technology
Java/Web Dynpro
Technical Names of iViews
●     com.sap.pct.erp.mss.employeesearch_geinfo
●     com.sap.pct.erp.mss.employeesearch_coinfo
●     com.sap.pct.erp.mss.teamviewer_persdev
Technical Names of Web Dynpro Applications
●     sap.com/mss~eepro/GeneralInformation
●     sap.com/mss~eepro/CompensationInformation
●     sap.com/mss~eepro/PersonnelDevelopment
Available From
SAP NetWeaver 2004s
Data Source
SAP ECC 6.0 or above
RFC function modules called: function modules of the function group HRWPC_OADP_UI
Software Component
SAP_HR, EA-HR
Support
EP-PCT-MGR-HR
Features
This iView displays the employees in the managers area of responsibility, that is, employees who report either directly or indirectly to the manager. The display is based on the SAP application component Organizational Management.
You can provide managers with various display options in this iView. To do this, you make the relevant Customizing settings in the back-end system (see the "Prerequisites section) and in the iView properties (see the Settings section). Managers can also filter the data that is displayed.
You can provide managers in your company with all or some of the following display options:
●     Display employees for one or more organizational units
Organizational units are displayed in a separate navigation area in which the manager can select the relevant organizational unit. You have the following display options for the navigation area:
○     List display
The system displays organizational units in a list. This view is suitable if the manager is responsible for only a few organizational units.
○     Hierarchy display
The system displays organizational units in a hierarchy. This is suitable if the manager is responsible for a large number of organizational units, or for part of the overall organizational structure.
●     Display directly reporting employees in a list
This view is suitable for managers located on a higher level in the hierarchy who require quick access to directly reporting employees.
●     Search for employees
The search function is useful for managers who are responsible for a large number of employees. The simple search function in the standard system provides managers with the following search criteria:
○     First name
○     Middle name
○     Last name
○     Personnel number
The enhanced search function also includes the following search criteria:
○     Organizational unit
○     Personnel area
○     Personnel subarea
You can define additional search criteria in Customizing.
Integration
This iView is part of the General Information, Compensation Information, and Personnel Development pages. The iViews on these pages are called by a single Web Dynpro application. In the standard system they are not standalone applications, as users select most data for all iViews on a page, centrally using the Employee Search iView.
Managers select an employee in the Employee Search iView. Using Eventing, the Floorplan Manager informs the remaining iViews on the page that a new employee has been selected. The iViews obtain the personnel number of the selected employee and display the relevant information for this employee.
In the standard system, the Employee Search iView is integrated with the following iViews on the pages previously mentioned:
●     Managers can use the following iViews to display further information for the selected employee:
○     General Data
Additionally, the Organizational Assignments iView is available by hyperlink from the General Data iView.
○     Personal Data
○     Monitoring of Tasks
○     Absence Days
○     Photo
○     Company Property
○     Archived Documents
○     Salary Development
○     Salary Survey Data
○     Salary Data
○     Compensation Adjustments
○     Long-Term Incentives
○     Appraisals
○     Profile Matchup and Required Training
○     Training Activities
○     Qualifications
●     Using the Additional Activities iView, managers can request data changes for a selected employee, or run an Employee Self-Service application for this employee.
For more information about how you can include the Employee Search iView in other locations in your portal, see the documentation for the Business Package for Self-Service Administrator.
Prerequisites
●     The general prerequisites for business package are fulfilled.
●     You are using the SAP application components Personnel Administration (PA-PA) and Organizational Management (PA-OM). The components are integrated with one another in your SAP ERP system.
●     In Customizing for Manager Self-Service (mySAP ERP), you have made the settings in the Object and Data Provider section
for details
see http://help.sap.com/saphelp_erp2005/helpdata/en/ee/63ef41925b2135e10000000a1550b0/content.htm
thanks
karthik
reward me points if helpfull

Correcting employee type?

I am not a functional guy.
An employee was rehired on 19-May-2008, but somehow her effective start date only shows as 1-June-2008. And thar influences her leave accrual. Now my question is: how can i change the effective start date back to 19-may-2008.
Also if i do date tracking the employee only show as employee on 1 june 2008 even though she was hired on 19-may-2008. In the period 19-may-2008 to 31-june-2008 she shows as applicant. ex-employee
thx

Hi,
You can correct hire date from People/Maintain Employees>
Find& Select Employee from People by Name,
Press Actions and Select Update Start Date.
Hope it helps.
Regards,
Elena

Need FM to hire an employee

Hi,
My development is, based on a Hr person approval convert a applicant to employee. The applicant details are in Ztable. Now my problem is, when the HR person click approve need to create an employee, is there is any FM to hire or trigger the hiring a person.
By
Anand Babu R

Hi Anand,
Try function module
RP_HIRE_FIRE
Regards,
Dilek

Apps Adapter error while creating hire_applicant

Hi,
I tried to create a Oracle Apps adater which converts applicant to employee using HR_APPLICANT_API.HIRE_APPLICANT.But in the design time itself it is showing error "Error while writing WSDL file Exception :the wrapper procedure HR_APPLICANT_API$HIRE_APPLICA could not be found in APPS...".
Same i created for HR_EMPLOYEE_API.CREATE_EMPLOYEE and is working fine.
For this whether we need and pach or not?
Thanks in Advance
Edited by: user9334 on Aug 6, 2009 1:45 AM
Edited by: user9334 on Aug 6, 2009 1:46 AM

The error indicates that something possibly went wrong when the wizard tried to create the wrapper for the API using JPublisher. Select the option to overwrite the existing package (if it exists) and try again.

HR-AUTHORIZATION PB10

Hi all,
This is regarding authorization issue I am raising this question.
We are in the implementation of SAP-HR module to our client.Please find my client requirement as follows.
In transaction pb10(initial entry of basic data),I need to restrict the user through personal area wise.
Also if an applicant has been applied for a post to particular branch,he should not be able to apply for otherbranches
For ex:if x person has applied for 1 personal area(branch),after some days he is trying to apply other personal area(branch),by this time the recruiter should be able to find the applicant status by clicking on the former applicant/former employee icon which was provided in PB10 t-code.
I have restricted 1 recruiter to IN03 and other recruiter to IN08(personal area).If some x person has applied for IN03(for which he has applied earlier).The recriuter in IN03 is able to find that the applicant is former applicant.But in case of the recruiter for IN08 he is not able to find that the applicant is former applicant.
Please suggest me in this regard and also provide the links for BASIS/HR-AUTHORIZATIONS ,so that I can go through them.
Many thanks in advance
Thanks
RK

Hi,
Please go through my query and also let me know the following
Till now I am giving all authorizations through BASIS only.But I don't know about structural authorizations and HR-authorizations also
Please suggest me difference between BASIS authorizations and structural authorizations and also is there any t-code for structural authorization or not???
Thanks&regards,
rk.

PBA7 runtime error LOAD_PROGRAM_NOT_FOUND

i am trying transfer applicant to employee by using PBA7 but when transfer infotype 0021 family there's error load program not found and with dump :
ABAP runtime errors LOAD_PROGRAM_NOT_FOUND
Occurred on 21.04.2014 at 11:52:27
Program "MP031800 " not found.
What happened?
There are various possibilities:
program library.
The current ABAP/4 program "????????????????????????????????????????" had to be
terminated because
one of the statements could not be executed.
This is probably due to an error in the ABAP/4 program.
or
Error in the SAP Basis system
ABAP/4 processor detected an internal system error.
The current ABAP program "????????????????????????????????????????" had to be
terminated because the ABAP
processor discovered an invalid system state.
MP031800 is SAP standard program for indonesian family infotype, should i create MP031800 module pool ?
what should i do ?

Dear Dio Dic
I suspect that the error might be from the Basis system as it shows in the dump too
Error in the SAP Basis system
Kindly check this Note & links: 993499
LOAD_PROGRAM_NOT_FOUND
load program not found
Hope this serves u in some sort of solution.
Cheers
Pradyp

Default Pers Sub Area

Hi All,
I am using PBA7 to transfer Applicant to Employee.
In dynamic action, how can I default Applicant Pers Sub Area to EMployee Pers Sub ARea (In IT 0001, BTRTL)
I wrote below code but not working
0000              MASSN     04     3     P     P0000-MASSN='60'
0000              MASSN     04     4     I     INS,0001,,,(P0000-BEGDA),(P0000-ENDDA)
0000              MASSN     04     5     W     Q0001-BTRTL=P0001-BTRTL
and also tried
0000              MASSN     04     3     P     P0000-MASSN='60'
0000              MASSN     04     4     I     INS,0001,,,(P0000-BEGDA),(P0000-ENDDA)
0000              MASSN     04     5     W     P0001-BTRTL=P0001-BTRTL

Rama, there might be some other error.
As the option is already available in standard, check all your entries & configs once again, because dynamic action will make it more complicated.
or let us wait for experts reply

HRMS apps 11i help

Hi all
I am new to apps 11i,my boss just came with a requirement of creating employment certificates in erp,
Can someone guide me to create an offer letter for each employee with the company header
Kindly let me know if any details are needed as i am new to apps
thanking in advance
regards
oracleuser

hi
i did ctrl+L ,a small pop up box comes asking to type the interent address of the document we wish to search for
these are things i view when i got to hrms responsibility
abc HRMS Manager
Flex Values
Payment Invoice(PY)
People
Enter and Maintain
Salary Management
Events and Bookings
Delete Personal Records
Manage Contracts
People : Maintain Using Templates
Hiring Applicants
Entering Employees
Maintaining Employees
Entering Contingent Workers
Maintaining Contingent Workers
People : Total Comp Participation
Person Benefits Balances
Person Benefits Assignments
People : Total Comp Enrollment : Benefits Enrollment
View Enrollment Results
Non-flex Program
Savings Plan
Miscellaneous Plan
Enrollment Override
Dependent/Beneficiary Designation
Person Primary Care Provider
Person Life Events
People : Total Comp Contribution
Record Continuing Benefits Payment
Monthly Participant Premium
Monthly Premiums
Manual Payments
People : Mass Updates for Person
Mass Update of Applicant Assignments
Mass Update of Employee Assignments
Mass Update of Assignments
Fast Path
Address
Picture
Special Information
Contact Information
Event for Person
Phone Numbers
Absence Information
Application
End Application
Assignment
Assignment Costing
Assign. Budget Values
Grade Step Placement
Secondary Status
Pay Method
End Employment
Employee Review
Salary Review
Salary History
Element Entry
Accruals
Tax Statement
Statement of Earnings
P45 Form
Adjust Balances
QuickPay
Reverse Payroll Run
Extern./Manual Payments
Person Type Usage
School/College Attendance
Assignment Rates
Element Entry
End Placement
Work Structures
Location
Status
Recruitment Letter Type
Contract Letter Type
Elections
Assignment Rate Types
Collective Agreements
Collective Agreements and Grade Structures
Work Structures : Collective Agreement
Define Entitlement Item
Define Collective Agreement
Define Collective Agreement Grades
Define Eligibility Profiles
Define Derived Factors
Work Structures : Organization
Description
Organization Manager
Hierarchy
Diagrammer
Work Structures : Job
Description
Path Name
Career Path
Job Groups
Work Structures : Position
Description
Hierarchy
Mass Move
Diagrammer
Position Transaction
Position Copy
Mass Position Update
Work Structures : Grade
Description
Grade Rate
Pay Scale
Point Values
Grade Steps and Points
Progression Approval
Work Structures : Budget
Budget Worksheet
Budget Details
Budget Reallocation
Budget Calendar
Budget Set
Budget Characteristics
Budget Migration
Payroll
Description
Consolidation
Payment Methods
GL Flexfield Map
Update Payroll Run
Assignment Set
Element Set
RetroPay Set
GL Daily Rates
Conversion Rate Types
Monetary Units
Balance Sets
View
Vacancies
Grade Comparatio
Employee Accruals
Payroll Process Results
Assignment Process Results
System Messages
View : Histories
Worker Assignment
Absence
Run Results
Salary
Entries
View : Lists
People Folder
Assignment Folder
People by Assignment
Assignments
Workforce by Organization
Workforce by Position
Workforce by Position Hierarchy
Employees by Element
Employees by Absence Type
People by Special Information
Processes and Reports
Submit Processes and Reports
View Requests
View Reports
Workflow Notifications
Define a QuickPaint Report
Run a QuickPaint Report
Submit Custom Reports
Process Log
Batch Process Parameters
Monitor Batch Processes
Mass Information eXchange: MIX
Batch Element Entry
BEE Summary
Mass Information eXchange: MIX : System Extract
Layout Definition
Criteria Definition
Extract Definition
Extract Results
Change Event Log
Other Definitions
Person Types
Application Utilities Lookups
Special Information Types
Table Structure
Table Values
Time Periods
User Profile Options
Formula Functions
User Types and Statuses
Dynamic Trigger Definition
Dynamic Trigger Functional Area Grouping
Table Event Updates
Other Definitions : Payroll Exception Reporting : Payroll Exception Reports and Groups
Reports
Groups
Security
Profile
Assign Security Profiles
CustomForm
Information Types Security
Report Sets
Task Flow Nodes
Task Flow Definitions
Forms Configurator
Contexts
Transaction Status
Task Flow Unit kindly help me
thanking in advance
regards
oracleuser

Migrating Third Party Data into E-Recruiting

Hello,
We are begining to look into migrating data from our old applicant tracking system into our currentE-Recruiting 6.0 SP10 system. The old applcant tracking system is called Personic and uses Oracle as it DB. We are considering doing this project in-house. Is there anyone who has done such a project that might have some ideas on a good place to start?
Thanks!
Ryan

Hello Ryan,
I think it will get difficult for you to find someone who ever did this. Usually the data of recruitment application is ranked this low that companies do not migrate the data. The cost / output relation is often considered as no effecient. When e-recruiting is your first real online recruiting application it is no problem to have all applicants entering their data. Only if you already have an real online tool (here i am not sure about Personic) it might be a bad public relation if applicants have to enter all data again. Even the customers changing from SAP recruiting (PA-RC) to e-recruiting (PA-ER) avoit migration.
Some are outfading the old system meaning they set a date where they publish all new requisition through the e-recruiting. All old positions are run in the old system till completed all new one use the new system. This is no real problem as e-recruiting is no payroll where having 2 half payment runs would be a real issue.
Others try to change in a low hiring period and move only some necessary applicants. This is then done by some interns / datatypists who just hack all data in. This is cheaper than running a large migration project.
If you really decide for migrating whatever the reasons are you start like in every data migration project. You take the Personic data model and the e-recruiting data model and you map the data. Decide which data can be moved directly, which data needs transformation and which data might be excluded from migration as it does not fit the data model.
When you have done this you can start thinking about technics. A first entry point for this might be the ALE Inbound for SAP HR Master data to create internal applicants for employees as this doing something similar it maps the SAP HR masterdata model to the e-recruiting one.
Of course you should already have a high knowledge of the e-recruiting datamodel at this point (probably derived from the data mapping activities).
To be honest I am not really sure if you will be happy with this entry point as the code is quite confusing but I cannot imagine another one. You have also take in account that e-recruiting uses a complete different programming model than the other PA components - PA does not use ABAP OO and does not use other components to store data. So knowledge from HR will not help very much. I'd probably take a SE80 and just write 3 or 4 reports from the scratch.
If you have some more detailed questions just ask. In general it would be very helpful to have a rough idea of how much data we talk.
Best regards
Roman

Applicant to Employee

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