Approval time in workflow

I have a workflow with two approval status. I want to display the time taken to pass thro each status.
Is there any table to store the response time at each approval step.

Hello Ananthi.
Firstly with the CATS approval , check in Tcode PFTC for the workflow task , i think the task no is 40007901 - std task.
Secondly you need to activate the task if inactive and then follow the steps for BO as i mentioned in my earlier reply.
The next step is to talk to your BASIS administrator to activate outlook notification ( they should be aware of how this works )
Then submit a cats request as an employee and check in SWIA if the workitem exists, if it does i will give you the manager as the next agent ( the system picks the next agent as the chief of org unit A012 as a standard functionality ).
Login as the Manager and Reject the request - On doing this it must trigger a notification to the initiator.
I hope this gives you a complete scenario.
~ Regi.

Similar Messages

Ad hoc approval request in workflow

Hi experts,
Ad hoc approval request in workflow ,user should forward work item multiple times for different users . Ad hoc approval multiple times to the same or different employees. Could you please provide me steps by steps how I need to create ad hoc .

Hello Ganesh !
                Hope you want to define ad hoc agent agent assignment.
               If so, choose the activity step(the task's work item that you want to send) in workflow and from the menu take path : Extras -> Ad_hoc functions -> Enable the Adhoc Agent Assignment.
               In expression part , now you can find &Agent_0001.Agents& have automatically appeared.The one who want to start the workflow,can mention the SAP logon id of the agents to whom the work items needs to be sent.
Regards,
S.Suresh

Get approval time

Hi all,
I want to get approval time of form in workflow.And then i want to show this information another form in WF.
How can I do this?
Thanks.

<invoke name='dateToString' class='com.waveset.util.Util'>
<s>dd/MM/yy HH:mm:ss</s>
</invoke>

Time-Based Workflow Using Together Workflow Editor

hello experts,
Is there any script or functionality in Together Workflow Editor to create Time-Based workflow.In case the approval status is pending fo a particular duration of time it should go for approval to another user(approver).
Thanks and Regard,
Piyush S

I don't think there is a standard functionality for that. Isn't it maybe possible to work with a Timer object?

Time Based Workflow - how to make it work?

Hello,
Has anyone successfully built a Time Based Workflow? Could you share your examples?
For me it does not work properly.
I have tried to set up 2 workflows: on Opportunity Close Date and Account Contract Expiration Date.
- Account Contract Expiration Date: I want an Account Owner to get an email notification exactly 6 months before the contract with his client expires. However - the email is triggered each time the record is modified - so I have seen in the workflow monitor that users on the date of contract expiration - 180 days will receive as many emails as many times they modified the record! Is there a way to avoid this situation?
- Opportunity Close Date - I want to send an email to Opportunity Owner's Manager - 10 days after the opportunity was closed. However - there will be the same issue as above + the wait action is not working with a PRE function.
Please let me know what you think and if you have already built a Time Based Workflow that works correctly.
Edited by: MagdaR on May 18, 2010 1:57 AM

Let's start with the workflow for Opty Close Date.
There are a lot of ways to do this, so you'll need to evaluate which way is best for your case, but the basics are to check to ensure that the opty is closed for the first time, then set the flag. In order to accomodate for the opty being closed when it is created, you will have to consider a post default for the flag in addition to the workflow.
In this case, you could create a workflow on Opty using the before modified record saved trigger event. In the Rule Condition, have the workflow check for a closed opty and if the status changed to closed during this modification. There are a number of options to validate this, including sales stage = Closed/Won or Lost, Closed Date is populated for the first time, Status is closed. In any case, just validate that the opty was closed for the first time using the PRE Function (i.e., PRE(Closed Date) is null and PRE(Closed Date)<>Closed Date). When your condition is met, set a flag that will trigger the event. You could also add a date that the wf conditions were met the first time, to ensure that you track when the rule was originally triggered.
The next step is to have a workflow that unsets the flag if the conditions are not met. Set the order on this one to follow the rule above.
The last rule is the wait/email rule and it uses the when modified record saved event. This rule triggers on the flag being checked, then waits to send the email.
Test this and validate that it will work for your purposes. Based on this workflow, you should be able to create the other one, and I can help if you have any issues.
Good Luck,
Thom

To change the default value in approval column of Approve time data view

Approve working times in MSS
For a manager:
Approval view in approve time data iview has a column with name approval. The value is defaulted to approve all. Can any one let me know how to change this value.
Or point me to any documentation which will be of help with this.
ESS BP Version 1.41
ECC 6.0 EHP4
Thanks,
John.

Hi John,
uncheck the mass approval option in the Timesheet config.
Cheers!!!
Umang

N level-Approval for contract workflow (WS14000148) in SRM

Hi SDN'rs
I want to activate N level-Approval for contract workflow (WS14000148) in SRM
When I am creating the contract in SRM I can see the approvers in the approval preview.
But when I release the contract and look at the approval privew there are no approvers
and the status of the contract is released.
We are on SRM Server 5.5 and SP 07.
Here what I did
1. I implemented the BADI 'BBP_WFL_APPROV_BADI' using the sample implementation and populated the approvers.
2. I activated events SAVED,CHANGEVERSIONSAVED for WS14000148 in OOCU transaction.
3. I see event linkages for WS14000148 for both events SAVED,CHANGEVERSIONSAVED in SWE2 transaction.
4. I assigned role SAP_EC_BBP_PURCHASER to for subworkflow N step for contract WS14000147.
( User who is creating contract has this role)
5. Consistency check for WS14000148 is green and WS14000147 is yellow in SWUD
6. Event simulation for BUS2000113 and events SAVED,CHANGEVERSIONSAVED shows WS14000148 successfully started.
I see dump in ST22 with errors TSV_TNEW_PAGE_ALLOC_FAILED and SYSTEM_NO_SHM_MEMORY with WF-BATCH is this any thing to do with that?
If any one know what are the steps I am missing please let me know.
Thanks
A S

Hi
Please refer to these OSS notes which might help.
Refer to following OSS Notes ->
Note 735026 - Memory problems at BBP_GETLIST_INDEX_FILL
Note 932836 - BBP_GETLIST_INDEX_FILL: Activation not possible
879528 WS14000148: Send mail to initiator incorrect
901200 WS14000148 dia wrk item despite NO_FURTHER_APPROVAL_NEEDED=X
879873 BUS2000113: The Object_ID attribute may be empty
903015 BAdI Workflows: Events and parallel steps
901068 BAdI Workflows: Enhancement of Note 896556
769458 Dynamic workflows: No adjustment after document change
972757 Occurence of the SYSTEM_NO_SHM_MEMORY runtime error
741864 FinBasis: Termination TSV_TNEW_PAGE_ALLOC_FAILED
864473 Deactivating the shared memory when searching by prefix
928642 Container factory: Shared memory dump update
Refer to these links.
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/26/0f8b41ed891609e10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm

Also raise an OSS message with SAP as well.
Regards
- Atul

Error while approving time - Portal crashes or hangs up

Hello,
We have this one end user who approves time for a lot of people (>150). When trying to approve time as this user, portal crashes or hangs up. This user has approximately 5000 individual items combined that user needs to approve
Steps
1) Click on "Time to be approved" in MSS - PASS
2) A screen pops up and after about 7 minutes or so, user gets time to be approved for each employee by week. - PASS
3) User will then click on "Review" button at the bottom of the pop -up.
4) The individual item screen that shows time for each day where user can approve or reject is not coming up. Browser basically crashes or just hangs up.
Any ideas or suggestions is greatly appreciated.
Thanks.

It seems like this user may be approving time not as a supervisor but more as an HR payroll/personnel type of person. If this is the case and they are not really the supervisor of >150 people, I would recommend having the user run the report for approval in the backend (CAPS or CAT4 transaction).
If they insist on approving through MSS or if they really are a casual user/supervisor, then it seems they will need more PC memory to handle that much processing.
Also, we partitioned the CATSDB table and the approval reports runs in seconds now instead of minutes. We partitioned by year. This may help you also but doubtful since they are trying to approve so many employees at once.
Mark.

MSS Approve Time sheet data error

Hi,
In MSS Approve time sheet data I get a
The ASSERT condition was violated., error key: RFC_ERROR_SYSTEM_FAILURE:com.sap.tc.webdynpro.modelimpl.dynamicrfc.WDDynamicRFCExecuteException: The ASSERT condition was violated., error key: RFC_ERROR_SYSTEM_FAILURE
at com.sap.tc.webdynpro.modelimpl.dynamicrfc.DynamicRFCModelClassExecutable.execute(DynamicRFCModelClassExecutable.java:101)
at com.sap.xss.hr.cat.approve.blc.FcCatApprove.rfcExecute(FcCatApprove.java:307)
at com.sap.xss.hr.cat.approve.blc.FcCatApprove.init(FcCatApprove.java:276)
at com.sap.xss.hr.cat.approve.blc.wdp.InternalFcCatApprove.init(InternalFcCatApprove.java:243)
at com.sap.xss.hr.cat.approve.blc.FcCatApproveInterface.onInit(FcCatApproveInterface.java:136)
at com.sap.xss.hr.cat.approve.blc.wdp.InternalFcCatApproveInterface.onInit(InternalFcCatApproveInterface.java:133)
In spro I have configured
Approval Mode MSS_LTV_EE
CATS Approval MSS_LCA_EE
Request Mode ESS_LEA_EE
Team View Mode MSS_LTV_EE
I have added pernr and name in the fields selection
Following is the st22 dump
Error analysis
The following checkpoint group was used: "No checkpoint group specified"
If in the ASSERT statement the addition FIELDS was used, you can find
the content of the first 8 specified fields in the following overview:
" (not used) "
" (not used) "
" (not used) "
" (not used) "
" (not used) "
" (not used) "
" (not used) "
" (not used) "
Regards
Srini

Srini,
This thread might be handy.
ESS, Employee Search error: The ASSERT condition was violated
Good Luck.
Sandeep Tudumu

Approve Time Sheet data

Hi friends,
I am getting problem when trying to "Approve Time Sheet data " from MSS. I am not using Work flow but the link given in MSS Team. When i am clicking on the link the first page is comming and i can see the requested working time for approval. But when i click on the review an error occured. the details is:
Exception condition "NOT_FOUND" raised., error key: RFC_ERROR_SYSTEM_FAILURE
From R3 by ST22 i checked the error. Its like...
Runtime Errors OBJECTS_OBJREF_NOT_ASSIGNED
Exception CX_SY_REF_IS_INITIAL
What happened?
Error in the ABAP Application Program
The current ABAP program "CL_MSS_CAT_APPR_APPLICATION===CP" had to be
terminated because it has
come across a statement that unfortunately cannot be executed.
I can approve the working time from R3 by cats_appr_lite transaction.
Please help.
Thanks,
Sekhar

Hi Mani,
It is a good thing you have found this post, as it demonstrates that you put in some effort to search for similar posts to your problem.
However, if the post you found is like 3 years old and there are no replies, chances are the guy did not find a solution or isn't visiting here anymore. So it might be a good idea to raise a new post, to increase you chances of getting some answers.

Time Based workflow not working

Hi,
I am facing issue in time based workflow. I designed a worflow with two actions. Wait action is the first action and second action is send email. For send email the from address is current user and TO is owner of the record. One thing I noticed is that its working fine when "I" triggered the workflow and assign owner as "me". Its not trigerring the mail when owner is somebody else. I can see the instance with the following error message in the workflow monitor. "The buscomp Service Request is no longer valid for workflow name ********. The workflow instance ******* has terminated."
Edited by: user11100286 on Oct 1, 2010 4:33 PM

Hi,
I am facing issue in time based workflow. I designed a worflow with two actions. Wait action is the first action and second action is send email. For send email the from address is current user and TO is owner of the record. One thing I noticed is that its working fine when "I" triggered the workflow and assign owner as "me". Its not trigerring the mail when owner is somebody else. I can see the instance with the following error message in the workflow monitor. "The buscomp Service Request is no longer valid for workflow name ********. The workflow instance ******* has terminated."
Edited by: user11100286 on Oct 1, 2010 4:33 PM

After Approving Content from workflow, status of content is still 'Review'

Hi,
I am new to oracle UCM, so I have created a simple workflow for beginning. It has only one activity which triggers when some content of particular content type is checked. There is no script associated with any of the workflow events. Workflow is working fine except one issue.
When reviewer approves the content, workflow does not release the content and worflow is still shown in 'Active Workflows' list. I cant see the content even in search as status of content remains 'Review'.
Am i missing something ??
Please guide!!!
Thanks in advance
Amarpal

Hi,
please provide more information on workflow configuration:
1. Is it criteria workflow?
2. How many users are involved in review step?
3. What shows workflow info page of this document?

Preview of approval chain before workflow gets triggered

Hi Guys,
I have a different requirement where users want to see the preview of approval chain before workflow gets triggered. I mean once we enter all the data in transaction, after the data validation is done then they want to see the approval chain. What is the best way to achieve this functionality. your input/ideas are highly appreciated.
Thanks
VT

There is no easy way to do this. Basically the only possibility is to enhance your transaction with a subscreen or a tab where you have to simulate the logic used in your workflow to find agents and show the result of that simulation.
If you are in a homemade transaction it should be pretty easy to do. If you're in a SAP standard transaction it may become a really tough modification/enhancement.
Cheers,
Patrick

Approve step in workflow

Hi Folks,
Can someone explain how the Approve step is used in case a record is not approved ?
example.
Start->Process->Approve -> syndicate
-> reject-> send notification.
-Vinay

Hi Vinay,
The MDM workflow step is used for providing an Approval on the already craeted/Enriched records in MDM.The approver in MDM is allowed to approve or disapprove the records.
The disapproved records go back to the previous step and teh process step team ahs to correct teh records and send it again for approval.
The workflow steps will be as follows
Start->Process->Approve->Notify ->Stop
The notify step can be used ater nay atep if you want to users of the workflow to be notified of the staus of the completed task and the stataus of teh task to be completed.
You can folow some of these helpful links on how to use MDM wf effectively
Workflow:Disapproved records
Re: How to use the Validate step for Approve step
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/60f28084-b90e-2b10-3eb6-d6565367048a
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/001d22fb-622d-2b10-22ac-998acecf68a8
Hope It Helped,
Thanks & Regards
Simona Pinto

How to approve conent from workflow queue ?

Any idea how to approve content from workflow queue when user is not reviewer or authorized to take action of current workflow step. ?
how we can modify the user permission on content for approve/reject content from workflow queue when content is not in workflow queue of current user ?
Or How can user take workflow action on content when content is not in workflow queue of user ?

Any idea how to approve content from workflow queue when user is not reviewer or authorized to take action of current workflow step. ?OOTB this is certainly not possible. By installation of a workflow you intend to automate a business process; i.e. the situation you are asking about is exactly what you want to prevent. Therefore, the initial question should be: do we want to automate this process and if so, is WebCenter Content the right tool to do it (note that WebCenter Content is not a BPM system!).
The world, however, is not black or white - sometimes you have to use the tool that you have. In WebCenter Content, there are certain situations which cannot be meet by the OOTB design, but their customization is relatively easy. Some of them is described in the manual: http://docs.oracle.com/cd/E23943_01/doc.1111/e10978/c05_workflows.htm#CIHCHJEA or http://docs.oracle.com/cd/E23943_01/doc.1111/e10978/c05_workflows.htm#CIHGIDGB
The basic idea is that will use workflow step events (entry, update, exit) to implement additional logic (like adding a reviewer or auto-jump to an escalation/special treatment step on certain conditions). This might also require GUI changes - e.g. if you want to enable a reviewer to delegate his or her role to a third person.

Approval time in workflow

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