AR Invoice balance

AR invoice total is for $20K
A part payment of $5K has been made though incoming payments window.
The total balance for the invoice SHOULD be $15K
The applied amount is stating $20 and the The total AR balance is stating $0
When going into the payment mean - it indicates $5K paid.
No credit notes have been applied.
Why is this happening?
Version 2007A PL 38.

Hello Lisa,
Please make sure that the 'total payment' field of the selected invoice was manually changed to 5K when paying the invoice.
If 20K was selected and paid only 5K in paymnet means, but the value in "Total Payment" was not changed, the invoice would be closed automatically.
Please see note 892081.
Regards,
Wilma Wang
SAP Business One Forums team

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Need a functional module to compute the invoice balance

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oinv.paidsum may not be updated for all transactions due to various reasons. on the other hand, oinv.paidtodate will always be updated no matter what kind of payments you applied.
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Mo.No. 9870734140

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Hi,
I use this one:
SELECT HEADER.*,
HEADER.END_BALANCE - HEADER.BEGIN_BALANCE NET_BALANCE,
HEADER.BEGIN_BALANCE BEGIN_BALANCE_2,
LINE.*,
NVL(LINE.DEBE, 0) - NVL(LINE.HABER, 0) NETO_LINEA
FROM (SELECT TP.THIRD_PARTY_ID,
TP.THIRD_PARTY_NAME,
TP.THIRD_PARTY_NUMBER,
S.SUB_ID,
S.SUB_NAME,
AB_START.ACCOUNT_SEGMENT,
AB_START.PERIOD_NAME BEGIN_BALANCE_PERIOD,
AB_END.PERIOD_NAME END_BALANCE_PERIOD,
AB_START.END_BALANCE_DR - AB_START.PERIOD_NET_DR +
AB_START.PERIOD_NET_CR - AB_START.END_BALANCE_CR BEGIN_BALANCE,
AB_END.END_BALANCE_DR - AB_END.END_BALANCE_CR END_BALANCE
FROM AX_THIRD_PARTIES_V TP,
AX_SUBS_V S,
AX_BALANCES AB_START,
GL_PERIOD_STATUSES GPS_START,
AX_BALANCES AB_END,
GL_PERIOD_STATUSES GPS_END
WHERE TP.APPLICATION_ID = 200
AND TP.APPLICATION_ID = S.APPLICATION_ID
AND TP.APPLICATION_ID = AB_START.APPLICATION_ID
AND TP.APPLICATION_ID = GPS_START.APPLICATION_ID
AND TP.APPLICATION_ID = AB_END.APPLICATION_ID
AND TP.APPLICATION_ID = GPS_END.APPLICATION_ID
AND TP.THIRD_PARTY_ID = AB_START.THIRD_PARTY_ID
AND S.THIRD_PARTY_ID = AB_START.THIRD_PARTY_ID
AND S.SUB_ID = AB_START.SUB_ID
AND AB_START.SET_OF_BOOKS_ID = GPS_START.SET_OF_BOOKS_ID
AND AB_START.PERIOD_NAME = GPS_START.PERIOD_NAME
AND TP.THIRD_PARTY_ID = AB_END.THIRD_PARTY_ID
AND S.THIRD_PARTY_ID = AB_END.THIRD_PARTY_ID
AND S.SUB_ID = AB_END.SUB_ID
AND AB_END.SET_OF_BOOKS_ID = GPS_END.SET_OF_BOOKS_ID
AND AB_END.PERIOD_NAME = GPS_END.PERIOD_NAME
AND AB_START.SET_OF_BOOKS_ID = :P_SOB
AND TP.THIRD_PARTY_NUMBER =
NVL(:P_VENDOR_NUMBER, TP.THIRD_PARTY_NUMBER)
AND TP.THIRD_PARTY_NAME = NVL(:P_PARTY_NAME, TP.THIRD_PARTY_NAME)
AND S.SUB_NAME = NVL(:P_SUB_NAME, S.SUB_NAME)
AND AB_END.ACCOUNT_SEGMENT = AB_START.ACCOUNT_SEGMENT
AND GPS_START.EFFECTIVE_PERIOD_NUM =
(SELECT MIN(P_BALANCE.EFFECTIVE_PERIOD_NUM)
FROM AX_BALANCES BALANCE,
GL_PERIOD_STATUSES P_BALANCE,
GL_PERIOD_STATUSES P_DATE
WHERE BALANCE.APPLICATION_ID = AB_START.APPLICATION_ID
AND BALANCE.APPLICATION_ID = P_BALANCE.APPLICATION_ID
AND BALANCE.APPLICATION_ID = P_DATE.APPLICATION_ID
AND BALANCE.THIRD_PARTY_ID = AB_START.THIRD_PARTY_ID
AND BALANCE.SUB_ID = AB_START.SUB_ID
AND BALANCE.SET_OF_BOOKS_ID = AB_START.SET_OF_BOOKS_ID
AND BALANCE.SET_OF_BOOKS_ID = P_BALANCE.SET_OF_BOOKS_ID
AND BALANCE.SET_OF_BOOKS_ID = P_DATE.SET_OF_BOOKS_ID
AND P_DATE.PERIOD_NAME = :P_PERIOD_START
AND P_BALANCE.EFFECTIVE_PERIOD_NUM >=
P_DATE.EFFECTIVE_PERIOD_NUM
AND P_BALANCE.PERIOD_NAME = BALANCE.PERIOD_NAME
AND BALANCE.CODE_COMBINATION_ID =
AB_START.CODE_COMBINATION_ID)
AND GPS_END.EFFECTIVE_PERIOD_NUM =
(SELECT MAX(P_BALANCE.EFFECTIVE_PERIOD_NUM)
FROM AX_BALANCES BALANCE,
GL_PERIOD_STATUSES P_BALANCE,
GL_PERIOD_STATUSES P_DATE
WHERE BALANCE.APPLICATION_ID = AB_END.APPLICATION_ID
AND BALANCE.APPLICATION_ID = P_BALANCE.APPLICATION_ID
AND BALANCE.APPLICATION_ID = P_DATE.APPLICATION_ID
AND BALANCE.THIRD_PARTY_ID = AB_END.THIRD_PARTY_ID
AND BALANCE.SUB_ID = AB_END.SUB_ID
AND BALANCE.SET_OF_BOOKS_ID = AB_END.SET_OF_BOOKS_ID
AND BALANCE.SET_OF_BOOKS_ID = P_BALANCE.SET_OF_BOOKS_ID
AND BALANCE.SET_OF_BOOKS_ID = P_DATE.SET_OF_BOOKS_ID
AND P_DATE.PERIOD_NAME = :P_PERIOD_END
AND P_BALANCE.EFFECTIVE_PERIOD_NUM <=
P_DATE.EFFECTIVE_PERIOD_NUM
AND P_BALANCE.PERIOD_NAME = BALANCE.PERIOD_NAME
AND BALANCE.CODE_COMBINATION_ID =
AB_END.CODE_COMBINATION_ID)) HEADER,
((SELECT LINE.THIRD_PARTY_ID VENDOR_ID,
HEAD.EFFECTIVE_DATE FECHA_CONTABLE,
INV.INVOICE_DATE FECHA_TRANSACCION,
LOOK.DESCRIPTION TIPO_TRANSACCION,
LINE.REFERENCE_25 NUM_TRANSACCION,
INV.DOC_SEQUENCE_VALUE SECUENCIA,
LINE.ACCOUNTED_DR DEBE,
LINE.ACCOUNTED_CR HABER,
CODE.SEGMENT3 CUENTA
FROM AX_SLE_LINES LINE,
AX_SLE_HEADERS HEAD,
GL_CODE_COMBINATIONS CODE,
AP_INVOICES_ALL INV,
FND_LOOKUP_VALUES LOOK
WHERE HEAD.EFFECTIVE_DATE BETWEEN
(SELECT START_DATE
FROM GL_PERIOD_STATUSES_V
WHERE PERIOD_NAME = :P_PERIOD_START
AND SET_OF_BOOKS_ID = LINE.SET_OF_BOOKS_ID
AND APPLICATION_ID = 101)
AND (SELECT END_DATE
FROM GL_PERIOD_STATUSES_V
WHERE PERIOD_NAME = :P_PERIOD_END
AND SET_OF_BOOKS_ID = LINE.SET_OF_BOOKS_ID
AND APPLICATION_ID = 101)
AND HEAD.SET_OF_BOOKS_ID = LINE.SET_OF_BOOKS_ID
AND HEAD.SET_OF_BOOKS_ID = INV.SET_OF_BOOKS_ID
AND HEAD.JOURNAL_SEQUENCE_ID = LINE.JOURNAL_SEQUENCE_ID
AND HEAD.SET_OF_BOOKS_ID = :P_SOB
AND LINE.REFERENCE_7 = INV.INVOICE_ID
AND CODE.CODE_COMBINATION_ID = LINE.CODE_COMBINATION_ID
AND LINE.SLE_HEADER_ID = HEAD.SLE_HEADER_ID
AND LINE.SOURCE_TABLE != 'AP_INVOICE_PAYMENTS'
AND LOOK.LOOKUP_TYPE = 'INVOICE TYPE'
AND LOOK.LANGUAGE = 'E'
AND LOOK.LOOKUP_CODE = INV.INVOICE_TYPE_LOOKUP_CODE
AND LINE.CODE_COMBINATION_ID IN
(SELECT CODE_COMBINATION_ID
FROM GL_CODE_COMBINATIONS
WHERE SEGMENT3 LIKE '40%' -- Segment3 is our natural account, 40, 04, 41 are the natural accounts for suppliers
OR SEGMENT3 LIKE '04%'
OR SEGMENT3 LIKE '41%')) UNION ALL
(SELECT LINE.THIRD_PARTY_ID VENDOR_ID,
HEAD.EFFECTIVE_DATE FECHA_CONTABLE,
INV.CHECK_DATE FECHA_TRANSACCION,
'Pago' TIPO_TRANSACCION,
LINE.REFERENCE_25 NUM_TRANSACCION,
INV.DOC_SEQUENCE_VALUE SECUENCIA,
LINE.ACCOUNTED_DR DEBE,
LINE.ACCOUNTED_CR HABER,
CODE.SEGMENT3 CUENTA
FROM AX_SLE_LINES LINE,
AX_SLE_HEADERS HEAD,
GL_CODE_COMBINATIONS CODE,
AP_CHECKS_ALL INV
WHERE HEAD.EFFECTIVE_DATE BETWEEN
(SELECT START_DATE
FROM GL_PERIOD_STATUSES_V
WHERE PERIOD_NAME = :P_PERIOD_START
AND SET_OF_BOOKS_ID = LINE.SET_OF_BOOKS_ID
AND APPLICATION_ID = 101)
AND (SELECT END_DATE
FROM GL_PERIOD_STATUSES_V
WHERE PERIOD_NAME = :P_PERIOD_END
AND SET_OF_BOOKS_ID = LINE.SET_OF_BOOKS_ID
AND APPLICATION_ID = 101)
AND HEAD.SET_OF_BOOKS_ID = LINE.SET_OF_BOOKS_ID
AND HEAD.JOURNAL_SEQUENCE_ID = LINE.JOURNAL_SEQUENCE_ID
AND HEAD.SET_OF_BOOKS_ID = :P_SOB
AND LINE.REFERENCE_7 = INV.CHECK_ID
AND CODE.CODE_COMBINATION_ID = LINE.CODE_COMBINATION_ID
AND LINE.SLE_HEADER_ID = HEAD.SLE_HEADER_ID
AND LINE.SOURCE_TABLE = 'AP_INVOICE_PAYMENTS'
AND LINE.CODE_COMBINATION_ID IN
(SELECT CODE_COMBINATION_ID
FROM GL_CODE_COMBINATIONS
WHERE SEGMENT3 LIKE '40%' --Segment3 is our natural account, 40, 04, 41 are the natural accounts for suppliers
OR SEGMENT3 LIKE '04%'
OR SEGMENT3 LIKE '41%'))) LINE
WHERE HEADER.THIRD_PARTY_ID = LINE.VENDOR_ID(+)
AND HEADER.ACCOUNT_SEGMENT = LINE.CUENTA(+)
ORDER BY LINE.FECHA_CONTABLE
:P_VENDOR_NUMBER -> Supplier Num
:P_PARTY_NAME -> Supplier Name
:P_SUB_NAME -> Supplier Address
:P_SOB -> set_of_books_id
:P_PERIOD_START -> Period Start
:P_PERIOD_END -> Period End

Customer open balance analysis question

Question: How do you easily track open balance of an invoice without using residuals?
Scenario:
Create invoice using transaction FB70
Apply a partial payment to the invoice or apply a credit memo to reduce the invoice balance. We do not want to use residual items as this closes the original item and reopens an item with a new reference number.
How can we easily and quickly tell the remaining open balance on the Invoice?
Example:
Invoice 1800000000 is created for $150
Credit Memo 1600000000 is created for $50 and applied to above invoice as a partial clearing.
When the Customer Line Items are displayed, the Original Invoice, 1800000000, still shows the full amount of $150 and a partial payment of document of <$50> also shows but with no link to the original invoice. Short of using the Text Fields, is there any way to display the remaining open balance of an invoice?
Calculating the open balance is easy when the customer only has a few open items; however, this is a nightmare when the customer has more than a screen full of open records.
Any suggestions would be greatly appreciated.
Greg Brown

When you post the partial payment, the system marks the document number of the original open item in the line item for the partial payment. The original open item and the partial payment remain open.
The system stores the document number, fiscal year and number of the invoice item in the partial payment. <b>You can find this information in the 'Payment for' field.</b> Thus you can refer to the original open item from the partial payment. When you post the remaining amount for the invoice, both the partial payment and the invoice are cleared.
This is per documentation for <a href="http://help.sap.com/erp2005_ehp_02/helpdata/en/01/a9bb94455711d182b40000e829fbfe/content.htm">partial payments</a> , you may want to test it out. Hope a similar feature is available for credit memos.

Modify Invoice Payment Terms after Partial Payment

Is there any way to modify the payment terms on an outstanding Invoice once a partial payment has been applied to it? The Customer has partially paid the Invoice and we would like to extend the payment terms for the remainder of the Invoice balance. The Invoice had been initially create with the default 1 Installment. If there were a way to increase the number of Installments, I expect we might be able to assign different terms to those additional installments.

I am afraid not. If this is allowed, the data consistent will become difficult.
Thanks,
Gordon

BP Balance Amount

Hi Experts,
I have facing a problem in A/R Invoice PLD in that Client wants the Previous Balance amount which was before Invoiced.How should i get the Balance of Previous BP Balance.As per my knowledge we print the any amount on Document level.How to print the before Invoice balance of BP.
Regards
Amol

Hi,
in BP master data, there are 3 balances info i.e. :
1. Account balance
2. Delivery balance
3. sales order balance
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If you only want to display all the document before invoicing, you use delivery balance and order balances.
JimM

Display Net Outstanding Invoice amt only in Cust Statement for prior month

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Our Client has requested for the Customer Statement to include only Net Outstanding Invoice balance for prior month while showing all transactions of Invoices and Payments including fully paid transactions for the current month only. Currently they are not able to reconcile historical payments against Invoice because lots of them are partial payments only.
Kedalene Chong

Hello,
Backdating of the statement is supported in 2007 A / 2007 B versions. Displaying fully
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Help!!! - When Creating Customer I get this ERROR "Provide a positive integer for minimum customer balance amount or percent when balance amount overdue type is amount or percent respectively."

When Creating Customer I get this ERROR "Provide a positive integer for minimum customer balance amount or percent when balance amount overdue type is amount or percent respectively."
I tried troubleshooting when I saw the another post and created with a new customer profile class, but still getting an error, though I created another profile like below and attached this to another existing customer it worked, but when I tried creating a new customer it is still giving me the error. I am Using Oracle Applications R12.1.1
Steps I followed in Creating a New customer Profile
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a) Balance FWD Billing : Not enabled
b) Invoicing --> Tax Printing ( Summarize By Tax Name), Grouping Rule (DEFAULT)
c) Set Terms as per ur requirement , do allow discount & Override terms
d) Set Dunning as per your requirement,
e) Filled in Collectors info as per your requirement with Credit Check enabled...
f) Receipt --> Auto cash Rule set as 'Standard'..
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g) Minimum Invoice Balance : Amount ------> Value: 5.00
h) Minimum Charge per invoice : 1, Maximum Charge per Invoice : 100 Under Interest Charge
i) mention Type as Fixed Rate, Value : 10
j) You can avoid setting the Penalty Charge for the time being..
Step-2_ a) Open a customer ..*go to Bill to site details* --> Click on Profile Tab --> Under Profile Class field please include new profile class which is created by you (e.g DEFAULT) . b) Go to Profile Amounts Tab --> Click(Show) on Currency USD --> Verify the set up here as well I could see this.
When I tried creating an new Customer using the new profile, it's repeating the same error. Please help.

Hi
You get this error when profile class amounts are not set for all the currency. Go back to your profile and ensure that the profile amounts are set for all the currencies found, whether you are using it or not.
Regards

AR Invoice balance

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