Archiving & Storage

Hi,
I've been asked to provide a simple archiving solution by one of our functional guys, which involves storing the archive file and storage file on the same physical server where the sap instance lives.
I have managed to setup quite easily the archiving directory ARCHIVE_GLOBAL_PATH "
<MYIPADDRESS>\archive\<MYSID>\<FILENAME>" under basic customizing through transaction SARA. My functional colleague has successfully saved archived files to this folder, however he now needs to store these into a storage area.
I have setup a content repository (transaction OAC0) called Z1 and on the object to be archived FI_ACCPAYB (Vendor master data) set Z1 under "File storage to storage system". This is where I believe I have the issue!!!
Z1 is setup as follows:
Storage Type : RFC Archive
Version : 0031
RFC Destination : <MYSID>
Transfer Directory :
<MYIPADDRESS>\archive\<MYSID>\storage\
What this is actually doing is using an RFC back to itself, rather than to an external SAP system. When I goto store this file through SARA management and the background job runs, it cancels with the following error:
The archive file 000033-001FI_ACCPAYB is being processed
Error opening file 000033-001FI_ACCPAYB
Error occured when checking the stored archive file 000033-001FI_ACCPAYB
When I check the folder above (
<MYIPADDRESS>\archive\<MYSID>\storage\) the archived file has been copied to this directory, however the red light inside SARA management still shows red (not stored).
Is there another alternative than RFC Archive? Any suggestions would be gratefully received.
Thanks,
James

Hi James,
Lets talk from the basics...
Archiving is done in 2 steps (or 3 steps, depending on whether storage is used):
1. Archive - reads the data from DB and saves into filesystem in the form of archive files.
2. Delete - deletes the data from DB, which is already archived
(3. Store - moves the archive file into a storage system)
Data archiving is based on ADK - Archive Development Kit. So the steps 1 and 2 are based on ADK. But when step 3 comes into picture, something else also is involved; its called Archivelink!
Now, Archivelink comes in 2 flavors, one is RFC based (for which you created a content repository) and second is the HTTP Content server.
To use these, you need to have a storage system (either an external storage system or SAP Content server) which can 'understand' and 'talk' Archivelink.
As I understand from your query, you are trying to store your archive files again in filesystem, which would not be possible directly and you need to use a storage system.
So now you have 3 options:
1. Leave the archive files in the file system. If so, leave the content repository id blank in the object specific customizing in SARA.
2. Use external storage system - Various vendors are available in Market
3. Use SAP Content Server - see following links for more details:
http://help.sap.com/saphelp_nw04/helpdata/en/59/fba637fcf7dc39e10000009b38f8cf/frameset.htm
http://help.sap.com/saphelp_nw04/helpdata/en/8c/e9ddbb5d9a524bbb7854d31b963248/frameset.htm
Hope this helps,
Naveen

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I'm considering how my latest storage monster toy (Hi definition camcorder) is going to eat disk space and realise that very very soon I'm going to want to move archived projects onto some external media that isn't going to consume that spare room in my house.
I dislike the idea of using a ton of external USB disks for the reasons above and the environmental factors associated with those disks and tape drives.. well it gets kinda expensive real quick when you start to look at current models and limited lifecycles that tape drives have before they need replacing.
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The recording technology on the media is radically different to various recordable DVD technologies that typically use an organic dye that is subject to deterioriation over time.
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Dear Athol Hill,
Thanks fore the quick reply,
let me with other DMS community cleary understand the Pros and Cons of Going for the content server storing of original files,
i belive SAP recommends to go for the SAP Content server installation for storing of original files for DMS? please explain in your own words.
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Hi experts. I take a long of time with this error and I hope that you can help me. Explain the program.
We have a archiving project of no standard objects. This objects run on Sap version 4.6C, but now, on version ECC 6.0, the Store program give a execution error. The log of the STO Job on Sara transaction is the follow:
Job started
Step 001 started (program RSARCH_STORE_FILE, variant , user ID ARUIZ)
Archive file 000241-001ZIECI_RF02 is being processed
Archive file 000241-001ZIECI_RF02 does not exist (Message no. BA111)
Error occured when checking the stored archive file 000241-001ZIECI_RF02 (Message no. BA194)
Job cancelled after system exception ERROR_MESSAGE (Message no. 00564)
The Write and Delete programs runs correctly.
A strandar Archiving Object like FI_TCJ_DOC runs Ok (WRI, DEL and STO programs). The customazing for both objects are nearly on OAC0, FILE transactions. The changes are on Sap Directories. Write for you the most important customazing actions:
Transaction: FILE
ZIECI_RF02 (No Standard)
Logical File Path -->     ZZA_ARCHIVE_GLOBAL_PATH
Physical Path     -->     /usr/sap/CX6/ADK/files/ZA/<FILENAME>
Logical File Name Definition -->
                            ZZA_ARCHIVE_DATA_FILE_ZIECI_RF02
FI_TCJ_DOC (Standard)
Logical File Path -->     ARCHIVE_GLOBAL_PATH
Physical Path     --> <P=DIR_GLOBAL>/<FILENAME>
Logical File Name Definition --> ARCHIVE_DATA_FILE
Transaction: AOBJ
Customazing settings:
ZIECI_RF02
Logical File Name -->     ZZA_ARCHIVE_DATA_FILE_ZIECI_RF02
FI_TCJ_DOC (Standard)
Logical File Name -->     ARCHIVE_DATA_FILE
I prove to put in own archiving object (ZIECI_RF02) the logical file name -> ARCHIVE_DATA_FILE too and the error go on.
In the others parameters the values for both objects are:
Delete Jobs: Start Automatically
Content Repository: ZA (Start Automatically)
Sequence: Delete Before Storing
I see the point of the storing STO program (RSARCH_STORE_FILE) where own archiving failed. I made a program with the function and debbuging this can see the next:
REPORT zarm_06_prueba_http_archivado.
DATA: LENGTH TYPE I,
      T_DATA TYPE table of TABL1024.
BREAK ARUIZ.
CALL FUNCTION 'SCMS_HTTP_GET'
EXPORTING
    mandt                 = '100'
    crep_id               = 'ZA'
    doc_id                = '47AAF406C02F6C49E1000000805A00A9'
    comp_id               = 'data'
    offset                = 0
    length                = 4096
IMPORTING
    length                = length
TABLES
    data                  = t_data
EXCEPTIONS
    bad_request           = 1
    unauthorized          = 2
    not_found             = 3
    conflict              = 4
    internal_server_error = 5
    error_http            = 6
    error_url             = 7
    error_signature       = 8
    OTHERS                = 9.
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
          WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
If execute the program, SAP returns the next error:
Error in HTTP Access: IF_HTTP_CLIENT -> RECEIVE 1
The sy-subrc variable value is 6 -> error_http
The call of the method is the follow:
call method http_client->receive
     exceptions
       http_communication_failure = 1
       http_invalid_state         = 2
       others                     = 3
sy-subrc value is 1 -> http_communication_failure
The unusual of the case are that the Archiving Objects work on SAP 4.6C perfectly,
furthermore on version ECC 6.0 the standard and no standard objects uses Sap Content Server with the same connection (HTTP), IP, PORT and Repository.
I hope that anypeople can help me. A lot of thanks for your time.
Best Regards.

Hi Samanjay.
Answer your questions:
1) I proved the archiving from Sara with the Object ZIECI_RF02 with both customazings. The Stored program fail with logical file name = ZZA_ARCHIVE_DATA_FILE_ZIECI_RF02 and logical file name = ARCHIVE_DATA_FILE (Example at answer 2).
2) AL11 Transaction (Sap Directories):
/usr/sap/CX6/ADK/files/ZA/
cx6adm     09.04.2008     18:02:15     ZIECI_RF02_20080409.180215.ARUIZ
This is the Fich from ZIECI_RF02 on AL11. I prove this yesterday. The variable name: 000241-001ZIECI_RF02 is the generate to save the fich on repository ZA. In this case the variable name is: 000342-001ZIECI_RF02. Can view this with the table ADMI_FILES on TA SE11.
Entries on ADMI_FILES with create date = 09.04.2008
DOCUMENT:       342
ARCHIV KEY:     000342-001ZIECI_RF02
CREAT DATE:    09.04.2008
CREAT TIME :    18:18:28
OBJ COUNT:       1
FILENAME:         ZIECI_RF02_20080409.18182
STATUS OPT:       Not Stored
STATUS FIL:        Archiving Completed
PATHINTERN:    ZZA_ARCHIVE_GLOBAL_PATH
CREP:
ARCH DOCID:
Now, I put the same information from FI_TCJ_DOC (Standard Object):
AL11 Transaction (Sap Directories):
/usr/sap/CX6/SYS/global
cx6adm   10.04.2008       11:24:15     FI_FI_TCJ_DOC_20080410_112409_0.ARCHIVE
Entries on ADMI_FILES with create date = 10.04.2008
DOCUMENT:       343
ARCHIV KEY:      000343-001FI_TCJ_DOC
CREAT DATE:     10.04.2008
CREAT TIME:      11:24:09
OBJ COUNT:        2
FILENAME:          FI_FI_TCJ_DOC_20080410_112409_0.ARCHI
STATUS OPT:       Stored
STATUS FIL:         Archiving Completed
PATHINTERN:      ARCHIVE_GLOBAL_PATH
CREP:                   ZA
ARCH DOCID:      47FD890364131EABE1000000805A00A9
Finally, made the example with Archiving Object ZIECI_RF02, but assigning the standard logical file.
AOBJ (Customazing settings):
Object Name:           ZIECI_RF02 Archivado de datos: Facturas de Baja
Logical File Name: ARCHIVE_DATA_FILE
Now, execute the archiving at SARA transaction.
AL11 Transaction (Sap Directories):
/usr/sap/CX6/SYS/global
cx6adm    10.04.2008          12:33:25     FI_ZIECI_RF02_20080410_123324_0.ARCHIVE
Entries on ADMI_FILES with create date = 10.04.2008
DOCUMENT:      345
ARCHIV KEY:    000345-001ZIECI_RF02
CREAT DATE:    10.04.2008
CREAT TIME:     12:33:24
OBJ COUNT:       1
FILENAME:         FI_ZIECI_RF02_20080410_123324_0.ARCHIVE
STATUS OPT:     Not Stored
STATUS FIL:       Archiving Completed
PATHINTERN:    ARCHIVE_GLOBAL_PATH
CREP:
ARCH DOCID:
It´s that the unusual. At first, I thought that´s the problem was the directory of SAP, but with this proof I looked a new error reason.
3) The details of repository ZA are:
Content Rep:     ZA
Description:       Document Area
Document Area: Data Archiving
Storage type:      HTTP Content Server
Version no:         0046   Content Server version 4.6
HTTP server:     128.90.21.59
Port Number:     1090
HTTP Script:     ContentServer/ContentServer.dll
Phys. Path:         /usr/sap/CX6/SYS/global/
Too much thanks for your answer and your time. If you have any doubt, question me.
Best regards.

Archiving Information from "old" SAP systems and switch off the server

Good day
I hope someone can offer some advice. Our company has a few sites across the globe. Three of the sites in South Africa ( where I'm working at the moment ) had their own SAP systems. Three odd years ago, we implementeted a new SAP system, combining the separate SAP systems into the new one, running of the same box etc etc. The "old" SAP systems were still availbale after the new one went live, in the event that people want to look back at history.
We are you busy with a project where we are going to merge our current SAP implementation into our global SAP system... obviously only the current master data are going to be transfered to the new system. It's an idea time for us to clean up our data.
My question: Once we go live on our global SAP system, we want to "export" or archive from the 3 "old" SAP systems the Master Data from the HR module ( like employees who's left the company - it's law to keep the records for 5 years at least once a employee has left) , HSEC and FI modules into a single datastore... this way we don't have to keep the three servers running in the event that history is required. The servers wil be kept off-line and only switched back on if a detailed audit is required.
The global SAP system does not have an archive solution implemented to we can't access archived data from the new system...
So, we need to export master data from our 3 old SAP boxes into a Unicode type file system, and our local South African sites needs to be able to access the information using a text type editor or a web based interface we can run off our SAP Portal...
Thank you

Hello Cornelius,
To introduce myself, I am an active SDN/BPX member as well as an ASUG Archiving and Information Lifecycle Management Volunteer.
Decommissioning Legacy Systems (SAP and non-SAP systems) is quite the topic these days with divestitures becoming such a common occurrence.
Some things to think about in this situation are:
Identifying the data to be decommissioned:
what information would be needed for an audit
what information would be needed for a lawsuit situation
Identifying the access requirements to this data.
Identifying the retention policies for this data (this will be
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If this has not already been done - define retention periods for this data - it will most likely have different retention periods based on the type of data.
You mention that you do not have an archive solution in place yet.
I would recommend that you may want to research that option because typical requirements for retaining legacy data is that it is stored in such a manner so that it is protected from any type of modification.
There are a lot of 3rd party archiving/storage solutions that provide this type of secure storage.
You are correct in that you will want to export or archive the legacy data as opposed to loading the data into your current system. It would probably involve a large increase in the size of your SAP database and you would probably run into number range overlaps.
But, if this data is exported to a filesystem, you will be losing the business logic associated with the data, and the information is no longer in its original format (this could have legal ramifications).
I would recommend using SAP Archiving functionality for this effort. If you are looking for outside resources, there are many vendors out there that have a lot of experience with these types of projects.
Two that come to mind are Dolphin IT and OpenText.
Or, depending on the timeline of your project, SAP is coming out with a tool that can be used for decommissioning SAP Systems. It is part of
their SAP ILM solution. It will be called Retention Warehouse. Here is a paragraph from their latest white paper describing this new tool:
With the retention warehouse, SAP now offers a
standardized method for system decommissioning in
answer to these pressing issues. It allows you to reuse the archived data outside the original system in a central
retention warehouse.
For more detail on this topic, the white paper can be found on the SAP ILM Website:
service.sap.com/ilm
This tool is part of a larger initiative from SAP to help customers with their ILM (Information Lifecycle Management) strategy. This tool is near and dear to me as I was fortunate enough to be part of an
ASUG Influence Council that helped with some of the requirements for this solution.
I hope this information is useful.
Good luck and Best Regards,
Karin Tillotson

Archiving & Storage

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