Asset procurement cycle

Hi,
My client want Asset procurement through PR and PO.
But they don't want creation of asset master until the asset is put to use .
For example, if they purchase 10 new Laptops, they want to create asset master only when the Laptops are allotted to the employees. Can somebody suggest, how to go with this requirement?
Shall I suggest them use CWIP route to purchase asset?
Regards,
Sunil

Hi,
In this case you have to use CWIP asset in PO and same procedure as follow in CWIP.
Regards,
Manas

Similar Messages

Asset Procurement Cycle need info in sap mm

Hi All.
Thanks in advance for all sap mm dudes.
Need Asset procurement cycle steps in sap mm.
From creation of asset,
Then any inforecord, source list, etc.
Next Purchase order,
Next MIGO details like FI Documents,
FINAL MIRO with Transaction details.
Regards.
Parameshwar
Note : Search forum or in other sap resources(articles,sap help,wiki etc.,) before posting.
Edited by: Jeyakanthan A on Jul 22, 2011 2:36 PM

steps to process the procurement of Assets:
1. Create requisition ME51N
2. Release PR if release procedure applicable- ME54N
3. Create Asset Master by Finance department.- AS01
4. Create PO (ME21N) with ref to the requisition. Ensure that you select the Account assignment category as 'A'. Enter the asset number, in account assignment tab. The PO can be created without material or if it with material to keep a track on the stock, you can use Non-valuated material type.
5. Release PO - ME29N or ME28
6. Print PO (ME9F)
7. Carry out GR against the PO (MIGO)
8. Advise finance to update the Asset Master (AS02)

Consider scenario in Procurement cycle as under

Dear Gurus,
Consider scenario in Procurement cycle as under
a) There is a residual open liability (say GR/IR or Freight liabilities) created after GR against PO
b) This liability created is more than actual payable;
thus liability discharged after IV (transferred to vendor liability) is less than the above created
Thus the difference is the open residual liability
c) This portion of liability needs to be removed WITHOUT (further) payment (as not payable)
d) Practically it would not be feasible to reverse transactions & amend PO & recreate
We need to understand how to remove(/transfer) this open non-payable liability & to which GL Account to be discharged to.
Pls help

Hi,
SAP has provided a Standard way of clearing these GL A/c.
Use MR11 - GR/IR Clearing Account Maintenance for this;
Use: -
Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.
If the quantity invoiced is larger than the quantity received, the system then expects further goods receipts for this purchase order to clear the balance.
If the quantity received is larger than the quantity invoiced, the system then expects further invoices for this purchase order to clear the balance.
You can also clear differences for delivery costs.
If no more goods or invoices are to be received, you must clear the balance manually.
This can be done in different ways:
You can return the extra goods to the vendor.
You can cancel the invoice and post a corrected invoice or a credit memo for the surplus posted quantity.
You can clear the GR/IR clearing account manually.
GR/IR Account Maintenance: Account Movements
Use: -
The offsetting entry to clear the GR/IR account is the same as the posting made when you enter an invoice for a purchase order.
Material with Moving Average Price (MAP)
The GR/IR account is cleared against the stock account, unless no stock coverage exists. If the material stock is smaller than the quantity to be cleared, only the actual stock quantity is debited or credited proportionally. The remaining amount is posted to a price difference account.
Material with Standard Price
The offsetting entry is posted to a price difference account.
Purchase Orders Assigned to an Account
The offsetting entry is made to the cost or fixed asset account shown in the account assignments in the purchase order.
Also refer following link;
[Maintaining the GR/IR Clearing Account|http://help.sap.com/saphelp_erp60_sp/helpdata/en/30/1060387db94003e10000009b38f8cf/frameset.htm]

Procurement cycle in third party order and stock transport order.

please provide me in steps the procurement cycle in third party order and stock transport order.

Hi,
STO Process: -
1.Create a vendor for the company code of receiving plant, using account group :0007 using T-Code XK01.
2. Assign this vendor to Delivering plant
Go to XK02 >Purchasing view>Extras>Add. Purchasing data>Plant
3. Create internal customer with the sales area of the vendor. Go To XD01
4. In Pricing procedure determination relevant to STO, assign document Pricing Procedure and customer pricing procedure appropriate for STO to get the pricing in the invoice.
5. Maintain condition records for the relevant pricing condition.
6. Some more setting for STO: Go to MM> Purchasing > Purchase Order > Set up STO > define shipping data for plants > Go to Receiving plant >assign customer here & Supplying SA (for billing) to Receiving plant here
7. Go to MM > Purchasing > Purchase Order > Set up STO > define shipping data for plants > Go to Supplying plant and assign the sales area of receiving plant.
8. Go to MM > Purchasing > Purchase Order > Set up STO > assign delivery Type & Checking rule
Assign the delivery type to document type. In this case, Delivery type NLCC is assigned to Document type NB
9. Go to MM> Purchasing > Purchase Order > Set up STO > Assign document Type, One step Procedure, Under delivery tolerance
Assign the document type NB to supplying plant and receiving plant
10. After all settings , Create the STO using T-Code:ME21N and maintain pricing conditions of freight and Save.
11. Create Delivery :VL10G
Click on the Background Button after selecting line item
A message is flashed : See log for information> next Click on Log for delivery creation Button >click on line item>click on document button to get Delivery document No
12. Picking, PGI:VL02N
13. Billing:VF01
Save the document and its done
14. J1IIN - Outgoing Excise Invoice
15. MIGO - Goods Receipt against outbound Delivery
16. J1IEX - Capture & Post Excise Invoice
Pricing configuration for STO: -
In SPRO > MM > Purchasing > Conditions > Define Price Determination Process > Define Schema Determination > Determine Schema for Stock Transport Orders > Here assign Calculation Schema "RM2000" i.e. Stock Transfer Document to Schema Grp Pur. Org, STO Type (For e.g. UB) and Supplying Plant.
Calculation Schema "RM2000" has condition type P101 which will pick up the MAP of supplying plant automatically during creation of STO in ME21N ("Conditions" Tab).
You can create new freight / delivery cost conditions in M/06 and assign in pricing procedure "RM2000" in M/08 and also assign the Accrual Key to this and do the Account Determination for this Accrual Key in OBYC
At the time of PGI, following accounting entry will get generated;
Stock A/c - Dr - 110 INR (Receiving Plant)
Stock A/c - Cr - 100 INR (Supplying Plant)
Freight Clearing A/c - Cr - 10 INR (Supplying Plant)
Third Party Process Flow: -
1) MM01 - General Item category Group should be BANS in basic view of material master.
2) VA01 - Creation of sales order with VA01 transaction in SD module
3) When sales order is created system automatically creates a PR for the material with item category as "S"--> Third Party Item
4) ME21N - Directly PO with item category as "S" and delivery address as customer address
5) MIGO - Statistical GR by MM ( When it is made goods are received and delivered)
6) MIRO - Invoice by MM for vendor
7) VF01 - Billing by SD on Customers

Asset Purchase Cycle

Hi Guys,
What is the asset purchase cycle using Purchase order.
What are the entries that get posted during the asset purchase.
What postings take place in the system.
Thanks
srikanth.

Hi,
It is quite simple. First you create the Asset thru AS01. Then Create Purchase Order with Account assignment category A and assigning the new asset to the purchase order. Then once the Asset is received do Goods Receipt. Then do the Invoice verification for the goods receipt. You can see the asset with values in Asset Explorer.
If you require very detail, you can look into the following link.
http://help.sap.com/SAPHelp_46c/helpdata/EN/6e/12135c9f0411d189b80000e829fbbd/frameset.htm
Trust this helps much!
Cheers!

Budget Check against Asset Procurement

Hi,
We have defined the budget profile and assigned the same in the project and we have loaded the budget against WBS element of AED 10000 and we define the tolerance limits as below
Usage %    Indicator
75              Warning
85              Warning with mail
100            Error message
And also we assigned the same WBS element is asset master record and while we procuring the asset through PO for AED 9000 it is giving an error message of funds committments is less than 1500 by budgeted amount.And if we give lessthan AED 8500 it is working fine and also for more than AED 10000.
Why it is giving the error mesage number BP613 even the funds committments were less than budgeted amount.

You can achieve your requirement thru PSM-Funds Management , by creating commitment items, you can control the asset procurement.
First search on the web for the PSM-FM documentation and then configure it.
And for the Acc Assign Cate A, change the field statuses for FM related fields.

Asset procurement process

Respected gurus,
could you discuss the asset procurement complete process by invololving mm &ps module.
regards
jana

Hello,,,
From MM Point Of View
1)     Create the asset in Asset Accounting.
2)     Create the Purchase Order with correct PO Type and Proper account assignment cat for this MM person will help you.
3)     Release the Purchase order if it required.
4)     Post the MIGO for the same Purchase order.
5)     Post the MIRO for the same Purchase order.
Regards,
Ravi

Budget check during Asset procurement

Hello Experts.
here asset procurement scenario is through Account Assignment cat. 'A' . Now , using the same account assignment cat. users want a budget check (they are strict with not using any internal order or any WBS assignments).
How is it possible?
please help.
thanks in advance.
ankur

You can achieve your requirement thru PSM-Funds Management , by creating commitment items, you can control the asset procurement.
First search on the web for the PSM-FM documentation and then configure it.
And for the Acc Assign Cate A, change the field statuses for FM related fields.

Asset procurement-tracking of assets

Please suggest solutions for the below scenarios. I will be very thankful to you for your precious suggestion.
Asset tracking:
How to effectively manage enterprise IT assets (hardware, software, and infrastructure devices), what IT assets you have, where they are located, who is using them, and how they are changing over time and how we can track them.
Also how to map Critical business issues that IT asset tracking including: license compliance and desktop standards enforcement.
Scenario-1:
Suppose if you procured 70 computers (assets) for your organization. 50 computers are assigned to 50 people across various locations. Balance of 20 computers are not assigned to anybody.
We have to map this scenario in SAP like:
1.How to track the quantity of assets procured.
2.How to track the quantity of assets assigned to particular people, where they are located and which computer is assigned to whom.
3.If we want to transfer computer from one location to other location how it will be mapped and how we can track (just like in an IT organization environment).
Scenario-2:
Suppose if you procured 50 router switch. Out of 50 ports, 30 ports are connected and 20 are free i.e., 30 ports are assigned to 30 users and 20 ports are not assigned to anybody.
We have to map this scenario in SAP like:
1.How to track which port is assigned to whom.
2.Track how many ports are connected and how many ports are not connected.
Scenario-3:
Suppose if you have taken 50 user license for SAP. Out of 50, 25 users login was given and they are utilizing their login. For other 25 no login was provided.
We have to map this scenario in SAP like:
1.How to track number of users utilizing user license and how many are not.
Thanks & Regards,
J.SRIDHAR

Hi,
1) You need to have both material code and asset master for procurement. While creating PO fill account assignment as A, and give the Asset code.
2) In j1id, under Mateiral and chapter ID combination , enter the material code, plant, and declare as Asset. Then system will automatically takes care of availment of 50% CEnvat this year and rest in the next year.
3)GR is asusual and Invoice Verification also.
Reward if useful.
Create Asset code from Fi. and Create PO with Acct assgmnt cat as"A" then enter the Asset code in the Item detail tab of the PO as Asset no,do the GR.
And Also following a/c entries will happen in the system.
During excise invoice verification
Cenvat account Credit RG23C (50%) Dr
Education cess Credit RG23C( 50%) Dr
Higher edu cess Credit Rg23C (50%) Dr
Cenvat account on Hold RG23C (50%) Dr
Education cess on Hold RG23C( 50%) Dr
Higher edu cess on Hold Rg23C (50%) Dr
Cenvat clearing acc Cr
During invoice verification
Cenvat clearing account Dr
GR/IR clearing account Dr
Vendor Cr
In the subsequent year for reversal of cenvat on hold account to cenvat account, the accounting entry will be as follows
Cenvat account Credit RG23C (50%)Dr
Education cess Credit RG23C ( 50%)Dr
Higher edu cess Credit Rg23C (50%)Dr
Cenvat account Credit on Hold RG23C (50%)Cr
Educational cess on Hold RG23C ( 50%)Cr
Higher edu cess on Hold Rg23C (50%)Cr
regards,
rakesh

Asset Procurement (Urgent) !!

Hi Friends
I need your help on one scenario that my client wants to track asset procured qty.
For this i am defining a material type copy of Raw material as zcap and using moving avg price for this material type.I am raising Po without any account assignement and after doing GR i am issuing those receipt qty with movement type 241. i just want to confirm
1. Whether i am doing right process.
2. As i am doing a copy of raw material type for capital item is it right
What other parameter i need to maintain in material type or what should i need to insert other process steps for this kind of scenario seeking your valuable suggestions.
Regards
Vivek

<b>Whether i am doing right process.</b>
process is ok but u will miss asset managemant u will not able to trake asset in your FI
other option will be
if u r doing asset management or what the value of asset and wantto tarack the qty
creat the material type who will have only qty update eg coppy of non valuated material
when u creat po u will have to put account catagor as A so it will ask for asset (will become mandatory)
when u do gr u will c qty and track qty and value will go to Asset
ur both issue will be solved
reward accordingly

Procurement cycle

pl. tell me procurement cycle with excise duty.Is therenecesasary to create excise invoice seperately in J1IS,if it is captured during MIGO and posted in J1IEX.

Hi
Please find the procurement cycle mentioned below
Complete Purchase Cycle Till FI
Let us go about purchase cycle:
1. Purchase Requistation : First Purchase requisation has to made to purchase department wheever the product need by the user or production depaartment.They are created by tcode me51k.
2. Once the purchase requested, then the purchase department will search for the materail, where available and when available. That is called Material determination.
3. After the search of material is over, then look for who are the parties , who is going to supplies the material in competitive rate. Then select the correct vendor is known as material determination.
4. After that Tender process done through Tcode-ME41.
5. After finilisation of Tender, the vendor selected and purchase order issued. The Creation of Purchase Order is ME21N. There will not be any finance entry while creating the Purchase Order.
6. Once the purchase order issued, then by the terms of PO, the vendor will supply the materials. The Receipt of Good (GR) , done through MIGO or if it is an service entry done through ML81N.
The Entry will be
     Inventory account - dr-
     GR/IR Clearing a/c - cr-
     Purchase a/c       - dr-
     Purchase offset a/c -cr-
GR/IR clearing is a intermediate account, will be used to connect cost and vendor.
In GR/IR clearin a/c - 1. Assesable Value
                       2. Sales Tax
                       3. Surcharge
ie., Other than Cenvat Clearing will be there.
7. After the receipt of material, the Good Receipt along with Invoice Bill submitted to the Excise person handling Central Excise matters, to take Credit of duty for the product.
The entry will be
1. Cenvat Clearin a/c - cr
    RG23a Part II a/c - dr
    RG23a Part II cess a/c - dr.
8. From the Excise person , the bill move towards the person who passing the bills for payment. He will do the Invoice Receip First through MIRO. Here two document will be created, one for MM and one for FI.
The entry will be
       Vendor a/c - Cr-
       Gr/IR Clearing a/c - dr
       Cenvat Clearing a/c- dr.
9. After finalisation of Invoice receipt, the bill is for Payment process mode through F-53.
The entry will be
       Vendor a/c - dr
       Bank a/c -   cr.
There is no need to create entry thru J1Is if u post the GR thru MIGO and captuer excise thru J1iex
J1is is used if u post the document with transaction/sub transation type is others.
regards
Reward if helpful
shailesh

Procurement cycle in SNP

Hi,
Could someone please suggest me on below scenario mapping
DETAIL: Currently to meet our business requirement (Load building for vendors), we have mapped vendor as location (with products extended to vendor location) and running SNP planning cycle, i.e., generating TLB orders, between Vendor & DC, considering truck min/max capacity.
Vendor ships product on different days of week to different DCs. For some DCs it could be say Monday of the week for others it could be Thursday, i.e., procurement cycle for the vendor varies from DC to DC. Hence we cannot control ship to date by Vendor location calendar, as it is specific to Vendor-DC lane.
Our requirement is to generate POs for vendor from DC on a specific days of the week. Day of the week could vary from DC to DC.
Regards
Seshu

Hi Sheshu and Julien,
I am interested to know as how to you built this scenario.
It would be appreciated if you could reply to me and we can discuss this.
I am interested exactly in same thing: Using SNP TLB for Vedor to TLB scenario and generating POs.
Thanks a lot for the help.
Thanks and Best Regards, Manoj
Edited by: Manoj Mishra on Mar 7, 2011 1:54 PM

Hi SAP Guy's here my problem in ASSET PROCUREMENT

Hi..
One Issue for Asset procurement.
In May month PO created for asset, byt they are wrong entered the asset numbers,
In June nonth GR posted & Invoice is also parked.
now they want to changes in PO to enter the correct asset number,
how it is possible? (PO changes/delete&create new PO)

Hi
You need to reverse the GR and Delete the line item in Purchase order and enter the new line item in same purchase order.
Then do the GR and IR.
Regards
Ramakrishna

SRM MM-SUS procurement cycle without ASN possible?

Hi, SRM guru:
Is it possible to run MM-SUS procurement cycle without ASN? if yes, can you give something advice on how to acheive it by customizing?
Thanks in advance
George

Hi George
Please contact him for SUS supports /Queries as mentioned in the SAP Note 700350
Dr. Dirk Schirrmeister
SAP Consulting Deutschland
PU Purchasing Solutions/ SRM
SAP Deutschland AG & Co. KG
Hasso-Plattner-Ring 7
69190 Walldorf
E-mail: dirk.schirrmeister at sap.com
SAP Note 700350 - Supplier Enablement: Deployment
Scenarios integrating SUS
You can use this function to create, edit, and send advanced shipping notifications (ASN) in Supplier Self-Services (SUS).
Integration
This function is only relevant for the Plan-Driven Procurement with Supplier Integration business scenario.
When you create an ASN in SUS and send it to the purchaser, an inbound delivery is automatically created in Materials Management (MM).
Features
Create ASNs
You can create ASNs on the basis of a purchase order. -> here I could not see plural of Purchase order. so you may be correct but our MM system accepts in One ASN for different Purchase orders .It could be via EDI 856 ASN.
The document control settings in the purchase order determine whether or not you can create an ASN for an item. Purchasers use these document control settings to specify which follow-on documents they expect. The SUS system copies all of the items for which a purchaser expects a confirmation from the purchase order to the ASN
Br
Muthu

Procurement cycle of capital goods

all gurus,
can u pls let me know how to procure and take part 2 entries of capital goods
thanking
ujwal

Hi,
Procurement Cycle of Capital Goods: -
Domestic Purchase of Capital Goods: -
1. ME21N u2013 Create Purchase Order
2. ME2N u2013 List of Purchase Orders
3. MIGO u2013 Goods Receipt against PO
4. J1IEX u2013 Post Excise Invoice
5. J1I7 u2013 List of Excise Documents
6. MMBE u2013 Stock Overview
7. MB51 u2013 List of Material Documents
8. MIRO u2013 Enter Vendor Invoice
9. MIR5 u2013 List of Invoice Documents
Import Purchase of Capital Goods: -
1. ME21N u2013 Create Purchase Order
2. ME2N u2013 List of Purchase Orders
3. MIRO u2013 Enter Customs Invoice
4. J1IEX u2013 Capture Bill of Entry
5. MIGO u2013 Goods Receipt against PO
6. J1IEX u2013 Post Bill of Entry
7. J1I7 u2013 List of Excise Documents
8. MMBE u2013 Stock Overview
9. MB51 u2013 List of Material Documents
10. MIRO u2013 Enter Vendor Invoice
11. MIRO u2013 Enter Clearing Agentu2019s Invoice
12. MIR5 u2013 List of Invoice Documents
Note: - This includes Reports along with Transactions.

Asset procurement cycle

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