Asset procurement thorugh PO - Acct assingnmnet categry "A"

Hi
While we acquire asset (created in AS01) and in PO acct assgnment categry "A" PROCESS
we used to pay adv through F-48 . as per direction we are mentioning the PO created in F-48
So the down payment hitting in another GL mentioned in assign GL account for asset accounting
(down payment GL) and crediting in clearing down payment GL as well .
In MIRO we are getting the message down payment exist message and we just
press enter here. But while clearing the down payment after this through F-54 no offsetting
is happening for the the down payment (is this right procedure?)
So after final payment (by settling for the balance amount) when we go to the AW01N
the asset has been charged doble (one with down payment amount and then the total
maount at MIRO)
where we are wrong kindly advice?

thanks for the reply
But hr the issue is IN f-48 we are refering the PO no pertaining to asset PO and
immedateily the asset No will show in the above field . and in AA- integration with GL - we have assigned
the GLs for down payment and another one for clearing - so two GLs are getiing debited and credited at F-48
can we assign the same asset APC GL at Down payment acquisition also ,so that down PAYMENT also will
hit the same GL?
Edited by: johnrambo on Jul 6, 2010 7:58 AM
Edited by: johnrambo on Jul 9, 2010 12:16 PM

Similar Messages

Asset procurement-tracking of assets

Please suggest solutions for the below scenarios. I will be very thankful to you for your precious suggestion.
Asset tracking:
How to effectively manage enterprise IT assets (hardware, software, and infrastructure devices), what IT assets you have, where they are located, who is using them, and how they are changing over time and how we can track them.
Also how to map Critical business issues that IT asset tracking including: license compliance and desktop standards enforcement.
Scenario-1:
Suppose if you procured 70 computers (assets) for your organization. 50 computers are assigned to 50 people across various locations. Balance of 20 computers are not assigned to anybody.
We have to map this scenario in SAP like:
1.How to track the quantity of assets procured.
2.How to track the quantity of assets assigned to particular people, where they are located and which computer is assigned to whom.
3.If we want to transfer computer from one location to other location how it will be mapped and how we can track (just like in an IT organization environment).
Scenario-2:
Suppose if you procured 50 router switch. Out of 50 ports, 30 ports are connected and 20 are free i.e., 30 ports are assigned to 30 users and 20 ports are not assigned to anybody.
We have to map this scenario in SAP like:
1.How to track which port is assigned to whom.
2.Track how many ports are connected and how many ports are not connected.
Scenario-3:
Suppose if you have taken 50 user license for SAP. Out of 50, 25 users login was given and they are utilizing their login. For other 25 no login was provided.
We have to map this scenario in SAP like:
1.How to track number of users utilizing user license and how many are not.
Thanks & Regards,
J.SRIDHAR

Hi,
1) You need to have both material code and asset master for procurement. While creating PO fill account assignment as A, and give the Asset code.
2) In j1id, under Mateiral and chapter ID combination , enter the material code, plant, and declare as Asset. Then system will automatically takes care of availment of 50% CEnvat this year and rest in the next year.
3)GR is asusual and Invoice Verification also.
Reward if useful.
Create Asset code from Fi. and Create PO with Acct assgmnt cat as"A" then enter the Asset code in the Item detail tab of the PO as Asset no,do the GR.
And Also following a/c entries will happen in the system.
During excise invoice verification
Cenvat account Credit RG23C (50%) Dr
Education cess Credit RG23C( 50%) Dr
Higher edu cess Credit Rg23C (50%) Dr
Cenvat account on Hold RG23C (50%) Dr
Education cess on Hold RG23C( 50%) Dr
Higher edu cess on Hold Rg23C (50%) Dr
Cenvat clearing acc Cr
During invoice verification
Cenvat clearing account Dr
GR/IR clearing account Dr
Vendor Cr
In the subsequent year for reversal of cenvat on hold account to cenvat account, the accounting entry will be as follows
Cenvat account Credit RG23C (50%)Dr
Education cess Credit RG23C ( 50%)Dr
Higher edu cess Credit Rg23C (50%)Dr
Cenvat account Credit on Hold RG23C (50%)Cr
Educational cess on Hold RG23C ( 50%)Cr
Higher edu cess on Hold Rg23C (50%)Cr
regards,
rakesh

ABST2 - Differences between Assets and G/L accts

Hi Experts
We are working on ECC 6.0 and INR is our local currency.
At the end of FY 2007 by mistake direct postings were made to Dep Fund Account which is a Recon a/c and FY 2007 was closed
And because of which FI-GL and FI-AA doesnt match by INR 37353.71 (amt posted in above doc) as shown in ABST2
I've referred SAP notes 104567 & 69225 and found the note 69225 relevant to follow as the difference has not resulted in the current or open years.
So we have passed direct entry which is exactly the reversal of entry posted above using ABF1 (INR -37353.71)
After posting the 2nd document, in ABST2 another line has appeared of INR -37353.71. Although the sum for my recon GL is now zero.
The output of ABST2 is as below now -
Sc Acct no.   BusA Year SG 1st local difference LCurr Doc.no.    Period
AS 31100                2009               37,353.71-        INR     W004
AS 31100                2009               37,353.71         INR     W004       999
When I come out of ABST2 , addition to 1st, error no 2 is also coming which I thought would disappear.
1.Differences between assets and G/L accts in the balance carried forward
     Message no. MQ555
2.Differences between assets and G/L accounts at the key date
     Message no. MQ557
Is still something else needs to be done?
Or can I move ahead as the summation of the difference is now zero?
Please suggest.
Kapil

We referred to SAP and they suggeted that the tagging of W004 in both the lines means that now there is no error even system prompts it as error.
So we continued with the transactions and after closing the FY 2009, today when we run ABST2, we dont get any error messages as there is no difference left between Assets & GL.

Asset procurement cycle

Hi,
My client want Asset procurement through PR and PO.
But they don't want creation of asset master until the asset is put to use .
For example, if they purchase 10 new Laptops, they want to create asset master only when the Laptops are allotted to the employees. Can somebody suggest, how to go with this requirement?
Shall I suggest them use CWIP route to purchase asset?
Regards,
Sunil

Hi,
In this case you have to use CWIP asset in PO and same procedure as follow in CWIP.
Regards,
Manas

Differences between assets and G/L accts

Differences between assets and G/L accts in the balance carried forward
Message no. MQ 555
Diagnosis
Differences occurred in the balance carried forward when comparing asset summary records and G/L accounts.
Procedure
Using program RFEWSBAL, select the accounts for which differences occurred. To do this, proceed as follows:
1. Changeover package: Active package
Phase: ANALYZE
Origin of change: AS
Proceed
1. Analyze the accounts containing errors using note 104567.
If the document number field contains the entry "W004", this means that although a difference exists in the balance carried forward, this difference was charged off at the key date. Following local currency changeover, the system adjusts the currency differences at the key date only, but not in the balance carried forward.
If the entry "W004" exists for all affected accounts, the status is set to warning instead of error. If the correction at key date described above proves sufficient, you can continue changing over the local currency without additional adjustments in the previous year.
However, SAP does recommend that you make corrections in the previous year in line with note 104567 since this ensures that the balance carried forward is also reconciled.

Hello,
There 2 t codes ABST and ABST2.
You have issue if ABST does not match.
ABST2 is as of today t code. Ideally they will match.
To fix the issue
execute AFAR
then execute AFAB repeat run dep.
Normally your will asset balance will match with GL

Budget Check against Asset Procurement

Hi,
We have defined the budget profile and assigned the same in the project and we have loaded the budget against WBS element of AED 10000 and we define the tolerance limits as below
Usage %    Indicator
75              Warning
85              Warning with mail
100            Error message
And also we assigned the same WBS element is asset master record and while we procuring the asset through PO for AED 9000 it is giving an error message of funds committments is less than 1500 by budgeted amount.And if we give lessthan AED 8500 it is working fine and also for more than AED 10000.
Why it is giving the error mesage number BP613 even the funds committments were less than budgeted amount.

You can achieve your requirement thru PSM-Funds Management , by creating commitment items, you can control the asset procurement.
First search on the web for the PSM-FM documentation and then configure it.
And for the Acc Assign Cate A, change the field statuses for FM related fields.

Asset procurement process

Respected gurus,
could you discuss the asset procurement complete process by invololving mm &ps module.
regards
jana

Hello,,,
From MM Point Of View
1)     Create the asset in Asset Accounting.
2)     Create the Purchase Order with correct PO Type and Proper account assignment cat for this MM person will help you.
3)     Release the Purchase order if it required.
4)     Post the MIGO for the same Purchase order.
5)     Post the MIRO for the same Purchase order.
Regards,
Ravi

Budget check during Asset procurement

Hello Experts.
here asset procurement scenario is through Account Assignment cat. 'A' . Now , using the same account assignment cat. users want a budget check (they are strict with not using any internal order or any WBS assignments).
How is it possible?
please help.
thanks in advance.
ankur

You can achieve your requirement thru PSM-Funds Management , by creating commitment items, you can control the asset procurement.
First search on the web for the PSM-FM documentation and then configure it.
And for the Acc Assign Cate A, change the field statuses for FM related fields.

Asset Procurement (Urgent) !!

Hi Friends
I need your help on one scenario that my client wants to track asset procured qty.
For this i am defining a material type copy of Raw material as zcap and using moving avg price for this material type.I am raising Po without any account assignement and after doing GR i am issuing those receipt qty with movement type 241. i just want to confirm
1. Whether i am doing right process.
2. As i am doing a copy of raw material type for capital item is it right
What other parameter i need to maintain in material type or what should i need to insert other process steps for this kind of scenario seeking your valuable suggestions.
Regards
Vivek

<b>Whether i am doing right process.</b>
process is ok but u will miss asset managemant u will not able to trake asset in your FI
other option will be
if u r doing asset management or what the value of asset and wantto tarack the qty
creat the material type who will have only qty update eg coppy of non valuated material
when u creat po u will have to put account catagor as A so it will ask for asset (will become mandatory)
when u do gr u will c qty and track qty and value will go to Asset
ur both issue will be solved
reward accordingly

Hi SAP Guy's here my problem in ASSET PROCUREMENT

Hi..
One Issue for Asset procurement.
In May month PO created for asset, byt they are wrong entered the asset numbers,
In June nonth GR posted & Invoice is also parked.
now they want to changes in PO to enter the correct asset number,
how it is possible? (PO changes/delete&create new PO)

Hi
You need to reverse the GR and Delete the line item in Purchase order and enter the new line item in same purchase order.
Then do the GR and IR.
Regards
Ramakrishna

Asset Procurement & Asset Goods Movement

Dear Experts,
Please Explain the Asset Procurement Scenario in details.
1] Asset Material type - whether it should be copied from Raw Material type or Directly Raw Material type
                                   can be used and what about quantity and value update check box
2] Purchase Order - PO creation with account assignment category A and the Asset number of the asset
                             material.
3] Goods Receipt - GR for Asset Purchase Order. Asset material will be posted directly to Consumption?
                            whether Accounting document will be posted? How the inventory of Asset material will
                            be managed?
4] Goods Issue - How to manage goods issue or withdrawal of Asset material? after goods receipt
5] Invoice verification for Asset Purchase Order?
Thanks in Advance

Hi,
1)   Asset Material type: You can use the non-valuated material type or normal valuated material type (subject to how you are going to manage your stock as per your inventory management strategy).
2)   Purchase Order: The PO shall be raised with the "A" Account Assignment Category where the Asset No, Internal Order number shall be entered.
3)   Goods Receipt - Upon GR posting, subject to how your material type is defined, it can either increase your stock quantity (in case of non-valuated material type) or for direct consumption. This GR posting will generate the accounting document in background automatically.
4)   Goods Issue - It is very much again subject to how your material type is defined. If it is set as non-valuated material type, then you can make further goods issue after GR. Otherwise, no goods issue is required as the items are to be consumed directly upon GR posting.
5)   Invoice receipt - The LIV process will be used in this particular case.
Cheers,
HT

Asset Procurement with refrence to PO

Asset Procurement Through PO I am doing .
1. Purchase Order Creation                 -          ME21N
           Purchase Order with respect to Account Assignment Category - A ( Asset )
          Asset Created
          Asset Number Linked in PO
2. Goods Receipt with reference to PO            - MIGO
       Here i am not getting Accounting Document - GR Is posting with no Accounting Document .
      Actually here i should get ,    Main Asset / AUC Asset - Dr
                                                         To   GR / IR Clearing Account - Cr                     - This is not happening
3.Invoice Verification Process     with reference to PO - GR                 - MIRO
      Here Actually entry should be ,
                            GR / IR Clearing Account - Dr
                              To Vendor Account - Cr
But insted of this i am getting Direct Entry as - Asset Account - Dr
                                                                            To Vendor Account - Cr
to get the Accounting document at the time of GR other than OBYC - account Assignment any other settings are there .
Thanks & regards,
JP

Hi,
This is happended due to wrong selection of check box like GR non valuated in item detail section of your PO line item.
Check your PO, for your PO item, go to item detail section, under delivery tab, there will be a check box named GR non valuated...This must have been unchecked while creation of your PO. Since there will not be any accounting document during MIGO in this case.
Create another PO with corect settings as suggested in your sandbox and feel the difference.
This will solve your issue.
Thanks,
Srinu

Assets procured in Bulk

hello gurus,
We have a scenario of ordering the assets in bulk, say for example 40. My assumption is to create 40 similar assets and for the capitalization to be triggered at the invoice for each asset, each material has to be recorded at the item level in the purchase order and the value of the purchase has to be distributed to the 40 assets provided in the account assignment objects.Or it can be handled thru asset under costruction. How does companies normally handle the assets procured in bulk?
Thanks
Shiva

Hi Shiva,
You can create one AUC, & later settle it to 40 final assets.
Regards,
Inoka.

Asset Procurement Cycle need info in sap mm

Hi All.
Thanks in advance for all sap mm dudes.
Need Asset procurement cycle steps in sap mm.
From creation of asset,
Then any inforecord, source list, etc.
Next Purchase order,
Next MIGO details like FI Documents,
FINAL MIRO with Transaction details.
Regards.
Parameshwar
Note : Search forum or in other sap resources(articles,sap help,wiki etc.,) before posting.
Edited by: Jeyakanthan A on Jul 22, 2011 2:36 PM

steps to process the procurement of Assets:
1. Create requisition ME51N
2. Release PR if release procedure applicable- ME54N
3. Create Asset Master by Finance department.- AS01
4. Create PO (ME21N) with ref to the requisition. Ensure that you select the Account assignment category as 'A'. Enter the asset number, in account assignment tab. The PO can be created without material or if it with material to keep a track on the stock, you can use Non-valuated material type.
5. Release PO - ME29N or ME28
6. Print PO (ME9F)
7. Carry out GR against the PO (MIGO)
8. Advise finance to update the Asset Master (AS02)

Asset procurement (Import)CAPE

Hi gurus,
             When we post the excise invoice the system shows an error message"Cenvat postings not possible".In this case the goods receipt is valuated.
I have maintained the excise master properly for the capital material,asset account assignment in PO,all account determinations for CAPEand tax classifications.
Will you please help me out.
With Regards,
Rajashekhar

Hi Raj,
Kindly mainatin the below setting,
1) Maintain the Excise transaction per Excise Account for
India->Account Determination->Specify Excise Accounts per Excise Transaction
Note:Create subtransaction IP for Import.
CAPE     IP     CR Credit     CLEAR CENVAT clearing account
CAPE     IP     DR Debit     ONHOLD CENVAT on hold account
CAPE     IP     DR Debit     RG23AED RG 23 AED account
CAPE     IP     DR Debit     RG23AT1 RG 23 AT1 Account
CAPE     IP     DR Debit     RG23BED RG 23 BED account
CAPE     IP     DR Debit     RG23ECS RG 23 ECS Account
CAPE     IP     DR Debit     RG23SED RG 23 SED account
2) Maintain Account determination for Excise transaction CAPE-IP
India->Account Determination->Specify Excise Accounts per Excise Transaction
Excise group ETT      Sub Tran    Comp Code     G/l Accts
                     CAPE   IP
Regards
Sanjay L

Asset procurement thorugh PO - Acct assingnmnet categry "A"

Similar Messages

Maybe you are looking for