At what level is supplier invoice number unique in 12.1.3?

Latest documentation on etrm is for 12.1.1 and states for comlumn invoice_num on table ap.ap_invoices_all:
'Invoice number for an invoice. This number entered will be unique per supplier and operating unit.'
I got a client running payables on 12.1.3 and they can enter the same invoice number multiple times for the same supplier in one operating unit but on different sites.
So it seems like the constraint has been changed to being unique per pay site. Same story for ap.ap_invoices_interface.
According to 'Oracle Payables Release Notes for Release 12.1.3 [ID 1179114.1]':
'Oracle Payables does not contain new or changed features in Oracle E-Business Suite Release 12.1.3.'
So is this intended functionality or a bug. Anyone knows?
Thanks,
Jesper

This is intended functionality.

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Report linking GL Expense AC with supplier invoice number

Hi All,
I need to generate a report that gives GL expense Acs with corresponding supplier invoice number and payment docu number.
I am new to FI and not aware of the tables invloved
Can anyone tell me the tables involved and the link?
Regards,
Anu

>
Anuradha Ramanathan wrote:
> I need to generate a report that gives GL expense Acs with corresponding supplier invoice number and payment docu number.
Hello Anu,
You must have a look into the Vendor Closed Item tables - BSAK.
GL Expense A/C --> BSAK-SAKNR or BSAK-HKONT
Payment Docu. Number --> BSAK-AUGBL.
Hope this helps.
BR,
Suhas

Will the supplier invoice number come to FA when the asset is capitalised f

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Dear Suresh,
Do you mean while setting Capital project type, we need to set up the Grouping?
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Edited by: user12990981 on 21 Aug, 2011 11:55 PM

Blocking the change of Supplier Invoice Number on update using SP

Hi Mentors,
Just wondering if blocking the change of Supplier Invoice No. (OPCH.NumAtCard) is possible using SP_TransactionNotification?
I've been trying to make it work with the following code:
--Prevent Duplicate Supplier Ref. No. in AP Invoice
if @object_type = '18' and (@transaction_type in ('A' ,'U'))
begin
declare @RefNo as varchar (100)
declare @CardCode as varchar (100)
     if (@object_type = '18')
          begin
             select @RefNo = NumAtCard, @CardCode = CardCode from OPCH T0 where docentry = @list_of_cols_Val_tab_del
             begin
               if (@RefNo is not null)
                 begin
                   if 1!= (select count (docentry) from OPCH where (NumatCard = @RefNo) and (cardcode = @CardCode))
                     begin
                        select @error = 10
                        select @error_message = 'Duplicate Supplier Reference Number!'
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End
--Prevent Supplier Ref. No. in AP Invoice from being changed during update mode.
if @object_type = '18' and (@transaction_type = 'U')
begin
declare @DocEntry as int
     if (@object_type = '18')
          begin
             select @RefNo = NumAtCard, @CardCode = CardCode , @DocEntry = DocEntry from OPCH T0 where DocEntry = @list_of_cols_Val_tab_del
             begin
                   if (@RefNo != (select NumAtCard from OPCH where (CardCode = @CardCode) and (DocEntry = @DocEntry)))
                     begin
                        select @error = 10
                        select @error_message = 'Changing of Supplier Reference Number is not allowed!'
                     End
                   End
          End
End
I'm not sure if this is really possible,and that I could be just beating the wind by trying.
Thanks in advance!
Sean

To avoid modifiing the vandor reference use this:
IF @Object_type = N'18' and @transaction_type = N'U'
BEGIN     ---
declare @li int
declare @pref nvarchar(100)
set @li=
(select max(t.LogInstanc)   from ADOC t
   where t.ObjType=18 and t.DocEntry=@list_of_cols_val_tab_del)
set @pref=
(select isnull(t.NumAtCard,'')    from ADOC t
    where t.ObjType=18 and t.DocEntry=@list_of_cols_val_tab_del
      and t.LogInstanc=@li-1)
If @pref !='' and @pref !=
(select isnull(t.NumAtCard,'')   from OPCH t
   where t.DocEntry=@list_of_cols_val_tab_del)
Select @error = 10, @error_message = N'Changing of Supplier Reference Number is not allowed!'
END
--- To avoid using duplicated reference try this:
if @object_type = '18' and @transaction_type in (N'A', N'U') -- AP invoice
BEGIN          ----
declare @Invoice AS VARCHAR(15)
declare @Card AS VarChar (20)
SELECT @invoice = NumatCard, @card = CardCode FROM dbo.OPCH
     WHERE DocEntry = @list_of_cols_val_tab_del
If exists (SELECT T0.cardcode, T0.NumatCard FROM OPCH T0 where T0.NumatCard = @invoice
           and T0.CardCode=@card and T0.DocEntry!=@list_of_cols_val_tab_del)
Select error = 10, @error_message = N'Duplicate Supplier Reference Number!'
END          ----

Manual Invoice number duplication message

Hi All,
We were wondering if someone could clarify the following situation:
Whilst working on 2 TEST company databases we have encountered a small problem. We have 2 BP accounts "Example1" and
" Example2" , both had invoices with the reference 1234567 , entering in to "Example1"was fine, but when we tried to enter this ref No. for "Example2" the system told us we had already entered it and would allow no further processing.
We think we will come across different suppliers that have the same series of reference nou2019s from time to time, how is this dealt with within SAP B1?
Thank you,
MB

Hi Matthew,
The manual number you are entering is normally your internal reference for Purchase Invoices in SAP. Therefore you cannot enter a duplicate number. All of our customers have this set as an automatic numbering series.
Most clients would put the suppliers invoice number in to the Customer / Supplier Ref No. field (numatcard).
The numatcard will still check for duplicate invoice numbers, but only for one supplier. So, you cannot enter 1234567 on the same BP account twice without warning, but you can enter 1234567 across 2 supplier accounts.
Regards,
Adrian

Invoice number skipping randomly

Hi All
This is a peculiar problem where internal number range is assigned to invoice and the invoice numbers are skipping randomly. There is no fixed pattern or time for skipping.
What could be the reason? Kindly help.
Regards
Abhijeet
SD Consultant.

HI Amrish
Whats the object for Invoice number range?. Also do i need to remove the buffering if it exist? what are the effects of removing buffering?
Also should i write to SAP OSS if any note is to be followed for this issue.
Kindly help
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SD Consultant

Is Invoice Number a unique customer account number which can be linked to payments?

Is Invoice Number a unique customer account number which can be linked to payments?

Invoice number is the order invoice number. The customer has their own ID. IF that person makes more orders they get more order ID's and if they are purchased and completed transactions they get a another invoice number.
Its not one invoice per customer if thats what you mean?

What is the purpose of Number of elements at this level and ..?

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Thanks in advance.

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Mark if helps.

Seeburger help required for Supplier Invoice (EDI 810) and Dispatch Advice

Hi All,
Pls let me blog/steps for scenario for Supplier Invoice and Dispatch Advice using Seeburger.
For Supplier Invoice I assume R/3 will send data to Vendor (810).
1. Pls let me know for R/3 to XI will we use INVOCE IDOC?
2. Pls let me know for R/3 to XI Communication do we will use same Distributiion Model setup?
3. Pls let me know what Seeburger BIC modules I need to use in Seeburger AS2/File Receiver Adapter
4. Which Interface and Adapter I need to use for 810 and which Interface and Adapter I need to use for 997.
    Pls send its setup with its Mappings defined in Modules.
5. What is Disptach Advice? Is it also same like Supplier Invoice ? Does it also have EDI Number and if yes then what?
Pls send me blogs for the above Supplier Invoice and Dispatch Advice settings.
Regards

>
Rickkk wrote:
> Hi Ravi and All
>
> I am thankful to all of you for great help of yours.
>
> Steps:
>
> 1) I wil create an INvoice in your backend system. It will generate an IDOC.
> 2) This IDOC will be sent to my XI system.
> 3) I will map the IDOC to the Target XML 810 --- From where I will get this Target XML 810 ?
YOu have to login to the Physical box in which XI is installed (Take Basis Help.
In one of the drives, you will find a folder called seeburger.
Inside that folder, you can browse to find the XSD structure for your 810 .
YOu will find different XSDs for different versions of 810.
Suppose your EDI 810 version is 4010, then you have to use the XSD for 810 4010 version (There will be separate folders for each transaction set/version combination.
It will be there also in the software CD that seeburger provides when you buy it.
> 4) I need a seeburger receiver AS2 adapter that consist of modules that will convert the XML 810 docuemnt to EDI document.
>
> Below are the modules will be present in you suggested seeburger receiver AS2 adapter
> module key                  Parameter name               Parameter value
> bic                                destSourceMsg               MainDocument
> bic                                destTargetMsg                MainDocument
> bic                                mappingName                  <the name of your X2E mapping for 810>
> exit                               JNDIName                         deployedAdapters/SeeXIAS2/shareable/SeeXIAS2
>
Yes.
> 5. As per blog -
/people/rajeshkumar.pasupula/blog/2009/08/05/wanna-implement-seeburger-for-edi-find-the-booster
>
> For 997 Interface we are using seeburger Sender adapter and for 850 Interface we are using Split997 Sender adapter -- Reverse order
>
> For this scenario will it be like this again like
> For 997 Interface we will use Seeburger Receiver AS2 Adapter where the above modules are configured -- Pls suggest
>
> For 810 Interface we will use Split997 Receiver adapter -- No modules configured Pls suggest
>
> I request you to kindly send me snapshots or blogs which has snapsot for this scenario.
>
No need of split 997 in outbound case. In this case, you will send the 810 and the partner will send the 997.
So, to receive that 997 file, you need another scenario. You need the split 997 communication channel only in inbound case like in 850, but not in outbound case.
> Last point -- is Dispatch advice direction is like 850 (Inbound ) or its direction is like 810 (outbound)?
> Do we have IDOC or something like that present and its mapping ?
>
like I said earlier, it is an outbound document if your company is the vendor.
It will be inbound if your company is the Customer to some other company.
The IDOC that is used usually will be DESADV idoc.
> Regards

Auto generate Invoice Number

Dear All,
I want to auto generate inovice number. I did not want to handle this from sequences because I still did not understand/handle this, so kindly suggest an other best way to generate invoce number automatically through programitcally. I have three tables, one master table and two detail tables.
Thanks and regards,
Hassan

christian erlinger wrote:
what's the trouble with using sequences?!?
http://docs.oracle.com/cd/B28359_01/server.111/b28318/schema.htm#CNCPT611
http://docs.oracle.com/cd/B28359_01/server.111/b28310/views002.htm#ADMIN11796
the max+1 approach is a dangerous one, and will lead to unexplainable random occuring ora-0001...
http://asktom.oracle.com/pls/apex/f?p=100:11:0::::P11_QUESTION_ID:3379873654938
cheersOf course nothing is wront with sequences, but he/she is generating invoice-numbers, means there should be no gaps between the numbers -> sequences not usable for this problem
you definetely need a different approach, but have to take care! what happens if two people at the same time press commit in forms? both select e.g. 42 for the invoice-number, it will (hopefully you made unique contraints) crash with a UK-violation, so just put a select max+1 in pre-commit is not good enough.
I think best way to realize it is to make a table with one record that contains the last invoice-number, before every commit you select the record for update, if its already locked, wait or retry later the commit and increment in the invoice-number table is done when commiting the invoice itself.
Any flaws in this thought? Other suggestions?

Supplier Invoicing Error

Dear Experts
I configured the WHT tax using LocalizationToolKit.
When the supplier invoicing register, the following error message is displayed.
But, I don't know the cause about it. If you know the cause, please give me your advice.
Item 1: The determination of withholding tax code failed. Either select one manually or an error occurred in business configuration: APBCT_COMMON 606. Report an incident.
Item 1: An error occurred in business configuration for tax calculation: APBTC_COMMON 801. Report an incident.
Regards,
Ichida

Hi :
Thanks will look into that. Earlier I deleted synonym ap_system_parameters, and recreated, as I was not able to create/add sites for supplier. After that Supplier Site creation was without trouble. Later I recreated grants/synonym with ADADMIN, when I was getting this particular error. But still it continues.
What I observe is: before recreation of ap_system_parameters, it contained 0 rows, but now it contains same number as ap_system_parameters_all. So I dropped synonym ap_system_parameters and again ran grant/synonym recreate from ADADMIN, but surprisingly ap_system_parameters synonym was not recreated by ADADMIN.
Do you recommend recompile of schema and what should I do about this particular synonym ap_system_parameters (now it is not in my system) ?
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Atanu

Multiple POs Receipt against a single Receipt as per Supplier Invoice

Dear All,
We were using the ERS (Autoinvoice) for suppliers.
We have a special scenario:
We send PO to Supplier. and the Supplier send the Goods for Multiple POs in a Single Supplier Invoice.
The Issue is:
Can we receive all the Supplier Invoice items (belonging to different POs) in a single receipt. So that we can generate one invoice through ERS, which can be matched against the Supplier invoice.
Is this possible? If Yes, How can we accomplish this..?
Please update....
Many thanks in advance....

Hi Jeyakanthan,
Thanks for the reply.
I have gone thru the "Multiple Goods Receipts for a Single Excise Invoice " in Sap Help Documentation, what I have understood is that we can do multiple Goods Receipt against a Single Invoice. Here in this case we do the Goods Receipt against Purchase Order , do the Invoice Capture for first goods receipt againts Purchase Order and we enter the Invoice Number (say 745, sent by the Vendor) while capturing excise invoice. When the second shipment (against the same PO) comes, we do goods receipt and we refer the "Only Refer Excise Invoice" while doing the goods receipt. Finally after when we have entered all the shipments for the PO, we do the Excise Posting.
Here in our case we have already posted the Goods Receipt (without entering the Invoice Number in first goods receipt) and now we want to capture & post excise invoice for a Single Excise Invoice (Invoice No. say 745,).
Please correct me if my understanding is wrong.
Here we have got two options:
a. Reverse all the goods receipt & re-enter the goods receipt .
b. post two separate excise invoice against each goods receipt mentioning dummy excise invoice number like 745-A & 745-B.
Option a seems difficulty as we will have to reverse all the subsequent goods receipt & transfer posting documents.
Option b seems legally wrong, as per understanding.
Request you to please advise.
Regards
PK

Enter multiple invoice number

Hi all,
On screen FB60, users want to enter multiple invoice numbers (amount should be entered as a lump sum on Field Amount). Actually, we are using the field Reference to input one single invoice number. How can I capture multiple invoice numbers in one transaction/step only?
Thanks for your help.
Nas

Please note this is not what this transaction is for. A single invoice should have a single reference.
Can you provide the reason why you want a single accounting document to have many invoices?
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What is difference btw serial control uniqueness within inventory model

hi ,
what is difference btw serial control uniqueness within inventory model and item and with inventory .
and what is difference btw the serial number generation at item level and at organization level...
please help me ...
thanking....

1) When uniqueness is within inventory items, you cannot create 2 serial numbers for the same item. But you can have same serial# for 2 items.
In CTO scenario, sometimes this is a problem. So Oracle introduced the new option "within inventory model and item". In this case, Oracle generates a serial number by using the prefix defined at the Model level. This helps you maintain the uniqueness within all * numbers created for a given model.
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Depot Excise Invoice number skipped ???

Hi Everyone
For Ex. say our depot excise invoice number range is from 1to 100, assuming the current number is 51. Some day back there was a jump in the depot excise invoice number range. In between 1 and 51 the number "25" is missing.
So the excise department has asked the company as to why we have skipped the number 25.
I have checked the table J_1IRG23D, but the skipped excise invoice number is not appearing in the tables, I mean it says "No table entries found for the specified key"
Our Company wants to know the exact reason as to why the system has skipped the depot excise invoice number "25".
Whether it is the system mistake or user mistake or some body else fiddling with the system.
Please offer you valuable suggestions to solve this problem
Thanks & regards
satish

Hi,
SAP 99.9 % will never skip the number range on its own.
As per my understanding:
1.Some one has manually deleted the Depot Excise Invoice number after creation (due to the user mistake at selecting the
appropriate Incoming Excise invoice, Price , material or etc reason. And while creating the New Depot excise Invoice Number
he forget to adjust the number range at object 'J_1IDEPINV' for corresponding Series Group. This u can confirm by checking
the entry at Item level, instead of Header at it will not show that entry.
2.May be due to the Depot Sales Returns for respective Depot Invoice canceled and Deleted by the user.
Here, deleting the excise Invoice is not Valid practice as per Excise Tax rules of GOI.
3. Kindly check, whether Number Range Changes happend for respective Series Group between the Fiscal Year 2010-11.
Please feel free to correct me and It will be a value addition if you find any other solution.
Thank You,
RB

At what level is supplier invoice number unique in 12.1.3?

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