Attach document to travel requests

We have a business requirement to attach detail documents to a travel request. The attached document is the proposed iterinary from the travel agency that shows estimated costs compared to lowest available costs, etc.
In transaction PR05 (create / update travel expense), we have the function to attach detail documents, but not in transaction TRIP (create / update travel request).
Any insight on how we can attach detail documents to a travel request will be much appreciated.

Hi Maytrang
Have a Nice Day
Could u plz tell me how can we attach document in T.Code PR05.
Is this funcallity also available when we link travel management to ESS.
Plz help
Thanks in advance
Deepak GArg
Mob 9213784161

Similar Messages

Config to attach documents in Travel

How do I turn on the capability to attach receipts in Travel (both in R/3 and Portal)? Currently in PR05 I see an icon Services for Object which allows me to create attachments. Is this the service that allows me to attach receipts or is there a more specific Travel config?
Thanks.
Jinny

Hello Sally,
It has been a while since my last post regarding our initiative for scanning of travel receipts but now that we've had some time to further investigate on our side, I do have some additional questions & definitely need some clarification on information I've read in many of the threads that seem to be conflicting. First, let me apologize for the length of the post but I felt it was necessary so as to be clear in the information we provide to you.....
Here is my understanding - can you please correct any erroneous statement I make & help with any outstanding questions?:
From PR05*: the 'Service Object' icon is available; it allows us to (1) Create Attachments and (2) Store Business Documents - this second option is only available IF some configuration for ArchiveLink has been done. (3) Outside of the GOS icon, there is also the option to 'Attach FACSIMILES'.
(1) CREATE ATTACHMENTS:
---Linked to BUS2089
---As a standard, documents are stored in the SAP Database, in KPRO, Table SOFFCONT1
---QUESTIONS:
from various threads, it is my understanding that if we want, we can push the 'Attachments' to an external database instead of storing in SOFFCONT1- is this accurate? AND if so, Is this recommended?
(ii) I've also heard that over time, if too many entries are stored in SOFFCONT1, there will be performance issues; is this a concern?
(iii) Is it also accurate to say that if we are able to send attachments to an external database, it also sends ALL other 'document types' that are stored in this table to that external database? Is this accurate? If so, are there any concerns with doing this?
(2) STORE BUSINESS DOCUMENTS:
Linked to BUS2089????? I'm still confused about this one because some threads say that this particular approach is linked to BOR 'TRAVEL' . However, in all of the testing we've done, to be able to use this option, a document type must exist in OAC2 and then this document type must be assigned in OAC3 to OBJECT BUS2089!! We've tried linking it to OBJECT 'TRAVEL' but when doing so, we do not see this document type under the 'Store Business Document' pop-up window but rather we see the document listed under the ASSIGN FACSIMILES option!! So our conclusion would be that 'Store Business Document' actually is attached to BUS2089 whereas it is the 'FACSIMILES option that is linked to Object 'TRAVEL'.... Can you please clarify/confirm as this is still not clear??? If it should be linked to BOR 'TRAVEL', can you please advise how to do that??
This option requires configuration of ArchiveLink
Documents are stored in an external repository (defined in OAC0)
(3) ASSIGN FACSIMILES:
Linked to Business object 'TRAVEL'
Doc types are configured in OAC2 & linked to the Bus. Object 'TRAVEL' in OAC3; then these doc. types actually appear under the 'ASSIGN FACSIMILES' option in PR05
This option requires configuration of ArchiveLink
Documents are stored in an external repository (defined in OAC0)
From a portal perspective, the 'facsimiles' link can be activated on the 'My Trips & Expenses' iview but as far as we can tell, there is no way to actually 'assign' these from the portal. They have to be done either in PR05 or through t-code 'OAOH' and then they are visible in the portal
A couple more questions:
1-If the answer regarding the storing of 'Attachments' is that it can be sent to an external server (rather than SOFFCONT1), then what really is the difference between 'Attachments' and 'Store Business Document'? Which option should be used?
2-We have a requirement to assign scanned receipts at the expense type level. As far as we can tell, this is not supported with the standard solution (unless ones buys the Open Text for Travel licences). Can you confirm?
Thank you so much for your continued replies & your assistance. It is greatly appreciated & will help us toward implementing the right solution for our clients.
Regards,
Jinny
Edited by: Jinny C on Oct 27, 2011 4:23 PM

I/O error occured when to create attachment at travel request & claim

Hi,
Anyone here having a problem when using travel request & claim, then create attachment, there is an I/O Error dialog box appear? What cause of this error occurred?
Thanks
Hafiz

Can you please let us know in which format you attach document and also mention where you can attaching document from portal or using some tcode in R3?.
AK

Workflow : Travel request attachment

HI,
I have a question regarding workflow. When a traveler fills a travel request using TRIP and saves it, workflow starts. The request goes to manager for approval. The problem is that when the manager clicks the attachment, it opens with PR05 not with TRIP.
Any solution please ?

Thanks for the reply.
Yes, we may display all information which we need. I was just wondering if there is a way to attach the travel request (trip)while processing Request approval and later attach expense statement(pr05) when the expenses are entered. Just want to make sure if that is possible or not.
Regards!

Attachment in Travel Request

Hi experts,
PFA. How can I include the browsed atachment into the work item.
Please suggest a way. Right now I am using Using Workflow Programming Exit for Travel Expense Approval Workflow: Copy attachments of travel expense attachments to workitem
But this attachment is not coming into the approver's worklist.
Thanks,
Saquib

Hi Ibrahim,
In an activity step the below code; I think is responsible for sending mail because other than this no mail trigrring activity is used. I am not sure because when the FM 'SO_NEW_DOCUMENT_ATT_SEND_API1' is commented then also mail is trigerring.
Pl. refer code and guide me:
begin_method zswxgetpersrespcc changing container.
DATA:
pernr TYPE bapiempl-pernr,
trip TYPE bapitrip-tripno,
zauto_appr TYPE ztrv_autoapp-auto_appr,
actortab LIKE swhactor OCCURS 0,
accontainer LIKE swcont OCCURS 0,
tripactivitytype TYPE ftpt_req_head-activity_type,
appr_status TYPE antrg,
result_tab LIKE swhactor OCCURS 0 WITH HEADER LINE,
selftravel TYPE ptrv_head-hrgio,
app_lvl    TYPE ptrv_head-st_trg_typ,
selfbudgetholder TYPE bapitrip-reportflag,
costcenter TYPE bapitrvcot-costcenter,
wbs TYPE bapitrvcot-wbs_elemt,
exit_flag TYPE char1.
swc_get_element container 'Pernr' pernr.
swc_get_element container 'Trip' trip.
swc_get_table container 'ActorTab' actortab.
swc_get_table container 'AcContainer' accontainer.
swc_get_element container 'APP_LVL' app_lvl.
swc_get_element container 'WBS' wbs.
swc_get_element container 'CostCenter' costcenter.
*** Code for Checking of Self Approval - KZTKT
****       TRIPACTIVITYTYPE TYPE FTPT_REQ_HEAD-ACTIVITY_TYPE,
SELECT SINGLE activity_type FROM ftpt_req_head INTO tripactivitytype
WHERE pernr = pernr
AND   reinr = trip.
CHECK sy-subrc = 0.
swc_set_element container 'TripActivityType' tripactivitytype.
* Business Travel-International / Training Travel-International
* / Team Building Travel
IF tripactivitytype NE 'B'
AND tripactivitytype NE 'K'
AND tripactivitytype NE 'I'.
* Single level approver
app_lvl = 3. "Final approver
ENDIF.
*SELECT SINGLE kostl FROM ftpt_req_account INTO costcenter
* WHERE pernr = pernr
* AND   reinr = trip.
*CHECK sy-subrc = 0.
*swc_set_element container 'CostCenter' costcenter.
SELECT SINGLE hrgio FROM ptrv_head INTO selftravel
WHERE pernr = pernr
AND   reinr = trip.
CHECK sy-subrc = 0.
swc_set_element container 'SelfTravel' selftravel.
SELECT SINGLE auto_appr FROM ztrv_autoapp INTO zauto_appr
WHERE pernr = pernr AND
plan_activity_ty = tripactivitytype .
IF selftravel = ' ' AND zauto_appr = 'X'.
* Single level approver
app_lvl = 3. "Final approver
selfbudgetholder = 'X'.
exit_flag = 'X'.
CALL FUNCTION 'BAPI_TRIP_APPROVE'
EXPORTING
employeenumber = pernr
tripnumber     = trip
periodnumber   = '000'
IMPORTING
*     RETURN         =
status_new     = appr_status.
DATA:   reimbtyp TYPE zhrcr_approver-reimb_typ,
apprvllvl TYPE zhrcr_approver-apprvl_lvl,
return LIKE bapiret2,
agent LIKE zess_agent OCCURS 0.
swc_get_element container 'Pernr' pernr.
swc_get_element container 'ReimbTyp' reimbtyp.
swc_get_element container 'ApprvlLvl' apprvllvl.
IF sy-subrc <> 0.
MOVE 1 TO apprvllvl.
ENDIF.
MOVE 'TVDS' TO reimbtyp.
swc_get_table container 'Agent' agent.
CALL FUNCTION 'ZESS_GET_APPROVER'
EXPORTING
pernr      = pernr
reimb_typ = reimbtyp
apprvl_lvl = apprvllvl
IMPORTING
return     = return
TABLES
agent      = agent
EXCEPTIONS
OTHERS     = 01.
CASE sy-subrc.
WHEN 0.            " OK
WHEN OTHERS.       " to be implemented
ENDCASE.
DATA: iemployeenumber   TYPE bapiempl-pernr,
itripnumber       TYPE bapitrip-tripno,
iperiodnumber     TYPE bapitrvxxx-period,
is_request        TYPE ftpt_request-plan_request,
*      AGENT            TYPE TABLE OF ZESS_AGENT ,
wa_agent   LIKE LINE OF agent,
sent_to_all       TYPE sonv-flag,
et_return         TYPE bapirettab,
mailtext          TYPE solisti1-line OCCURS 0 WITH HEADER LINE.
*---TEMP DATA DEC
DATA: objpack LIKE sopcklsti1 OCCURS 2 WITH HEADER LINE,
objhead LIKE solisti1   OCCURS 1 WITH HEADER LINE,
objbin LIKE solisti1   OCCURS 10 WITH HEADER LINE,
objtxt LIKE solisti1   OCCURS 10 WITH HEADER LINE,
e_pdf_form TYPE fpcontent,
text       TYPE solisti1-line,
zusrid     TYPE pa0105-usrid,
zagent(14) TYPE c,
somlreci1 TYPE STANDARD TABLE OF somlreci1 WITH HEADER LINE,
lines      LIKE sy-tabix,
document_data    LIKE sodocchgi1,
travelername     TYPE pa0001-ename.
swc_get_element container 'IEmployeenumber' iemployeenumber.
swc_get_element container 'ITripnumber'     itripnumber.
swc_get_element container 'IPeriodnumber'   iperiodnumber.
swc_get_element container 'is_request'      is_request.
swc_get_table   container 'Mailtext'        mailtext.
MOVE '000' TO iperiodnumber.
MOVE 'R' TO is_request.
CALL FUNCTION 'PTRM_WEB_FORM_PDF_GET'
EXPORTING
i_employeenumber   = pernr
i_tripnumber       = trip
i_periodnumber     = iperiodnumber
i_trip_component   = is_request
i_trip_data_source = 'DB'
i_display_form     = space
i_language         = sy-langu
IMPORTING
e_pdf_form         = e_pdf_form
TABLES
et_return          = et_return
EXCEPTIONS
OTHERS             = 01.
IF sy-subrc <> 0.
swc_set_element container 'ET_RETURN' et_return.
ELSE.
CALL FUNCTION 'SCMS_XSTRING_TO_BINARY'
EXPORTING
buffer          = e_pdf_form
append_to_table = ' '
TABLES
binary_tab      = objbin.
CALL FUNCTION 'CATS_PERNR_NAME'
EXPORTING
beg = sy-datum
pnr = pernr
IMPORTING
name = travelername.
IF is_request = 'R'.
CONCATENATE 'Travel request ' trip 'of' travelername
INTO text SEPARATED BY ' ' .
ELSE.
CONCATENATE 'Travel expense ' trip 'of' travelername
INTO text SEPARATED BY ' '.
ENDIF.
SELECT SINGLE usrid FROM pa0105 INTO zusrid WHERE usrty = '0001' AND
pernr = pernr.
CONCATENATE 'US' zusrid INTO zagent.
wa_agent-agent = zagent.
APPEND wa_agent TO agent.
*Read agents
LOOP AT agent INTO wa_agent.
somlreci1-receiver = wa_agent-agent.
somlreci1-rec_type = 'G'.
APPEND somlreci1.
ENDLOOP.
LOOP AT mailtext.
objtxt = mailtext.
APPEND objtxt.
ENDLOOP.
CLEAR: objtxt.
APPEND objtxt.
objtxt = 'This is an SAP generated message.Please do not reply'.
APPEND objtxt.
DESCRIBE TABLE objtxt LINES lines.
document_data-obj_name = 'Travel'.
document_data-obj_descr = text.
document_data-obj_langu = sy-langu.
document_data-doc_size = ( lines ).
CLEAR objpack-transf_bin.
objpack-head_start = 1.
objpack-head_num   = 0.
objpack-body_start = 1.
objpack-body_num   = lines.
objpack-doc_type   = 'RAW'.
APPEND objpack.
CLEAR lines.
DESCRIBE TABLE objbin LINES lines.
CONCATENATE text '.pdf' INTO objhead . APPEND objhead.
*   Creating the entry for the compres
objpack-transf_bin = 'X'.
objpack-head_start = 1.
objpack-head_num   = 1.
objpack-body_start = 1.
objpack-body_num   = lines.
objpack-doc_type   = 'pdf'.
objpack-obj_name   = 'ATTACHMENT'.
objpack-obj_descr = text.
objpack-doc_size   = lines * 255.
APPEND objpack.
CHECK somlreci1[] IS NOT INITIAL.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
document_data              = document_data
put_in_outbox              = ' '
commit_work                = 'X'
IMPORTING
sent_to_all                = sent_to_all
*       NEW_OBJECT_ID              =
TABLES
packing_list               = objpack
object_header              = objhead
contents_bin               = objbin
contents_txt               = objtxt
*       CONTENTS_HEX               =
*       OBJECT_PARA                =
*       OBJECT_PARB                =
receivers                  = somlreci1
EXCEPTIONS
too_many_receivers         = 1
document_not_sent          = 2
document_type_not_exist    = 3
operation_no_authorization = 4
parameter_error            = 5
x_error                    = 6
enqueue_error              = 7
OTHERS                     = 8.
swc_set_element container 'SENT_TO_ALL' sent_to_all.
ENDIF.
* END OF PGM FOR AUTO APPROVAL & SENDING MAILS TO TRAVEL DESK.
ELSE.
CALL FUNCTION 'ZTR_GET_PERS_RESP_CC'   "'ZSWX_GET_PERS_RESP_CC'
EXPORTING
pernr            = pernr
trip             = trip
*    IMPORTING
*      selfbudgetholder = selfbudgetholder
TABLES
actor_tab        = actortab
ac_container     = accontainer
EXCEPTIONS
nobody_found     = 9001"Amit_Error_exception never get raised 10.02.09
OTHERS           = 01.
CASE sy-subrc.
WHEN 0.            " OK
WHEN 9001.         " NOBODY_FOUND
exit_return 9001 sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
WHEN OTHERS.       " to be implemented
ENDCASE.
ENDIF.
*---AMIT>10.02.09 ERROR HANDELING WHEN COST OBJ USER RESP NOT FOUND
*IF ACTORTAB[] IS INITIAL.
* EXIT_RETURN 9001 'No ' 'agent ' 'found' '!!!'.
*ENDIF.
*---AMIT<10.02.09 ERROR HANDELING WHEN COST OBJ USER RESP NOT FOUND
swc_set_table container 'ActorTab' actortab.
swc_set_table container 'AcContainer' accontainer.
swc_set_element container 'SELFBUDGETHOLDER' selfbudgetholder.
swc_set_element container 'APP_LVL' app_lvl.
swc_set_element container 'WBS' wbs.
swc_set_element container 'CostCenter' costcenter.
swc_set_element container 'EXIT_FLAG' exit_flag.
end_method.

I/O error when trying create attachment on travel request & claim.

Hi,
Anyone here having a problem when using travel request & claim, then create attachment, there is an I/O Error dialog box appear? What cause of this error occurred?
Thanks
Hafiz

Hi
I have exactly this error. Do you have a solution for this?
Cheers,
Jacob

Error while attaching document to report on Portal - Invalid selection valu

Hello All,
We are running our reports on Portal and as per the business requirement the users have to create comments or attach documents to certain amounts in certain columns and once they create the comment a document icon shows up near that amount (for example there are 3 columns Budget, actual, balance then the user have to create comment for some amounts which needs explanation) they do that from context menu Documents -> Create new Comment.
Now we want those documents to be saved on Infoprovider level and not on master data for any particular object. We have activated the flag "Characteristic is document property" on related infoobjects. We have the flag to display document icon on Infoprovider active in the web template. Now when I run the report I am able to create new comments on first two columns and when the report refreshes it shows me icon near that amount but it gives me errors on third column after the report refreshes itself. Now when I go in portal KM repository where documents are stored I do see the document that I created for the third column as well so looks like the document is getting created and being stored but the issue is when it tries to display the icon on that third column.
The error I get is this:
The initial exception that caused the request to fail was:
Invalid selection value: AttributeMember
com.sap.ip.bi.bics.dataaccess.resource.impl.bi.exceptions.BicsResourceBwRuntimeException: Invalid selection value: AttributeMember
at com.sap.ip.bi.bics.dataaccess.resource.impl.bi.selector.selection.ProviderRange.setLowForced(ProviderRange.java:297)
at com.sap.ip.bi.bics.dataaccess.resource.impl.bi.selector.selection.ProviderRange.setLow(ProviderRange.java:291)
at com.sap.ip.bi.bics.dataaccess.resource.impl.bi.selector.selection.ProviderRange.set(ProviderRange.java:469)
at com.sap.ip.bi.bics.dataaccess.consumer.impl.selector.selection.SingleMember.set(SingleMember.java:125)
at com.sap.ip.bi.km.common.assignment.AssignmentMember.isContained(AssignmentMember.java:192)
Please give some inputs if anyone is facing same problem or is anyone has worked previously with this kinda of stuff.
Thanks in advance.
Kiran

Hi!
Have you solved this problem? I have the same problem after a SPS implementation (SPS 17). The message appears when we select a single value in a DP (hierarchical filter item) that filters another one, but when I select a node it doesn't.
Before the patch implementation the apliccation worked ok.
Any idea?
Thanks in advance.
Jose

Error when creating a travel request with Advance amount

Hi Gurus,
When I create a travel request with an Advance amount and try to save the same, the system throws up an error msg : "Trip country does not exist in the system (T005).
However, it allows me to create the travel request without this error if i dont enter any advance amount in the travel request.
I checked the tables V_T706L and V_T706O and found my trip county to be existing.
Regards
Prakash

Hello Prakash,
The following are the prerequisites for transferring trip costs to accounting. In other words when you try to create and save a travel request with advance you are involving accounting entries and therefore the following needed to be checked:
1.Travel Management and Accounting are both at Release 4.5A. If at least one of the systems
has a release level lower than 4.5A, follow the instructions in Customizing for ALE.
2. For payment to be effected, vendor accounts must exist in Accounting for the respective
personnel numbers.
3. The following Accounting tables must be replicated in the Travel Management System using
Customizing transports:
Company Codes (T001)
Countries (T005)
Input Tax Codes (T007A, T007S)
Document Types (T003)
4. The transfer of settlement results
More relevant in your case would be the point 3. Countries(T005) not defined in TM.
Hope the above provided you more information.
Rgds
CONMJI

Error while displaying Travel request form (ABAP WD :FITV_TRIP_FORM )

Hi
When I am trying to create a travel request form , and then trying to display form its throwing an error
"The following error text was processed in the system ECD : Error in module RSQL of the database interface".
The error occurred on the application server mtserpdev_ECD_00 and in the work process 0 .
Kindly suggest as form "FITV_TRIP_FORM" is already attached via feature . Am I missing some config or
Is it a issue of patch. (Currently we are at EHP 4 , and all the applications inlcuding FITV_TRIP_FORM are on WD ABAP).
Thanks
Abhay

Have you done the TRVFE feature configuration and made sure if this form exists in the system.
Regards,
Divya

Creation of Travel Request

Hi,
Can anyone tell me the name of BAPI/RFC for creating travel request with input options for advance,request,cost distribution,etc.
Thanks in Advance
Shruti

Hi,
Try to trigger standard workflow when a trip is created. The PDF document will be sent to approver.
activate any one of these workflows.
Approve Travel Request - WS 20000050
Approve Trip WS 20000040
Thanks and Regards,
Shilpa

Able to attach documents when the document in closed status

Hi,
I have a issue related to attchments in Service Request.
I have user status =closed ands set Chnage Document=Forbidden for that staus.
Now after setting this Status, system is not allowing me to do any chnages in the document and that is fine.
But system still allows to add the attchments and I want to stop it if the status is closed.
What I need to do.
Regards
babu.

Disable the Add Attachment button based on this document status.This way no body would be allowed to attach document.
Regards
Kavindra

Send Document via message determination/icon which shows attached documents

Dear Friends
We are using DMS (Document Management System) and I would like to know some things:
u2022 I would like to see at item level an icon which shows if the material have attached documents when I am doing my purchase requisition. How can I do it?
u2022 I would like to send to the vendor via message determination the Drawings as an attachment with my request for quotation. How can I do it?
Regards,
Manuel Nuñez

Hi Manuel,
This is not available in standard functions. For this you need help from expert Abap'r who cam write a program for sending mail intimation with purchase requisition as a dms attachment.
Hope this will help.
Regards,
Ravindra

Attached document in PR cannot copied into the PO

hi,
i am creating a purchase order with reference to purchare request. all the item from the pr is copied into the po (eg. description,qty, etc) except the document attached in the pr.
is there anyway this can be configure whereby the attached document in the pr through the service object will also be copied in the purchase order during po creation.?
appreciate all the help. thanks
she

Hi,
If you pasting the texts in Item Texts you will get the same in PO also it will be printed in Po also.
Please check the same.
Regards,
Mohd Ali.

How do I save and manipulate an attached document through gmail?

How do I save and manipulate an attached document through gmail on my iPhone?

I had a client that had hundreds of session variables
scattered in hundreds of CF pages. There was very little CFLOCKing,
and consequently the apps were quite unstable in a loaded
environment.
What I finally did was to copy the session scope variables to
ses.request scope variables of the same name, then did a global
replace of session. with ses.request. In OnRequestEnd.cfm, and
immediately before all CFLOCATIONs, I copied ths ses.request scope
back to session scope (locked, of course). There was no measurable
performance hit, and the apps were rock solid.
Perhaps you could copy your client variables to session
scope; then back again in OnRequestEnd.cfm

When attaching documents using GOS send them with workflow

Hello experts,
I have a scenario. We have to attach documents to SAP application using GOS. These documents can be edited also.
Now second part is that when we attach the document or edit the document, the document should be send with the work item "when we attach the document".
The first part of the scenario is completed and working fine. The second part of the scenario is causing problem. I have checked the various options but none of them are proving helpful.
There is an option in GOS toolbar to send the documents through workflow but that also asks for the related workflow.
I was trying to create an event for GOS object which can trigger the workflow automatically when the attachment are created and edited but can not go further with it as not so strong in workflow.
I request you to kindly help me either in creating this event which will trigger the workflow (whole process) or any other method to do the same.
Thank you all in advance.

Hello Andrés,
Thank you for replying. The main problem is starting the workflow. For that I need to create an event and that is my biggest trouble. I have seen the object IFSAP already. There are no events in it and as such I have created my custom object as super type.
So I need to create the event from scratch.
Hope my requirement is clear.
Thank you.
Edited by: Apoorv Lohani on Feb 3, 2012 7:54 AM

Attach document to travel requests

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