Automated payments to POs

Hi Gurus,
I am not sure, what I should give as title, so just gave something relevant.
Our client implemented some custom solution to get discounts from vendors in such a way that, whenever vendor starts shipment of goods, he immediately sends invoice to business and immediately business will do a fictitious GR in the system, so that the IR will be (unblocked,) paid immediately and vendor gives good discounts. Now, the custom solution is giving trouble to business as they have to do a real GR(101) when it arrives at their stores and sometimes reversals coming into picture.. etc. Now they are looking for a SAP solution, which can do the same with one GR/IR. Anyhow, first IR will happen and then it should go for payment immediately and the PO shouldn't be closed, it should still be open until user do a GR after receiving it at stores. I have an option of creating a new PO type for the special POs and vendors. Can we implement the solution by doing configs and implementing user-exits in system for the special PO type?? One thing, these materials are not 2-way match materials, in which case, business already has a solution. This scenario is purely connected to vendor. If anyone has any high level thought or has exp. in implementing a similar solution, I most welcome their thoughts. Let me know, if you want more details.. happy to discuss.
-Tirumala

Hi,
A SAP std. solution to this scenario is to give advance to the vendor.
You create down payment requrest (F-47) with respect to PO with line item and then ask the finance person to pay against this down payment request (F-48) till the material is not reached, inspected and received.
Once the material is reached , do the GR and post invoice. The payment will be made by finance by deducting the advance paid for this PO line item against invoice verification. (This functionality is a SAP standard solution for such scenarios).
Once you create F-47 / F-48 it means that vendor has started the shipment.
These F-48 payments will be recorded in PO history also.
Cheers,
Satish Purandare

Similar Messages

Handling of Down payments / advance payments retail POS interface

Hi all,
Does anyone know if there´s a best practice to handle down payments with POS interface?
thanks in advance
Mariana

Hi Mariana,
Pl use the following link:
help.sap.com/bp_retailv1470/documentation/EN/Store%20Business%20Offline%20EPOS_EN_PRES_V147.ppt
IDOC for down payment is WPUTAB01.
Entries will be as follows:
If a customer is making a down payment of Rs.1000/-
Cash a/c DR 1000/-
Customer or Site CR(Retail Stores if u dont maintain individual customers) 1000/-
When sales are closed say for example Rs.10000/-
Cash a/c DR Rs.9000/-
Customer or Site DR Rs.1000/-
Sales CR Rs.10000/-
In SAP u need to create a Special G/L with Indicator A and this special G/L will be assigned to your main a/c in Tcode OBXR.
F-29 Post Customer Down Payment ,F-32 Clear Customer ,F-39 Clear Customer Down Payment are the FICO transactions which will be used. Pl contact yr FICO
consultant for further details.
Hope this helps you.
Regards,
Mani

F110S - Scheduling and automating payments

Hi Gurus,
I've created on tcode F110S one variant with variable dates;
Run Date, Posting Date & Docs Entered Up to: Current Date
Next Post.Date: Current Date + 1 days
I've checked in each one of them: "save field without values"
(the other parameters were completed at main screen)
I've executed this variant in background with daily period value. The first execution was successful and documents were paid. But the next executions (at next days) were canceled, because the same payment ID "already exists", although I've set dates as variables.
It seems the problem may be that it saves the parameters for the primary job, and for the next scheduled jobs, uses the same parameters.
Hope you can help me with this issue, or comment how you solve automating periodically payment runs.
Thx!

Hi Jaime, and thanks for take the time for answering.
I was doing that you comment, but with the error result I told you above.
Fortunately, I could solve it: Instead of using background job directly from tcode F110S, I used the tcode SCMA (Schedule Manager), creating a task group, and then a task that calls the program RFF110S with the variant I told you at the begining of this thread. I schedulized daily and solved the issue.
May be weird... I thought it worked both ways, but apparently not. It's like if I use background job directly from F110S, doesn't change the variable parameters dynamically as well... but using SCMA it works fine.
Thank you very much.
Regards,

Automated Payment Program (F110) error.

Hi All,
I am facing an error while running APP details are below :-
when i do the payment proposal creation, and run the log the following error is found:
Internal error: doc.balance not zero / comp.code 3992 vendor 1000100230 customer
Message no. FZ326
Balances: 0.00 INR / 0.00 INR
Balances: 0.01 GBP / 0.00
we are running by time as user is not able to make the advance payment to that vendor.

Hi Dawn,
Thanks for your reply.
The link which you have mentioned its about to apply sap note and there are few more notes are there which came across to me asking to implement this note hence the previous note (1317395) is incorrect or incomplete.
would be kind enough to confirm whether that applying by this notes the error will get resolve or not.
i want to put some light again regarding this issue--- i am creating a downpayment request through t.code-F-47 of amt 73945 inr and it covert local currency to group currency in GBP in this scenario i am getting an error which i have mentioned in my thread.However while creating a Downpayment request with amt 73944 or 73946 i am able to make payment through F110.
Hence currency rate is -
71.61984. convert INR to GBP.
Advice me whether i should apply the notes which were mentioned in the link which you have posted or esle there is any other option.
******As we are running out of time********
Regards,
Gaurav

Run a Program RFF110S for Automating Payment Program

Hi Gurus,
I am trying to use a program RFF110S to automate outgoing payments. Please help me with the steps or the process of setting up or schedulding the auto payment program at regular intervals.
Also I know that this program is a alternative to use the transaction F110, if anybody know to use it I would appreciate your help.
Thanks in Advance.
Best Regards.

The following reports helps you to schedule a Payment Program :
- RFF110S - for the Automatic Scheduling of the Payment Program
- SAPF110S - Here you have to enter the Run ID and Run Date and specify
Proposal or Payment and look for the following options :
Menu Options -> Program -> Execute in Background.
Kindly review the documentation of the program RFF110S through SE38 -> Dcoumentation -> F7.
Report RFF110S essentially offers the same parameters as are available in transaction F110.
Once you have defined a variant for the report you can schedule it in the background. By using selection variables for the date field in the variant you can periodically create runs with identical parameters.
You can use SELECTION VARIABLES for the date fields of your selection screen variant.
SAP Library:
http://help.sap.com/saphelp_nw70/helpdata/en/c0/980374e58611d194cc00a0c94260a5/frameset.htm
The periodic scheduling can be done either using job administration or the Schedule Manager.
I suppose this should be able to satisfy your requirement.
Best Regards
Soumya

Automated Payment Program

What is "Name of print dataset" in FBZP set up payment methods per country. Please explain with example.
Also please let me know what is "seperate payment for each ref" in Paying co. codes in FBZP.
Please explain with example

Hi Sneha,
1) It is print format to print check/payment advise which is already stored in the SAP standard system.
2) While making the payment run, the system automatically nets off all existing debits against a party and makes the payment. However correspondingly, in case debits pertaining to more than one GR are so netted, the next payments to that party are accordingly larger to that extent. For eg: If a party gets today payment for his bill no: 63, he gets debit of not only 63 but also 64 and 65 along with 63 payment . However his actual payments towards 64 and 65 are yet to be made. This creates an issue with the vendors as they have to reconcile the accounts many times. Here Payment for each payment reference will come into the picture and explore the possibility of netting off bill wise debits with bill wise payments.
Regards,
Satish Muvva.

Automating payment blocks in F-43

Hi experts
Can the payment block available in F-43 be set to automatically kick-in once invoice entry has been completed (rather than rely upon user to set the block)?

Hi Pac,
Enter the invoice block for requried vendors in the vendor master itself. Then automatically the invoice is blocked by the system, in F-43.
Thanks & Regards
Sanjay

Automatic Payment Run - Alternate Bank Account in Vendor Master

Dear Forum,
We have a situation where the users want the alternate bank accounts to be maintained in the Vendor Masters and also to select this alternate bank account while doing the automatic payment run thru F110. While we can maintain more than one bank account in the Vendor Master, but how to select the alternate one during payment run. Your help would be highly appreciated.
Regards

Hi...
As per your issue while runing APP in F110 once complete parameters
And go to Edit praposal and double click vendor and double click on line items than it will displays the one more screen there select Reallocate button there you can enter your respective bank details.
Otherwise there is a Business Transaction Event 1810. You can see the code, looks like you need to replicate the vendor bank details with link to a company code.
Note:
Assign Multiple Bank Accounts in the Vendor Master
Your SAP system provides the functionality to store and use
information from multiple vendor bank accounts in the Payment
transactions screen of the vendor master general data via
transaction FK03 (Figure 1). Figure 1 reflects the bank type
determination logic I used in the vendor master, using the
three-digit International Organization for Standardization (ISO)
currency code as the Bank type.
Figure 1 Bank details vendor master
You can use the BnkT (bank type) field in the vendor master to
enter text differentiators for identifying the vendoru2019s bank
accounts. If you leave the bank type field blank against a bank
account in the vendor master, then it serves as the default bank
if the bank type information is missing in the vendor invoice.
You may want to leave this field blank if the vendor has only
one bank account and you want the system to select that bank
account for all payments.
If the bank type is blank for multiple bank accounts, then the
system looks for the first bank account with the blank bank type
in the vendor master to use as the default. You are not required
to define the text values u2014 in my example, INR, SGD, and USD u2014
elsewhere in your SAP system. The field allows any value up to a
length of four characters. Iu2019ll demonstrate the use of bank type
with vendor invoice later on.
The system performs a check at the time of invoice creation on
the bank type value used in the vendor invoice against the bank
type values used in the vendor master. If you have not defined
the bank type value in the vendor master prior to using it in
the vendor invoice, the system shows an error message. The
system performs the check to ensure that you are using a bank
type value in the vendor invoice against which it can find a
bank account in the vendor master. Otherwise, the system cannot
determine a bank account for making payments to the vendor.
Prerequisites for Vendor Bank Selection
You need to take care of a few configuration prerequisites before
you can use vendor bank selection in the automated payment
functionality.
1. Check the Bank details check box in the payment method as
defined at the country level in transaction FBZP. This ensures
the selection of the bank details from the vendor master at the
time of the automatic payment run. If you donu2019t do this, the
system does not copy the bank details into the payment IDoc that
it creates as a result of the automated payment run (transaction
F110).
2. Make the Bank Business Partners field optional in the field
status group attached to the vendoru2019s reconciliation G/L account
by selecting the button under Opt. Entry for this field. This
field maps to the Part.bank type (partner bank type) field in
the vendor invoice. If the Bank Business Partners field is not
optional and is in a suppressed state, then you cannot input the
partner bank type field in the vendor invoice.
I hope it will helps you....
Regards
vamsi

Vendor payment through APP with other than my bank currency

Hi
I have one question: I have to make payment in USD to vendor, but my bank currency is EUR. How to do it from Automated Payment Program.
Pls. provide with configuration in APP + Vendor Master also.
Regards,
Vadiraj

Hi,
Check the steps you follow in FBZP,
with local currency also assign the other currency also.
In payment method in country enter currency allowed list
In payment method in Company code click on Foreign currency allowed
Regards,
Shayam

F110-Customer incoming payment

hi,
i have a strange scenario while running F110. i am clearing the outstanding customer invoice using the same.
the payment term is '5% discount in first 15 days, item due in 30 days'.
But when i create the proposal , it assigns cash discount to the line item even if the due date has passed ( i created an invoice with baseline date 01.01.2010, and run date 13.09.2010,even then the system deduce the cash discount)
Kindly help me out.
NB:in FBZP 'All company codes' the entry for 'Outgoing pmnt with cash disc.from' is NIL and the 'Max.cash discount' is unchecked.
Thnks,
ficoguy.

Dear ficoguy,
If I well understood Your question, the situation You're reporting
is not a system error but its normal functioning.
In the coding for the automatic payment program, if the document
is a Customer Invoice, the first condition of the payment term will
always be selected. The reason for this design is that the customer
has already agreed for the payment to be taken on a specific day at a
specific rate. He should not be penalized if the automatic entry is
not created on that day.
For a manual payment, it makes sense to penalize the customer if they
pay late, but not for an automated payment.
The customer has no influence over the time of payment. Therefore, one
may not be able to hold the customer responsible, if collections are too
late for the time period set for the highest cash discount terms. There
is no legal or business reason for raising the payment amount because
the payment program was run late.
Keeping the above scenario in mind, and considering the Note
31345.
I hope this helps.
mauri

AMC process? Automatic payment to vendors in periods

Please explain how to map the AMC process in system..Also vendor will get the payment in automatic with specified period

You can try using invoicing plan in SAP. You can get the details in the link below
http://wiki.sdn.sap.com/wiki/display/HOME/InvoicingPlanin+SAP
If you want to have automated payments, then you can have a service PO and use the ERS option. The following link should help.
http://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/20c57f75-d26f-2910-c3aa-dee124530121
Regards,
Aroop

Change of Payment Term

Hi All,
1. I think we can change the payment term assigned to the vendor (in master data) while posting the invoice, please confirm if I am correct?
2. Is it possible to change the payment term in the document before the payment either in case of manual or automated payment run (F110).
Rg
vk

hi
yes its possible to change payment terms in master data and in document before payment.
You can restrict the payment terms changing by document change rule if you want.
So if in your case document change rule has not restricted payment terms change it is possible to change it.
Rewards points
thanks
s ap

Web Tools Payment terms default

Hello experts,
I have set my default Payment terms to 3 payments for all customers. First payment right away at 50% followed by 25% the next month, and 25% third month. Will webtools authorize the total amount when the order is processed? If so how can i configure web tools to handle this sort of payment.
Thank you!
Points will be awarded accordingly.

Web tools is not a payment processor or an automated payment system(just a web site that synchs with b1) so within the scope of the product your options are quite limited. Web tools only communicates with a payment gateway when the merchant places an internal order for a customer or the customer places the order themselves.
I can't see how this would work. The shopper has to initiate the authorization of funds and banks only typically hold an authorization for a week or so, certainly not 3 months. So if you did an authorization for the entire amount, but only captured 50% the first month the authorization for the entire amount would expire by the time you went to capture the remaining amounts.
Maybe I'm missing something?

Custom dynamic names for outbound payment files in R12

I have asked this on a couple of forums, but somehow missed this one.
We are upgrading from 11i to R12 and require custom dynamic file names for the Payments output files (cheques, advices, efts). I see that you can create a custom prefix and extension through payment profiles, but the functionality is very limited (i.e. no date stamp). I am thinking that others must have come across this before, and am wondering how you have handled such a requirement. Is it possible to add custom steps to the seeded payment process? Can the payment process be run as part of a request set and then a custom step added which grabs the output file and renames it based on information obtained from the batch and the process profile. Our goal is a fully automated payment process where batches are scheduled, processed and files renamed and sent out to banks and a 3rd party printer with no user interventation.
Any advice/tips would be appreciated.
Thanks.
Tam.

Hi Tam,
Could you please let me know if you got the solution as we have a similar requirement of renaming the output file as perthe business needs fro which we need custom program.
Thanks,
Manas

Can anyone explain the use of F-59(payment request)

many thanks!

Payment request is a noted document and as such does not pass any accounting entry. For effecting a payment to a
Against the payment request you can effect the down payment. Suppose u have completly automated payment system and if you want to effect a down payment, you can do it only by payment request.
Payment requests can be controlled through workflow for proper autorization.

Automated payments to POs

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