Automatic Payment for Recurring Invoice

We have a contract setup to pay 900 vendors once in year from 1/1/2012 to 1/1/2016.I have to set up automatic payment which automatically pays the vendor on 1st of every year from 2012-2016,same amount.The payment is made through checks as we are taking some windmills for easement.Please guide me>please let me know if u need any other information
Thanks,
Swetha

Thorough explaination may be found: http://help.sap.com/saphelp_46c/helpdata/EN/6e/1218df9f0411d189b80000e829fbbd/content.htm
Or F.14 Help > Application Help
Test, test, test...
Create another recurring reference to be run monthly until the end of .... (long enough so you may test many many times)
F.14 leave all fields blank except for the following.
Company code:
Document number: document created in FBD1
Document type:
Settlement period: (important)
Batch input session name: (enter a name, e.g. "TEST", or leave it blank, then it will default to "SAPF120")
User name: (default to your own userID)
Check the "Hold processed session"

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Automatic Payment for recurring invoices

We have a contract setup to pay 900 vendors once in year from 1/1/2012 to 1/1/2016.I have to set up automatic payment which automatically pays the vendor on 1st of every year from 2012-2016,same amount.The payment is made through checks as we are taking some windmills for easement.Please guide me>please let me know if u need any other information
Thanks,
Swetha

Thorough explaination may be found: http://help.sap.com/saphelp_46c/helpdata/EN/6e/1218df9f0411d189b80000e829fbbd/content.htm
Or F.14 Help > Application Help
Test, test, test...
Create another recurring reference to be run monthly until the end of .... (long enough so you may test many many times)
F.14 leave all fields blank except for the following.
Company code:
Document number: document created in FBD1
Document type:
Settlement period: (important)
Batch input session name: (enter a name, e.g. "TEST", or leave it blank, then it will default to "SAPF120")
User name: (default to your own userID)
Check the "Hold processed session"

How to set up automatic payment for the purchase order

Hi, All,
I have one question how to set up automatically payment for the Rent Office purchase Order?
There is the requirement from the client. They want to create one kind of purchase order for the Office Rent, then pay the fees in the certain time of every month to the vendor for the rent fees without any invoice. Whatu2019s the normal solution for this kind of purchase order? Is it ERS? Or something else?
Please give me the details and business flow. Also please tell me how to setup in the SAP and T-code.
Thanks in advance

Either you can set up ERS or you can pay directly from the FI side.
Prerequisites
Evaluated receipt settlement must be flagged in the purchase order item.
The vendor must be flagged as being subject to ERS in the vendor master record.
The goods receipt must refer to a purchase order.
Goods-receipt-based Invoice Verification must be defined for the purchase order item.
A tax code must have been maintained in the purchase order item.
The order price of the materials may not be an estimated price.
If you flag a vendor as being subject to ERS, the system sets the ERS indicator as a default in each item when you create a purchase order for the vendor. You can prevent this happening for certain vendors by flagging the info record for the material and the vendor as not being subject to ERS.
In Purchasing, you can delete the default ERS indicator in a purchase order item.
Choose Logistics Invoice Verification ® Automatic Settlement ® Evaluated Receipt Settlement (ERS).
The selection screen appears.
You can use the following criteria to narrow down selection of the transactions to be settled:
Company code
Plant
Goods receipt posting date
Goods receipt document
Fiscal year of the goods receipt
Vendor
Purchase order and order item
You can define the selection criteria for the invoice documents by:
Delivery
Purchase order
Purchase order item
Goods receipt document
Credit memo
Invoice
Currency
Choose Execute.
The system issues a log for Evaluated Receipt Settlement, which displays the following:
Settled
In line with your selection criteria, the system displays all the order items that were settled (or if you are working in test mode, which would have been settled).
Could not be settled
In line with your selection criteria, the system displays all order items for which ERS is defined but could not be settled. It also lists the reasons.
If the system reports being unable to invoice a transaction, you should exclude the transaction from ERS to avoid it being included in the log the next time ERS is run.
Select the item and choose Exclude from ERS.
The system also generates and possibly sends a message to inform the vendor(s) about the transaction settled, depending on the settings in Customizing.
You can display the following environment information for the order items selected. To do this, choose Goto ®:
Display purchase order
Display invoice
Display material document
Display long text

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Clear Single Payment for Two Invoices

Hi All,
I am working on lock box file.where iam geting the payment information of customer.File contains record type as '1' '2' '5' '6' '4' '7' '8' '9' .They already developed a program based on standard programs like :
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If the lockbox file being processed by RFEBLB00 has more than one invoices for a single check (i.e. multiple type '4' records for a type '6' record), the payment doc created will be for both these invoices.
Now when you clear the payment doc using FBRA or F.80, both these invoices will be cleared.

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F110 automatic Payment for Customer

Hi,
I want to pay to a customer for the credit memo thru' F110 automatic payment program.
If I maintain the document number in the 'free selection' tab then there is a error during proposal *'company codes xxxx/xxxx do not appear in the proposal 04.07.2008,test; correct'*, but if i do not maintain any document number then there is no error, the proposal is successful.
I have double checked the document numbers in the free selection tab.
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I noticed there was a mistake in the document number.

Automatic payment for payment by bills of exchange

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I have freshly set up the automatic payment program for bills of exchange. I have created a payment method (X) for bills of exchange and given the special GL indicator as 'W' in the payment methods screen.
However when i process the payment run for payment by bill of exchange, it runs into exceptions and error message says that "No valid payment method found"
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Hi,
Good afternoon and greetings,
Please go through the following SAP OSS Notes
Note 444521 - F110: Expiring currencies and bill of exchange payable
Note 360145 - Expiring currencies: Bills of exchange
Please reward points if found useful
Thanking you
With kindest regards
Ramesh Padmanabhan

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Payment for Multiple Invoices thru F-53 or F-58

Hello all,
My client is currently having this problem. She created three Vendor Invoices using FB70 A, B, and C of the same vendor with DIFFERENT VALUES in the Assignment Field. She pays these invoices using Transaction F-53. The problem is the the line items for the invoice A, B and C are grouped together instead of showing the independent values.
Example:
A : $10
B : $20
C : $30
Run T-Code F-53 with reference to the vendor open items and execute
Current Result:
Bank : -$60
Vendor 123 : $60
Expected Result:
Bank : -$60
Vendor 123 : $10
Vendor 123 : $20
Vendor 123 : $30
Is there any way to do this?
Thanks.

Hi,
Run F-53> enter the details including amount say $60>process open items>goto document overview(Shift +f2) and here give posting key and vendor account>enter>it will ask for amt>enter amt $10>in the same way for rest of the amt>simulate and post.
the entry will be displayed as below
posting key      account details                          amt
50                     Bank-Cheq issue acc          $60
25                     Vendor acc                                     $10
25                     Vendor acc                                     $20
25                     Vendor acc                                     $30
Debit $60                             Credit $60
which is your requirement
I hope it suffice your requirement
Best Regards
Manjunath

Automatic payment for other payee

Hi experts,
I have this scenario , could you please advise.
Invoices were posted to vendor A and when we make the payment ,we want to make to vendor B.I know we can make it on Partner Function by change ( Invoice presented by ) but my question is can we do that without creating more vendor code B.We just want to use same vendor code A and in this vendor code A we will use bank info of Vendor code B , but where to input name of vendor code B so when we run F110 , Proposal list will show name of vendor code B.
Will be reward if the answer is helpful !
Thanks,
Huong

Hi Huong,
I tried this in my system. Please check the below steps.
1. Enter the B Bank details with Bank Key, account number and Acc holder name in A Vendor master record in second line after A bank details.
2. In F110 run the proposl. After running the proposal.
3. Go to Edit Proposal.
4.Double click on the vendor, system shows the documents included.
5. Double click on the document.
6. System pop ups the Change Line Item screen
7.Select the Reallocate button on the bottom of the screen
8.Here enter your payment method, House bank and Account id
9.Enter
10. Finally System will show you the vendor personel bank details.
11. Select your B bank details (Double click it will take the detials which ever you choosen)
12. Enter , Enter and Save.
13. Now go to Payment proposal list. system will show your B bank details in the proposal.
It is technicall possible in system. I am not sure in real time. Vendor Master Record is used to update for long time information. It is not advisable as per my knowledge.
Thank you,
Inthiyaz

Cancel payments for archived invoices

Hi all,
Recently we have Archived all Old Vendor Invoice (KR) Documents in production till 2009 but we realised that there are some more Payment Documents which are not cleared in 2007. i.e., the checks on those Payment documents are not encashed/cleared. Now when we are trying to void the Checks and reverse the payment transaction through FCH8, the system says "Document 100 has already been archived" which is the Invoice document number of the payment we are trying to reverse.
Since it is trying to convert the invoice to open status and the invoice has been archived it is throwing the message that the document has been archived.
Does any one have any ideas on how can i unarchive these invoices? Thanks for all your help.
Keyur

try with transaction code FBRA then enter the number of clearing document(reference of payment posting)then go to menu chose clearing--- reset clearing there is a message will appear click yes then the payment will be canceled

One payment for several invoices to one vendor

Hi,
I have one question related to the payment run F110. In many cases we pay several invoices in one payment to a particular vendor. Then in reference - only one invoice number is visible. Then we receive loads of phone calls with questions about a list of invoices included in a particular payment.
Could you please advise if there is an option to have all paid invoices visible in the payment reference field or is there a possibility of generating payment advices when the payment is generated in SAP.
We are using paymethod H& K for payment to vendor.
Kindly give us a solution in this regard.
With Best Regards,
Amit Paul

Hi,
We can get the details of all invoices which are paid with one payment document in tables REGUH & REGUP.
You have built the custome payment advise Form using the above tables.
You can display the required details in F110 frm menu select Edit -Paments -> Payment List
Thanks,
Vijay

Single payment for multiple invoices

Dears,
Is there any limit on number of invoices can be applied in single payment.
Regards,

No. No such limit is there.

Automatic Payment for Recurring Invoice

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