Automatically reserving a workitem in the UWL

HI. Can anyone tell me how to automatically reserve a workitem when a user clicks on the workitem in the UWL and the workitem pops up in a separate window. This does not automatically happen for us at the moment.
Regards Richard.

Hi Richard,
With default configuration when we click on Subject .which pops up details in a separate window.
Are you talking about this ??
Can you explain your issue bit clearly ?
Regards,
Piyush

Similar Messages

Sending URL's to outllook which directly links to th workitem of the UWL

My project which was developed on ASP with oracle is now being re-designed into enterprise portals and SAP R/3 4.6c. Here the scenario is when a user creates or changes a pricing condition on the PORTAL .it should trigger a workflow in SAP r/3 which goes through a loop of approval process and finally gets approved or rejected.
Here the notifications are sent to the approvers outlook where the outlook subject should contain two links, the first should link to the portal UWL and the second should link to the respective WORKITEM in the UWL.
My questions are
1)     How an event on the portal side does trigger a workflow at the backend?
            Do we need to explicitly raise the event in the BAPI for create/change to trigger workflow using SWE_EVENT_CREATE or is there any alternative?
2)     How to send a notification to the outlook with URLs which directly points to UWL and respective work item in the portal UWL?
                 I gone through the EXTENDED NOTIFICATIONS FOR SAP Business WORKFLOW help file but I didnt a clear picture of it.
                         It is all with the BSPs in the help file?
3)     Its only configuration that we do in the portal to get all the work items from SAP inbox or Do we need to do any extra coding to get all the work items into the UWL ?
Please do the need full .Basically I am new to WEBFLOW. So, if possible spare some time and send me the flow and the solutions in detail.
Advance thanks
Warm regards,
Sateesh

Hi sateesh
To make RSWUWFML2 work at least you have to do:
1. Set up SAP Gatway to connect to Outlook (SCOT) as type INT
2. There are some settings additional that basis will have to carry out - CHECK OSS for that
3. Ensure all the users have home email address
4. In SO16 Tab MailSySgRP choose send email to user's home address
5. Then in SAP schedule report RSWUWFML2 (frequency should be ideally
every 10 min -depends on the volume of emails)
You will find further information in note: 733681
If the requirement for direct acces to the workitem in the UWL is very important you could do the following:
Make a copy of the report ie. ZRSWUWFMS2 and make the appropriate changes in the code and schedule that instead. This is not recomendable, since all changes made to the report by SAP will be lost to you.
Hope it helps
Kind regards
Mikkel
Message was edited by: Mikkel Iversen

Is it Possible to delete workitems in the UWL Inbox?

Hi All,
Can we delete workitems in the UWL inbox?
Please let me know.. we have two types of workitems ., one comes from workflows and another from Guided Procedures.
i have added delete action in the UWL XML file and tried deleting the workitems but i got the message..
"Unable to perform the request. Try again and if the problem persists, inform your system administrator"
and also this action button is visible only for Guided procedure workitems.
Please help me..
is it possible to delete the workitems in the UWL inbox? then how? is there any documents?
if it is not possible then why they have provided "Delete" action?is there any supporting documents or SAP Notes for this..
Regards
Vijay

hi
Please run the report in r/3 to delete the workitem.RSWWWIDE.
To delete the GP items
Step 1: Select the process template.
GOTO: Guided Procedures >> Administration >>Archiving and Deleting >> Maintain Process Templates >> Process Template Settings
Click on u201CBrowseu201D
Select the Process Template
Click on "Choose"
Step 2: Specify a schedule.
Make sure the previously created Template setting is selected.
Select u201CSpecify Custom Settingsu201D
Select the appropriate intervals for removal of processes.
Step 3 Schedule a task to run daily and perform our desired deletion setting.
GOTO: Guided Procedures >> General >> Schedule Tasks >> Select u201CTask Archiving and Deleting.u201D
Click on "Create".
Mention the schedule required,
Preferably
Type: Recurrent Daily
Time : non productive hours [after midnight]

Creating a workitem in the UWL from a java application

Hi,
I search a way to create a workitem in the UWL within a J2EE application. I doesn't found a open API for doing this. Do you found a way ?
Regards,
Gerald

Hi,
Have you read this SAP Note ? 921758
"How to access the universal worklist integration API"
Symptom
You would like to integrate tasks and alerts from your non-SAP software through the central inbox in the SAP NetWeaver Enterprise Portal.
Patricio.

Comments when rejecting an workitem on the UWL

Hello,
I am using the Universal Worklist on the SAP Portal environment to execute an workflow process and I have a client requirement to only be able to reject workitems after inserting comments on a specific step.
Is there a way to force a user insert comments on a task before rejecting it?
Best Regards and Thanks,
Sérgio Brito

Hi Markus,
if you define your tas as being of type uwl.task.approval.webflow.TS...
<ItemType name="uwl.task.approval.webflow.TS......
you should only get the actions that are defined in the configuration.
This I was able to do, my problem now is that I'm not able to recover the inserted comments.
My configuration with tree decision buttons and one to open an iview.
<ItemType name="uwl.task.approval.webflow.TS90100068.SAP_R3_HumanResources" connector="WebFlowConnector" defaultView="webflowView" defaultAction="viewDetail" executionMode="optimistic">
<ItemTypeCriteria systemId="SAP_R3_HumanResources" externalType="TS90100068" connector="WebFlowConnector"/>
<CustomAttributes>
<CustomAttributeSource id="WEBFLOW_CONTAINER" objectIdHolder="externalId" objectType="WebflowContainer" cacheValidity="session">
<Attribute displayName="CRTYPEID" name="CRTYPEID" type="String"/>
</CustomAttributeSource>
</CustomAttributes>
<Actions>
<Action name="OpenCR" groupAction="no" handler="IViewLauncher" returnToDetailViewAllowed="yes" launchInNewWindow="no">
<Properties>
<Property name="iview" value="pcd:portal_content/XX.dummy.GHP.FL_HAP_dummyContent/XX.dummy.GHP.FL_XXX_Me_At_dummy/XX.dummy.GHP.Me_at_dummy_IViews/XX.dummy.GHP.FL_RW_IViews/XX.dummy.GHP.IV_ECM_ECR"/>
<Property name="ApplicationParameter" value="CRID=${item.CRTYPEID}"/>
</Properties>
<Descriptions default="Open Change Request Detail1">
<ShortDescriptions>
<Description Language="en" Description="Open Change Request Detail"/>
</ShortDescriptions>
</Descriptions>
</Action>
<Action name="approveCR" groupAction="yes" handler="UserDecisionHandler" returnToDetailViewAllowed="yes" launchInNewWindow="no">
<Properties>
<Property name="decisionKey" value="001"/>
<Property name="display_order_priority" value="3"/>
</Properties>
<Descriptions default="Approve">
<ShortDescriptions>
<Description Language="en" Description="Approve"/>
</ShortDescriptions>
</Descriptions>
</Action>
<Action name="reviewCR" groupAction="yes" handler="UserDecisionHandler" returnToDetailViewAllowed="yes" launchInNewWindow="no">
<Properties>
<Property name="UserDecisionTitle" value="Please, provide a comment if review is required"/>
<Property name="UserDecisionNote" value="mandatory"/>
<Property name="decisionKey" value="002"/>
<Property name="display_order_priority" value="2"/>
</Properties>
<Descriptions default="Send for Review">
<ShortDescriptions>
<Description Language="en" Description="Send for Review"/>
</ShortDescriptions>
</Descriptions>
</Action>
<Action name="terminateCR" groupAction="yes" handler="UserDecisionHandler" returnToDetailViewAllowed="yes" launchInNewWindow="no">
<Properties>
<Property name="decisionKey" value="003"/>
<Property name="display_order_priority" value="1"/>
</Properties>
<Descriptions default="Terminate">
<ShortDescriptions>
<Description Language="en" Description="Terminate"/>
</ShortDescriptions>
</Descriptions>
</Action>
</Actions>
</ItemType>
Portal version is EP6.0 SP18
Best Regards,
Paulo Ruivo

Automatic deletion of workitem once the action is done.

Hi Team.
I have a small concern in Workflow,When the employee submits the Expense to admin for approval,the Admin has got 3 options
1.Approve
2.Review/Change
3.Reject.
When he selects the Approve or Review/Change and approves the Workitem its getting deleted from his Inbox.
But When he rejects the Expense with some comments its not getting deleted.
Could you please give some idea where exactly to check for workitem to get deleted.
PLease send the Solutions to [email protected]
Regards,
Pradeep P.
Edited by: pradeep penmatsa on Oct 31, 2008 10:56 AM

if you want to set the workitem status from ready to complete then use the FM
SAP_WAPI_WORKITEM_COMPLETE
for this function module what you need to pass is Workitem ID and you can get it from SWWWIHEAD table
or if you want to delete them
SAP_WAPI_WORKITEM_DELETE

Automatic Reservation at the time of process order creation

Hi Experts,
As you are aware, when we create a process order and save, system automatically generates the reservation and the reservation will be for movement type 261. My requirement is like this. When system creates reservation, system should consider for which order type the process order is created and create a reservation for other movement type also.
For eg. Iam having order type ZRRW. When system creates reservation at the time of order creation, system should check the order type and reservation should be created for a movement type Z11 instead of 261 in the normal case.
Is there any user exit for the same. Please let me know.
Else how can I post the goods issue with a movement type other than 261. MIGO is not accepting other movement types.
Anticipating your reply
Regards
Prathib

Hi Ayethebing,
Thanks for the reply. we created the new movement types inorder to use the SAP standard reports and get the different types of goods movements based on the different processes.
We can do the goods issue using the custom movement type through MB1A. But I was trying to use in MIGO and this is where system wont allow this.
In MIGO, system will do the goods issue based on reservation only. The reservation is created at the time of order creation and it uses movement type 261 irrespective of the order type.
I was trying to find out whether any option is there to use custom movement type to create reservation so that system would propose this movement type in MIGO for goods issue against process order.
This is an interesting case but unfortunately dont have any option of user exit or Badi. Only one user exit related to reservation is to change the str loc and back flush indicator.
@Sabine: Thanks for your reply. But the BADI that you provided wont serve the purpose.
Thanks
Prathib

Capture the UWL workitem address

Hi,
i have a requirement that i need to capture the uwl link in mail text body.
i.e,. i did SWFVISU configuration settings for workflow task that was working fine workitem displays in UWL and i am able to process that also,
now i want to capture that UWL link ( Address ) and i need to pass the link in external email body , how can i achieve this?
please guide me.
Regards,
Srinivasan.R

Hi,
After using the extended notifcations and sent a mail to outlook then as soon as the user clicks on the link then he would be able to see a normal decision screen.
If you are exepecting a webdynpro screen to appear then it would not be possible to show by using the Extended notifications, ( I hope)
Regards
Pavan

Display action "Resubmit" and "View History" in the UWL workitem

Hi,
When i click on the workitem for approving leave(ESS - Leave request", the button "Resubmit" does not appear. Secondly, even the link "View History" does not appear.
Can anyone please tell me how this is to be done.
Regards,
Pinki

Hi ,
Down load the uwl xml file which you use and check the file as mentioned above
Action to exclude properties tags
Maybe some one removed those buttons by editing xml file
Koti Reddy

How to keep the reserve workitem in the inbox

Hi,
i am working with Two level PO approval process.
approver as an four option 1.to display the report 2. edit 3. release 4. reject .
whoever the approver chooses the option 1 &2 ( to display the report ) the report should be displayed ( custom report) to the approver and it should keep the workitem back to the inbox.
i debugged the SAP standard functionality for Cancel and keep the wokitem in the inbox.but i didn't get how to use the same in my program.
my workflow should behave as same as cancel and keep workitem in the inbox whenever approver chooses to display the report.
please can any one help in achieving this functionality.
advance thanks .
regards
pave.e.e.

At <a href="http://help.sap.com">http://help.sap.com</a> you will find documentation for exit_cancelled. Just go to <a href="http://www.google.com">http://www.google.com</a> (or if you are using <a href="http://www.mozilla.org/firefox">Firefox</a> simply use the search function in the top right corner) and enter the following as search criteria:
site:help.sap.com exit_cancelled
You will find the documentation of the macro easily.
It is not easy for anyone here to say whats wrong with a custom report that doesn't display. There are always several possible reasons, but you (or another good ABAP-programmer) should be able to locate the problem by debugging.

Sap_uwl_selecteditem in the UWL workitem URL

Hi,
I needed to capture the value that is generated for sap_uwl_selecteditem in the UWL work item URL.
Is there a way to get its value as we do for the work item id by setting the dynparam as wi_id=${item.externalType} ?
Thanks & Regards,
Jyoti

Hi Arpit,
Check the UWL iview that you are using. The sap_uwl_selecteditem is a parameter that is stored on the iview. On my internal test portal the value for this parameter is set to -1.
I hope that this information is helpful to you.
Beth Maben
EP - Senior Support Consultant
AGS Primary Support, Business Suite & Technology
Please see the UWL Wiki @
https://www.sdn.sap.com/irj/scn/wiki?path=/display/bpx/uwl+faq ***

Delete automatically Workitem from the INBOX

Is it possible to remove or delete workitem from the inbox of the remaining agents, when the workitem is sent to multiple agents at a time, and one of the agent completes the workitem ?
Can anyone help me for this problem ?

Hi Rohit,
Thanks for your reply.
But, what I want is different.
My case is like...
A particular workitem will be sent to multiple users at a time, for approval from one of them. Once, one of them completes the execution of the workitem, then it should clear/delete the workitem from other users' inboxes.
Thanks
Sai

How to delete the unwanted entries directly from the UWL of MSS

Hi experts
I see an unwanted item stuck in WL of approver but not in his
inbox how can i delete this entry form UWL,ihave tried refreshing UWL but the problem still persists please explain.
when trying in the dev system
*I actually applied leave from a test user
his manager is able to view this workitem in his inbox
then went into the background SAP and manually completed the workflow
now if i go to the managers inbox i dont see it there
but i still see it in UWL
Could there be any reason for this,Please advice*
Thanks in advance for your anticipated cooperation

Hello,
It is not easily possible to delete the workitems from UWL in MSS except using Batch program in backend ECC.
Check again in the ECC, the workflow is got trigered and there is surely workitem in the manager's SAP Inbox. Check the tcode swia, enter the workflow task number and the workflow is got triggerred.
Use swi5 tcode to see the Completed Workitems and to be completed workitems for that Employe (manager).
The other reason could be.....somebody might hv executed this wf item, but still lying in UWL lists in MSS.
Try to re-register the system using UWL Wokflow Administrator in System Administration.
Hope this helps.
Regards,
Anil Kumar.

Error in executing process from the UWL task list

Hi,
I have created a process and assigned different users to different steps. For administrator, Overseer and Owner, i have kept role as initiator only. For the actions of the process, set the value as Initiation defined and in Default Roles tab, have assigned different users to each of the actions. From the URL generated on instantiation, i created a web dynpro iview and assigned it to a role R.
The UWL has also been configured. The initiator of the process is assigned the role R.
Now the issues are:
1. When the process initiator opens this role R, an error is displayed " Page not found or not available", but the process gets initiated since an entry for the same is made in the UWL task list.
2. Even when I click on the task entry in the UWL task list, i get the same error message.
3. Presently if i click on the role R, then only entry is displayed in the UEL task list. Is there a way in which task may automatically appear in the task list of the initiator of the process without him/her having to click the role and then initiate?
I am not able to figure out why this is happening. Can anyone please help me in this regard.
Thanks & regards,
Anupreet

Hello Anupreet,
Refer to these SAP notes
1104652, 1131403 or 1026119.
This should fix the issue.
Let me know if this works.
Cheers,
Mandrake

Create Automatic Reservation for Goods receipt of FG

When an order is created, the components from the store are reserved automatically. It implies automatic reservation for good issue.
What about AUTOMATIC reservation for goods receipt of finished product? Is it possible to make automatic reservation in PP for goods receipt of finished product, when finished product is ready?
I know that manual reservation for goods receipt of finished product can be done by using MB21 (521).
Thanks in advance.

Your requirement is a little bit confusing...
If you have production order, why do you need GR-reservation for the to-be produced material? The production order itself is a GR-MRP element nad you can post the GR agains it.
If you don't have production order, I understand you need something to plan the GR.
But it seems you want to have both the PrdOrd and the GR-reservation --> you will have the same thing twice in your system.

Automatically reserving a workitem in the UWL

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