Automating Month-end accounting processes

Hi All
I'm a SAP FI-CO consultant in the UK. I need to develop an automated month end procedure (preferably using Schedule Manager) in SAP for one of my client.
I would also like to automate the 'period change' in FI, MM etc. Client is widespread geographically, and I wonder if anybody have a solution of managing period end procedure keeping in mind the time differences. I could elaborate further to someone interested.
Thanks very much for your time.
Subhasish Roy

Have a look at the 3rd party tool called RunBook http://www.runbook.nl/

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Project Accounting Month end Closing Process

Dear Experts,
Any one can help me by explaining Project Accounting Month End Closing Process
Thanks & Regards
Bharath

Bharath
1. Clear all the transactions from Interface tables
2. Import them
3. Run all the Expenditures (PRC, Interface processes) make sure none of the expenditures are not accounted
4. Run Borrow and Lent process if any, Transfer to GL
5. Run Revenue Process, make sure revenue is generated, accounted
6. Review the revenue draft versions created, make sure all revenue draft versions are released
7. INterface revenue to GL, then later Tie back process
8. Run the Invoicing process
9. Make sure to Approve, release all the Invoices in draft version
10. Interface to AR ( ensure that none of the records are in error)
11. Auto Invoice Import in AR
12. Tieback process in PA
13. run Exc: Transaction Exception details by GL Period/ PA period , Exc: Transaction Exception summary by GL Period/ PA Period
14. Make sure the report output on step 13 are blank, if yes try to clear all the transactions and re run the reports
15. Now try closing the period
Thanks
Krishna

MM Month end Process

Hi,
Could anyone please explain briefly about the MM Month end Process.
Very Urgent!!!!!!!!11
Reg,
Ashok

Hi
In order to complete month end process we need to close MM period
following are some trnx which we use for month end closing process
MMRV:You can see which period is open in MMRV and sed to open back period posting for one period.example, if ur period open 12th(december), You can posting in 11th (November) by allowaing back posting.
MMPV : is used to closed Old period which in turn open new period ( i.e If u close dec period it will open Jan period as current period and Dec will become Previous period)
All above are related to MM module
In similar way FI peoples also close or open new periods
also read following for more info
http://help.sap.com/saphelp_nw04/helpdata/en/50/dc9e10122211d3a54fdfb7b31fd578/frameset.htm
Vishal...

CO Production Order month end closing and settlement question

We are a utility without PP module. We use CO Production Order to accumulate costs of assembling components (parts and labor) into a material number that we receipt into inventory. We have questions about month end closing process and the settlement of these CO Production Orders when receipts are not complete or labor is not completely entered at month end.
Basically we need to know how other non-manufacturing companies handle the settlement process.

Hi,
The Month end Activities are as follows
Clearing the open items of vendor, customer
Clearing the suspense account regularly
All the Expenses Including the prepaid expenses have to be booked..
Intercompany Balances Should be Zero
Depreciation Run.
Recuring Entries.
Park documents to be posted(FBVO)
Accural and referal in any differneces.
GR/IR Clearing Transaction (Tcode-F.13)
Bank Reconciliation(Comparing the Company Books and Bank Statements)
Exchange rate to be updated
Revaluation of foreign currencyopen items(F.05)
Order Settlements.
Distribution Cycle
Assesment Cycle(KSU5)
Transfer the Inventory to Profit center(1KEH)
Match GL and PCA(KE5T)
MM period Close and Open (Tcode MMVP)
FI Period Open(Tcode OB52).
CO period Closing
Year End Process
All the Month end Activities should be Carried Out.
Balance Carried Forwarded to next year(F.16)
PCA Balance Carried Forward(2KES).
Carry forward the Vendor,Customer and Asset Balances
(Unless Dep is posted for all the months the assets can not be Closed)
Copy the No Ranges to new year
Open the Next year period(OB52)
I Hope this is Helpful,
Assign the Points.
Regards,
Padma

Posting Run Month end accruals error

Hi Guys,
after running the payroll driver on test mode for period 26 2009...when I look at the log file...I get an error that the employee has been rejected...and the maximum number of search runs exceeded under Month end accruals...
looking fwd to your comments and suggestions

Hello Shiloh S,
The error message "Maximum number of search runs exceeded" occurs in
function UACGF, which is for the Month End Accruals calculations.
Below, I've updated information which explains the Month End Accruals
process, calculations and required table entries:
1. Tables T549S and T51A1:
The T549S table needs 3 dates specified for each pay id. Those 3
dates and their respective Date IDs are:
01 = pay date
04 = posting run
05 = ACC: Earliest Doc. creation date
To check if these entries have been made, please go to sm31 and view
if the entries have been made for the year for example: 2002
(you should also check consistency of future entries as well!)
You can create the entries via the IMG paths specified below for the
respective Date IDs (if you have not already done so).
NOTE: The tables are only changed if a flag has been set for the field
'Carry out table change'. If no flag is set, a test run is performed.
01 = pay date
    IMG -> Payroll US -> Basic Settings -> Payroll Organization
        -> Generate Payroll Period
           You can view the documenation on this step by doubleclicking
           the title of the step. (NOTE: first change your Text Display
           by going to 'Utilities - Text Display - SAPscript)
           For further explanation - click 'Report Documentation'
04 = posting run
    IMG -> Payroll US -> Month end accruals -> Triggering Month End
        Accrual computation -> Maintain Posting Date
         -Create      ('Info' icon provides explanation of how to run.)
05 = ACC: Earliest Doc. creation date
    IMG -> Payroll US -> Month end accruals -> Triggering Month End
        Accrual computation -> Set latest earliest document creation
         date
For T51A1 - Final date for HR Postings (Accruals):
This date determines the final date on which postings may be effected
from HR for each posting period. I would advise you to set this up
for each company code and each accounting period of 2001. For more
info, please select F1 in the fields that you are unsure of.
You can maintain these dates via the path:
   IMG -> Payroll US -> Month end accruals -> Triggering Month End
        Accrual computation ->
2. Explanation of Month End Accruals:
First of all there is a switch to say in general if accruals are to be
computed for an employee or not. This switch is called ACCMO and
is set to 'ON' (1) in rule UAC0. Unfortuately this rule is deactivated
in your development system so that accruals are not calculated.
If this switch is set to 'ON', the system first tries to find out if it
has to calculate accruals and for which periods this is to be done.
If you have a payroll period which overlaps two posting periods, you
will have accruals for this period.
Generally the system can calculate accruals according to exact/current
values and or the system can estimate the accruals. The system always
tries to be as exact as possible which means it always tries to use
current values.
So: How does the system decide if for one period current values can be
taken or if an estimation has to be done?
If you need to post accruals for a payroll period because it overlaps
two posting periods, you have to post to both posting periods. So you
have to make sure, that you are still able to post to both posting
periods when the posting for the payroll period is done. This means the
system has to check that the LDCD (Latest earliest document creation
date) of the payroll period is earlier than the closing date of both
posting periods concerned. Often one posting period is already closed
which means that it is no longer possible to post accruals to this
posting period when the overlapping payroll period is calculated. This
means the system has to estimate values for this overlapping payroll
period before. In other words, the system calculates accruals for a
payroll period in the last payroll period with a LDCD which is is
earlier than the closing date of the overlapped posting periods.
Thus during payroll, the system checks for the current and for the
following payroll periods if things have already been done (because now
it is too late), if things have to be done now (because when the next
payroll period is calculated it will be too late) or if it will be
possible to post accruals after the next payroll period.
Hoping the above information are helpful.
Kind regards,
Graziela

ICR Process 003 Month-End Cut-off

We have implemented ICR process 003 in the 5.0 system. It seems that "posting period" relates to the period that the document was posted in ICR not necessarily to the customer account. How can we get a good month-end cut-off when new documents are posted all the time. For instance, when we run FBICS3, FBICA3, and FBICR3 after the new period begins, it will pull in documents created in the new period and all still open before in previous periods.

Hello Staci,
The period and year you enter on the selection screen is combined with the fiscal year variant maintained in your process customizing to derive a key date for open item selection. The open items are then selected in the sender system and stored in the year and period specified on the selection screen in the ICR database. This is also explained in the first message that is displayed in the log of data selection.
Best regards,
Ralph

Settlement of the month end process order KKS1 & C088

Hello all ,
we are trying to settle the variance & upadte WIP for the month end but facing some problems.
When try to Run KKS1 getting the errors for some ordera as
Only remaining var. in version 0 - no target costs for 000001003928.
Should we just ignore these errors & proceed with the settlement which is using Txn CO88.
Also if I run the CO88,I hope it just updates the WIP account so whether there is any high risk of running this transaction.
Any documentaion on CO88 will be helpful & also if you can explain what is reasons for the errors on KKS1 then it will be quite helpful .
Thanks,
AG

Hello All ,
One more question . I have done the variance calculation for my process order via KKS2 but when I run CO88 it does not settle this order . Not sure what is the criteria for order not considered for the settlement.
Order already has the delivered & Techoed status.
Thanks,
AG

Month end processes

hello ,
can somebody kindly lists some generic month end processed for fi and co , we are not using ex.rates now.
thnaks very much.

Hello,
1. Recurring Documents.
a) Create Recurring documents
b) Create Batch Input for Posting Recurring Documents
c) Run the Batch Input Session
2. Posting Accruals or Provisions entries at month end
3. Managing the GR/IR Account-Run the GR/Ir Automatic Clearing
4. Foreign Currency Open Item Revaluation-Revalue Open Items in AR.AP
5. Maintain Exchange Rates
6. Run Balance Sheets Run Financial Statement Version
7. Reclassify Payables and Receivables if necessary
8. Run the Depreciation Calculation
9. Fiscal Year Change of Asset Accounting if it is year end
10. Run the Bank Reconciliation
11. Open Next Accounting Period
Check out the following link
http://www.sap-img.com/financial/check-list-for-fi-year-end-closing.htm
Assign points if useful
regards
Genie

Required Month end process in MTS

Dear All,
Plz. explain me the details for Month end process in Make to Stock (Repititive Manufacturing)
OH Calculation
WIP Calculation
Variance Calculation
Settlement what is entries system will pass and how the system is picking the G/L account or Cost centers
and i have few more doubts life what is the use of
What is PCC
What is Production Version
What is Mixed price costing
What is Preliminary costing
What is Failure Cost how to post and how to analize.
Plz. dont send me any links i already go through it.
Regards
Radha
Edited by: Radha Yandrapu on Sep 15, 2010 10:28 AM
Edited by: Radha Yandrapu on Sep 16, 2010 3:27 AM
Plz. dont send me any links i already go through it.
Moderator: Apparently, not enough, if you are asking about basic concepts

Hi,
Month end process for MTS using Product cost collectors:
In repetitive manufacturing we do the perios end closing for the material.(Product cost collector created for a material). all the costs are collected on the PCC instead of the individual production order.Pls follow the following month end process in rep manufacturing for individual processing.
Overhead calculation- Co42
WIP Calculation- KKAS
Variance Calc-KKS6
Settlement- KK87
The system will pick the GLs for wip and variance settlement based on the assignment we maintain in customising for Line IDs, Assignment and Update in the period end closing activities in SPRO.
PCC- it is a Product cost collector created using a production version, BOM, Routing for the material.
Production version- it is created using either Bom and routing or Plant material combination.
Mixed costing- it is a cost estimate created for a material using various procurement alternatives(based on equivalance nos).
Preliminary costing- it denotes the planned values for a cost object created like production order or product cost collector based on the quantity structure in PP module.
Hope this helps you.
Regards,
Vishnu.
VST IT Projects.

Reverse Revaluation Process after month end

Hi All,
I want to ask is it a common practice to reverse the revaluation postings done by FAGL_FC_VAL after the month end process? If so, that means the revaluation process is just giving us a better estimate of the outstanding AR and AP amount in the balance sheet to make it more accurate. Is this correct?
Thanks.

Hi,
Foreign Currency Valuation is needed for all open items (G/L, A/R and A/P) as per different Accounting Standards so that Balance Sheet of the entity displays correct Profit or Loss for the period.
However since the items are still open its advisable to reverse the valuation on the 1st day of the next period. That's why in FAGL_FC_VAL, system would posts to Unrealized Exch Gain /Loss Account.
There is an exception though to the Account with balance in Foreign Currency like Main Bank Account. In this case the difference in Foreign Currency needs to be posted to Exch Gain / Loss Realized Account.
Once the item gets cleared automatically system posts to Exch Gain / Loss Realized Account.
Regards,
Sanjay

Forex Month End Process, Need Steps

Gurus,
Need steps for FOREX valuation on month end.
Kindly, please.
Thanks.

Hi
T-code FAGL_FC_VAL
BR Tarik
read the SAP help:
Foreign Currency Valuation Locate the document in its SAP Library structure
Use
To create your financial statements, you have to perform a foreign currency valuation. This valuation covers the following accounts and items:
Foreign currency balance sheet accounts, that is, the G/L accounts that you run in foreign currency.
The balances of the G/L accounts that are not managed on an open item basis are valuated in foreign currency.
●     Open items that were posted in foreign currency.
Open items that are open on the key date are valuated in foreign currency.
You have the following options for the foreign currency valuation:
●     You can perform the valuation in local currency, (company code currency), or a parallel currency (for example, group currency).
You can also use different valuation methods (for example, lowest value principle).
If you translate additional currencies from the local currency, foreign currency valuation automatically performs a currency translation according to FASB 52 (US GAAP).
Caution
You can only perform a valuation run once for each valuation area for a specific key date.
Prerequisites
You have made the following settings in Customizing:
●     You have defined exchange rates.
For more information, see Exchange Rates.
You have made the settings in Customizing for new General Ledger Accounting under Financial Accounting (New) ® General Ledger Accounting (New) ® Periodic Processing ® Valuate.
●     Define Valuation Methods
You have defined a valuation method here.
●     Define Valuation Areas
Here, you have defined a valuation area and assigned a valuation method to it.
●     Assign Valuation Areas and Accounting Principles
If you are using parallel ledgers, you have assigned to the valuation area an accounting principle that is also assigned to a ledger group.
The exchange rate differences from the parallel valuation are posted in this valuation area. If you perform a parallel valuation with a different valuation method to the first valuation, you do not have to reverse the postings from the first valuation. This information is then available for subsequent closing operations, for example, Transferring and Sorting Receivables and Payables
●     Foreign Currency Valuation ® Prepare Automatic Postings for Foreign Currency Valuation.
Here, you have defined the expense and revenue accounts for exchange rate differences from valuations. For payables and receivables accounts you must also define the financial statements adjustment accounts.
Features
The program Foreign Currency Valuation (New) comprises the following functions:
Valuation of foreign currency balance sheet accounts
Valuation of open items in foreign currencies
●     Saving the exchange rate differences determined from the valuation per document
●     Posting account assignments in valuation documents:
If you use document splitting, the valuation documents are posted with the account assignments that you have defined as document splitting characteristics in Customizing.
○     For balance valuation, you can define additional account assignment characteristics. These characteristics are always updated (even if you do not use document splitting). You define the additional account assignment characteristics in Customizing for foreign currency valuation under Define Additional Account Assignments for Balance Valuation. For more information, see the documentation on this IMG activity.
●     Performing the adjustment postings required
Note
The following topics describe how to perform foreign currency valuation using the reports, and how to post valuation differences. You can also make this posting manually. From the SAP Easy Access screen, choose Accounting ® Financial Accounting ® General Ledger ® Document Entry ® Valuate Foreign Currency.
Activities
To perform a foreign currency valuation, from the SAP Easy Access screen, choose Accounting ® Financial Accounting ® General Ledger/Accounts Receivable/Accounts Payable ® Periodic Processing ® Closing ® Valuate ® Foreign Currency Valuation (New).

Incomplete Process order settlement at Month end.

We have issue with order settlement during the month end. We have process orders that run over the week (thus will run over the month-end), with REL, PCNF, and PDLV status at the month end. Production does not want to close/ TECO those orders, as we are not yet done. But FI wants to settle them for the month end.
1) Can FI settle those REL work orders, as mentioned before?
This is what I found:
2) The standard practice is TECO, is to set before closing the order.
3) You can only perform (business) closing for a process order if (CLSD):
The order has status Released (REL), Control recipe created (CRCR) or Control recipe discarded (CRAB), or Technically completed (TECO). To have status Technically completed, the order must have already reached status Released.
The order balance is 0.
There are no more open purchase requisitions, orders, or commitments for it.
All data related to the process order is available and correct (For example, the inspection lots for the order must be completed).
There are no future change records from the confirmation processes
2) So, if statement 1) is correct, is this correct lifeycle:
A.     Settlement at month end for all orders with REL status.
B.      TECO after settlement, and also after DLV and CNF status.
C.      Close after TECO.
Upload in your comments, if there is any link.
Thanks, points will be rewarded.

Hi Abi,
Since the Process order is in uncompleted stage and partially delivered to stock, still it has WIP to be delivered to stock.
Calculate the WIP value & settle the order in Month end.
Prerequisite for WIP calculation is order should has REL status.
In month end for Uncompleted order , calculate WIP value & settle the Order.
General steps for month end practice:
Over head calculation
WIP calculation
Variance calculation - Once the Order receives - DLV /TECO status.
Order settlement.
Order closing
Regards
Pradeep

Daily doing month end process

Hi
Is that ok to do the month end process ( WIP calcualation / Variance calculation and settlement ) settlement daily. ( Is there any impact to FI )
Pls help

Hi,
Yes. You can do daily settlement on today's posting date for the Production orders which are technically complete or fully delivered for each day. This will not have any impact on Finance. There shall be no extra entries and no data inconsistencies, etc as you fear.
Trust this helps much!
Cheers!

Accounts were not properly valuated at month-end rate

We ran valuation and we descovered that some accounts which were not properly valuated at month-end rate such as:
12701000 A/R Employees,
12801000 Rec Other,
23002000 Accounts Payable Trade,
25041000 Accrued Payroll,
25046000 Accrued Federal Payroll Tax.
These accounts are setup the sameway as all other accounts, any help will be appreciated - thanks Al

Hi Vyas,
Check some of the following for the impacted accounts:
Tcode OB59 config for val method.
settings for the GL account master data under "Control Data" tab:
Account currency
Exchange rate difference key
Flag: only balances in local currency
Hope this helps
Ajay

New GL ...month end processes.....

If I make the PCA as balancing segment, will the month end open item revaluation will be posted by PCA also?
Will the BCF will be executed by PCA also?
If One company code is mapped to one PCA (which is balancing segemnt), what the month end posting willnot be done by PCA?
Any inputs is appreciated.

hi maddi,
Pls check inthe Tcode F.97 for all GL accounts
F.98 for the Vendors
F.99 for the Customer
enter the Tcode and drill down each and every line item u can find it and it is very usefulll ...
Hope this helps u and assign the points if helpfull
Ranjit

Automating Month-end accounting processes

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