Avoid Invoice number Duplication

Hi all ,
We are supporting two companies , one of them used a custom function module for the checking of the duplication and give an error message .
We have to implement the same in the other company also .
The name of the function module is determined by PC_FUNCTIONS_READ based on the process interface Table TPS01 .
Do we need to maintain some config settings for this ?
Please let me know .
Thanks in Advance .
Vivek K

Hi,
Even i have faced the same problem in my client place. there is a solution .
we have to activate certain setting in MM.
Step - 1
SPRO - MM - Logistic Invoice Verification - Incoming Invoice - Set Check for Duplicate Invoices - Activate Check box for reference field.
Step - 2
In Vendor Master XK02/FK02 goto Payment Transaction & click on check box - Check double Inv
Step - 3
There is also a Std Report for checking the invoices for which same reference feild was given
S_ALR_87012340
Hope its useful, Assign points if found useful
Regards,
R.Ramakrishnaraj

Similar Messages

Manual Invoice number duplication message

Hi All,
We were wondering if someone could clarify the following situation:
Whilst working on 2 TEST company databases we have encountered a small problem. We have 2 BP accounts "Example1" and
" Example2" , both had invoices with the reference 1234567 , entering in to "Example1"was fine, but when we tried to enter this ref No. for "Example2" the system told us we had already entered it and would allow no further processing.
We think we will come across different suppliers that have the same series of reference nou2019s from time to time, how is this dealt with within SAP B1?
Thank you,
MB

Hi Matthew,
The manual number you are entering is normally your internal reference for Purchase Invoices in SAP. Therefore you cannot enter a duplicate number. All of our customers have this set as an automatic numbering series.
Most clients would put the suppliers invoice number in to the Customer / Supplier Ref No. field (numatcard).
The numatcard will still check for duplicate invoice numbers, but only for one supplier. So, you cannot enter 1234567 on the same BP account twice without warning, but you can enter 1234567 across 2 supplier accounts.
Regards,
Adrian

Billing Document to be shift to other customer accounts with same invoice number

Hi,
For a long period of time we were maintaining different projects and site of a customer in a single account.
Now there is a requirement to distribute individual invoices to respective individual customer accounts for that site or project.
But doing that we also want to shift the invoices with following:
1) invoice numbers should be same (as it was generate originally)
2) Keep the same purchase order number
3) keep the same date of the invoice (as it was raise in the main accounts)
4) Keep the same salesperson
5) after doing step 1 to 4, we also want to close the main account by offsetting entries to avoid duplications.
After practicing above, we want the following result:
1) individual statement of accounts with the same invoice dates, Purchase Order Number and saleman reference.
best regards,
adnan abbasi

Hi,
We knew by their PURCHASE ORDER NUMBERS and to separate them from each other,
we will make a manual list in EXCEL to upload in the SYSTEM.
customer code: 55555 (merge account for all projects and sites):
invoice     date           assignment/LPO    value
1111     12.12.2012   proj1/00001            4000.00
1112     13.12.2012   proj2/00002            3500.00
1113      14.12.2012 proj1/00002            2300.00
1114      14.12.2012 proj3/00001            1500.00
1115      15.12.2012 proj2/00003            1300.00
from above we know with reference to LPO that there are 3 projects, so we will make excel sheet for 3 projects as:
excel sheet1:
1111   12.12.2012 proj1/00001     4000.00
1113    14.12.2012 proj1/00002    2300.00
excel sheet2:
1112   13.12.2012   proj2/00002    3500.00
1115    15.12.2012 proj2/00003    1300.00
excel sheet3:
1114 14.12.2012 proj3/00001     1500.00
now to upload in the system I want to make 3 new accounts:
55556 (for project1)
55557 (for project2)
55558 (for project3)
but problem it that we want to keep date and invoice number exactly the same as originally booked in customer account no. 55555.
regards,
adnan

Excise Invoice number and Internal Number

Hello Friends
I have some queries ,I will be thankful to you if you could guide me, in understanding themu2026
1) When we see the document in J1IEX ,in excise invoice tab, we see two fields :Excise invoice number and Internal Number.
For Internal number we define the range in object J_1INTNUM, but how do we define range for Excise invoice number
2) Where do we maintain the relation between GRPO (Excise Transaction type) with the Excise Invoice number
3) When do we require updating of register ,is it done on daily bases, and how can we see the entries of RG23A part 1.
4) We have excise invoice number range of posted ,in process and cancel documents which is assigned to GRPO transaction type, while running J1I7 though we select last option part 1 posted and part 2 not posted, still the system shows the cancelled documents, How can I avoid the cancel documents
Thanks
Siddharth

1) When we see the document in J1IEX ,in excise invoice tab, we see two fields :Excise invoice number and Internal Number.
For Internal number we define the range in object J_1INTNUM, but how do we define range for Excise invoice number
-->> Ex inv nbr will be entered based on the vendor ex invoice .. this is external nbr assignment
2) Where do we maintain the relation between GRPO (Excise Transaction type) with the Excise Invoice number
--->> there is no relation between grpo vs. ex inv nbr
3) When do we require updating of register ,is it done on daily bases, and how can we see the entries of RG23A part 1.
>> u can see in J1I7 or thru table J_1IPART1
4) We have excise invoice number range of posted ,in process and cancel documents which is assigned to GRPO transaction type, while running J1I7 though we select last option part 1 posted and part 2 not posted, still the system shows the cancelled documents, How can I avoid the cancel documents
>> wait for others answers..

Purchase Order report with MIRO invoice and/or FI invoice number

Hello,
I am searching for a standard report which will allow PO number as input and dispaly the MIRO invoice number/s and if possible the corresponding FI document numbers.
I have exhausted all the reports I know of - ME80FN. ME2* series, FBL3N.
These are two options I know of but want to avoid:-
SQVI query
Z-report
If there are no standrad reports, can someone explain use of Flexible analysis to create such a report.
(Must confess that I have not fully explored that option yet).
Thanks,
Saurav.

Hi,
You can get invoice number in RSEG table
pass this invoice number in BKPF into field AWKEY field where you will get invoice number+fiscal year and in same table you will get BELNR FI dc for same invoice number
Regards
Kailas ugale

Avoid invoice split due to change of address in Sales order

Hello Gurus,
I have one business scenario, where, bill to party address is different in sales order then customer master. Such orders are collectively billed and should generate one invoice. ( all the sales order for a customer have same bill-to party address, bud different from customer master). In standard functionality it will split. I want to avoid split and in invoice bill to party address in sales order should be copied. Is there anybody have similar scenario faced before?
Regards, and thanks in advance,
Mukul

Hi Lakshmipathiji,
please find below screen shot, where we have address as one of the criteria. but other three criteria has become my problem. ABAPer has able to remove address as split criteria but can't find how these three criteria is splitting invoice. They are nothing but invoice number and payment reference. Can you help me with this?
Regards,
Mukul

Invoice number against incoming payment in report

Dear Experts,
I want to know if we can add the reference of the column invoice number in the customer ledger of SAP against the incoming payment number which we have taken the against those invoices. these are on account payments done which are reconciled later with the particular invoices. is there any report in SAP which can show this information. for just this one column, we have to prepare entire ledger customized which we want to avoid. please advise.
Thanks,
Binita

Dear
Please post only one thread for your question. You may close the other thread first:
Invoice number against payment in report
Thanks,
Gordon

Invoice number against payment in report

Dear Experts,
I want to know if we can add the reference of the column invoice number in the customer ledger of SAP against the incoming payment which we have taken against those invoices. these are 'on account' payments done which are reconciled later with the particular invoices. is there any report in SAP which can show this information?
for just this one column, we have to prepare entire ledger customized which we want to avoid. please advise.
Thanks,
Binita

I am afraid even if you try your own report by any tools, it is going to be a tough job. That is because there is no direct link anywhere to support your logic.
2005B support from SAP will be ending before the new year, upgrade your B1 soon.

AR Duplicate invoice number

Hi
From past many years we have been getting duplicate transaction numbers in Oracle AR. Because of this the new invoices get stuck in the interface table(ra_interface_lines_all) with the error Duplicate Invoice Number.
To address this we are changing the old invoice numbers present in the base tables(ar_payment_schedules_all,ra_customer_trx_all and ra_customer_trx_lines_all) with -1 as suffix ,so that the newer transactions will flow into oracle.But we need to find a permanent solution to this problem.
Any suggestions will be welcomed.

Hi,
in receivables module the transaction number sequence is controlled by the configuration "Transaction Source" .... typically any organization would have two sources one for manual transaction entered in the receivables module directly ... another for transactions imported from Order management or any third party systems ...
When there are two different sources, it is often said to have two different sequence numbers (which cannot overlay each other) ... probably a larger sequence ...say For Manual Invoices 10000001 and for Imported Invoices 5000001 .. in which case chances of duplication would be NIL ....
Also check the Transaction source configuration, since there is an option available to accept Duplicate Invoice numbers .. make sure that checkbox is unchecked as well .....
Also it is recommended by oracle not to make updates to base table / transaction data .. it is a much simpler approach to assign unique transactions numbers for new ones getting imported ...
The key areas to check is the Transaction source configuration ... navigation in receivables module is Setup > Transactions > Sources
Regards,
Ivruksha

FMS into UDF for Invoice Number

Hi All,
I need to retrive the Invoice number of the documnet into anothe rfiled by FMS. The Filed i am using is Customer Vendor Ref Field.
I am using the following query.
SELECT $[OINV.docnum]
The problem with this query is.
When 2 user open A/R invoice simultaniously they get same doc number and hence the CV Ref filed gets that number .
And when they save the entry tehir entry gets different OINV DocNum, but my FMS stores old number.
Can i have a Query which will give the value of the number when adding it.

Hi Aslam........
Here you can have a work around.
In order to avoid copying same no. into the Customer and Vendor Ref. No. Field you can apply SP as per Customer.
Else if you do Document setting for this document so that system will restrict to enter the same No. but it wont bbe BP specific then.
For this setting just go to Admin> System Initialization> Document Setting--> Per Document Tab.....
Regards,
Rahul

When i add an invoice number on 'overview' sheet want it to automatically add the same data to client's individual transaction sheet?

Hi,
Im fairly new to numbers and have had limited experience to spredsheet based programs, so bare with me and i already appreciate your time to help!
Apologise on the question description but, im attempting fairly indepth equations for my business and once all set up and learnt it will help a great deal!
So, I have an overview sheet including all sent invoices to all clients. I am having to link each cell one at a time between the overview sheet and the clients individual sheet so the data is viewable on both sheets. I want numbers to transfer the data from my overview sheet to the corresponding clients individual sheet based on the invoice number i input. eg. invoice numbers system is 101 for my first invoice 102 is my second invoice . I then add a client number eg. 101 is client 1. 102 is client 2 so my invoice numbering system would be 101 - 101 or 101 - 102 (invoice number first then client number). when i add a clients number i want numbers to add that line of data (sales amount and dates) to the clients sheet.
Is that possible?
Thanks so much for taking the time to look and hope it's not to confusing!
Ian

Hi Ian,
As I read your description:
You have a Main table ("Overview") on which you record ALL invoices.
You want, for each client, a table on which only the data for invoices issued to that client will appear.
Each client will be identified by a client number, and that client number will form part of the invoice number.
Certainly possible, but I'd suggest a few changes to whaty you're starting with.
Place the client number and the invoice serial number into separate columns (or split off the customer number into a separate column, You want to transfer/copy every record for a specific customer into that customer's individual sheet. Here's a short example:
I have entered the invoice numbers as you described them in column B of Main.
Column E extractsthe three digit client number using this formula:
E2, and Filled Down: =IF(LEN(B)>6,RIGHT(B,3),"")
Column F creates a client index by copying the cient number from column C, then counting the number of occurrences of that number are found from the top of column C to the current row, and appends that number to the end of the customer number.
F2, and filled down: =C2&COUNTIF($C$1:C2,C2)
These two columns should be added to the right of the existing table, and may be hidden.
On the individual table, Haydn 101, there is one formula, filled to all cells.
The basic formula is:
=OFFSET(Main :: $A$1,MATCH($A$1&ROW()-1,Main :: $F,0)-1,COLUMN()-1)
which returns the results for as many ,ines as there are transactions to transfer, and produces error messages after that.
To avoid the error messages, and produce 'empty' cells, add the following error trap, using the IFERROR function (bold added to show addition):
=IFERROR(OFFSET(Main :: $A$1,MATCH($A$1&ROW()-1,Main :: $F,0)-1,COLUMN()-1),"")
Fill the formula down column A, then Fill right for as many columns as are needed.
The individual tables, Ives 102 and Scarlatti 103 are duplicates of Haydn 101. Only the Client Number, in cell A1(and the name of the table) are changed.
Regards,
Barry

Depot Excise Invoice number skipped ???

Hi Everyone
For Ex. say our depot excise invoice number range is from 1to 100, assuming the current number is 51. Some day back there was a jump in the depot excise invoice number range. In between 1 and 51 the number "25" is missing.
So the excise department has asked the company as to why we have skipped the number 25.
I have checked the table J_1IRG23D, but the skipped excise invoice number is not appearing in the tables, I mean it says "No table entries found for the specified key"
Our Company wants to know the exact reason as to why the system has skipped the depot excise invoice number "25".
Whether it is the system mistake or user mistake or some body else fiddling with the system.
Please offer you valuable suggestions to solve this problem
Thanks & regards
satish

Hi,
SAP 99.9 % will never skip the number range on its own.
As per my understanding:
1.Some one has manually deleted the Depot Excise Invoice number after creation (due to the user mistake at selecting the
appropriate Incoming Excise invoice, Price , material or etc reason. And while creating the New Depot excise Invoice Number
he forget to adjust the number range at object 'J_1IDEPINV' for corresponding Series Group. This u can confirm by checking
the entry at Item level, instead of Header at it will not show that entry.
2.May be due to the Depot Sales Returns for respective Depot Invoice canceled and Deleted by the user.
Here, deleting the excise Invoice is not Valid practice as per Excise Tax rules of GOI.
3. Kindly check, whether Number Range Changes happend for respective Series Group between the Fiscal Year 2010-11.
Please feel free to correct me and It will be a value addition if you find any other solution.
Thank You,
RB

How can i get an old itunes invoice number if I permanently deleted it from my email

I need an old itunes invoice number to fix an itunes ID issue but i delete these invoices every three months from my email and email trash i can i get a copy

Login to the iTunes Store.
From the menu bar click Store > View My Account
Click Purchase History from the Account Information window.

To get the invoice number of amount applied in view prepayment applications

hi all
In AP abc Manager-Invoices--when we give invoice number in the invoice number field we get to see supplier name etc in the same Invoices Form there is a
tab called General from which we can get Amount Paid ,
Similarly there is a tab called View Prepayment Applications ,when clicked on this tab we can see Amount Applied and invoice number corresponding to that amount applied
KIndly help me from which table or view this invoice number can be obtained
i got amount applied from the view AP_UNAPPLY_PREPAYS_V,but i cant find the invoice number.
kindly guide
thanking in advance
Edited by: makdutakdu on Dec 19, 2011 11:29 AM

Thanks Robin,
i was able to get a work around for this. For the time being i am using the following code snippet, i will try using the one u sent an will see if this works too.
// create nodeinfo object for the node that table will bind to
final IWDNodeInfo nodeinfo = wdThis.wdGetContext().node<NODENAME>().getNodeInfo() ;
//get the structure of the node
final IStructure struct = nodeinfo.getStructureType() ;
Iterator iter = nodeinfo.iterateAttributes() ;
if (null != struct)
totalFields = struct.getNumberOfFields();
else
for ( Iterator i = nodeinfo.iterateAttributes(); i.hasNext(); i.next() )
totalFields++;
for(count = 1; count <= totalFields; count++)
fieldName = nodeinfo.getStructureType().getField(count).getName();

Report showing Invoice number, vendor,material and qty

Hi Guys
Is there any report where we can take report for vendor, invoice number, material and qty.
Regards

Dear
yeah! yau can check ME80FN with purchase order history setting.
full marks to me if solved
regdsd
dev...!

Avoid Invoice number Duplication

Similar Messages

Maybe you are looking for