Batch replacing document responsible or approver when employee quits

We have lots of documents where we manually assign approvers or document owners (for example in a contract library). I need a solution to be able to change these associations whenever someone quits. The solution should be used by library administrators
(end users) and not IT so simply running a Powershell script wont suffice.
The libraries are also version controlled and have content approval. The solution should be able to do the name changes without triggering new approval processes.
Any good ideas?
Henning

Did you try creating a SharePoint group and assign the group as approver in the workflow? So that you just need to modify the group member in case you want to change the approver from the workflow. You could have the group in the site collection.
Also refer to other options from the following post, hope this helps
http://blog.symprogress.com/2011/03/sharepoint-2010-dynamic-approvers-for-oob-approval-workflow/
http://blogs.tieto.com/futureoffice/2013/08/14/sharepoint-2010-dynamic-approvers-in-standard-approval-workflow-pt-ii/
--Cheers

Similar Messages

Batch replacing text (doing translation) in 50+ pretty much identical documents?

Can I batch replace text for several pdfs when translating 50+ identical documents? Only certain values/numbers differ in each document.
I am new to Acrobat, and I am currently just copying and pasting between my first translation of a document and the ones I have not translated yet.

No, and you shouldn't attempt to translate a PDF file directly. This type
of task should be done on the original file format and then a new PDF file
should be created.
On Tue, Mar 3, 2015 at 3:33 PM, josteinb80906302 <[email protected]>

Batches Consumed When Document sent for approval

When Inventory transfer Document sent for approval after selection of batches,the batch gets consumed to other document during the time of approval document approved and added.This throws error message as negative inventory in batch when approval document is approved and added.what is the solution to restrict the batch selected in document sent for approval.

Hi Naresh......
You can put restriction to avoid this by SP Transnotification......
Regards,
Rahul

Inbox when document comes for approval

Hi all,
I don't want any draft document to come in approvers inbox whenever document sent for approval because i'm using approval stataus and decision report to see the pending,rejected or approved document and don't want it to be displayed in INBOX......is there any way to do it?

hi mukesh,
As this normal system behaviour,there is no way to restrict
messages from mail and messages for approval.
Raise a ticket to SAP in service market place.,
http://www.service.sap.com
Jeyakanthan

Adjust SC recjected - The document is in approval

Hi Experts
We are on SRM 7.0, using Process Controlled workflow for Shopping Cart approvals.
I have uploaded BC 3EV_SC_600_601. 1 step.
The requester save a SC, and the authorization work item is send to the approval.
THe approval, recives the work item. He press "Reject".
THe requester, hasn't UWL roles. WHen he displays the sc, he can see "In Yor Inbox", the work item
with the decision "Accept or Adjust". When the requester select "Adjust", there is an information
message:
"The document is in approval.
Any document changes may lead to an adaptation of workflow process."
How can I avoid this information message?
When I display the SC, under the tab "Authorization process", i can see that the column "Responsible" is empty...
Any idea??
Thank you so much in advance!!
best regard,
Marí

Hi Maria,
What you have mentioned is very standard. The accept/change decision can happend only through UWL. In case you want to accept the decision through SC POWL query which is nothing but check status , you will have to recall workflow and the order it again.
so ideally requestor should also have UWL authorization or setting for him to accept / review documnets which comes to him wither through reject or inquire fuctionlaity.
Thanks
Iftekhar Alam

Batch Replace Images

I have been working on a project that requires a slide presentation consisting solely of a number of .psd images. While waiting for one final asset from the client, I decided to go ahead and throw together the presentation in Keynote, thinking I could just update the .psd images easily after I finished editing them with the final asset. However, to my dismay, I have learned that Keynote isn't intelligent in this regard to realize when I have updated assets used by it, nor does it give me any tools to accomplish the task of updating an image short of recreating the entire project.
Is there a way to batch replace images used by Keynote? This seems like an incredibly simple workflow task, but it seems there is no simple way to do it. I found one other thread that suggested looking at the package contents of my .key document, but that doesn't seem to work anymore - the option to view package contents doesn't show up on my context menu.
I'm going to go ahead and spend the hour recreating this document, but it would be nice to know the answer to this question for future reference! This is something I know even PowerPoint can accomplish... :/

Welcome to the forums!
Keynote files are still packages, but the default behaviour for Keynote is to compress them as a ZIP file. If you change the file extension from .key to .zip, then uncompress the result, you will get a folder with the package contents, including the images. To make this back into a standard package, just add the .key extension to the folder (to get the compressed package, first compress the folder, then add the .key).
You can control whether a package is stored as a single compressed file or not in the Keynote Preferences.

Document Contains Errors - Approval not possible

Hi,
We are having issue in our Invoice Workflow.
When ever the approver is trying to approve the document, he is getting the error message "Document Contains Errors -> Approval not possible".
We have verified the document and check for error messages and found the below error messages on the Document.
E BBP_PD 047 Posting period 006 2011 is not open.
The document was submitted some time in the first week of December and as part of AP process the posting period will be closed during the first week of every month. This is a common business case and why is it stopping from posting the doc?
FYI..this Invoice is posted against the WBS element.
Pls give some insight on this and how to address the issue.
Regards,
Satya

Hi,
The posting date in the invoice is referring to the past period which is closed.You will have to change the invoice posting date to current period date and then process.
Regards,
Sanjeev

"Replace document color" cannot be deselected

I checked "Replace document color" once, and now when I deselect it, it does not stick. I have tried to uncheck it many times (with PDFs open and without any PDFs open) but Acrobat still defaults to replace document color each time I open a new PDF. Please help!

Bernd Alheit wrote:
However, this doesn't change the background and text color of most pdfs
This doesn't change the colors of scanned documents.
Any suggestions how I can change the background from white to a nice dark grey on these scanned docs?

How do I batch replace footage in Premiere Pro?

I want to batch replace all my footage. My original files were .mov but I want to replace all of these with .mpeg4. Long story short, I downloaded all original files from dropbox as mpeg4 but have the original project file where the editing was with the .mov files.
It will take far too long to upload and download the .mov files.
Is there a way to batch replace all .mov files with these .mpeg4 files?

When I create a new project I have PPro put "everything" in an Adobe folder on my temp file drive... E:\Adobe
INCLUDING the files that default to the C: drive - Drive C space http://forums.adobe.com/thread/1007934?tstart=0 see reply 4

TEM Workflow for "Approval of Employee's attendance booking"

Dear All,
Is there any special configuration point, which I may be missing on, in order to trigger the standard workflow " Approval of Employee's Attendance Booking" thru ESS (t-code: PV7I)
The problem that I am facing is that the workflow is not getting triggered and direct attendance booking happens when I click on Book Business Event Tab thru t-code PV7I
Please advise if there is any special authorization required for the same?
Regards,
Reema

And also
same table (T77S0)
SEMIN REQUE 1
May I know what is the error?

Batch Replace Footage Option? CS6

HEY!
I submitted a feature request and wanted to see if anyone else had some interest in this option. I use DUALEYES to sync .WAV files with my DSLR footage so I have high quality audio. When I have the new files, I then replace the original footage that is already imported to the Premiere Pro CS6 project. Without this option, to the best of my knowledge, you have to right click each file and choose replace. Then choose the new file that is labeled MVI_0889_CLEAN.MOV to replace the file MVI_0889.MOV ( The original with a basic scratch audio track. ) This works out great except for the fact I have to do it roughly 300 times for the footage I have imported. Next time I can do this all before starting the project, but this time, it would help out a lot to be able to batch replace.
Does anyone have a better way of doing this or a way to make this process easier?
It would be really nice if Premier Pro CS6 could do this processing of syncing audio and video files with clean separately recorder audio files. Dual Eyes saved me so much time, it's odd that Premiere doesn't have this built in. It would help out so much.
Thanks!
- Rob

ExactImage,
That's a great idea and would work but I would like to have the new file names when imported. I know it isn't a big deal, but it would help me organize which footage is the new synced audio clips and which is the original.
My original clips with scratch audio is labeled MVI_2345.MOV
My new clips that have been created with DualEyes are labeled MVI_2345_CLEAN.MOV
If I go offline and then reconnect the media, I believe all of the clip names will be the same. I do feed my external audio into the 60D via a cable and the H4N audio recorder, so my original clips audio isn't all that bad. I just don't want it to slip through the cracks instead of having the clean HQ .WAV file synced clips in the timeline. That's where the _CLEAN label would help out if a batch replace footage option with a check box that says "Rename clip names to file names" would be excellent. FCP had something similar to this which worked great. You would right click on a clip and choose rename, then you had the option to rename the file to the clip name or the clip name to the file name. It helped out greatly when trying to keep a huge project organized. If we can add this feature to a new batch replace footage option, that would be AMAZING!
I switched from FCP 7 to Premiere Pro CS6, and what an excellent decision that was. Thank you ADOBE!
- Rob

Responsible Organisation determination by Employee Responsible

Hi Experts,
In our scenario the sales representative is assigned via the relationship to the business partner. When creating an activity or opportunity the responsible organizational unit should be determined from the partner function employee responsible in the transaction (which get determined from the BP relationship). Does anyone know how to achieve this.
There is a rule available to the determine organizational unit from the user logged in but no specific rule for scenario described above. The challenge thus is to modify the input of the container for this new rule so it gets populated with the BP of the employee responsible instead with the BP of the user .
Detailed:
Master Data
Customer Y has Sales Manager Y
Transaction
Customer Y
Employee Responsible: Y
=> Determine responsible organizational unit from employee responsible Y.
Best Regards,
Erik

Hi Oliver,
Also for Organisation determination some steps are required.
1. Creat organisation model with division and distribution channel, sales org and sales office
2. In BP (org) for sold to party or Sales prospect enter the required data in sales area data tab. with division and distribution channel.
3. Go to SPRO >IMG>CRM>Master data>Organisation>org determination>define rule
ther u have to specify the structure of org model. And most important is Attribute set it as per your requirment.(e.g.partner no)
4. Go to SPRO >IMG>CRM>Master data>Organisation>org determination>define responsibilty
5.creat org data profile e.g. ( z_orgpro_oppt)
6. Add this profile in transaction type.in Go to SPRO >IMG>CRM>Transaction>Basic settinf Define transaction type
7. Add the Partner determination profile having Emp responsible with unique Access sequence ( it would be " data from org" )
8.In Easy Access open the same transaction (e.g. opportunity)
9. putt BP No in sold to party
As u enter the BP No in which u have enter the sales area data it will generate the Pop Up regarding Orgnisation , select one whatever is required
again it will display another PopUp i.e combination of Sales org + division+distribution channel.
select one
Now It will generate PopUp of Emp responsibble select one who is actually responsible.
Result:--
It will automatically populate the data in basic data tab and in organisation tab.
<b>Reward points if it helps!!</b>
Best regards,
Vikash.

Inactivate "Change responsible for approval"

Hi!
When a user looks at the preview of the approves he is able to click on one approver and then choose "Change responsible for approval". We do not want this to be possible since we are using a table with approvers in the background. Is it possible to inactive this possibility or button?
Sincerely
Anders

Put the below code in the BADI. This would deactivate the adding/changing of approvers in the workflow approval for every user.
method IF_EX_BBP_CHNG_AGNT_ALLOW~AUTHORISE_FOR_CHANGE.
EV_CHNG_BUTTONS_DISABLED = 'X'.
endmethod.
Regards,
Jagadish

Quota deduction when EE has been inactive for more than 180 days / Advance quota days when employee does not have enough balance

Dear experts,
We have two requirements regarding to the "Anual leave" quota.
1. Quota reduction when employee is inactive for more than 180 days
2. Advance quota days when employeee does not have enough balance
We have in place an "Anual Leave" quota related to a calendar year period, that gets generated dialy in time evaluation. This quota gets the employee entitlement from a set of rules that stored the corresponding balance in a period time type, that is the one that we defined in the customizing. This is working fine. The problems start when we try to incorporate the other two requirements.
Regarding the first requirement, if the employee has been inactive for more than 180 days in a calendar year due to unpaid leave, we need to start quota reduction as follow,
First, we need to clear the balance that was calculated above in the schema.
Then, we need to calculate one leave day for every 20 days worked till the end of the year, considering as such, everyday the employee is expected to work, except days on which the employee has been absent on unpaid leave.
For the second requirement we created a manual quota call "Advance Anual Leave". So, if the employee, wishes to take 20 working days holiday, but in his/her Anual Leave quota has only 10 days available, we have to create an "Advance Anual Leave" quota manualy for 10 days. When the quota for next year gets generated, we need to deduct these advanced 10 days from it. This deduction should stop the year after.
The problem we are finding with these two requirements is that, due to the Anual Leave quota gets generated dialy, we can't get the balance right.
Thanks in advance!
Kind regards,
Alex

Hello binbingogoABC,
Shopping on BestBuy.com should be easy and fun and not fraught with the kind of trouble that you describe. I regret very much that this has been your experience.
Using the information you provided when you signed up for Best Buy Unboxed I was able to locate your cancelled orders. I have requested more information from my back-office partners. As soon as I have additional details about your situation, I will reply again to this message. In the interim, I'm sorry that I must impose upon your patience.
I'm very grateful that you wrote to us with your concerns.
Sincerely,

How to get Manager id automatically when Employee Id is given.

How to get Manager id automatically when Employee Id is given.
1) I created a simple BO with two elements namely
1.Employee Id
2.Manager id
How to get employee's first name and last name?
And how will i get manager id automatic when i click employee id in element field.
Anbu.

Have you tried to use "APPS.FND_CONCURRENT" API?
http://etrm.oracle.com/pls/trm11510/etrm_pnav.show_object?c_name=FND_CONCURRENT&c_owner=APPS&c_type=PACKAGE
http://etrm.oracle.com/pls/trm11510/etrm_pnav.show_object?c_name=FND_CONCURRENT&c_owner=APPS&c_type=PACKAGE%20BODY
Thanks,
Hussein

Batch replacing document responsible or approver when employee quits

Similar Messages

Maybe you are looking for