BBP_PPF - Output Control Purchase Order

Dear Experts,
We use SRM Server 5.50
Is anyone knows how can we control the UI of transaction 'Output Control Purchase Order' (BBP_PPF)?
Thanks & Regards,
Keren

Keren,
sorry I misunderstood your requirement.
The ways of controlling user screens is one of 3.
1. Screen Variants - you say you have already tried this
2. Use a BADI to hide fields or control user defined fields, if one is available?
3. Modify the template - extreme solution that will create future issues during upgrade but sometimes is the only way.
As I am a functional person you would need to contact your ABAP/technical support for the details.
Hope this helps
Allen.

Similar Messages

Role for "OUTPUT CONTROL PURCHASE ORDER" in SRM 7.0

Hi all,
What is the role in SRM 7.0.1 which will give me menu for the "OUTPUT CONTROL PURCHASE ORDER" in portal?
Thanks.

Hi CG,
The role of operational purchaser should be sufficient to give 'OUTPUT CONTROL PURCHASE ORDER" in SRM 7.0.
Thanks and regards,
Ranjan

Output of Purchase order Configured FAX as medium..

Hi All,
One of Purchase order is configured with communication medium as FAX and output type as NEU.How to see the output?
Thanks

hi
Output of Purchase Order
1. Condition Table
SPRO > Material Management> Purchasing -> Message -> Output Control->Condition Tables->Define Condition Table for Purchase Order
Select:
Purchasing Doc. Type, Purch. Organization, Vendor
2. Access Sequences
SPRO -> Material Management-> Purchasing -> Message -> Output Control->Access Sequences->Define Condition Table for Purchase Order
3. Message Type
SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Types->Define Message Type for Purchase Order
*4. Message Determination Schemas*
4.1. Message Determination Schemas
SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Schema->Define Message Schema for Purchase Order-> Maintain Message Determination Schema
4.2. Assign Schema to Purchase Order
SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Schema->Define Message Schema for Purchase Order-> Assign Schema to Purchase Order
5. Partner Roles per Message Type
SPRO -> Material Management-> Purchasing -> Message -> Output Control-> Partner Roles per Message Type ->Define Partner Role for Purchase Order
6. Condition Record
Navigation Path: SAP Menu-> Logistics -> Material Management -> Purchasing-> Master data-
here all above steps u can do from transacton NACE
now when u create po in the messages select out put as FAX and the take out put
http://www.scribd.com/doc/7839934/Faxing-a-Purchase-Order
regards
KI
Edited by: SAP Learner on Apr 17, 2009 12:15 PM

Fine-Tuned Control: Purchase Order

Hello
When I make : SPRO -> Material Management-> Purchasing -> Message -> Output Control->Message Types->Define message type for purchase order->Fine-Tuned Control: Purchase Order
What means the U=>Update print-dependent data
Somebody could tell when I can use it, and tell me the impact of this.
Thanck you very much for your help.

Hi,
If you select this indicator "Update print-dependent data" under Fine-Tuned Control option then in PO, if you click on "Print Preview" button then system will not show the pop-up screen (which contains all the print parameters, default printer, Logical destination, etc...). And system will consider the output type as default for print preview for which "Update print-dependent data" is marked.

Repeat email output for purchase order

Hi all,
    I have an email output (ZMAL)) that sends a notification from purchase order when the total value exceed $50,000 at creation of PO. This works fine. However, during ME22N, when the total po value goes from intial $30,000 to $60,000, at saving, it should email out a notification but it does not as initial output ZMAL was created at po creation.
Q: How can i get the notification to send out automatically the second time or third time when the condition exceeding $50,000
     is   met ?
If i create another output ZMAL manually in PO, then i can resend ZMAIL.
The condition checking is made in   'EXIT_SAPMM06E_012 in Include ZXM06U43.
Pls provide any suggestions you have.
thanks
Joyce

Hi,
Does the output type get triggered for the first time automatically? Instead of writing the condition in enhancement, it is recommended to write the output type determining conditions in Output type Requirement routine.
NACE -> Select application -> Click on Procedures -> select procedure -> Click on Control -> Insert record for the output type -> Create routine and assign .
Check standard output procedure of Purchase order "RMBEF1" to get an idea.
Regards
Vinod

Processing log output for Purchase order

Dear All,
Iam getting some problem when iam creating an IDOC and checking in the Processing log for IDOC number.
Actually i had created one custom idoc for Purchase order since my client need only some field and in one line for header and line item, I had done it and i can see it in sdata of EDIDD structure. When i create a Purchase order and save it an idoc number is posting and I can see this file in my physical directory indeed.
Now when iam going into change mode of PO ME22n to see the Processing LOG, It is not showing the IDOC Number in Purchase order output processing log popup.

The processing log will only show output based standard output control (Table NAST).
How is your IDoc being created. Via a user exit, BADI. If so then they will not appear on the processing log.
It is being created as a custom IDOC for which i had written a Z function module and given that in PO processing code which is ME10. When iam checking the standard IDOC for PO it is generating the IDOC in processing log as well.
Iam just placing my code just have a look at it and suggest if any thing needs to be done.
FUNCTION Z_IDOC_OUTPUT_ORDERS.
""Local Interface:
*" IMPORTING
*"     VALUE(OBJECT) LIKE NAST STRUCTURE NAST
*"     VALUE(CONTROL_RECORD_IN) LIKE EDIDC STRUCTURE EDIDC
*" EXPORTING
*"     VALUE(OBJECT_TYPE) LIKE WFAS1-ASGTP
*"     VALUE(CONTROL_RECORD_OUT) LIKE EDIDC STRUCTURE EDIDC
*" TABLES
*"      INT_EDIDD STRUCTURE EDIDD
*" EXCEPTIONS
*"      ERROR_MESSAGE_RECEIVED
*"      DATA_NOT_RELEVANT_FOR_SENDING
DATA: xdruvo.                          "Druckvorgang
DATA: neu VALUE '1',                  "Neudruck
      h_kappl LIKE nast-kappl,         "Hilfsfeld Applikation
      h_parvw LIKE ekpa-parvw,         "Hilfsfeld Partnerrolle
      h_ebeln LIKE ekko-ebeln.         "Hilfsfeld Belegnummer
CLEAR control_record_out.
   xdruvo = neu.
h_kappl = object-kappl.
h_ebeln = object-objky.
h_parvw = object-parvw.
DATA:
       LT_EDIDC LIKE EDIDC OCCURS 0 WITH HEADER LINE,
         L_EDIDC LIKE EDIDC,
         L_SEND_FLAG,
         W_SDATA LIKE EDIDD-SDATA.
DATA: T_BDI_MODEL LIKE BDI_MODEL OCCURS 0 WITH HEADER LINE.
DATA: T_EDIDC LIKE EDIDC OCCURS 0 WITH HEADER LINE.
DATA: T_EDIDD LIKE EDIDD OCCURS 0 WITH HEADER LINE.
DATA: C_MESSAGE_TYPE LIKE EDIDC-MESTYP VALUE 'ZORDER'.
*- Call function module to determine if message is to be distributed
OBJECT_TYPE = 'BUS2012'.
MOVE control_record_in TO control_record_out.
CALL FUNCTION 'ALE_MODEL_DETERMINE_IF_TO_SEND'
    EXPORTING
      MESSAGE_TYPE           = C_MESSAGE_TYPE
    IMPORTING
      IDOC_MUST_BE_SENT      = L_SEND_FLAG.
   EXCEPTIONS
     OWN_SYSTEM_NOT_DEFINED = 1
     OTHERS                 = 2.
DATA : BEGIN OF EKKO_tAB OCCURS 0,
EBELN LIKE EKKO-EBELN,
F1 TYPE C VALUE ',',
BUKRS LIKE EKKO-BUKRS,
F2 TYPE C VALUE ',',
BSART LIKE EKKO-BSART,
F3 TYPE C VALUE ',',
LIFNR LIKE EKKO-LIFNR,
F4 TYPE C VALUE ',',
WAERS LIKE EKKO-WAERS,
F5 TYPE C VALUE ',',
BEDAT LIKE EKKO-BEDAT,
F6 TYPE C VALUE ',',
WERKS LIKE EKPO-WERKS,
F7 TYPE C VALUE ',',
PLIFZ LIKE EKPO-PLIFZ,
F8 TYPE C VALUE ',',
EBELP LIKE EKPO-EBELP,
F9 TYPE C VALUE ',',
MATNR LIKE EKPO-MATNR,
F10 TYPE C VALUE ',',
MENGE LIKE EKPO-MENGE,
F11 TYPE C VALUE ',',
MEINS LIKE EKPO-MEINS,
F12 TYPE C VALUE ',',
END OF EKKO_TAB.
DATA SDATA1 LIKE EKKO_tAB OCCURS 0 WITH HEADER LINE.
DATA EBELN LIKE EKKO-EBELN.
WRITE OBJECT-OBJKY TO EBELN.
SELECT T1EBELN T1BUKRS BSART LIFNR WAERS BEDAT WERKS PLIFZ EBELP MATNR MENGE MEINS
FROM EKKO AS T1
INNER JOIN EKPO AS T2 ON T2EBELN = t1EBELN
INTO CORRESPONDING FIELDS OF TABLE EKKO_tAB
WHERE
*T1~KAPPL = 'EF' AND
T1~EBELN = EBELN.
*T1~KSCHL = 'YEDI' .
DATA SDATA LIKE EDIDD-SDATA.
DATA NDATE LIKE SY-DATUM.
DATA NMENGE(17) TYPE C.
LOOP AT EKKO_tAB.
    WRITE EKKO_TAB-MENGE TO NMENGE.
    NDATE = EKKO_tAB-BEDAT + EKKO_tAB-PLIFZ.
    CONCATENATE EKKO_tAB-EBELP ',' EKKO_tAB-BUKRS ',' EKKO_tAB-BSART EKKO_tAB-EBELN ',' EKKO_tAB-LIFNR ',' EKKO_tAB-BEDAT ','
    NDATE ',' EKKO_tAB-BSART EKKO_tAB-EBELN ',' EKKO_tAB-EBELN ', 0,' EKKO_tAB-MATNR ','
    NMENGE ',' EKKO_tAB-MEINS ',' EKKO_tAB-WERKS INTO SDATA.
    MOVE SDATA TO: W_SDATA, T_EDIDD-SDATA.
    MOVE 'ZORDERS' TO T_EDIDD-SEGNAM.
    APPEND T_EDIDD.
ENDLOOP.
*call function 'L_IDOC_SEGMENT_CREATE'
    exporting
         i_segnam = 'ZORDERS'
         i_sdata = w_sdata
    exceptions
         others   = 1.
*LT_EDIDC
call function 'L_IDOC_SEND'
     tables
          t_comm_idoc           = LT_EDIDC
     exceptions
          error_distribute_idoc = 1
          others                = 2.
*DATA T_BDI_MODEL LIKE BDI_MODEL.
WRITE OBJECT-OBJKY TO T_BDI_MODEL.
READ TABLE T_BDI_MODEL INDEX 1.      " maximum 1 recipient
L_EDIDC-DIRECT = 1.
L_EDIDC-DOCNUM = DOCNUM. "***
L_EDIDC-RCVPRN = 'HCM_00_785'.
L_EDIDC-RCVPOR = 'MM_PO_FILO'.
MOVE 'ZORDER'   TO L_EDIDC-MESTYP.
MOVE 'ZPURIDOC' TO L_EDIDC-IDOCTP.
MOVE 'LS'      TO L_EDIDC-RCVPRT.
MOVE T_BDI_MODEL-RCVSYSTEM TO L_EDIDC-RCVPRN.
*MOVE-CORRESPONDING L_EDIDC TO W_EDIDC.
*- Distribute the iDoc
BREAK-POINT.
CALL FUNCTION 'MASTER_IDOC_DISTRIBUTE' "IN UPDATE TASK
    EXPORTING
      MASTER_IDOC_CONTROL            = L_EDIDC
    TABLES
      COMMUNICATION_IDOC_CONTROL     = LT_EDIDC
      MASTER_IDOC_DATA               = T_EDIDD
    EXCEPTIONS
      ERROR_IN_IDOC_CONTROL          = 01
      ERROR_WRITING_IDOC_STATUS      = 02
      ERROR_IN_IDOC_DATA             = 03
      SENDING_LOGICAL_SYSTEM_UNKNOWN = 04.
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
         WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
READ TABLE LT_EDIDC INDEX 1.
control_record_out-direct = '1'.
CONTROL_RECORD_OUT-DOCNUM = DOCNUM. " ***
control_record_out-serial = sy-datum.
control_record_out-serial+8 = sy-uzeit.
control_record_out-mestyp = LT_EDIDC-mestyp.
control_record_out-idoctp = LT_EDIDC-idoctp.
control_record_out-SNDPRN = 'HCM_00_786'.
MOVE 'MM_PO_FILO' TO control_record_out-RCVPOR.
MOVE 'LI'      TO control_record_out-SNDPRT.
MOVE 'SAPQIS' TO control_record_out-SNDPOR.
ENDFUNCTION.

Japanese Language Text in PDF Output of Purchase Orders

Hi,
We are using a custom smartform to create a purchase order output and send it as an email to the Vendor.
Std Program /SMB40/FM06P is used. We have setup the configuration for External Message and this is working fine.
We have the following 2 issues
1. We wish to over-ride the email address picked up by the Program. By default SAP picks up the vendors email address maintained in Vendor master. Is there any way to overide this?
2. The purchase order contains Japanese language texts. These Japanese texts are not getting updated correctly in the PDF file. They are displayed as junk characters.
Please note that if I view print preview of purchase orders in mE23N the display is perfectly fine. Also I executed a report in the background and then converted the spool to a PDF file. The PDF file displays Japanese characters correctly.
Any inputs on the above is welcome. Issue no 2 is more seriously affecting us.

Hi,
For issue # 1. Check OSS note OSS 852250... you need to include this logic en get_addr_key in print program: /SMB40/FM06PE02
IF is_nast-parnr NE space AND
       is_nast-parnr NE is_xekko-lifnr.
      "-- Get address from partner -
      SELECT SINGLE * FROM lfa1 INTO ls_lfa1
      WHERE lifnr = is_nast-parnr.
      MOVE ls_lfa1 TO cv_addr_key.
Notice that line:
MOVE ls_lfa1 TO cv_addr_key
Should be
MOVE ls_lfa1-adrn TO cv_addr_key
About issue # 2.
I am facing the same problem, have you been ablo to resolve it?
Thanks

Problem in Automatic pickup of message in output of Purchase Order

Dear friends,
i am facing a problem in PO at output messages, after creating the PO i am unable to go for print automatically. ie: i nead to give the output type NEU in the messages manually.
i was gone through all the possibulities and settings i have to give. can any one please tell me all the possibulities that causes this problem.
i am getting the below message regarding this
No message generated for output of purchasing document
Message no. 06261
Diagnosis
The system was not able to find a message record via the message determination schema. Therefore it was not possible for such a record to be generated for this purchasing document. In consequence, the purchasing document cannot be outputted (printed or transmitted).
Procedure
The message determination process should be checked and, if necessary, corrected.
The message record can be created manually for this document. For this purpose, choose the function "Messages" in the menu "Header" and maintain the necessary data.

hi
You need to do some configuration for this.
u2022 Goto NACE .
u2022 Select EF and click on OUTPUT TYPES.
u2022 Then select Output Type NEU and click on processing routines .
u2022 In that you have to add a new entry - medium 5 .
u2022 Then you need to assign a program, form routine and form.
u2022 You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
u2022 Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
u2022 For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
u2022 Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as TEXT_SYMBOL_REPLACE .
u2022 Now the subject will be PO No. 1800004202.
u2022 You need to maintain your email id in tcode SU01 and also the vendor's email id.
u2022 Now while creating a new purchase order , change the medium to External Send .
u2022 Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
u2022 Goto tcode ME9F .
u2022 Execute.
u2022 Select the checkbox and click on Output Message.
u2022 You will get a message MAII 00000000000001 generated .
u2022 Use note no 191470
VB

Price Determination (Pricing) Date Control - Purchase Order

Hi,
We are exploring the Price Determination (Pricing) Date Control in the Purchase Order.
Clientu2019s requiring is, correct me if it is a wrong requirement:
We have created Tax Codes:
C2 - CST 2% valid from 01.04.2010
C3 - CST 3% valid from 01.04.2010
We have created a purchase order with Tax Code C2 - CST 2% on 30.03.2010 as we are in doing back log entries. Since the tax code is valid from 01.04.2010 only , the purchase order is not displaying the Tax Code Value .
Now we are doing the Goods Receipt on 01.04.2010, the system will not pass the entry for the CST as at time of GR, the System picks up the Tax data from the Purchase Order.
Now we want that the System should pick up the Data at the Goods Receipt, not from the Purchase Order. Some one advised me to use put GR Date in Pr. Date Cat. Under Item-> Condition Control tab. We are able to view the Pr. Date Cat by changing the Screen Layout of ME21N.
We want to know what use of the same & under what condition is, we use this.
Our suggestion:
1. We are of the view that we should create the Tax Codes with Valid Date from 01.01.2010 (not from 01.04.2010 as currently maintained)
2. Or since we are doing the back log entry, we should create all the Open Purchase Orders dated 01.04.2010.
Is this the correct way which we are suggesting?
Please note that we are dealing with Excise Materials also?
Please guide.

Thanks for the reply,
While testing the same, I also encountered the somewhat same problem.
You are suggesting that we should change the Tax Code Valid From Date.
What do mean by the follwoing:
Pricing date category "GR date" can't be set in PO if price is entered manually (with condition type PBXX). This also means manually entered conditions at Po will not be used.
Regards,

Automatic Output of Purchase Order

Dear Experts,
I have Extended Classic Scenario with SRM 5.0 (SP-14)
Shopping cart is ordered to create purchase order and PO created is approved automatically. The requirement is to trigger output automatically upon po approval.
If I trigger the output manually it is processed successfully. We are not using standard PO form but a customised smart form.
I have done following configuration -
Under : Set Output Actions and Output Format--->Define Actions for Document Output
Processing Time: Processing when saving document
Processing time not permitted: Immediate Processing
Determination Technology: Determination Using Conditions that Can Be Transported
Within 'Condition-Dependent Document Output' - 'Schedule conditiona and Start Condition is maintained'
Could you please advise if I am missing any step?
Best Regards,
Amit Patil

Hi
BBP_OUTPUT_CHANGE_SF
Change Forms for Document Output
You can use the Business Add-In BBP_OUTPUT_CHANGE_SF to override the Smart Forms that are defined in the activity Define Actions for Document Output.
This BAdI serves as an alternative to the IMG activity Condition-Dependent Document Output.
Note that no Smart Forms are used for output via XML.
Standard settings
The following parameters are available in the method CHANGE_FORMS. Depending on the input parameters, you can define other Smart Forms to output the document type.
Importing
IV_GUID
Globally Unique Identifier of the document.
IV_MEDIUM
Output medium found for this document according to Define Actions for Document Output (print: PRN, fax: FAX, e-mail: MAI, XML: MET).
IS_PARTNER
Business partner to whom the document is sent.
IV_OBJECT_TYPE
Business transaction type.
Changing
CV_SMARTFORM
Smart Form used to output the document.
E-mail output
Smart Form with which the document is added to the e-mail in the form
of a PDF attachment.
Note:
Note that the BAdI with this parameter overrides the parameter form name (technical name of the Smart FormBBP_PO for example) irrespective of the defined determination technology (SRM: Purchase Order Output Determination, for example).
CV_SMARTFORM_MAIL
regards
muthu

Message Output for purchase order

Dear SAP Expert,
We have defined the message output type for purchase order document type XX with special function. We have maintained condition record for the same. It is working fine.
Now we have defined another output type for another PO document type YYwith special function by copying earlier one.
But message output is not genarated in case of YY document type.
Please tell us what we have missed out.
Thanks & Regards,
Reva.

Hi Reva,
In ME22N for your PO, click on the Messages button. Then click on the blue information button - this should display the output determination analysis for the order, and will show you which output determination procedure was used, which output type and access sequence was processed and whether the system was able to find a matching record. At the lowest level of detail it will show you the keys that were used to read the condition records. All this information should help you to determine why a condition record could not be found for the purchase order.
Regards,
Monika

Purchasing Controls - Purchase Orders from Purchase Requisitions

I need some help with setting up purchasing controls. We are looking to put in place a control that allows users to convert purchase requisitions into PO, but only create the purchase order for the quantity on the purchase requisition.
As I see it, we need to do the following:
1) Require that PO references a Purchase Requisition
2) Do not allow the PO qty to exceed the Purchase Requisition qty
Background
- Purchase Requisition approval not needed for reqs created by MRP
- Have investigated transaction OMET and function authorization, but does not fit the need. If we require Purchase Req as reference, it does not allow reference to Contract. If we select contract and purchase requisition, a PO can be created referencing Contract without a purchase requisition.
Regards,
Jeff

1) Require that PO references a Purchase Requisition
Use OMET adn do not select the ref to contract check box but select the ref to Purchase requistion
now make the source list is required for mateiral and than create the source list and enter the contract in the source list.
now when user create the req and the source determination is check than system will put the contract as source in reqs and than you can create the PO using reqs.
2) Do not allow the PO qty to exceed the Purchase Requisition qty
Activate the message an error : 06 076 Materials of requisition & item & alr. ordered in full
which will stop user to alter the quantity in the PO and will not allow to use again same reqs if orderd full

Suppressing Output for Purchase Order changes to Vendors

Hi There,
Can someone please advice what is the best way to supress an output to a vendor that only relates to changes made to a Purchase Order. We need to limit this suppression to one document type.
Any help appreciated.
Many Thanks
Uzzy

Normally you can define requirements routines. There you could e.g. check for document type and for the transaction code (SY-TCODE). From the transaction code it should be possible to see if the documnet is created or changed.

How to fix/control Purchase Order value as per delegation of powers?

Can you please let me know the config steps required to fix a certain amount in a purchase order ( I mean to say one designated General Manager Purchase has got delegation of powers to issue purchase order for an amount of Rs. 10 lacs only). Is it possible in MM or in FI to fix that amount of Rs.10 Lacs while creating Purchase Order Kindly provide config steps in detail if available in MM or in FI?

Three levels of release procedures have been configured in our company from purchase officer to finance and from there to the next higher level but not included any value/amount validation is included. Is there any other option other than release procedure since I think meddling with the release procedure which is already working fine does not sound proper by our MM guys.

Controlling purchase order

when i am trying to do, stock transport order, and creating proforma invoice, where do we control billing type for ub as when i am trying to do billing, it is saying nb can be billed with f2
where do we control this

You say that
1. you have created the contract with overall service limits.
2. you now referred this contract and created the PO
PO created (ME21N) and Contract details and overall limits entered. Service items adopted from the contract and the 'No Limit' box checked for individual services. All service quantities maintained as 1 no, rates copied from contract.
Please remove the No limit check and keep only the value in contract limits. The system would then force you to enter the additional value in unplanned services during SES creation. The same applies when you are using Other Limits (Mentioned limit in other Limits tab in PO creation)
If it does not work, check message settings for message # SE 347, 364, 365 & 366.
If it still does not work, please open an OSS message to SAP.
Thanks & regards
AHP

BBP_PPF - Output Control Purchase Order

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