Billing document automatically archiving

this is the error comming wen i m creating the billing and saving it
its automatically archiving how to solve this issu
please help
if ned i ll provide more information....
Billing document 90000022 does not exist
Message no. VF041
Diagnosis
The billing document you specified does not exist.
This document was possibly archived.

Hi Panda,
If your Billing document is archived then you can see that document by different screen:
1. Goto SARI -->Click Archive explore --> Mention SD_VBRK -->then enter the billing document no in the billing no selection field. This will help.
2. Goto SE16 --> Enter Billing document no in proper selection field then billing document is displayed.
3. Goto VF07 --> Enter Billing document no in proper selection field then billing document is displayed.
Hope this will help you.
-Thanks,
Ajay
Message was edited by:
Ajay Kumar

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Create Billing document automatically from the outbound delivery

Hi experts,
I'm not sure my client's requirement can be implemented but i'm posting this thread just in case someone have a suitable solution.
My client wloud like that billing documents (VF01) are created automatically when the outbound document (VL01N) is saved. He doesn't wont to perform an additional action, so the the custom transaction solution doesn't satisfy his requirement
Is there any solution to do this? (User Exit or Customizing)
Thanks

Hi,
One idea. You can do it with the userexit USEREXIT_SAVE_DOCUMENT in report MV50AFZ1. Here, you have the number of delivery. I suggest you to call a BAPI with a job created with the sequence of functions JOB_OPEN', 'GET_PRINT_PARAMETERS'
, 'RS_CREATE_VARIANT', 'JOB_SUBMIT'. 'JOB_CLOSE' with a gap of time (eg: 2 or 3 minutes). You can call a function IN UPDATE TASK in this function. (read Note 415716 - User exits in delivery processing), and in the coding of this function you can create the job and call a report with the BAPI (for instance, BAPI_BILLINGDOC_CREATEMULTIPLE). After, you can control the creation of invoices with tcode SM37.
I hope this helps you
Regards
Eduardo
PD: I forgot it. Control in which event you call the BAPI via job. I suggest you when you create the movement 601. You can do it with this coding:
    IF xvbuk-wbstk NE yvbuk-wbstk
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Edited by: E_Hinojosa on Jan 21, 2011 9:15 AM

Archiving single billing document

Do any one know how to do archiving for a single document , we have a billing document and that needs to be archived .
Regards
Sujan

Hi
Thanks for your reply
i am getting an issue while executing SARA
i have created a variant for the object SD_VBRK and executed it in write program
I am getting below error
No variants have been maintained for the delete program. Consequently, the delete program cannot be run.
System Response=>
It is only possible to run the delete program if you have maintained variants for the delete program in both test and production modes in the Customizing settings. You must also ensure that these variants actually exist.
If the delete program is to be triggered automatically by the write program, you must have maintained the variants for the delete program
Procedure=>
Create a test mode variant and a production variant for the delete program in the archive object and maintain the Customizing settings for the archiving object.
In transaction AOBJ, select the relevant archiving object and choose: Customizing Settings -> Delete Program Settings: Test Mode/Production Mode.
Or in transaction SARA choose: Customizing -> Archiving Object-Specific Customizing: Technical Settings
i tried doing Customizing -> Archiving Object-Specific Customizing: Technical Settings...dint find any option to control
And also i dint find anything to maintain variant in delete Program
Could you please let me know how to fix this.....do i need to do any config to fix it.
Regards
Sujan

Billing document cancellation (VF11) the cancelled doc. is not getting automatically cleared against the actual billing doc.

Hi All,
In case of billing document cancellation (VF11) the cancelled doc. is not getting automatically cleared against the actual billing doc. no. Each time user has to clear the doc. manually. We have observed this issue after recent patch updation dated 22nd Feb’2014. Till 21st Feb’2014 the cancelled doc. has been cleared automatically against their respective billing documents.
Please guide.
Thank you.

Hi Gopi,
Please chheck SAP Note No. 1259505. It explains two ways in which SAP releases cancellation documents to FI.
OSS NOte 1259505 lists the possible causes from SD side &
OSS Note 309208 lists the possible causes from FI side.
Regards,
Kavita

Automatic billing document creation upon saving credit memo request.

Hi,
I have a requirment where in :
When a Credit Memo Request is created(va01) and upon saving the credit memo request an automatic billing document needs to be genereated i.e Credit Memo.
How can this be achieved.
Thanks

Hi Keni
If a Credit Memo Request is created and after saving the Credit Memo Request , automatic billing should happen means you should maintain a new sub-routine and assign in the copy control VTFA . In that sub-routine maintain a logic that once the Credit Memo Request is saved automatic billing should happen
Regards
Srinath

Automate creation of Intercompany billing document

Hello All,
We have a requirement to automate the intercompany billing document to be created whenever F2 billing document is created ( without using VF04).
Any input regarding this will be greatly appreciated.
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Nagaraju

After goods issue has taken place, you can process the delivery for billing. You can create the billing documents just like any other billing document on the Billing screen:
for a single billing document with the menu path Billing document ---Create.
for several billing documents with the menu path Billing document -
Billing due list.
The delivery may have to be processed for billing twice.
The delivering plant processes the delivery to create an intercompany billing document (billing document type IV) for the selling company. This company code posts invoice entry for this billing document.
The billing document is automatically billed to the internal payer that is assigned to the sales organization. The intercompany charges that appear in the intercompany billing
document represent the actual amount that the delivering plant is charging the sales organization.
If the selling company is selling the goods to a customer, it processes the delivery to create an invoice for this customer. The system can take the prices from the order or determine new prices. It takes the quantity to be invoiced from the delivery.
The billing due list for the intercompany invoice is generated after the customer invoice has been created.

Creation of DMR and CMR from the archived billing document in EHP3 system

Hi all
I read somewhere that one of the functionality in EHP3 is we can create sales document like debit memo request and credit memo request from the archived billing document. I am working on EHP3 system only but i am not able to create the sales document. the system throws an error that billing document doesnt exist
If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.

> If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.
I suggest you open that question in an SD forum together with the support package you run and if you have an industry solution or any business function sets activated or not.
Markus

Creation of sales document (DMR, CMR) from the archived billing document

Hi all
I read somewhere that one of the functionality in EHP3 is we can create sales document like debit memo request and credit memo request from the archived billing document. I am working on EHP3 system only but i am not able to create the sales document. the system throws an error that billing document doesnt exist
If any one of you have worked on such functionality kindly suggest me why its not happening here also let me know Is ther any customization required for the execution of this functionality in spro.

hi,
the help says:
You can use this business function to further optimize your electronic Sales and Billing Processes.
Electronic data archiving regulations result in a high volume of data for sales documents and require invoices to be archived at an early stage. You can integrate archived billing documents in your business processes more easily. Since you still have electronic access to archived invoices during the sales process, you can manage archiving without delay and execute further sales processes electronically.
You can more efficiently use the rebate agreements from SAP ERP for your marketing activities. In particular, customers who use SAP CRM (Trade Promotion Management) with a large volume of data for campaigns, target groups, and product segments can define a custom-made logic for their rebate determination and thus avoid potential database problems.
Integration
To implement the logic for rebate processing in SAP ERP, you use the Enhancements for Rebate Processing Business Add-In (BAdI). For more information, see the Implementation Guide (IMG) under Sales and Distribution Billing Rebate Processing Business Add-Ins (BAdIs) Enhancements for Rebate Processing .
Prerequisites
You have activated the Logistics: S&D Simplification (SD_01) business function.
Features
You can integrate archived billing documents in your business processes as follows:
Create sales documents with reference to archived billing documents, such as credit memo and debit memo requests.
Display archived billing documents.
When you do either of these steps, the system first looks for the invoice in the database and then in the archive.
For the sales employee, the processing steps are identical, regardless of where the sales document is stored. As soon as the sales employee processes an archived billing document, they see the relevant information in the message line as well as in the title of the function.
For rebate processing, you can store your company's check logic in the interface of the Business Add-In (BAdI) Enhancements for Rebate Processing.
So check if you have activated the business function.
I hope this helps.
Balazs

Don't want cancellation of billing document to be cleared automaticly

When I cancel an RV Billing document, and this document isn't cleared yet (in FI), the cancelationdocument is automatically booked in FI and cleared with the RV Billing document.
I don't want this to happen because I have to send an overview of new not cleared billing documents to a thrid partie.
Is the a possibillity to step over the automaticcaly clearing functionality ?
Greetings,
Roelof Sol

Hi Roleof Sol
Welcome to SCN Forum
Please refer OSS notes 1259505 and 400000 . Also please check the following link which may help you.
No Automatic Clearing during cancel billing-VF11
No automatic clearing after cancel invoice VF11
Regards
Srinath

Archiving Billing documents

HI Colleagues,
Needs your help on the below issue.
Some of the old Billing documents were not archieved, supposed to be archieved as they are in 1998 and 1999. When I checked the spool for analysis and found the below information.
Example:
Doc. 0090000000     Sales organization S001   Bill.doc.type F2
the document is not complete
Doc. 0090000001     Sales organization S001   Bill.doc.type F2
the document is not complete
Doc. 0090000003     Sales organization S001   Bill.doc.type F2
the document is not complete
Verified documment flow for those billing docs and found accounging documents were cleared and overall status shows completed.
What could be the reason only few documents were not archived.
Appreicate your inputs as soon as possible.
Regards,
Vamsi P.

Refer following SDN thread, this might assist with understanding:
- problem in storing archieve file
Regards
JP

Automatic clearing of SD billing document

Hi there,
When SD cancels its billing document, the integrated posting of the invoice cancellation will be captured in FI.
Any idea if the cancellation of invoice can be claered automatically against its original invoice in FI customer open items.
Please advise.
Thank you.

Thanks for the reply.
Actually, what I'm expecting here is the system will trigger the automatic clearing of the invoice being cancelled in SD vs the original invoice; without having to perform the clearing via F-32 or F.13.

Automatic clearing of billing document error

Hi All,
When user try to cancel/reverse the billing document following error occurred.
"no accounting document created". but when user try to release to accounting in VF02. it gives following message.
"Automatic Clearing of Billing document 900000034 and cancel document 1000000070 not possible."
Message no.VF208
Diagnosis
The system cannot clear billing documents and cancellation documents beacuse, for example individual item updating is deactivated.
System Response.
The Billing Document can be created.
Precedure
The FI Documents are cleared manually.
Please help me
Thanks
Sap Guru

Dear Friend,
IMG - SD - Billing - Define Billing Types.
Go to your BIlling Document Definition (T-Code - VOFA) & remove the Tick mark (Check) In POsting BLock Check box.
This check box is located in General Control.
Hope this helps...
Reward if useful...
Thanks,
Jignesh Mehta
98700 10230

Automatic clearing of cancelled billing document against original billing

Hi,
I have no payment received against the billing created earlier. I get the below error when i create a cancel document (vf11) -
" The system cannot clear billing documents and cancellation documents because, for example individual item updating is deactivated."
The two documents (billing and cancelling documents) appear without clearing themselves in AR. How could i make it clear automatically from AR (ie) it should knockoff eachother from AR when i create this cancellation document.
Can anyone help me please?
Thanks,
Sriram

Thanks for the reply.
Actually, what I'm expecting here is the system will trigger the automatic clearing of the invoice being cancelled in SD vs the original invoice; without having to perform the clearing via F-32 or F.13.

Billing document cancel issue -No automatic clearing

Hi,
1. When i cancel the billing document(SD),i am getting the below messgae -Document 900000167 saved (no automatic clearing)
Message no. VF216
2. It is not getting cleared automatically in FBL5N after cancel the billing document.what could be the reason.
Thanks
Supriya

Hi Landlord,
Please check your FI document - that might have cleared partially, check my earlier thread;
No automatic clearing after cancel invoice VF11
Also, check the OSS notes provided by Atif.
Do revert if you still could not solve.
Regards,
Amanullah

Automatic clearing of credit note with its billing document

Hi all,
I have a problem during the "release to accounting" of an SD credit note.
The real problem is about the automatic clearing of the credit note with the billing document that it refers.
I have only one clearing criteria in customizing on the field ZUONR (assignment number), and the credit note have the right value (the number of the billing document).
The SD billing document and its FI document have the same number, and the credit note too.
When the credit note is passed to FI (release to accounting automatically), the user wants that it is also cleared.
How can I do it? Can I do it?
Thanks in advance
Alessandra

Does it work now if you run it?
If not you need to run the clearing in test mode and see how it proposes to do the clearing?
Are you saying you have a billing doc for say 100 Euro and a credit for 100 Euro.
Both the credit and the billing doc have the same value in the assignment field and f.13 for account type "D" is just set to clear against ZUONR.
If that is the case it should work, however check for small things like discount being due on the billing document and not the credit note and therefore the net amount of the billing document may be less than the credit note.
Please award points if this is useful.

Billing document automatically archiving

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