BPM Notification error - no direct link to the task in the message

Hello, why the notification message has no direct link to the task? Instead of the link there is a message "Link could not be evaluated, navigate to your inbox manually".
NWCE7.2SP6

did you set the base url when configure the BPM?

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OIM 11g: send direct link to provisioning tasks in email notification

Hi everyone!
What do I want to achieve: I want to send email notification to admins in case if some task in OIM has finished with errors and this notification must have direct link to this task.
To find direct link to task detail page I used document ID 748447.1. I found that this link must be formed in next way:
http://ip.address:port/xlWebApp/OpenTasks.do?method=loadTaskDetails&entityKey=<TaskID>
To create this link I must insert ID of the task to the end of the string.
Next I created email template via design console and attached it in notification tab of the task to status ‘R’.
The problem is next: during creation email template there are any variables that holds task ID.
How can I obtain ID of task in an email template?

Thanks for the quick response!
I use a standard mechanism for sending notifications - via email template. This is a standard mechanism has a number of variables that are dynamically calculated at the time of posting. Among these available variables do not have the required me taskid.
Is there any mechanism which would give an opportunity to expand the list of dynamically calculated variables in a way that I figured taskid?
Or what do you mean by the phrase "+have to fetch it from the database+"?
I do not know how to connect the logic of its own calculation of the required variables in the template notifications.

How do I create a direct link to a page in the secure zone?

How do I create a direct link to a page in the secure zone? Right now I have a menu link to the "member-news" page, which is secure. When clicked, the link goes to the member login screen. Upon login, it drops the user onto the default login page.
I want the "member-news" link to allow the user to log in and continue onto the "member-news" page without stopping at the default login page.
Is this possible?

What program are you using?

New User with the task from the copied user

Hi frnds,
I created a new SAP user id by copying the existing. When i logged into the portal using the new user id, i was able to see the task from the original user id in the task list. But this should not happen. Is there any configuration to control it?
Let me know if you have any solution for the same.
Thanks,
Suganya

1. Its not happening now.

Sending URL's to outllook which directly links to th workitem of the UWL

My project which was developed on ASP with oracle is now being re-designed into enterprise portals and SAP R/3 4.6c. Here the scenario is when a user creates or changes a pricing condition on the PORTAL .it should trigger a workflow in SAP r/3 which goes through a loop of approval process and finally gets approved or rejected.
Here the notifications are sent to the approvers outlook where the outlook subject should contain two links, the first should link to the portal UWL and the second should link to the respective WORKITEM in the UWL.
My questions are
1)     How an event on the portal side does trigger a workflow at the backend?
            Do we need to explicitly raise the event in the BAPI for create/change to trigger workflow using SWE_EVENT_CREATE or is there any alternative?
2)     How to send a notification to the outlook with URLs which directly points to UWL and respective work item in the portal UWL?
                 I gone through the EXTENDED NOTIFICATIONS FOR SAP Business WORKFLOW help file but I didnt a clear picture of it.
                         It is all with the BSPs in the help file?
3)     Its only configuration that we do in the portal to get all the work items from SAP inbox or Do we need to do any extra coding to get all the work items into the UWL ?
Please do the need full .Basically I am new to WEBFLOW. So, if possible spare some time and send me the flow and the solutions in detail.
Advance thanks
Warm regards,
Sateesh

Hi sateesh
To make RSWUWFML2 work at least you have to do:
1. Set up SAP Gatway to connect to Outlook (SCOT) as type INT
2. There are some settings additional that basis will have to carry out - CHECK OSS for that
3. Ensure all the users have home email address
4. In SO16 Tab MailSySgRP choose send email to user's home address
5. Then in SAP schedule report RSWUWFML2 (frequency should be ideally
every 10 min -depends on the volume of emails)
You will find further information in note: 733681
If the requirement for direct acces to the workitem in the UWL is very important you could do the following:
Make a copy of the report ie. ZRSWUWFMS2 and make the appropriate changes in the code and schedule that instead. This is not recomendable, since all changes made to the report by SAP will be lost to you.
Hope it helps
Kind regards
Mikkel
Message was edited by: Mikkel Iversen

OIM 11g - Email Notification with direct link to Approval Task Details

Hi,
We wanted to send email notifications to approver with direct link to the approval task details screen from which the user can either approve or reject the request. In OIM 11g OOTB Notification templates such as Request Creation contains the direct link to Request Detail screen which is something like
http://localhost:14000/oim/faces/pages/Self.jspx?OP_TYPE=LOOKUP;E_TYPE=MY_REQUEST&T_ID=65
Wondering if there is something similar for Approval Task Details screen as well.
Any kind of help or suggestion is greatly appreciated.
Thanks,
Deepa

If at all you cannot get the direct link for approve/reject then try the actionable email from SOA. Once you have that configured the emails gets approver/reject links so that approvers can directly approve/reject the task from email. If that works for you then you can look at the format of those links in the email and deduce what you need the url as.
HTH,
BB

OIM 11g: send direct link to approval tasks in email notification

Hi all!
What do I want to achieve: I want to send email notification to assignee in case if some approval task in OIM has assigned to them and this notification must have a direct link to the page of approval task details from which assignee can approve or reject an approval task.
The default email notification that exists in approval task “DefaultRoleApproval” has a direct link to a request details page:
<a href="<%substring-before(/task:task/task:payload/task:url , "/workflowservice/CallbackService")%">/oim/faces/pages/Self.jspx?OP_TYPE=LOOKUP&E_TYPE=MY_REQUEST&T_ID=<%/task:task/task:payload/task:RequestID%>>
But unfortunately from this page we can’t do any action such as reject or approve.
To find a direct link to an approval task details page (Self Service -> Tasks -> Task Details: Approval) from which I can perform needed operation I used document ID 748447.1. But I haven’t found a direct link.
What is the direct link to task details page for approval with exact ID which I can include in an email to satisfy my requirement?
Thanks in advance!</a>

If at all you cannot get the direct link for approve/reject then try the actionable email from SOA. Once you have that configured the emails gets approver/reject links so that approvers can directly approve/reject the task from email. If that works for you then you can look at the format of those links in the email and deduce what you need the url as.
HTH,
BB

OTL Error - Hrs - Element link does not exist for the duration of the entry

Hi,
We had a few new people start just before xmas however when the person entering their record did it, they didn't date-track the additional assignment time information record to the start of the week (they did however correctly date-track their employee and assignment record) so when the timecard was filled in errors were thrown up.
Since then I have gone back into the employees assignment time record, purged it and then re-created it effective from the week beginning.
However when we try to enter time for them now using delegated self service, the following error is shown for the two days which were originally excluded from the date-tracked record:
Hrs - Element link does not exist for the duration of the entry Cause: The link has been purged or date effectively deleted. Action: Check the effective start and end dates on the link definitions for this element. The original record should have been created from the 19th dec 2009 however was done from the 23rd by accident. I have since been in and replaced it with a record effective from the 19th.
I have re-run the security list generation (we are using static list).
The only thing I can find on metalink is 372086.1 which doesn't really describe the problem or help!!
The people don't appear in the timekeeper form though which is strange. I really can't see any reason why their record isn't valid - no data is missing. Do I need to run a job to update the information or something?
We are using 11.5.10.2
Thankss

Well would you believe it!? After much late night meddling around, I noticed one employee worked! There was absolutely no difference in any settings between his record and a persons who did not work. So I went into another employees record, changed his name and saved (correcting). Tried again and he worked fine! So, just by changing the employee name it seems to have worked for self service! I still cannot see them in timekeeper which is worrying however at least we can get time in for them now!
If anyone knows why I may not be able to see them in timekeeper (even using an un-secured responsibility) then that would be a great help! :)

Direct Link to Next Task via Email

I would like to send a direct link to the next process task via e-mail. In this scenario a user would receive notification to complete a task assigned to them and be able to access that task directly from a link in the mail.
I am currently able to send out notifications and provide test links in that notification. What I do not yet know is how to link directly to the next task.
Is there a WebDynpro app provided by GP where you can pass a process task id as a parameter and link directly to that task in runtime? If so how do I retrieve the task id of the next task from the process?
Best Regards

Hi,
Before the process step for which you want to send the notification to the user add another process step using the pre-defined callable object Send Notification. You need to assign a mail template to that CO. So create a mail template with a standard message body and include the following as a replacement for the next task URL :
`
writeln(sy.workitemurl);
`
Assign the send mail to the same processor of the next action and when the user gets the mail the URL of the next task will be present in the mail message. Clicking that he/she can directly open the next task in portal.
Thanks,
Dipankar

New to BPM: How to get the tasks in the Workspace

Hi,
I am new to the BPM and following the book 'Getting_Started_with_Oracle_BPM_Suite_11gR1' and able to follow till the chapter 10.
I deployed the SaleQuoteLab application to the soa_server and able to login to the BPM workspace. But I am not seeing any tasks (orders) in the workspace. I've loaded the data to my local db. How can I see the BPM tasks in the workspace.
Please guide me to get the knowledge in BPM.
Thanks,
Sree

Hi Ravi,
Thanks for providing the info. I tried implementing the Hello World example. But when I deploy the application, I am not seeing the HelloWorld Application link in the BPM workspace.
In the Deployment & testing section of the Helloworld example, it was mentioned as
Instantiate the process by clicking the HelloWorldProcess v1.0 link under Applications in the Tasks tab on the left side of the window.
Note: If the HelloWorldProcess v1.0 link does not appear in the Applications panel on the Tasks tab, click the Process Tracking tab. It should appear there. You can instantiate the process from that tab.
But I am not seeing the HelloWorldProcess either in Tasks or in Process Tracking tab.
My deployment logs:
31:58 AM] Running dependency analysis...
[11:31:58 AM] Building...
[11:32:03 AM] Deploying profile...
[11:32:04 AM] Wrote Archive Module to C:\BPMSamples\HelloWorld_OBE\HelloWorldProject\deploy\sca_HelloWorldProject_rev1.0.jar
[11:32:04 AM] Running dependency analysis...
[11:32:04 AM] Building...
[11:32:20 AM] Deploying 2 profiles...
[11:32:21 AM] Wrote Web Application Module to C:\BPMSamples\HelloWorld_OBE\HelloWorld_UI\deploy\HelloWorld_UI.war
[11:32:21 AM] Wrote Enterprise Application Module to C:\BPMSamples\HelloWorld_OBE\deploy\HelloWorld_OBE.ear
[11:32:22 AM] Deploying sca_HelloWorldProject_rev1.0.jar to partition "default" on server soa_server1 [http://localhost:8001]
[11:32:22 AM] Processing sar=/C:/BPMSamples/HelloWorld_OBE/HelloWorldProject/deploy/sca_HelloWorldProject_rev1.0.jar
[11:32:22 AM] Adding sar file - C:\BPMSamples\HelloWorld_OBE\HelloWorldProject\deploy\sca_HelloWorldProject_rev1.0.jar
[11:32:22 AM] Preparing to send HTTP request for deployment
[11:32:22 AM] Creating HTTP connection to host:localhost port:8001
[11:32:22 AM] Sending internal deployment descriptor
[11:32:22 AM] Sending archive - sca_HelloWorldProject_rev1.0.jar
[11:32:41 AM] Received HTTP response from the server, response code=200
[11:32:41 AM] Successfully deployed archive sca_HelloWorldProject_rev1.0.jar to partition "default" on server soa_server1 [http://localhost:8001]
[11:32:43 AM] Retrieving existing application information
[11:32:46 AM] Deploying Application...
[11:32:53 AM] [Deployer:149191]Operation 'deploy' on application 'HelloWorld_OBE' is initializing on 'soa_server1'
[11:32:55 AM] [Deployer:149192]Operation 'deploy' on application 'HelloWorld_OBE' is in progress on 'soa_server1'
[11:33:06 AM] [Deployer:149194]Operation 'deploy' on application 'HelloWorld_OBE' has succeeded on 'soa_server1'
[11:33:06 AM] Application Deployed Successfully.
[11:33:06 AM] The following URL context root(s) were defined and can be used as a starting point to test your application:
[11:33:06 AM] /workflow/HelloWorld_UI
[11:33:06 AM] Elapsed time for deployment: 1 minute, 8 seconds
[11:33:06 AM] ---- Deployment finished. ----
I will look into the salesQuoteLab example later. Can you please let me know how can I see the HelloWorld process in BPM workspace?
Thanks,
Sree

How to do reassingment of the task from the workflow.

Hi,
I have two work flow one is approval workflow & another is reassignment workflow in which manager approval is need for reassignment, once manager will approve, task should be reassing to requested user in approval workflow. How can i reassign the task from process 2 to process1. Please suggest.
Thanks
Edited by: 949691 on Sep 27, 2012 6:27 PM

I haven't tried it for this, but try using a correlation.
Create the correlation in the process you want to notify -> add an event subprocess in that process who's start event is an interrupting Message event that takes a string as input that is the user id you want to reassign it to -> add an Update Task in the event in the event subprocess -> change the Update Task's operation to "Reassign" and assign it to the user id that the notifying processes sends in -> have the notifying process send the notification into this process with the user id you want to reassign the instance to.
In his blog post from about a year ago, Arun Pareek did an infinitely better job of explaining correlations than I have - http://beatechnologies.wordpress.com/2011/10/17/working-with-custom-correlation-in-oracle-bpm-suite-11g-ps4-feature-pack/.
Hope this helps,
Dan

"No administrator found for the task" in the front end

Hi all,
My issue is, whenever approval request is raised from the front end ( JAVA WEB-DYNPRO), it triggers the workflow through the "sap_wapi_start_workflow" and when the workflow proceeds to the first level of approval, the front end application provides the approver with Approve and Reject options.
On click of approve, from the java webdynpro, the approve status is written in the container using "sap_wapi_write_container" and then a call is made to "sap_wapi_workitem_complete". Upon excution, the message line is "No administrator found for the task" and the return code is "1".
But if we do the same steps from the backend (R/3), the workitem is getting completed without any such error.
Please advice.
Thanks.

Hi Balaji,
I think I have an answer for you. This has happened with us when approving a WD java task using UWL (in our case for travel). The key is the return code of 1.
What has happened is this. The return code actually comes from the function SWW_WI_STATUS_CHANGE_NEW which is called deep in the WAPI wrapper. It means "infeasible_state_transition = 1".
This is due to the fact that after updating the container, your wapi call from web dynpro tries to change the workitem from status of "Ready" to status "Completed". This will not work.
What you will have to do is call "SWW_WI_STATUS_CHANGE_NEW" to set the status to 'SELECTED' beofre setting the item to complete.
The reason for this is that when you are executing from R3, the status change is done for you. When calling from the WD, no reservation of the workitem occurs.
Sorry about last night, I live well outside of town and the phone reception at my place is poor.
Regards
Gareth

Setup the UWL to open the tasks in the right application defined in SWFVISU

Hello!
I'm trying to set up the UWL to open the tasks defined in transaction SWFVISO, and I'm kind of stuck, so I hope you can help me.
When I open an item, I get the the following error:
Business Server Page (BSP) Error
What happened?
Call of BSP page terminated due to error.
Note
Following error text processed in system:
BSP exception: Access to URL /scripts/wgate/webgui/! is forbidden.
Error Type:
Your SAP Business Server Pages Team
Whats really bothering me, is that the application I want to execute the Work Item at, is Web Dynpro for Java?
When the UWL connector is defined, you define ITS and/or WAS to launch back-end task handlers. The decision of which is selected, is defined in SWFVISU, where you select Web Dynpro JAVA - in my case. (please do correct me if i'm wrong)
Then I dont understand why it tries to use ITS?
Regards
Lasse

Part of the issue was that the XML was not generated automatically - the solution for this was due to a change in SP18.
See this post for the solution: SWFVISU task not appearing in any of the UWL Config files
Edited by: Lasse Finderup on Oct 20, 2009 2:09 PM

Editing a task in GW Cal removes the task from the tasklist

User assigned herself a task and copied her supervisor. If she goes in and edits the task it remains on her calendar but removes it from her tasklist folder. Why can you not see edited tasks in the tasklist folder? Thanks.

In article <[email protected]>, Ischernandez
wrote:
> User assigned herself a task and copied her supervisor. If she goes in
> and edits the task it remains on her calendar but removes it from her
> tasklist folder. Why can you not see edited tasks in the tasklist
> folder? Thanks.
>
An excellent question, I get the same behaviour, and it certainly sounds
wrong and not how I've experienced using Tasks in the past (I haven't
used GW directly much for tasks in a few versions)
What happens if her supervisor edits the task?
What if her supervisor creates the task and issues it to her and then she
edits it?
It would be very interesting to see how different combinations of people
creating/editing shows up.
Do you have much in the way of SRs available to you? If you do that
might be the way to go, otherwise we certainly have other methods
available to dig for you.
Andy of
KonecnyConsulting.ca in Toronto
Knowledge Partner
http://forums.novell.com/member.php/75037-konecnya
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Work item can not be read when opening the task on the portal side

Hi Experts,
when we open a UWL workitem on the PROD portal, the message Workitem xxxxxxx can not be read. If we try it in the back-end, then it works fine. How to solve this? I checked and compare the .xml files on the PROD portal with the WAS portal and everything is the same.
thanks in advance,
J. de Voijs

Dear Robert,
Please check whether the user to whom you are sending the workitem has proper authorisation. Forward the workitem to another user from backend & try opening it from his UWL. If it opens there perfectly then its an authorisation issue.
B

BPM Notification error - no direct link to the task in the message

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