Business One 2005A Inventory - Item Master Data - Description

Dear Experts,
We are using Business One 2005A version.
The maximum length of the Item Master 'Description' field is 100 characters.
We have shortened the description to half digit with Excel function ASC but still there are some products description exceeds the system defult maximum length.
How can we lengthen the field up to 130 or 150 characters?
Your advice will be greatly appreciated.
Kunitomo Furuya
Tokyo, Japan

Now seeing error message: No matching records found 'G/L Accounts' OACT ODBC-2028 Message 131-183
I have checks account determinations and there are accounts including the rounding account.
The warehouse accounts are intentionally not set up for the default warehouse so the user has to select a warehouse...this is working fine for all other items except for this one item number 1530.

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Our client has had recent difficulties when users have been amending the item groups against the stock item. Is there a way to create an authorisation to enable the users to see the field but unable to amend. I know this can be done through addons just not sure if this can be done with the Additional Authorisation Creator in the main program and if so what is the configuration.
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Lorna

Hi Lorna,
Try
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I want to upload Item master Data through DTW what are the fields needed as mandatory..
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Vinoth

Hi,
Please refer sample template to get an idea for mandatory field.
C:\Program Files (x86)\SAP\Data Transfer Workbench\Templates\Samples\1. Add New Data\Inventory\Item Master Data
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Dear All,
Would like to ask what is the function of the "Req. Inv. Level" in the Item Master Data -> Inventory Data ??
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And what is the different with Item Master Data -> Planning Data -> Minimum Order Qty ??
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Dear All,
Thank you for your reply.
i found something strange for the MRP, it is as the following:
at 06.11.2009, i have created 1 SO : SO123
qty: 150
due date: 10.11.2009
for the Minimum Order Qty in Planning Data: 200
Lead time: 2 days
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Item Master Data - Min Inventory

In Item Master Data, the inventory tab, is it possible to change (Through DTW) the Min.Inventory field? If so which DTW template do I use?

Hi......
Yes it is possible.....
For this you have to use WarehouseInfo template with which you have to run WarehouseInfo_OITW and Item Master data template both simultaneously.......
The template is there in the same folder of Item Master Data......
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Greetings,
I have just upgraded from 2005A SP01 PL22 to 8.81 PL05.
After the upgrade, I am unable to update any field in the item master data.
Error message:
In "Warehouses - Setup" window, on "Accounting" tab, choose sales-type revenue account , '_SYS00000001165' [Message 131-52]
I have checked all the warehouses accounting tab and all the revenue account is a sales type account. I have also checked the GL for _SYS00000001165 and it is a COGS GL. After I change its type to "Sales", I am able to update. This shouldn't be the case.
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Thank you.

Hi,
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SAP Business One Forum Team

Stock Posting List from Item Master Data

Hi,
We just encounter a strange problem. In SAP we could go to an Item record and right click to choose Stock Posting List which will bring out the stock posting report that list all the in and out records for this particular item. The report can be generated shortly.
Over the weekend we enter into a new fiscal year and suddenly the Stock Posting List from item master does not contain any entries from previous fiscal year and it takes very long to show the list.
We could however run the Stock Posting List as normal from Stock Reports which will show all the records.
The problem if the Stocking Posting List from the item master only shows entries in the current fiscal year why suddenly the performance degraded when there is actually less data to be displayed.
Any one encountered such situation as well?
We are on PL44
BR,
Jimmy

Hi Jimmy,
This is the System behaviour in SAP 2007 A. Due to the changes in posting period functionality, it is not possible to choose posting period. That is the reason why if you right click on an Item Master Data, Inventory posting list only for the current year appears. If user wish to see transaction for the other years, he needs to open Inventory Posting List report and set dates in the Selection criteria window.
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Edited by: Varun Kumar on Mar 3, 2009 9:36 PM

Item master data: can't modify

Hello Experts,
In Item master data >> Purchasing Data Tab >> Items Per Purchase Unit: when I try to change the value of this said field, it gives an error:
Cannot change the field becuase item is already involved in transactions Message [150-16]
Though I closed all the PO, Goods Receipt-PO, and Invoice but still the error is same.
Help Required
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Edited by: Shazad Nazir on Jan 6, 2009 11:40 AM

Hi,
You can check Note No. [1059753|https://websmp130.sap-ag.de/sap(bD1odSZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=1059753] regarding your case.
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Jitin
SAP Business One Forum Team

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Ok. These how the UDO works now:
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we are now using SBO for more than a year, and yet we still always add new items in our item master data. what is the best practice on maintaining the item master data. for you to understand this is the scenario. since in the Factory/Mill there are a lot of spare parts and equipments there, if some of this equipments is damage, we have to buy a new one, here the problem occur because if it only differ in Part Numbers we use another item code for it. with this practice, at later part we found out that we have more than 1 item code for only one item because of the naming convention. so we have to hold the other item code and use the other one coz we cant delete it anymore. sometimes 1 itemcode occurrs only once in the in the item history.
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1. Item Grouping
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our goal is minimize adding of items in item master data.
FIDEL

FIDEL,
From what I understand, you have to replace broken / damaged component of an item like Bulldozer, Payloader and mill turbines. This is the reason why you defined the parts as a new item.
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REPL101 OIL FILTER
REPL101 FUEL FILTER
REPL101 xxxxx
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Simply change the ItemName in the marketing document and instead of pressing Tab to move to the next column Press CTRL+Tab so that SAP does not auto check then ewly typed name against the item master.
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Hello Experts,
I have a situation where there are two items we have found that show the incorrect ordered quantity in the item master data. This is in fact the ordered column and the items are not production items. One of the items is showing a negative quantity and the other is showing 50,000 LBs less than it should given the one open production order with NO GRPO documents linked. Please advise ASAP..
Thank you,
Taylor

Hi,
You need to check the detect query and the scenarios in the Note No. : 999124.
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Factors in Item Master Data

Hi all,
Can any one Please let me know,what is the Usage of Factor-1,2,3,4 Fields in Item Master Data (Purchasing and Sales Tabs).
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Ravi Patil

Dear ,
Factor 1, Factor 2, Factor 3 and Factor 4 Fields for Purchase and Sales
The quantities of certain items must be calculated by multiplying
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in stock. The price for the sold quantity is, however, based on square
meters. To calculate the quantity (that is, the surface area) on which
the price is based, the system must multiply the sold length by the
height of the fence.
In this case, the length of the fence is determined with factor 1 and
the height (in the example here: 1.20 m) with factor 2.
The system automatically sets all the factors to 1. You can enter any
number of factors, or none at all. The entries you make here are copied
to the business transaction documents in Purchasing and Sales. You can
overwrite the factors in the row information.
Note: If you use the factors for a large number of your items, you can
use the settings for the transactions in Purchasing or Sales to display
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Item Master Data issue

Hi Experts,
How to set Manager Inventory by Warehouse status on whole Item Master Data at once?
Regards,
Ravi Jha
Edited by: Ravi_Jha_SDN on Jul 22, 2010 8:52 AM

Hello Ravi...
I would strongly urge you to never update any SAP B1 table with the SQL. For several reasons:
1. SAP B1 is a strongly integrated data structure and you might think you are updating the correct field and all will be fine, but there are so many foreign keys in SAP B1 it is unbelievable (you can see this in the bolded names in the Query Generator). For folks having worked with SAP B1 for some time, they will tell you not all foreign keys are bolded and that can cause a bit of a problem. If you update a field and it is used somewhere else, the results can be total havoc.
2. It is SAP policy (due to the above) that, if an SAP B1 table is updated via SQL, it is almost certain they will not help you in case you have a problem requiring a fix through SAP. Even if you try to apply the fix yourself and it goes wrong, you will certainly be in dire straits. Your only recourse is to go back to a previous backup or to do a complete reinstall (and the effort then becomes an enormous manual or Data Transfer Workbench - DTW - effort).
3. It is not hard for SAP to determine how you have updated your tables. I once appeared in court as a forensic expert to settle a dispute between two parties on some changed information in invoicing. I received some help from some SAP folks I know. After sitting in the witness stand for 15 minutes and explaining in layman's terms what I was about to do, the defense called a recess and pleaded guilty to the charges. If I can be that efffective in determining how something was changed, guess how quickly SAP can do it!
4. You will at some time come across the need to do a DTW in the normal buisness life of your system. Learn DTW with small fixes like this "Manage Inventory by Warehouse" so you can get comfortable with it. As Manish points out, folks here will help you. I have seen folks being helped over and over again in this and other forums. I know from personal experience DTW can be a bit difficult, but I am glad I took the time to learn. Also, I have heard in Version 8.8 it is much better.
5. You might be under pressure to get that quick fix and/or update in, but in my experience, once you explain why it is taking a bit longer to the powers that be, the business folks will 99% of the time understand that the best course of action is to take some time and use the SAP DTW or Administration > Data Import/Export function to get fields updated. (NOTE: some companies advertise they have an add-on or tool that can update the fields within SAP policy, but be very careful with this and check their claim completely with partners and SAP - this claim is a lot of times not true).
I do not want to rain on anyone's parade here - it is your choice. And this is only my own personal opinion, but I just want to make sure you understand what the consequences might be pertaining to your decision. That is my intention - nothing more and nothing less...
Regards,
Zal

Item Master Data Problem

hello all,
i have an item master data record. it was created as an Purchase item checked. other tick box are unchecked during the creation of the item. now a transaction on this item has been made. PO -->> GRPO, now the time we want to withdraw the item from the Warehouse as an Inventory Item, we found out that this item master data is not an Inventory Item. its inventory count is zero. GRPO does not affect the stock in WH.
Please tell me how will i solve this one.
Thanks & best Regards.
Fidel

hello Gordon and Laurence,
Thanks a lot for the quick response.
im a quiet confuse why should i need to lock the item, what i did, i just check the inventory item check box and the system allow it. im thinking if ill just make an goods receipt to put the count in the inventory since the transaction of this item is just yet once. is this just ok? also i want to ask, since the item now is updated and inventory item already if a new transaction will occur, will this item master data behave as a normal Inventory Item like others?
please advice.
many thanks
Fidel

Business One 2005A Inventory - Item Master Data - Description

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