Cancelled vendor Invoices

Hi Experts,
System is not allowing to post a invoice that was cancelled. The end user has to make some changes or add character to re-post that invoice.
Could anyone please let me know what needs to be done to rectify this issue.
thanks in advance
Damien

Post Invoice using MIRO with reference to purchase order as you have posted earlier document.
In purchase order history, original invoice document and its canceled document with update.
New invoice document will match with your goods receipt document.
if you have any issue let us know

Similar Messages

Cancelling Vendor Invoice Receipt

Dear All,
We have a issue in Vendor Invoice document.
We created a purchase order (Subcon -B/O), for that a vendor supplied the material. Those materials failed
in quality check and returned back to vendor. The vendor processed the returned material again and sent to
us. We just made 101 with that, and we have to process QC for Insp.Lot. In this case, the vendor invoice
has been processed and made payment mistakenly ((that supposed to be not processed).
Now the material seems to be defective and obviously fails in QC. There was an error when we process the
Insp.lot stating "40 EA Incorrect posting bact to vendor, Deficit of PU IR qty 40.00 EA", (Since the status of
the vendor invoice document is 'RE-L' ).
When we tried to cancel the invoice in MR8M, (either in Current period or previous period), there is error,
"Perform the planned price change for material XXXX XXX".
How to post the stock in QA or Cancel the Invoice Receipt ?
Regards,
S.Sridhar

Reverse payment thru FB08,perform costing run for material in current period,
cancel invoice using MR8M with reversal reason 01 or 02,
Cancel inspection lot to bring stock to quality(pl refer sap note 175842 & implement it),cancel matl. document.
Now maintain required inspection type in QM view of material master.
Perfrom GR material to block stock or quality stock.
Edited by: Jeyakanthan A on Oct 26, 2010 4:14 PM

Unable to cancel vendor invoice

Hi Gurus
Need your help here with any suugestions how to go forward on this problem I have
Against a PO line, we have posted several invoices and credit notes and the net qty and value are zero
One of the invoices has status "overdue" in FBL1N and we don't want to pay it
When I try to cancel the invoice, the following message appears "Reversal Qty greater than qty invoiced to date".
I understand the above message as the net of invoices and credit notes is zero, but why is the invoice then overdue?
Thanks

Here is the entire message
Reversal quantity greater than quantity invoiced to date
Message no. M8080
Diagnosis
The quantity being reversed cannot exceed the quantity invoiced to date, since the invoiced quantity will be reduced by the reversal quantity when the credit memo is posted.
Procedure
Correct the reversal quantity in the field Quantity.

Mass cancel of vendor invoice

Hi SAP Gurus,
Could some one please let me know how to do mass cancel or reverse of vendor invoice? I tried MR08 it is not allowing me , I am using ECC 6.0.
Thanks
Sha

You can raise a mass credit memo or subsequent credit memos for a Vendor in MIRO . In the MIRO transaction , select vendor from the drop down insted of Purchase order / Sheduling agreement . Then the system would get all the datafor which credit memos can be raised . Then post the document .
-Hari.

Unable to cancel Billing document and vendor invoice at once

Hi,
There is a customer invoice got generated through edi by company code 4000 to 8000.The cusotmer is 100100 and the company code to which it belongs is 8000 and simultaneouly a vendor invoice of same amount got generated automatically in company code 8000.The vendor is 200200and it belongs to 4000.
Now i want to reverse these whole entry. As here in the above, vendor invoice is got generated automatically, like that only we want that when we reverse the billing document, vendor invoice should automatically get reversed.
Can anybody suggest on this or any procedure to solve this.
With regards,
Shree.j

HI,
Furthur to this both customer and vendor are inter company related to each other.
With regards,
Shree. j

How to cancel excise invoice when mov type is 122

Hello,
We are creating the PO for one material. and make the GR for that material (material is Quality inspection material)
so i,e the reason the material is goes to Quality inspection.
Till then we are Made the J1IEX create the Part1 and Part2 entry.
So in mean while in Quality all the material's are rejected so, now how to reverse the Part1 and Part2 entries.?
How to cancel excise invoice when material is qulaity inpspection.
What i made:
Made the Return delivery means 122 mov doc and Try to cancell the excise invoice......but no successful
Regards
sapman man

Hi
Cancelling of excise invoice will be done in the following ways depending on the situation.
Case 1:
Create PO
Do MIGO (create and post excise invoice)
Create return delivery in quality inspection.
Now we have to create a rejection inmvoice in J1IS with reference to the return delivery wherein the excise values gets reversed.
If u try to reverse part 2 entries in J1IEX it will not come.
Case2:
Create PO
Do MIGO (create and post excise invoice)
Do cancellation of MIGO (102 mvt)
With ref to vendor or internal excise invoice number just post the transaction. excise part 2 entries will get reversed. This will happen only if 102 entry exist for the PO line item.
In a nutshell excise entries cancellation comes only if we cancel the material document. If we do return delivery then we have to create rejection excise invoice.
Hope u get cleared in this regards
Reg
Raja

Vendor Invoice to Payment relation

Hi Experts,
How can I find that whether an vendor Invoice is paid or not. In our system we are making payment to vendors in the following ways
1) Manual payments using F-07
2) Down Payments
3) Partial payments
4) Automatic Payment programme
I've checked in BSAK table, but invoices are getting cleared even if it is cancelled also. So exactly how can I recognise the payment for the invoice.
Thanks in advance,
Mallik

HI
You execute FBL1N with a radio button on "All Items" and tick mark in normal and special gl transactions check boxes.
The line items are with green indicator is cleared itmes and red indicators are open items. Double click on payment document number go to enviornment and select payment usage. System will show you the relevant invoices which are cleared against the payment document.
Regards
chandrasekaran

How to Reverse the clearing document & cancel the invoice

Hi gurus,
Can any body tell me how can i reverse the clearing document?
what happen i had wrongly put up the customer invoice with the special GL indicator (Advance from customer) & i had clear the invoice & special gl balance.
Steps which i follow:
F-29 - Customer Down payment
F-22 - Customer Invoice
F-28 - Customer Incoming Payment
F-39 - Clear customer down payment
F-32 - Clear customer payments
when i tried to reverse the document (T.Code FB08) which give me error that reverse the clear line item.
Please help me to overcome this issue....
Than'x,
Dhananjay R.

Hi amit,
Than'x for given attention. actually i tried this T.code FBRA, what happen which reset the invoice & clearing document.& i see the customer / vendor invoice as open item in display. when i tried to reverse this entry which is wrongly inputed in the system which i want to reverse. while reversing this entry again i see the balance of clearing document in the customer / vendor balance display.
i couldn't understand how to cancel this entry from the system?
Pls suggest me to overcome this issue.
Than'x
Dhananjay R.

How to check whether the vendor invoice was reversed (MR8M & FB08)

hi,
need to check whether the vendor invoice has been reversed. Posting of the vendor invoice as well as its reversal may happen in FI (e.g. FB60 - FB08) and MM (MIRO - MR8M). have developed a custom function based on the values of the fields: stblg, stjah,... (for fb08) and rebzg, rebzj,rebzz (for mr8m) and trans type but not sure this is the right way.
Is there a bapi (e.g. similar to BAPI_ACC_INVOICE_REV_CHECK) , sap function or at least a report to as a sample. Any help appreciated.
Thank you,
victor

Viktor, We have always used the table fields values you have listed to determine if the invoice has been reversed or cancelled...

How we can cancel the invoices those have been released to accounting ?

Hi,
How can we cancel the invoices those have been released to accounting? The observation here is since the net value is zero SD is setting the invoices to cleared status.
Regards,
Shrihari M

FBRA u201CResetting & reverseu201D: If you want that cleared accounting document becomes an open item again in customer/vendor account.
For example: Have problems with such as payment run and you want to re-do the payment run procedures. But before you reverse the cleared document, find out how was that document u201Cclearedu201D, via customer payment or credit note? Or re-assess the reasons of reversing the SD generated billing.

How to cancel ERS invoices

Dear all,
service entry sheet were entered twice and approved, upon approval, goods receipt documents were created and because the vendor is ERS, invoices were created and paid. Then AP issued credit memo to the vendor and post the refund check from vendor, now the question is how to clear the GR/IR account due to the credit memo we issued ( Dr vendor Cr GR/IR ) ?
I want to cancel the invoice, and then cancel service entry sheet, but it's ERS invoices, does anyone know how to cancel ERS invoices?
please kindly reply if you know the answer.

solution is found.thanks all of you!

Error Message Posting a Non-PO Vendor Invoice

The instance is ECC 6.0.
While trying to post a non-PO vendor invoice, I am getting the below error message:
"RKEAK-FIELD(12) is not an input field
Parked document could not be posted 00 S 347 RKEAK-FIELD"
Does anyone ever bumped into the same error message or have an idea what is generating the error?
The issue started happening after one of the accounts in posting (Vendor Discounts) which is a CE was changed to post to Profitability Segment in OKB9. This error was not faced earlier when the account was posting to Cost Centers.
We are using new GL and Doc Splitting functionality.

Thanks for your reply.
I checked the note and it says the affected release are 3.0 D to 3.1G. But we are on ECC 6.0. Moreover, as per the note this is an issue with Tcode FB01, but I am using tcode FB60 for creating the non-PO invoice...
Please let me know your thoughts...

Wrong Vendor Invoice Posting Due To Wrong Excise Tax Code

Hi:
We have created a Purchase Order as per below:
Qty     10
Price     100
Value     1000
Excsie 10%     0
Cess     0
SECess     0
Value+Excise     1000
VAT 5%     50
ValueExciseVAT     1050
(Please note that the PO was to be created in the following fashion as the Material was excisable)
Qty     10
Price     100
Value     1000
Excsie 10%     100
Cess     2
SECess     1
Value+Excise     1103
VAT 5%     55.15
ValueExciseVAT     1158.15
We did the Goods Receipt and the FI Document is as follows:
24340000     Paper Stock     BSX     1,000.00
13110100     GR/IR-ext proc     WRX     1,000.00-
We did the Vendor Invoice Posting as follows:
100183     SIEGWERK INDIA PVT LTD (SICPA)     KBS     1,050.00-
13110100     GR/IR-ext proc     WRX     1,000.00
24638100     VAT Recoverable     JP5     50.00
The Material was issued to Cost Centre
Later at the time of Excise Invoice posting, we came to know that the Tax Code in the Purchase Order was wrong. Here in our case, we have created separate Tax Code based on Excise Percentage. For example, V1 for VAT 5%, E1 for VAT %+Excise 10.3%.
To post the excise invoice, we changed the Tax Code in the Purchase Order and did the Excise Posting as follows:
24820020     CENVAT Inp SHEcess     1.00
24820000     CENVAT Inp BED     100.00
24820010     CENVAT InpEcess     2.00
13113920     CENVAT clearing     103.00-
My Question:
a. Is this the correct way?
b. What about the following FI Entries which got generated when we do the MIRO with actual Tax Code:
100183     SIEGWERK INDIA PVT LTD (SICPA)     KBS     1,158.15-
13110100     GR/IR-ext proc     WRX     1,000.00
13113920     CENVAT clearing     JI1     100.00
13113920     CENVAT clearing     VS9     2.00
13113920     CENVAT clearing     JI6     1.00
24638100     VAT Recoverable     JP5     55.15
Please guide.
Regards,

Thanks Sanjoo for the reply.
Here my worry is the all the postings have been made in SAP in Production Client.
The User has already done the postings for MIRO & J1IEX without informing to us, and the volume of transactions is huge.
We are in the back-log mode and at this stage, we can't go for any reversal . I am Just exploring the alternatives.
Our MM & FI Users are little bit smart, when ever they do some mistake, they simply say "we will pass a JV" and we are not able to educate them that the JV is not a Solution. Please guide.
Regards,
PK

Payments and vendor invoices

Kindly help on the following situation..
1> Payments made to the vendor invoices
Which back end tables do I need to hit to find out the payment details made to vendor invoices were in time or not( over dues). I need to do an analyses report in various buckets of time on when the vendor invoices were paid
Thanks in advance,
Regards
Harsh

The tables will be AP_CHECKS_ALL and AP_INVOICE_PAYMENTS_ALL. For the date when the payment was made you need to see which date column is relevant for your case.
Thanks

How to clear vendor open items if vendor invoice currency and payment currency different

Hi All.
How to clear vendor open items through f-44 if vendor invoice currency is EUR , payment currency is USD but local currency is INR
while clearing through f-44 system showing error as "to large for clearing clearing is not possible"
I checked all configuration, configuration wise no problem
BR.
Chandra

Hi Chandra,
You chose any one of the currency i.e. EUR/INR/USD for clearing in F-44. After selecting line items for clearing, system will show a difference. Click on over view button and manually write off the difference by selecting any one account i.e. dummy or small diff.account, after that click on process open items then system will show the difference 0 and simulate the document, here system will post gain/loss exchange GL postings along with other line items. After save the document, manually pass journal entry to dummy account and gain/loss account. I have explained clearly in the below example.
Invoice is in USD - 1000 & INR - 60000
Payment is in INR - 60000
Now I am going to clear these in INR currency in F-44 on 31.03.2015. On this date the exchange rate for USD is 60.10. At the time of clearing system will post the below entry
Vendor A/c Dr 60000 (invoice)
Vendor A/c Cr 60000 (Payment)
Gain from exchange rate A/c Cr 100 (60000 - 60100)
Small diff.write off A/c (or) Dummy A/c Dr 100
After done the above posting, we have to pass below manual JV in FB01
Gain from exchange rate A/c Dr 100
Small diff.write off A/c (or) Dummy A/c Cr 100
Regards,
Mukthar

Cancelled vendor Invoices

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