Cancelling Vendor Invoice Receipt

Dear All,
We have a issue in Vendor Invoice document.
We created a purchase order (Subcon -B/O), for that a vendor supplied the material. Those materials failed
in quality check and returned back to vendor. The vendor processed the returned material again and sent to
us. We just made 101 with that, and we have to process QC for Insp.Lot. In this case, the vendor invoice
has been processed and made payment mistakenly ((that supposed to be not processed).
Now the material seems to be defective and obviously fails in QC. There was an error when we process the
Insp.lot stating "40 EA Incorrect posting bact to vendor, Deficit of PU IR qty 40.00 EA", (Since the status of
the vendor invoice document is 'RE-L' ).
When we tried to cancel the invoice in MR8M, (either in Current period or previous period), there is error,
"Perform the planned price change for material XXXX XXX".
How to post the stock in QA or Cancel the Invoice Receipt ?
Regards,
S.Sridhar

Reverse payment thru FB08,perform costing run for material in current period,
cancel invoice using MR8M with reversal reason 01 or 02,
Cancel inspection lot to bring stock to quality(pl refer sap note 175842 & implement it),cancel matl. document.
Now maintain required inspection type in QM view of material master.
Perfrom GR material to block stock or quality stock.
Edited by: Jeyakanthan A on Oct 26, 2010 4:14 PM

Similar Messages

Unable to cancel vendor invoice

Hi Gurus
Need your help here with any suugestions how to go forward on this problem I have
Against a PO line, we have posted several invoices and credit notes and the net qty and value are zero
One of the invoices has status "overdue" in FBL1N and we don't want to pay it
When I try to cancel the invoice, the following message appears "Reversal Qty greater than qty invoiced to date".
I understand the above message as the net of invoices and credit notes is zero, but why is the invoice then overdue?
Thanks

Here is the entire message
Reversal quantity greater than quantity invoiced to date
Message no. M8080
Diagnosis
The quantity being reversed cannot exceed the quantity invoiced to date, since the invoiced quantity will be reduced by the reversal quantity when the credit memo is posted.
Procedure
Correct the reversal quantity in the field Quantity.

Cancelled vendor Invoices

Hi Experts,
System is not allowing to post a invoice that was cancelled. The end user has to make some changes or add character to re-post that invoice.
Could anyone please let me know what needs to be done to rectify this issue.
thanks in advance
Damien

Post Invoice using MIRO with reference to purchase order as you have posted earlier document.
In purchase order history, original invoice document and its canceled document with update.
New invoice document will match with your goods receipt document.
if you have any issue let us know

INVOIC01 - Vendor Invoice Reciept

Hi
I have used INVOIC01 for the creating a IDoc for vendor invoice receipt (EDI 810 Inbound). The IDoc is able to generate the Invoice document but I am facing some troubles as below:
1. But when i seen the invoice document in MIR4, its asking for Jurisdiction code, though i have input in Idoc segements E1EDK04 and E1EDP04.
2. The amount field in invoice document when seen in MIR4 is not showing any value though i have given in segments EIEDP26.
3. And there are no Follow-on documents. How to get those documents thru this Idoc genereation ??
Note: I have strictly followed the customization procedure as said in Standard SAP help 4.7 and did all the respective configuration in OBCA, OBCB, OBCC, OBCD and OBCE.
Is there any setting or anything else I am missing !!
Thanks
Maruthi
Edited by: MARUTHI RAM on Jun 17, 2009 2:10 AM

Could solve myself.
Thanks
Maruthi

Mass cancel of vendor invoice

Hi SAP Gurus,
Could some one please let me know how to do mass cancel or reverse of vendor invoice? I tried MR08 it is not allowing me , I am using ECC 6.0.
Thanks
Sha

You can raise a mass credit memo or subsequent credit memos for a Vendor in MIRO . In the MIRO transaction , select vendor from the drop down insted of Purchase order / Sheduling agreement . Then the system would get all the datafor which credit memos can be raised . Then post the document .
-Hari.

Invoice Receipt Expected controlled from R/3 Vendor master

Hello,
When managing Business Partnes, Vendor Data, there is a checkbox called Invoice Receipt Expected. We need to check this box to transfer the price of an item to our backend system. We run Extended classic scenario.
Is there any way to control this checkbox from the R/3-side Vendor master, so that we only need to run BBP_VENDOR_SYNC to maintain vendors in SRM?
What should we consider in order to do this?
Best regards
Per T. Olsen

Hi Per,
I would suggest you to check BBP_VENDOR_SYNC program where in SAP default is to check invoice receipt expected as well as GR conf expected.
So if you are using BBP_VENDOR_SYNC program to update vendor details, then you need not do anything for discussed check box as these will be checked by default.
If your system is using some modified program, then add these standard logic and your problem will be solved. Below code for FYI.
MOVE PARTNER_GUID      TO GS_FRG0061-PARTNER_GUID.
      MOVE PD_ORG            TO GS_FRG0061-PURCHASE_ORG.
      MOVE GS_LFM1_TMP-WAERS TO GS_FRG0061-PO_CURRENCY.
      MOVE GS_LFM1_TMP-XERSY TO GS_FRG0061-ERS.
      MOVE 'X'               TO GS_FRG0061-INVOICE_CONFEX.
      MOVE 'X'               TO GS_FRG0061-GOODSREC_CONFEX.
      MOVE GS_LFM1_TMP-EIKTO TO GS_FRG0061-OWN_ACCOUNT_NO.
      MOVE GS_LFM1_TMP-SPERM TO GS_FRG0061-PURCHASE_BLOCK.
      MOVE GS_LFM1_TMP-ZTERM TO GS_FRG0061-PAYMENT_TERMS.
      MOVE GS_LFM1_TMP-INCO1 TO GS_FRG0061-INCOTERM1.
      MOVE GS_LFM1_TMP-INCO2 TO GS_FRG0061-INCOTERM2.
      MOVE GS_LFM1_TMP-WEBRE TO GS_FRG0061-GR_BASEDIV.
rgds,
Ravi
Do award points if this has helped you.

Unable to cancel Billing document and vendor invoice at once

Hi,
There is a customer invoice got generated through edi by company code 4000 to 8000.The cusotmer is 100100 and the company code to which it belongs is 8000 and simultaneouly a vendor invoice of same amount got generated automatically in company code 8000.The vendor is 200200and it belongs to 4000.
Now i want to reverse these whole entry. As here in the above, vendor invoice is got generated automatically, like that only we want that when we reverse the billing document, vendor invoice should automatically get reversed.
Can anybody suggest on this or any procedure to solve this.
With regards,
Shree.j

HI,
Furthur to this both customer and vendor are inter company related to each other.
With regards,
Shree. j

How to cancel ERS invoices

Dear all,
service entry sheet were entered twice and approved, upon approval, goods receipt documents were created and because the vendor is ERS, invoices were created and paid. Then AP issued credit memo to the vendor and post the refund check from vendor, now the question is how to clear the GR/IR account due to the credit memo we issued ( Dr vendor Cr GR/IR ) ?
I want to cancel the invoice, and then cancel service entry sheet, but it's ERS invoices, does anyone know how to cancel ERS invoices?
please kindly reply if you know the answer.

solution is found.thanks all of you!

Wrong Vendor Invoice Posting Due To Wrong Excise Tax Code

Hi:
We have created a Purchase Order as per below:
Qty     10
Price     100
Value     1000
Excsie 10%     0
Cess     0
SECess     0
Value+Excise     1000
VAT 5%     50
ValueExciseVAT     1050
(Please note that the PO was to be created in the following fashion as the Material was excisable)
Qty     10
Price     100
Value     1000
Excsie 10%     100
Cess     2
SECess     1
Value+Excise     1103
VAT 5%     55.15
ValueExciseVAT     1158.15
We did the Goods Receipt and the FI Document is as follows:
24340000     Paper Stock     BSX     1,000.00
13110100     GR/IR-ext proc     WRX     1,000.00-
We did the Vendor Invoice Posting as follows:
100183     SIEGWERK INDIA PVT LTD (SICPA)     KBS     1,050.00-
13110100     GR/IR-ext proc     WRX     1,000.00
24638100     VAT Recoverable     JP5     50.00
The Material was issued to Cost Centre
Later at the time of Excise Invoice posting, we came to know that the Tax Code in the Purchase Order was wrong. Here in our case, we have created separate Tax Code based on Excise Percentage. For example, V1 for VAT 5%, E1 for VAT %+Excise 10.3%.
To post the excise invoice, we changed the Tax Code in the Purchase Order and did the Excise Posting as follows:
24820020     CENVAT Inp SHEcess     1.00
24820000     CENVAT Inp BED     100.00
24820010     CENVAT InpEcess     2.00
13113920     CENVAT clearing     103.00-
My Question:
a. Is this the correct way?
b. What about the following FI Entries which got generated when we do the MIRO with actual Tax Code:
100183     SIEGWERK INDIA PVT LTD (SICPA)     KBS     1,158.15-
13110100     GR/IR-ext proc     WRX     1,000.00
13113920     CENVAT clearing     JI1     100.00
13113920     CENVAT clearing     VS9     2.00
13113920     CENVAT clearing     JI6     1.00
24638100     VAT Recoverable     JP5     55.15
Please guide.
Regards,

Thanks Sanjoo for the reply.
Here my worry is the all the postings have been made in SAP in Production Client.
The User has already done the postings for MIRO & J1IEX without informing to us, and the volume of transactions is huge.
We are in the back-log mode and at this stage, we can't go for any reversal . I am Just exploring the alternatives.
Our MM & FI Users are little bit smart, when ever they do some mistake, they simply say "we will pass a JV" and we are not able to educate them that the JV is not a Solution. Please guide.
Regards,
PK

How to cancel excise invoice when mov type is 122

Hello,
We are creating the PO for one material. and make the GR for that material (material is Quality inspection material)
so i,e the reason the material is goes to Quality inspection.
Till then we are Made the J1IEX create the Part1 and Part2 entry.
So in mean while in Quality all the material's are rejected so, now how to reverse the Part1 and Part2 entries.?
How to cancel excise invoice when material is qulaity inpspection.
What i made:
Made the Return delivery means 122 mov doc and Try to cancell the excise invoice......but no successful
Regards
sapman man

Hi
Cancelling of excise invoice will be done in the following ways depending on the situation.
Case 1:
Create PO
Do MIGO (create and post excise invoice)
Create return delivery in quality inspection.
Now we have to create a rejection inmvoice in J1IS with reference to the return delivery wherein the excise values gets reversed.
If u try to reverse part 2 entries in J1IEX it will not come.
Case2:
Create PO
Do MIGO (create and post excise invoice)
Do cancellation of MIGO (102 mvt)
With ref to vendor or internal excise invoice number just post the transaction. excise part 2 entries will get reversed. This will happen only if 102 entry exist for the PO line item.
In a nutshell excise entries cancellation comes only if we cancel the material document. If we do return delivery then we have to create rejection excise invoice.
Hope u get cleared in this regards
Reg
Raja

BAPI Error for Vendor Invoice

Hi Experts
         I am developing a BAPI to post the Vendor Invoice, I am not clear the parameters to be passed. Anyhow i have filled some parameters and am getting the following error, Can anyone suggest me about the error.
Error :
Enter a reference to a valid goods receipt (line 000010)
Coding :
data:it_head like bapi_incinv_create_header,
it_item like bapi_incinv_create_item occurs 0 with header line,
it_acct like bapi_incinv_create_account occurs 0 with header line,
it_gl like bapi_incinv_create_gl_account occurs 0 with header line,
it_mat like bapi_incinv_create_material occurs 0 with header line,
it_ven like bapi_incinv_create_vendorsplit occurs 0 with header line,
it_ret like bapiret2 occurs 0 with header line.
data: inv_doc like bapi_incinv_fld-inv_doc_no,
fisc_yr like bapi_incinv_fld-fisc_year.
data: zinvdoc(50) type c, zfiscyr(30) type c.
clear it_head.
move 'x' to it_head-invoice_ind.
move '1000' to it_head-comp_code.
move sy-datum to it_head-doc_date .
move sy-datum to it_head-pstng_date .
move '27-61725' to it_head-ref_doc_no .
move '200' to it_head-gross_amount .
move 'inr' to it_head-currency .
move '27-61725' to it_head-item_text .
move '1WEAVIN20' to it_head-diff_inv .
move 're' to it_head-doc_type .
move sy-datum to it_head-bline_date.
move '2' to it_head-pmtmthsupl.
move 'a' to it_head-pmnt_block.
move 'z' to it_head-pymt_meth.
move '0001' to it_head-pmnttrms.
clear it_item.
it_item-ref_doc = '123'.
it_item-REF_DOC_YEAR = '2008'.
it_item-REF_DOC_IT = '10'.
it_item-po_number = '4511007408'.
it_item-po_item = '10'.
it_item-invoice_doc_item = '00010'. " ( i don't know what this is for so i gave this no.)
it_item-item_amount
it_item-po_unit
it_item-freight_ve
append it_item.
break pp01.
call function 'BAPI_INCOMINGINVOICE_CREATE'
exporting
headerdata = it_head
addressdata
importing
invoicedocnumber = inv_doc
fiscalyear = fisc_yr
tables
itemdata = it_item
accountingdata
glaccountdata
materialdata
taxdata
withtaxdata
vendoritemsplitdata
return = it_ret.
Thanks in advance.
Regards
Rajaram

Hi,
You have to fill the header and item check out 1,2 point in your code...
Fill in the item details
      CNT = CNT + 1.
1.      ITEMDATA-INVOICE_DOC_ITEM = CNT.
      ITEMDATA-PO_NUMBER = WA_EKPO-EBELN.
      ITEMDATA-PO_ITEM = WA_EKPO-EBELP.
      ITEMDATA-TAX_CODE = <XX>.
      ITEMDATA-ITEM_AMOUNT = WA_EKPO-NETWR.
      ITEMDATA-QUANTITY = WA_EKPO-MENGE.
      ITEMDATA-PO_UNIT = WA_EKPO-MEINS.
      APPEND ITEMDATA.
      CLEAR ITEMDATA.
Header Info
2.    HEADERDATA-INVOICE_IND = 'X'.
    HEADERDATA-DOC_DATE = EKKO-BEDAT.
    HEADERDATA-BLINE_DATE = EKKO-BEDAT.
    HEADERDATA-PSTNG_DATE = SY-DATUM.
    HEADERDATA-COMP_CODE = EKKO-BUKRS.
    HEADERDATA-CURRENCY = EKKO-WAERS.
   HEADERDATA-GROSS_AMOUNT
    HEADERDATA-CALC_TAX_IND = ' '.
    HEADERDATA-PMNTTRMS = EKKO-ZTERM.
Regadrs,
Prabhu Rajesh

Cancelling ERS invoice of Freight GR

Hello all,
I know there already exist some threads about this topic, but I couldn find any with the connection to the freight solution (freight costs).
MR8M
Due to Message No. M8414; I'm not allowed to book an invoice cancellation in MR8M for an ERS invoice. Reason is
If you want invoice creation to take place completely using ERS, then you must cancel the goods receipt and not the invoice document. ERS will then create the relevant cancellation invoice document for the canceled goods movement. When the goods receipt is entered again, ERS creates the invoice document according to the goods receipt quantity and the conditions from the purchasing document that are valid at that time.
This method is the only means of guaranteeing that the messages that may be created during ERS are also issued.
This is clear for me, so I want to book the cancellation of GR in MIGO
Here the error message is: Transaction code MBST (=> use transaction ML81 / ML85) not defined
So I want to take ML81 or ML85
But here I do not have any chance to change, delete or cancel the GR.
I also checked transaction OMBZ.For GR-Based IV, Reversal of GR Despite Invoice for movement type 102.
Where can I finally start cancelling this process?
Hope anybody can help me,
kind regards Barbara

Hi,
Please refer below link in this regard. Thanking you.
cancellation of ERS invoice and GR

Cancellation of Goods Receipt with Credit Memo Transaction Issue

Dear SAP Expert and Guru,
Normally cancellation of goods receipt cannot be done when invoice has been issued. Cancellation of Goods receipt can only be done when there is the credit memo being issued in MIRO.
The problem now is that is there any table that can tracked the linkage between Credit Memo and the Cancellation of Goods receipt?
The goods receipt with the invoice linkage can be found in both table EKBE and BKPF. But not the credit memo and cancellation of Goods receipt.
Thank you
Regards
Leonard Tan

Dear Jeya and SAP expert and Gurus,
You are correct, but with the document number, how am I going to get the Cancellation of GR document?
In table BKPF and EKBE. With the invoice number (34*******) then pass it to table BKPF to get the invoice number (52*******),
Then get the invoice number (52*******) pass it to table EKBE to get the Goods Receipt document (61*******).
However, this only can track the transaction goods receipt and Invoice but not the credit memo with cancellation of goods receipt.
Kindly asvise on that.
Thank you
Regards
Leonard Tan
Note : Do not quote previous reply every time,simply reply for member you want to respond.
Edited by: Jeyakanthan A on Jul 8, 2011 3:23 PM

Invoice Receipt Warning Message Appear After Upgrade from 4.6C to ECC6

Hi Gurus,
We do upgrade from 4.6C to ECC6. And we do Invoice Verification base on Delivery (Vendor delivery number), in our business process there more than one Purchase Order has same Vendor Delivery Number while GR executed. But only one Purchase order related to Invoice verification, others PO are Free PO (no need Invoice Verification).
The problem is:
In SAP 4.6C, while execute Invoice base on Delivery (Vendor delivery), system automatic select only PO with Delivery (vendor) which related/allow invoice receipt.
In SAP ECC6, while execute Invoice base on Delivery (vendor delivery), all PO selected. So than there are warning messages appear (warning pop screen) for those PO not allow invoice Receipt (message M8035: PO item XXXXX does not allow invoice receipt), and at the end PO which allow Invoice receipt then appear for further Invoice Receipt process.
At overall, the final result SAP 4.6C and SAP ECC6 is same (only PO which allowed Invoice Receipt will processed further).
The Question are:
1. Why in ECC6 appear warning message, while in 4.6C no warning message ? Is there config to ignoring the warning message. I've try to maintain system message for M8035 (t-code: OMRM) to ignoring the pop screen, but can not created.
2. How do we make warning message dissapear (no need warning message), because if the PO's has hundred items so user need to click enter hundred times.
Thanks in advance.
Regards,
Tri Wicaksono

Hi,
could you please check whether the flag "GR-based IV" is set in the purchase orders?
If GR based-IV is ticked, then this pop-up cannot be suppressed.
If you would like to post the invoice first then GR-based IV should not be checked, otherwise this pop-up will always appear. I am afraid that this behaviour is standard.
Please, be aware that this feature is only available if you set in the Purchase Order item the 'GR-based IV' indicator:
   If the GR-IV flag is not set in the PO, then the system does not
   differentiate individual goods receipts. Please see the <f1> help
   for the field "GR-IV" in the PO item detail. Since the individual
   receipts are not differentiated, an invoice is not tied per se to
   an individual receipt and a goods receipt can be reversed despite
   an invoice receipt.
With the GR-IV flag set on in a PO, you can specify which goods
   receipt is being invoiced in an IR and which goods receipt is being
   reversed in a return. It is this correlation between goods receipts
   and invoices that enables you to specify for GR-IV PO's whether an
   item can be returned despite an invoice.
Please refer to the note :457511 Question 10.
Best regards
Erika

Requirement to bill customer before vendor invoice in third party processing

We have a requirement to bill a customer before the vendor invoice in third party processing. The reason behind this is because the vendor send invoices only once in a month and the customer cannot wait for so long to to receive their invoice from the business.
I saw some discussions that the third party processing with shipment notification can be used however when I check the business flow in that case I see the following.
A Third-Party Sales Order is created and a purchase requisition is generated automatically
A list of purchase requisitions to be assigned is displayed
The assigned purchase requisitions are converted into purchase orders
The purchase orders are approved
A statistical goods receipt is posted
The vendor invoice is verified and posted
The billing is created
It clearly says that the customer billing document is only possible after entering the invoice from the vendor. Which would be the best way to fullfill this requirement?

Do you mean the goods issue done by the vendor to the customer in the vendor system? And this quantity will be copied into our ( where the third party order is created) system?
No, MIGO done by in our company system only. May be you might have misunderstood because of my sentence.instead of company i mentioned as Vendor.
For Vendor this process will become as standard sales and he will do PGI. However in our system we do MIGO .
Suppose the customer ordered 10 Qty. Vendor delivered 2 Qty wouldn't the above equation Order qty- MIGO qty= Invoice qty be 10-2= 8? but we should be really billing the customer only for 2 right?
No you have mistaken my idea, it was not a formula just i was giving example.
Billing qty is nothing but it is qty copies from source document to target document.
E
Goods receipt quantity less invoiced quantity
for example order qty is =10 and vendor delivered first time 2 qty to the customer and he billed our company for 2qty and we billed the customer for 2 qty.
And next time let us assume again Vendor delivered 4 more qty and billed us 4qty.And this time when you are billing the customer in VF01 system will propose the 4qty only( total goods receipt qty 6 - already invoiced qty 2).
Hope now you understood the meaning of E(goods receipt qty less invoices qty).
And did you try your requirement as mentioned in my first reply?
thanks,
Srinu.

Cancelling Vendor Invoice Receipt

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