Capitalizing an Asset

Dear All:
In an asset management acticity we did physical reconciliation of assets with the assets present in system. We found around 35 Machines that have not been capitalized at yet. We have Initial FI Upload Account and we can upload value through F-02 as well but i want ao ask is there any transaction code in Asset Accounting to capiltalize these all assets with the values provided. I explored asset menue but could not find any. Please guide if there is any transaction code available to capitalize assets in Asset Accounting. I have already created asset master data.
Regards

Hi
This is done through AS91.. But, when did you Go -LIve? What was your Asset take over date? and What is the last month for which depreciation is posted?
Answer to your questions would depend on these
Regards
Ajay M

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Where in Sap can we do capital expenditure (asset ) budgeting for new financial year ?
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Good evening and greetings,
If you are using Investment Management then it can be controlled using the Investment Measure...IM is the best module to control the CAPEX requirement.
Please reward points if found useful
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50% Credit in VAT for Capital Goods(Assets)

Dear SAP MM Experts,
My client need to take 50% VAT credit in the First year and remaining 50% in the next year for Assets(Capital Goods). Currently I have configured 50% Cenvat credit for Excise duty, it was working very well using J1ID.
But for VAT, what configuration is necessary to take 50% VAT credit for Captial goods(Assets). Right now I use JVCD for taking 100% to VAT and JVCN to make it as inventory(Non Deductible).
Please do the needful.
Thank you.
Regards,
Baskar

This is standard behavior of SAP. In case domestic purchase, we can avain 50% CENVAT on additional excise duty (AED).
But in case of Import , we can avail 100% CENVAT for capital goods on additional customs duty (ADC).
Understand the difference between ADC & AED.
Try to convince client for the same. If he is not convinced, better write to SAP. Don't make changes related to subtransaction type 'IP'.

Capital Goods(Asset) Procurement

Hi all,
I have a scenario where company is procuring an asset and the vendor from which the company is procuring the Asset is sending that Asset in different parts like for a whole machinery the vendor is dismantling at its end and then assemble inside the client premisis but sending in different shipements
Now requirement is In the PO there is only one line item with Asset code, GR is to be done for all the Dismantled parts and for that parts material master is not maintained, on some of the dismantled parts excise entry is required.
When is Asset is assembled i have to show the GR entry for complete asset and have to update my RG23C register for both Part1 and Part2 entry.
How to map such a scenario??
Regards
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Dear ,
I feel u want to take the Credit for the Parts material.
In J1IEX use the option without PO & take the credit.
In this u don't ahve to create the material code,by using material Description of u can take the credit.
Pi. use this .
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Capitalizing an asset through FBCJ

Dear experts:
I am trying to capitalize an some assets bough by branch so i have to use cash journal FBCJ for this purpose. But when i try capitalize asset i get information message Auxiliary account assignment not possible please remove entry & it does not let me post transaction. I am unable to understand the system behaviour. Please guide me how should capitalize asset using FBCJ and remove the error i am getting.
REGARDS

Hi,
The asset posting via FBCJ is not possible. Refer the below OSS note:-
[https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/spn/sapnotes/index2.htm?numm=532888]
Extract from this OSS note:-
Actual asset postings (for example, for LVA - low-value assets)
+You can make a statistical account assignment on fixed assets using the account assignment fields in the cash journal. However, an actual asset posting is not performed in this case (therefore, no depreciation can be made).
If you still want to enter these postings in the cash journal first, you should make a clearing entry, the same as during the update of special G/L transactions, and later in accounting make a transfer posting with the correct posting key.+
Regards,
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Asset wrongly capitalized

Hi
I wrongly capitalized one asset of Rs.12000 (Doc date, posting date and asset value date: 15th July 2010). Depreciation is also posted till December 2010
Now as per auditors, the same should be expensed out in repairs account. WDV as on today is Rs.7350.
Now i need to reverse the entire transaction (including depreciation, accumlated depreciation). Vendor is paid in july itself.
FY is from April 2010 to March 2011. I tried with ABNAN. But its telling that the date is not in closed period.
Please help how can i rectify.

Hi,
Steps you should follow.
1) First change the depreciation key in the asset master to "000" (zero depreciation)
2) Do repeat run of depreciation, so that the depreciation recalculates and the net depreciation posted will be come zero.
3) Scrap the asset. Here the entry will be
         Loss on sale of asset
            To Asset
4) Mannualy post an entry
           Expense (corresponding GL)
                To Loss on sale of asset.
Note: First try this scenario in you Dev or Quality Server.
Hope this helps.
Thanks and Regards
Om
Edited by: Om Prakash Arjuna on Jan 12, 2011 12:56 PM

Asset (Capital item purchase)

Hi All,
Please put some light on what all cases it is recommended to keep a material code for the Capital items (asset ) and in what all scenarios it is recomended to procure the capital item on the short description by NOT creating the material code.
and if the material is recomended to create, so under what material type it shoudl be created.
and in both of above cases , it is required to give the asset no in the account assignment in the purchase order.
Thanks & Regards
Nitin Chhabra

If you purchase very often than better to have material number otherwise you can maintian just description.
Material type should be non valuated because asset depreciation can be taked in asset accounting.
yes you have to first create the Asset and assign into the PO.

Issue on Ordinary Depreciation Start Date and Disposal of Asset

Hi All.
I am facing the following the issues.
Fiscal Year is from July - June
First Problem: Company acquired the asset Vehicle on 26.Dec.2008. System proposes Ordinary Depreciation Start Date as 01.Jan.2009 rather then proposing Ordinary Depreciation Start Date as 01.Dec.2008.
Since depreciation for previous year has been posted the client later found out that instead of calculating depreciation for 7 months depreciation was only calculated for 6 months. I tried to manually change the dep. start date but the system doesnot update the previous years values, it's still calculating depreciation for 6 months and not 7 months. Is there anyway in updating the previous fiscal years depreciation values.
2nd Problem: I created a test case scenario today i.e. 16.09.2009 by creating and capitalizing an asset vehicle. Once I capitalized the asset the system automatically proposed the start date as 01.10.2009 and not 01.09.2009 which is what i require. What setting do i need to check or maintain in order to solve this issue because the user does not want to manually change the date each time an asset is created.
3rd Problem: Similar to this now when client disposes of an asset suppose on 10.Feb.2009 (FY2009). The system calculates depreciation till the month in which disposal takes place (February), the client does not want this, their requirement is that depreciation should be calculated one month before disposal takes place i.e. in this case Dep should be calculated till Month of January.
Your assistance will be highly appreciated.
Mohammed Ali Khan.

Hello Khan,
The depreciation start date will get determined based on the period control method assigned to depreciation key,
Period control methods are defined in transaction code : OAVH
In period control method we will mention the depreciation start date for acquisition, additions and also depreciation end date for disposals, retirements.
SAP has given some default period control keys. If any of these are not suitable to your requirement you can create on your own period control methods.
THanks
Sai

Capital goods purchase and return

Hi Sap guys,
Can anybody give me the steps of purchasing the capital goods and return of the same.Also give me the steps of debit and credit of cenvat
Best Regards.
Sandeep

List of Transaction Codes for Purchase of Capital Goods: -
1. ME21N u2013 Create Purchase Order (Acct assmt cat. - "A")
2. MIGO u2013 Goods Receipt against PO
3. J1IEX u2013 Post Excise Invoice
4. MIRO u2013 Enter Vendor Invoice
1. At the time of Goods Receipt of Capital Goods, Asset Account will get debited and GR/IR Clearing Account will get credited.
2. After posting the excise invoice that contains capital goods, the system posts half of the excise duty to u201CCENVAT Receivable accountu201D (Dr) and post the rest to a temporary offset A/c u201CCENVAT on holdu201D (Dr) and Credit CENVAT Clearing Account.
3. At the time of Invoice Verification, Vendor Account will get credited and Clearing Accounts (GR/IR and CENVAT) & VAT Accounts (if required) will get debited.
Vendor Return cycle of Capital Goods: -
1. MR8M - Cancel Vendor Invoice (If Payment is not done)
2. MIGO - Cancellation > Material Doc (GR Doc)
3. J1IEX - Post > Vendor Excise Invoice
4. J1IEX - Cancel > Vendor Excise Invoice
4. MIRO - Credit Memo to Vendor (If Payment is done)
1. At the time of Goods Return of Capital Goods, Asset Account will get credited and GR/IR Clearing Account will get debited.
2. After posting the excise invoice cancellation that contains capital goods, the system posts half of the excise duty to u201CCENVAT Receivable accountu201D (Cr) and post the rest to a temporary offset A/c u201CCENVAT on holdu201D (Cr) and debit CENVAT Clearing Account.
3. At the time of Invoice cancellation, Vendor Account will get debited and Clearing Accounts (GR/IR and CENVAT) & VAT Accounts (if required) will get credited.
In short Reverse all the entries
You can not show Return cycle as in case of RM since stock of Capital Goods are naot maintained.

Asset procurement (Import)CAPE

Hi gurus,
             When we post the excise invoice the system shows an error message"Cenvat postings not possible".In this case the goods receipt is valuated.
I have maintained the excise master properly for the capital material,asset account assignment in PO,all account determinations for CAPEand tax classifications.
Will you please help me out.
With Regards,
Rajashekhar

Hi Raj,
Kindly mainatin the below setting,
1) Maintain the Excise transaction per Excise Account for
India->Account Determination->Specify Excise Accounts per Excise Transaction
Note:Create subtransaction IP for Import.
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CAPE     IP     DR Debit     ONHOLD CENVAT on hold account
CAPE     IP     DR Debit     RG23AED RG 23 AED account
CAPE     IP     DR Debit     RG23AT1 RG 23 AT1 Account
CAPE     IP     DR Debit     RG23BED RG 23 BED account
CAPE     IP     DR Debit     RG23ECS RG 23 ECS Account
CAPE     IP     DR Debit     RG23SED RG 23 SED account
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India->Account Determination->Specify Excise Accounts per Excise Transaction
Excise group ETT      Sub Tran    Comp Code     G/l Accts
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Regards
Sanjay L

Cost settlement only for assets that have been paid

Dear all,
i need to do, at the end of the month, the cost settlement from wbs to asset only for the the part of asset that have been paid.
I don' t know how to do this using standard sap funcionalities.
Theonly way that we think to use is:
- setlle of the entire wbs
- transfer posting (FI) from asset to wbs of the part that have not been paid.
Some of you can help me?
thanks
Elena

Hello friend,
Because I do not understand your requirement to capitalize from AuC to final asset only only those costs for goods/service that have been paid - I would like to give warning that you may not have the requirement correct.
This would not be your fault, but the fault of the accounting users giving you the requirement is my guess.
Receiving against PO may be MIGO, and then posting the vendor's invoice later on when it's received, is MIRO usually.
The actual payment to the vendor is a subsequent posting known as a check cut. The accounting for a check cut does not create the AuC value, nor does it meet any accounting requirement for capitalization.
The accounting requirement for capitalization in almost all countries would be MIGO. Because we have posted the receipt of goods or services, we now owe a vendor somewhere. The liability will be in your non-specific vendor account, GR/IR which stands for Good Received/Invoice Received. MIRO clears out the amount from your GR/IR account, moving it to your reconciling account in the g/l for a specific vendor sub-ledger account. The check cut then removes specific liability from reconciling account, and removes cash from g/l cash account.
Recognizing that we owe the cost of the goods receipt MIGO, it is already fair and required to capitalize the costs to final assets and commence depreciation expense (assumption you have placed the capital fixed assets into service).
So, neither MIRO nor check cut should delay your capitalization from AuC to final completed assets unless your requirement is different that SAP basic scenario. Regards

Asset issuance against material in MB1A..

Hi:
We have decided to witch our old procedure of capitalizing asset through MIGO. Our AS IS and TO BE processed are
AS-IS Process:
PR--Account assignment category A
PO...For asset procured
MIGO ...capitalizing the asset
TO-BE process:
Open Asset material and its material PR
PO and its MIGO
later issue asset against material in MB1A with movement type 241..My concerns here are that asset materials are opened with indicator V and amount with which asset is capitalized is not the one with which PO was made and MIGO was done for asset material , instead it is MAP of material which system takes while issuing asset against material...We can not open asset material with S indicator since most of out IT based asset's price fluctuates period to period.
Please comment .
Regards
Edited by: Atif Farooq on Oct 27, 2011 12:16 PM

you can try the internal order route
create internal order
procure the materials against the internal order ( PO acct assign,ment F and internal order mandatory)
settle the order against a WIP ( work in progress) asset
create assets by settling the WIP asset against the required assets
MAP issues doesnt bother asset value anymore

Asset Lines

I have created asset Lines for Capital Projects .Asset Lines status is Pending.
After that I have run Interface assets to Oracle Assets . But asset lines are not yet interfaced .
Please suggest what to do ??

Hi
You might want to further detail the situation.
What relase are you using?
Is is a new instance? Are you just starting the implementation and have an initial issue or is this a working instance and you face the issue on specific project? specific transactions?
Is it a problem with all capital projects? all assets?
What is your capital project set up? Which type of cost transactions are pending?
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Hi All,
I am checking the assets value through AS02 & check the comparsions year wise. Like date of capitalized of assets is 10.08.2008 useful life 5 and month 4. Client want reports on which fiscal year assets is is completed. Example this assets complete 2014. Please advice and standard report or table which i will extract the data.
Thanks & Regards,
Pankaj

Hi,
Please maintain the planned retirement date in the asset master data under posting info section of general data tab.
Then you can add this field into your sort versions in OAVI.
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Thanks,
Srinu

FS10N Report layout Order and Asset not display

Hi Expert,
while run T.Code FS10N , we need Order and Asset details from standard layout after select and copy and execute it.. Order and Asset value not showing.. it showing blank field, while Asset Number and Internal Order also there . in Capitalized on Asset GL A/c.
Kindly help in this regard.
Kind regards
Pranav Kr. Gupta

Pranav,
you entered in FS10N and hit twice to get details, then you are in line item report from FS10n similar to FBL3n. In this report you display only what you have in line item screen. You don't have Cost Object in this instance since this line item is balance sheet account.
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Check below transaction and enter you document number in dynamic selection:
S_ALR_8701228
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Capitalizing an Asset

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