Capturing Cost in Invoice

Dear Gurus,
We have a process where we do Order - Invoice & Delivery, there is a delay in delivery and Invoice is being raised, we want to capture the cost of the invoice in to some temporary account for time being to the know what is the cost as of today, then later reverse when actual delivery is done, can any one suggest me how to configure system for this kind.
Regards,
Chinna

The better option is that you first create a proforma and later a commercial invoice. Of course, you can very well capture the cost from KONV and I am sure, you know how to link VBRP and KONV tables. Needless to say, first you need to link VBRK with KONV where "Doc.condition" field is the link between these tables and from there you can track the proforma references. With this proforma references, if you pass it on KONV table, you can capture cost.
thanks
G. Lakshmipathi

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Please give the process follow for capturing the excise invoice with respect to inbound delivery.
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Hi Siva,
Please check this link
CIN with Example..?
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I have one scenario, we have depot plant generally we capture the excise invocie with J1IG and one custom transaction ZJ1IG, one our vendor who is a dealer has given the price as below
Material Price : 100 (inclusive of excise duties)
Vat 12.5
so I have created the PO with base amount 100 and with vat 12.5 tax code, also setting for capture of excise invoice in MIGO is done now when we are trying to do MGIO and rg23d entry in MIGO as we want that total 100 amount should be debited to material account so there is no need for selecting the MRP indicator but for RG23D regsiter entry in excise item tab at item level we are spliting the base amount and BED, AED, ECESS, and SECES so the total material account is debited with amount 100 and aslo RG23D register is updated as per splited amount.
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When I trying to capture the Excise Invoice during Migo , the movement I enter the vendor's Excise Invoice ,system gives me the error , *****excise no dated **** does not exist for this *** vendor for reference.
Please help , where I am lacking.
Quick Reply would be appreatiated and rewardable.
Thanks
Edited by: Chhabra Nitin on Jul 4, 2009 9:07 PM

Hello Nitin,
In your MIGO - Header Excise details tab, make sure that you have selected capture excise invoice. Now it is 'Refer excise invoice' and hence this message comes.
'Refer excise invoice 'is used when you have already captured an excise invoice and doing a goods inward referring the same invoice captured before. (Multiple GR against single EI)
Also to capture the excise invoice in MIGO, make sure that the 'capture EI at MIGO' is ticked for the excise group in SPRO - LO Gen - Tax on goods movement - India - basic Settings - define Excise groups.
Regards

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Thanks for your reply,
Here i'm already capturing "Estimated cost" in CAUFVD-USER4 attribute, but i need to capture Planned cost and Actual Cost data in Run time(Live Stream) as i need to capture these data before saving into Database.
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Hi,
We received 10 excisable items ,from the Trader,through the delivery challan and posted MIGO.After some time ,the trader sent the, 3 original excise invoices for the 10 items i.e received from their parties.
How can i capture three excise invoices for the excisting in ONE MIGO document
or i have to cancel the excisting MIGO document and capture the 3 Excise invoices in 3 MIGO documents .
Pl guide in this one.
Regards
Ramakrishna

hi
if u havent captured yet then try to select item while captureing
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if your material GL account (P&L) account are created as cost elements, you cannot post any document with out cost object. If you GR is through production order, need not assign any cost center, as production order itself is cost object. For other cost elements you can assign cost center in OKB9.
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Dear Friends,
I need your input for the following scenario .
For Ex: Consider Product X.
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COST PLANNING----
Hi,
I used the standard ones
Planning profile Group--4MKT
Profile--4CRMMP03,
Plan Type--Cost planning
Planning Area--4CRM0001(Marketing Budgeting/Cost Planning)
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Im basically looking at a field in the MKT Planner where i can key in my planned costs, resources and then i would like these values to be sent to ECC and BI will extract them and provide reporting.
Is this a standard functionality or should i necessarily use a EEWB field, if so how?
Just incase you have any document which relates to this solution, please send it to
noah.edmonds at axonglobal.com
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Dear Experts,
I'm developing a third party sales order solution to my company following the recommended third party scenario by SAP.
Everything is working fine from creation of sales order, automatic creation of purchase requisition, create purchase order using the purchase requisition ect...
The problem I have is the in the Sales order, the cost of the material is not getting captured correctly. The condition maintained in the sales order is VPRS and it is deriving the material cost from the material master record. Ideally it should be deriving the material cost from the invoiced value or else from the purchase order(which is the actual amount we are spending to buy the items). Deriving the cost from material master depicts an incorrect profit in the sales order.
Can someone please advice me how to derive the cost(to be shown in the sales order under VPRS condition)from the invoice or the purchase requisition and Not from the material master.
I'll be grateful if you can describe in a step by step proceedure.
Thanks in advance

Hi Lakshmipathi
Thanks alot for your response.
As u mentioned, at the point of sales order creation the price does gets picked up from the Material Master.
But during Billing, it does NOT get updated to reflect the purchase order price. If that happens, then its perfect.
I did a complete testing cycle and the material master price remains unchanged throught the process upto billing.
Is there any special parameter that I should maintain in VPRS condition for this to happen?
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As u advise I'll post it on the sales forum as well.
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Unplanned Delivery Costs in Invoice Verification

Hiii All ,
I am getting an error " Balance in Transaction Currency " when i give the Unplanned delivery costs. The configuration that i made is Unplanned delivery costs should be added to the Invoice Items. This comes when i am posting the Planned delivery costs i.e freight Conditions. Please suggest me if any configuration is missing.
Regards,
Kumar

Hi,
You appear to be adding Planned AND unplanned delivery charges somehow????
If you have entered freight conditions on the PO and if that freight cost is being captured during GR (as you indicate by the value of 110 at GR stage) then why are you entering unplanned delivery costs as well?
You should be simply selecting the option "goods/service items + Planned delivery costs" from the pull down list in the centre -right of the MIRO screen (if the delivery costs are included on the same invoice and vendor). the total value for the invoice amount should be entered as 110, (If you are ONLY entering the planned delivery costs then select this option and ONLY enter 10 as the invoice amount) but there is no reason to enter ANYTHING in the unplanned delivery costs field because these are PLANNED delivery costs.
Or are you saying that there are unplanned costs on top of the planned costs? In which case the invoice amount should be 10 PLUS the unplanned costs.
Steve B

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Dear All,
We have the following scenario in Transportation Module.
When we create the Shipment document (VT01N) against the delivery, the user does not aware of the chargeable weight of the consignment as transporter charges are on volume basis which may be different from the actual weight. So he creates the Shipment document & Shipment cost document with the actual weight and commercial and excise invoices. Here no accounting entries passed to FI.
In this case user gets the actual chargeable weight after one or two days of the dispatch. Here we change the shipment cost document (VI01) with the actual weight and relevant value. Now this exact value has to be reflected in the invoice document instead of that old value since the CO-PA analysis require the transportation charges.
Pls advise how to handle this scenario.
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JJ

In one of my earlier projects, I have done the following which you can consider
Weightment will be made in two stages. That is empty vehicle will be weighed while entering the plant and after loading when the vehicle reaches the security gate, again it is weighed with load. At both these stages, entry will be made through a zee transaction so that system will capture the exact weight of the material by referring the delivery document.
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G. Lakshmipathi

Capture cost

In a stock transport order, if we are sending the stock to one plant to a sales depot, if we have to capture cot incurred for transporting the stock and to be added to the base pricea at the sales depo
how do we do this, can somebody help for this configuration???
Edited by: varada rajan on Jan 18, 2008 2:52 PM

Hi
If there is any unplanned delivery costs (for delivery vendor), then while posting invoice, choose the option delivery costs and enter the amount in unplanned delivery costs so that it will be distributed to the line item. I dont find any reason for not posting subsequent credit/debit for unplanned delivery costs once it is already paid to delivery vendor. Because once delivery vendor is paid and if you have to pay some excess amount, then either you need to reverse the invoice and post new one with corrected amount or use the subsequent function.
Thanks

Excise Details are not capture in Excise invoice(J1IIN)

Hi,
I have created billing document where in account document I can clearly see BED , AED n SED but when I will create excise invoice in J1IIN with the reference of Billing doc. I can not see BED ,AED n SED capture in J1IIN, below errors are showing
Balance in transaction currency
1) Error
Balance in transaction currency
Message no. F5702
Diagnosis
A balance has occurred in transaction currency 'INR' with the following details:
Exchange rate '00', amount ' 20.00' and currency key 'INR'.
The data in the transaction currency were transferred from the calling application.
2) Error
System failure during locking GLaccount 1000 by 428481
Message no. 8I076
Searches on portal but didn't find out suitable solution...
Plse suggest
Edited by: KHAPREVIPIN on Nov 29, 2011 11:17 PM
Edited by: KHAPREVIPIN on Nov 29, 2011 11:36 PM

Hi,
I got resolved this problem yesterday...
I didn't maintain SD rounding in CIN company code setting ,I have generated excise invoice yesterday but Today i m creating same document for same plant n everything is same but i m facing same error........
Balance in transaction currency
Message no. F5702
Diagnosis
A balance has occurred in transaction currency 'INR' with the following details:
Exchange rate '00', amount ' 30.00' and currency key 'INR'.
The data in the transaction currency were transferred from the calling application.
System Response
Your data cannot be processed in FI.
Procedure
The error is probably in the calling application.
System failure during locking GLaccount 1000 by 428481
Message no. 8I076

Depot to depot stock transfer- capture of original invoice is not happening

Dear Experts,
In Depot to depot stock transfer scenario, in J1IJ the depot excise invoice is created with reference to the earlier excise invoice captured at supplying depot but here assessable ( excise base value ) is not updating.
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Balu

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Capturing Cost in Invoice

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