Cash management-Memo records

hi
Please clarify what is memo record , payment advice in Cash management.
and what is its usage for the purpose of Planning. I have not understood from documentation /help given in SAP.
What is planning in CM.
Reward Points will be given for suitable answer.
thanks
s ap

Hi,
Memo records is used for planning purpose. These are used in case of exceptional cases. Suppose next month the company as to pay an amount of Rs.50 lakhs towards taxes then this can be entered in the memo record in the next month. This memo record created is updated in the Cash management report - FF7A and FF7B. Thus when we see next months figures this will show the cash position and liquidity planning.
This memo record can be created by using T.code - FF63.
Cash management report can itself be said as a planning and forecasting report. Many of the details to the Cash management report flows from actual data like purchase orders, Invoices, payments and down payments. Some of the data flows from planning by memo records
Hope it is useful
Cheers
V.Krishnan
(Assign points if useful)

Similar Messages

Cash Management Report FF7B - drill-down from planning levels to AP/AR OIs

Hi
I'm configuring cash management and have created all planning levels and groups needed.
All master data, ie GL accounts, vendors and customers, have the correct planning level or group.
I've created all the groupings etc that I need.
I'm running the reports FF7A and FF7B. I have two questions and problems.
1. When running the Liquidity Forecsat for customers and vendors I drill-down to the standard PL or SL planning levels for AP and AR postings respectively. Then I drill into the planning groups correctly (E1-E9 and R1-R8). But when I try to drill into the cash management detail records (or is it the AP/AR line items?) I get "Memo Records: List - List Contains No Data". This happens every time. Should I now see the AP or AP line items? Or should I see some cash management memo records? I have deleted all the cash management data several times and recreated but I still get this problem (using reports RFFDDL00 and RFFDKU00)
When I do the same for purchase orders, purchase requisitions or sales orders I see a Memo Records List which agrees with the previous planning level total and I can then drill into the actiual POs, PRs or SOs from this list without an issue.
2. When running the Cash Position and I do the drill-down to the GL Line Items, I get an enormous list which does not just show the total of items at the previous planning level. Why is this please? Example: a bank account with a balance of £2,000 (shown on the panning level) but with 000's of line items totalling say £5m. Again I have deleted the CM data and recreated but without any improvement to the problem.
Any help anyone can give me with these issues will be very much appreciated.
Thanks.
Wayne

Hi
I have the same trouble with Tcode FF7B. There´s a message "Memo Records: List - List Contains No Data"; bit in the TcodeFF7A, it runs OK. The message appears just witn Tcode FF7A.
Also, There´s all TR data in tables FDSB for GL accounts, FDSR and FDFIEP for customers/vendors.
Can you help me?? can you solved this issue?
Tanks for your Help

Has anyone worked on Memo Records

Hi!
We require to create Cash Management Memo Records manually. There is a program RFTS6510 that Load Memo Records from file manually. The structure is FDES_IMPORT. WE need to have a file which will have the structure. The tables we are referring to are COKP and COEP. Please can you suggest how we can link between these two tables or any other tables to get values for the structure.
Best wishes,
Atanu

I recently worked on this program. Are you still working on this? If so, I can send you a test data file I was able to sucessfully load after a lot of trial and error.
- Pat

FI Memo records - BAPI for manual delete

Hi everybody!
I need to delete Cash Management Memo Records manually. Does anybody know a t-code (not FF6B please) or a BAPI for doing it?
Thanks & kind regards,
M.

[Finding Information in the BAPI Browser|http://help.sap.com/saphelp_46c/helpdata/en/94/a17818aeef11d2ad51080009b0fb56/content.htm]

Memo records (Cash Management)

Hello,
What are memo records in Cash Management?Are they always posted manually or can they be posted automatically.

Hi,
Memo records are information which will help you to make your Investment/Borrowing decisions. You need Memo records because this information is not available as a transaction in SAP. For e.g. you use SAP as your ERP but the payroll is done in some other system. SAP will be updated only after the actual payroll file from the other system is uploaded. This will normally happen only after the actual payment. But before that you need this information in your Cash Position and Liquidity Forecast report (FF7A or FF7B). In order to have this information you can enter the payroll amount as a Memo record.
Memo records do not update your GL. They are just informational and they expire as soon as the transaction is entered in SAP.
Payroll is just an example and this can be used in many different ways. For e.g. you can use this for quarterly tax payments, Purchase orders (if they are not maintained in SAP) etc. You have to be very careful in using Memo Records because it may lead to double counting if you do not expire them/Archive them before the actual transaction is entered.
Kalyan

Memo record-cash position and liquidity forescast

Hi,
I am working with memo record to impact in the cash postion and the liquidity forecast in order to show future cash movement. I want to know if is possible to relate this memo with the real transaction?
Thanks,
Cecilia

Dear Cecilia
No, it is not possible, since the system can never update a memo record based on a certain action (future cashflow happening).
Kind regards
Simon

Loans Management table VDBEPP edit & "no memo records exist" msg

Dear Friends,
I have some old loan records with status "P" planned, which have been inactive for years.
As i run initialization, the step "check program" does not lem me proceed as "planned records available before key date".
The report s_alr_87015192 shows these records.
I entered the basic loans management table VDBEPP and tried to change the field "SPLANIST" which is the Plan/Actual indicator from Planned to I (actual).
If i change all planned records (until 31.12.09) then a message appears "NO MEMO RECORDS EXIST".
Do you have an idea on how could i bypass this?

Hi,
Firstly, the adjustment directly to standard table is not recommended as it may cause data inconsistency in future upgradation/data base analysis.
You may use Tcode - FNM1 to post those planned records, but it will try to post accounting documents. If you want to avoid this, run program RFVD_CHK_POST_WITHOUT_FI using SE38 which will not post the accounting but mark flows as posted.
Also, check note 1130046 for further details.
Regards
Prasad AV

Cash Management - does a current day bank statement feature available ?

My business uses the current day bank report downloaded from the bank (not the BAI format), for figuring out the projected cash outflows like cheques presented by suppliers in our bank.
They are planning to implement Cash Management shortly.
What feature in Cash Management will help them achieve this instead of having to go to their manual calculations from Excel files ?
We were hoping that the cash forecasting will help but looks like its only for the information already in the application like the validated supplier invoices and customer receipts based on the payment terms (AR and AP) but not based on what would happen in the bank based on the current day bank statements.
We do not know if the intra-day bank statements in BAI format will help us achieve this but we do not have Treasury module implemented.
Please share your thoughts.

Hi All,
How does one set opening balance of bank account in cash management -> cash position report?
Do we use the planning level in the GL master data? Or do we get this information from a current day file & load a memo record for that value?
Thanks
Morgan

Treasury Memo Records - Expiration Date FF7B and FF63

Hi,
When I create a memo record in transaction FF63, or directly in transaction FF7B, the expiration date that I insert has no meaning in the cash management and forecast report. That is, even after the expiration date, when I analyze my forecast the memo records do not disappear. The value remains in the report, which means that we must archive or delete the memo record mannualy.
How can I make the memo record disappear automatically in the expiration date?
Can you help, please?
Best regards,
Lénia

Chaikaru,
I understand the setting in the archival type where you can say how long it can stay in the system. But in our situation we cannot wait until 6 months to archive the memo records.
We get current day bank statements, mutiple times during the day. We get it at 8.00 AM, 10.00 AM, 12.00 Noon and 1.00 PM. These are uploaded into SAP and Memo records are created. These memo records are displayed in FF7A to view the cash position.
The cash manager comes in at 8.00 AM into the office and runs FF7A. Based on this report, they take their investment decisions and enter into transaction with counterparties.
The next statement comes at 10.00 AM. We first archive all the memo records created at 8.00 AM using FF6A, uplaod the new statement received at 10.00 AM using FF_5, create memo records using FPS3. Then when we run FF7A we get the latest cash position report. Based on this report, the Cash Manager makes adjustment to the investment decision he made at 8.00 AM. This process goes on until 1.00 PM. If we don't archive every 2 hours, there will be double counting inthe FF7A report.
So even though the Archival type says you can archive after 6 months or 12 months, we cannot keep the records for more than 2 hours in the system, We archive it every two hour or as the new statement comes in.
IN this situation, how can you get a past dated cash position report? Can we retrieve the memo records from archive and run the report for a specific date in the past?
Thanks
Kalyan

Cash Management FF7B - no documents displayed

Hi all,
I have made all the settings for Cash Management. But when I run FF7B to display the liquidity forecast, I can't display the original documents. When going through the different levels, and trying to reach the original document, I get a message in "Memo records - list" that says "List contains no data".
What do I have to do to be able to display the original documents composing the cash management values?
Thank you!
//M

Dear All,
We have the same problem. Have configured cash management and everything works fine but when we try to drill down to document level for A/P and A/R it is not showing anything, only "List contains no data". We don´t have line item display on the reconciliation accounts but I have tried to also use a reconciliation account with line item display and it still doesn´t work. What have we missed?
Please help!
BR L

Memo record (FF63) reflection in FF7A

Colleagues, I am trying to align my understanding of process of bank funds transfer. Please correct me if I am wrong.
1.     Advice document creation in FF63. Two advice documents are created (for 1st bank account and for 2nd bank account).
2.     After creation memo records, are these record reflected in FF7A transaction or not?
3.     Payment request creation in FF.D. After payment request creation the memo records are archived automatically. Are any records reflected in FF7A transaction or not?
4.     Run F111 and the payment proposal and then payment order are created. Is the posting in FI done during the F111 run?
5.     On the next day EBS comes and FF_5 makes the loading of EBS to the system. Are actual transfers reflected in FF7A transaction or not?
Regards,
Olga

Hi,
Is it possible, on the selection screen, your scaling is too high for the amount you are posting?. So, if you are posting 100 and your scaling is 3, amount would show as 0.
Also, under
Cash Management
Structuring
Manual Planning
Define Planning Types
The planning type that you are using for memo record is assigned to a planning level that is included in structuring for your grouping, right? In FF7A, the memo record would show up for this planning level; not the planning level in the GL master.
Also, if the above is not an issue, does GL posting to that bank account show up in the cash position; what about bank statement?
I'm assuming cash position is otherwise working and cash management has been activated (FDFD).
Manish

Current day EBS - memo record for status BAI codes

Hello all,
My client has a requirement of uploading current day EBS statement (only 1 file at the start of the day). I believe that FF.5 will allow the upload of this statement and then we can use transaction FPS3 to select the particular records so as to create Memo records in Cash Management. Can anyone guide me if we can also create memo records for the 'status' BAI codes from this statement. Example- creating memo records for BAI code '040' - Opening available, '060' Closing available, etc. These status BAI codes are part of '03' record type in the current day bank statement. Any help or sharing of your experience on this will be very helpful.

Satyen,
For creating Memo records for the status BAI codes like 040-Opening available, 100-Total Credits, 400-Total Debits, etc., you will have to create a pre-processor program. This will rewrite the original bank statement received from the bank and create 16 records for these status BAI codes.
For e.g. the 03 record in one account looks as follows in the file received from the bank.
03,99999538,USD,010,82499230,,,015,82499230,,,030,82499230,,,/
The preprocessor program will rewrite this as follows:
03,99999538,USD,,,,/
16,010,82499230,,,/
16,015,82499230,,,/
16,030,82499230,,,/
and so on.
Then this rewritten BAI file is uploaded into SAP using FF_5. Then you can go into FPS3 and create memo records for these status codes.
I have been using this method with lot of success.
If anyone has different suggestion that would help me too.
Kalyan

Where to start config for having memo record per profit center level?

Hi guyz,
I need to prepare memo record for profit center level.
We are not activating Cash Management module and only FI-AA, FI-GL, FI-AP, FI-AR, Bank Accounting, CO-OM, CO-CCA, CO-PCA for the project.
I am mostly a CO consultant, thus I need your help step by step..
Where to start and how to do configuration for the memo record?
Need your help asap...thanking you...

Hi Maleeq,
to bring in some clarification. If you consume material from stock, where the MM account determination for the P/L side is a cost element, the system requires you to enter a CO object. In this case the profit center is (always!!!!) derived by the CO object, e.g.:
- cost center
- PP order
- internal order
- sales order (in MTO scenario)
- WBS element
etc.
If you have PP with a FG as material to be produced, the PP order gets the PC from the FG and all (always!!!!!) postings on this PP order will get the PC from the PP order. This is valid of course only for the P/L side. The stock change/reduction will be credited on the profit center of the RAW.
And yes, in the material, there is by plant a profit center (marc-prctr), but relevant for PC derivation on the P/L side is the CO account assignment (if cost element).
If you have a material consumption, where no cost element is created (ususally for the consumption during SD delivery), in this case, the PC is derived from the material master (plant wise).
regards
Bjoern

Voice memos recorded since iOS7 missing when syncing

Hi All,
I regularly use voice memos to record lectures on my iPhone 4 and then transfer to computer for editing.
However, since I installed iOS7, all voice memos recorded since then show up on the phone itself, but not in iTunes (or the DeTune App) when I try to sync to my computer. It seems they're unrecognizable by iTunes.
I've tried rebooting the phone, the computer, etc, but after weeks of looking for a solution haven't found one.
Can anyone help please?

I have this same problem, voice memo from Jan 19th was synced ok,
but I did something different today, so they possibly caused it:
The recording is over an hour long, I usually record only about 5 minutes
I renamed the title with Edit function
I managed to get all my voice memos off my iPod touch using iFunBox which is a free app.
Download it here: http://www.i-funbox.com/ifunboxmac/
There's also a windows version on the site.

Cash Management

Hello All,
Would appreciate guidance wrt implementation of Cash Management.
We would be using LSMW for update our Master data with the Planning Groups / levels.
However, not aware of the Cash Management Implementation Tool and it's associated problems.
Our understanding of FDFD is (execute the following):
- Activate Company Code,
- Data setup - We don't intend using any of those expect FI-GL, FI-AR & FI-AP
- Data Reconciliation - do we need this ? What parameters; only main Bank accounts?
- Data Correction - do we need this ? when, only if there are errors
- Customising - ok
- Cust / Vend Data - not using this program, any impact?
The above is being implemented in ECC 6.environment (with FI being used). A heads up on the above would be highly appreciated, Thanking you in anticipation,
Regards, Raj

Hi,
Please go through the following documentation:
Report for Dynpro: SAPMFFD1
Description
    Transaction FDFD was developed mainly as a tool to support
    implementation of the cash management and forecast (CM&F). You can
    activate the CM&F update for company codes; table settings are checked
    as you do so. The planning groups needed for the CM&F updates can be
    entered in vendor and customer master records, making partial/complete
    reconstruction of the totals records easier.
    The program consiss of five subareas which can be reached by means of
    status buttons: 1. Activate company code
                    2. Vendor/customer data
                    3. Data setup
                    4. Data reconciliation
                    5. Data correction
1.) Activate company code
When you activate a company code for CM&F, this makes it possible to
update planning data in money transactions relevant to planning. There
is a further indicator for the update from each of MM and SD which you
must set if you want the data from those areas to be passed to CM&F.
When you activate, all the table settings are check and, where
necessary, carried out.
2.) Vendor/customer data
You can use this function to include planning groups in the vendor/
customer master records. These planning groups are a necessary criterion
for recording open items in CM&F.
The lines in the table represent selection criteria for the various
groups. The logic used is as follows:
The priorities merely assign rankings. Priority 1 is the highest. The
system checks this criterion first. If the vendor/customer satisfies
this criterion, the group for this record is entered into the master
record.
Example :
Prio. Ctry Frm pymt trm To pymt term Dunn. Pymt mtd      Group        Pymt hist.
   1    US    ZB01              ZB05       0001    U             E1             X
   2    US                                                                       E2
   3                                                                                 OTHER
Vendors/customers who satisfy the criteria in line 1 are assigned
planning group E1 and the flag for recording the payment history is set.
All other customers in the US receive group 2; foreign customers are
assigned group "OTHER":
To ensure that every master record is assigned a planning group, you
should always specify at least one structure (with lowest priority)
which a vendor/customer fits if no other is suitable.
You can use the "Check" button to determine the number of master records
to which no group has yet been assigned.
Use the menu option "Download/upload" menu option to store the selection
criteria locally and import them again later.
) Data Setup
In data setup, you can copy documents and open items, along with plan
records and account balances, already in the system into CM&F.
Here, you can stipulate whether the data setup should cover the data
from SD and MM, along with agency business or data from Treasury
Management.
You run the transfer programs as background jobs, for which you can
enter a scheduled date and time. We recommend you schedule the job to
run at night because postings made during the data setup may lead to
data inconsistencies in CM&F.
Note that the first step in the data setup deletes all the planning
data.
In the case of data from manual planning (plan items, payment advice
notes), the system generates a special query because this data cannot be
retrieved once deleted. If you want to retain this data, answer "No" to
the query.
) Data Reconciliation
A program is available to level the CM&F data which you can schedule
from here as a batch job. For more information, see the program
documentation.
) Data Correction
If a data inconsistency occures between CM&F and the actual data, you
can use this option to avoid having to reconstruct all the data. The
reconstruction can be limited, depending on where the inconsistency
originated. For more information, see the program documentation.
If useful, assign points.
Thanks

Cash management-Memo records

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