Changing template of document that gets attached to blanket purchase order

Hi,
When a blanket purchase agreement is saved. A pdf document gets attached that blanket purchase agreement. I can see that in Inquire -> View document. How does that gets attached, through which program, how can I change the template of that pdf document?
Please suggest me.

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Can I change a field that is displayed on a Purchase Order Message Output

I have read on a couple message threads that have stated that it is not recommended to change the length of a field on a purchase order. If I am unable to change a field length, can I instead use another field that is long enough to fit in the information and then substitute this field on the message (form) that is output for the purchase order? If so, how do I do this?
I am on SAP r/3 4.6c. I want to substitute field unsez - our reference for verkf - salesperson.

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Attachement linked to purchase order

I want to know where the attachements linked to purchase order are getting stored in SAP.Since the attachement are linked to purchase order(header level) ,is it possible to link those attachements at item level so when we select a particular item and if the attachement exist for that item then we should be able to navigate to that attachement.These attachement are uploaded from window(any text file).Is it possible to implement this functionality at item level(table control) in purchase order?is there any existing functionality which support this requirement?

You can also attach manually any document to PO without using Document Management System ( DMS ) in SAP 4.6C.
But you cannot attach document while you create PO in T/Code ME21N
Save you PO ( ME21N ) and again open with change ( ME22N ) then you can attach document through Service for Object button. Service for Object button available down side of Command screen ( in your PO screen ME22N )
Click your Service Object button -> Create -> Create attachment
then select your window directory ( which file you need to attach) select your file Now your system shows message Service "Create attachment" is started.
Save again your PO. You can see (open) your attachment in same field ( Service for Object ) select and Create and check attachment list. You can attach as many document in your PO.
Note: This is only information for internal or you can print separately this document for sending to vendor ( fax ) System will not print automatically along PO print out.

Partner details are not getting captured to the purchase order from the ven

Hi,
Issue : ( ECC PO)
Partner details are not getting captured to the purchase order from the vendor master.
We found that the partners are not getting captured in ECC PO's automatically from the vendor master. We checked for all the config and everything seems to be o.k, but could not figure it out.
Any suggestions are highly appreciated.
Regards
Sudhakar

Hey Sudhakar,
I believe what is happening here is that the ECC PO document type has not been assigned to the partner determination procedure.
If this is working properly for standard POs, then,
Go to Partner detrmination under Purchasing> Partner Settings in Purchasing Documents> Assign Partner Schemas to Document Types.
and enter teh appropriate document type and refer it to the procedure you have for NB Pos

Excise rate and value is not getting defaulted from the purchase order

Hi all,
While capturing excise invoice , the excise rate and value is not getting defaulted from the purchase order and in Excise Item Tab BED,AED,ECS is Zero at both header as well as item level for only one material in STO process and if we are doing same process taking other material all things are coming perfectly and We are maintaining condition with respect to vendor,plant and material combination.Any input related to this will be helpfull and rewarded.
Regards
Vishal

Hi,
Follow STO Process for this;
1.Create a vendor for the company code of receiving plant, using account group: 0007 using T-Code XK01.
2. Assign this vendor to Delivering plant
Go to XK02 >Purchasing view>Extras>Add. Purchasing data>Plant
3. Create internal customer with the sales area of the vendor. Go To XD01
4. In pricing procedure determination relevant to STO, assign document Pricing Procedure and customer pricing procedure appropriate for STO to get the pricing in the invoice.
5. Maintain condition records for the relevant pricing condition.
6. Some more setting for STO: Go to MM> Purchasing > Purchase Order > Set up STO > define shipping data for plants > Go to Receiving plant >assign customer here & Supplying SA (for billing) to Receiving plant here
7. Go to MM > Purchasing > Purchase Order > Set up STO > define shipping data for plants > Go to Supplying plant and assign the sales area of receiving plant.
8. Go to MM > Purchasing > Purchase Order > Set up STO > assign delivery Type & Checking rule
Assign the delivery type to document type. In this case, Delivery type NLCC is assigned to Document type NB
9. Go to MM> Purchasing > Purchase Order > Set up STO > Assign document Type, One step Procedure, Under delivery tolerance
Assign the document type NB to supplying plant and receiving plant
10. After all settings, Create the STO using T-Code: ME21N and maintain pricing conditions of freight and Save.
11. In supplying plant Maintain condition record in sales using VK11 the same will flow in receiving plant when referring the OBD no during MIGO.
10. Create Delivery: VL10G
12. Picking, PGI: VL02N
13. Billing: VF01
Save the document and its done
14. J1IIN - Outgoing Excise Invoice
15. MIGO - Goods Receipt against outbound Delivery
16. J1IEX - Capture & Post Excise Invoice
Rgs

Shipping tab is getting poplated in the Purchase order (STO Process)

HI Friends,
In Stock transfer order processs the shipping tab is getting poplated in the purchase order
I am using the docuemnt type UB Stock transfer order .
Error message: Not possible to determine shipping data for material "460000295"
Thanks,
Phani

Refer following SDN threads for reference/understanding for your requirement:
- STO - Not possible to Determine Shipping Data for Material.
- STO-Not possible to determine shipping data for material 1A0135J00VB-00M
- ERROR"Not possible to determine shipping data for material XXX"
- Not possible to determine shipping data for material
Regards
JP

Hot to attach URL of attachment to a Purchase Order

Hi,
We have a requirement where the URLs of the scanned documents need to be associated with Purchase Orders Created in R3. We can do this using SAP GUI by accessing the PO. We want to do this via code. Is there any BAPI available for this? Or Someone can help as to which tables we have to access directly to update these details??
Thanks.
VJ

Hi,
Check out this weblog.
1 - /people/rammanohar.tiwari/blog/2005/10/10/generic-object-services-gos--in-background
2 - /people/rammanohar.tiwari/blog/2006/03/25/generic-object-services-gosin-backgroundpart-ii
a®

Getting pdf attachments of Purchase order as OTF

Hi gurus, i need to get the attachment list of a purchase order and then get the OTF data of each PDF files to convert then an get the pdf Binary data. The problem is that i´m using an enterprise service, so i need to avoid any pop-up. I tried to use the FM GOS_EXECUTE_SERVICE with method 'VIEW_ATTA' and it displays me a popup, so it doesn´t work for my ES.
Hope someone can help me with this.
Regards,
Diego.

Solved, i use this thread..
/people/siddhartha.jain/blog/2007/01/16/how-to-retrieve-a-generic-object-services-gos-or-sapoffice-document-display-it-in-a-bsp-webdynprojava-application
Thanks for all.
Regards,
Diego.

Attachment for a Purchase Order !

Hi here !
Back from holiday and immediatly in front of SAP ^^
You could attach some document to a purchase order ( ME22N, then the menu bar from the button "Service for Object" near the title of the purchase )
Therefore, just a bunch of question about attachment issue :
1/ What's the difference between the "Create Attachment" and the "Create External Document (URL)" option ? Does it means that the first one is a document which is uploaded in SAP while the second one is just a link ? If so, where does SAP stock those documents ?
2/ Is there a BAPI or other sample of code which could attach a document to a Purchase Order ?
Thanks for your answer !

FYI: sap does not recommand to store docs in your OLTP database, use a content server for that.
create attach willl indeed create a document in the database
url is just an url.
Very high level:
Setup an content server
link to content server via OAC0
based on custo OAC3 files will stored per object in the content server created above
There are also some intresting notes:
Note 1020056 - GOS doesn't work for Purchase order and requisition change
Note 1140398 - Transferring docs from purchase requsition to purchase order
Hope this helps!

Issue using material document number as dynamic bin for purchase orders

Hi...
We are currently using the material document number as a dynamic bin at receiving because we expect to have multiple receipts of the same purchase order. The current setup has everything going into quality inspection, and an inspection lot creates for each goods receipt.
When QM rejects parts to return to vendor, a 122 movement is automatically generated. When this 122 movement generates, the WM stock overview shows a negative balance using the material document number of the 122 movement as the dynamic bin. The positive balance still shows as the material document from the 101 movement.
Is there any configuration that can be set up to fix this issue or will SAP always take the most recent material document as the dynamic bin?
Thanks for the help!

I've tried the following configuration with movement type configuration:
Quality stock in 902 storage type with material document as dynamic bin (requirement type configuration updated). When a return to vendor is completed, there is a positive balance in 902 with the GR material doc number as the bin and a negative balance with the 122 material doc # as the bin.
I also tried configuring this with using GR-DOCK as a bin, and had the issue with the quant record being updated by the most recent inspection lot #.
I also tried using the PO as dynamic bin, and have the same error as above with the quant.
Error:
Error during creation of transfer orders for material document 0026001535
Date: 05/16/2008
Time: 10:52:23
Post.chge not. HR1 2000000011
No quants exist for posting changes
So as according to the OSS note I should use material doc # as dynamic bin to avoid this...but when I set this up I get the issue with positive and negative balances in my stock overview because SAP uses the most recent material document number for each posting.

Document rows Cannot be closed concurrently - Purchase Orders

hello, I am trying to close Purchase Orders using DTW. When I import the files I get the following error :
Document rows Cannot be closed concurrently with the other document modifications you have made (POR1.linestatus).
These are item Purchase Orders, with 1 item in the contents of the PO.
the client is on SAP Business One 2007 A (8.00.232) SP: 01 PL: 07 and
DTW Version 2005.0.28 , API Version 8.0.181
When I use the same templates for Service Purchase orders I have no problem closing it with DTW.
this is my files - OPOR HEADER
RecordKey     DocEntry
RecordKey     DocEntry
1     5
POR1 LINES file
bold RecordKey     LineNum     LineStatus
bold RecordKey     LineNum     LineStatus
1                     0              bost_Close
Your assistance will be much appreciated.

Hi,
Check if this PO has target document or not. If a partial GRPO based on the PO, you need to close it manually.
Thanks,
Gordon

Does the inbound delivery date get updated in the Purchase Order?

Dear Experts,
Here is the use case, The original delivery date in the purchase order is 01.11.2011. Accordingly, the supplier sends an ASN to my client against the PO with the same delivery date. However, now, store keeper of my client wants to receive the stock on 03.11.2011.
1) Can the store keeper/ goods recipient change the delivery date in the corresponding inbound delivery document to 03.11.2011?
2) Will the change of the intended delivery date be notified back to the supplier who has triggered the ASN?
3) Will the new delivery date be updated back in the purchase order?
Point 3 is particularly important for the client from vendor evaluation point of view as any delay from the client side should not affect the vendor performance for ontime delivery.
Thanks in advance,
Ranjan
Ranjan Sutradhar

for point 2 not the dates wont be sent back to supplier untill unless you have any logic writen for that and if there is a Interface designed for it and I dont there will be any since ASN is sent from Vendor and if you are changing the dates in ASN .
for point 3 no its not going to change the delivery date in PO at item level but at the item detial level in PO history tab the scheduled date and delivery date as per ASN will be mentioned
its better you run the case in system and check it....this wont take much time

Can SAP get material number in Purchase order in external processing?

I have a question that:
As I know, Exeternal processing is a service, so that Material number can not be shown in purchase order converted from PR for external processing. Here, PR can be automately generated from transaction CO01 to create an external processing production order. Meanwhile, for external processing, purchase info record is created without material number only with material group.
So, I want to know that if there any solutions to show material number in purchase order generated for external processing?
thanks,
best regards,

If therer are no production order, How can I get finished products from internal activity and external processing?
Now, external processing in our company like this:
1.create an purchase info record. (type:subcontracting, with material group, but not material ID)
2.Maintan external processing data in external operation where external processing happens.(control key: pp02, external processing data: info record, purchase org. net price, cost element etc.)
3.create a production order for the material.(one of the operations is an external processing operation described like step 2)
4.Purchase requstion is changed into Purchase order. (Purchase requestion is automately created with the production order)
5.MIGO to receive goods from the purchase order.
6.finished the production order and delivery goods.then the production order is DLV.
In step 4, purchase order can only get the production order ID, but there are no material ID shown in it. Only method to show material is that maintaining a description text in the external operation, then, purchase order item could show material in material text(but, here, there is no material ID derectly from info record or production order).
this is the big problem now for our company. No material ID can be automately carried into the purchase order.
Hope you help..
thanks...

Get excess quantity from purchase order quantity

Hi All,
if i make a purchase order with item x 100 quantity and time of making GRPO i have got 105 then my user want a approval that he got 105 item so how i can do this.....????
plz help me to solve out this problem....
can i use this on a particular document series...
and then user wanna that Purchase order amendment approval . can this possible and how?
Regards,
Manish.....malik.....
Edited by: manish.malik on Jun 10, 2010 12:34 PM
Edited by: manish.malik on Jun 10, 2010 1:06 PM

Hi Manish
Save this query using query manager
select distinct 'true' where $[$38.11.Number]>=(select opencreqty from por1 where docEntry=$[$38.45.Number] and lineNum=$[$38.46.Number])*1.05
Go to Administration->Approval Procedure->Approval Template
Enter name , originator user name (user that creates GRPO) , On document tab select Goods Receipt PO check box, Enter approving authority on Stages tab, Now go to Terms tab, Click radio "When the following applies" on the bottom of screen , double click query name on "Terms based on User Queries" section and select the above saved query from query manager.
This query will take care of partial Goods receipt PO of same item.
I hope this will work for you.
Regards
Taimoor

Workflow for PO-Event Linkage get unchecked after making Purchase Order

Hi,
I have a client reqiirement for setting Workflow for Purchase Order.
I have done all the settings for PO Workflow. I am getting the mail for the first time but from the second PO onwards I am not getting the mail.
When I checked the settings, the Event linkage in SWETYPV gets unchecked for BUS2012 Object Type automatically after making the first PO.
Again when I activate that, I am able to get mail for the first PO only. From the second onwards, no mail is triggered.
Could anyone suggest?
Thanks,
S.Raghavan
Hi,
I now have changed the "Behavior Upon Error Feedback" to "Mark Linkage as having Errors" in SWETYPV
After this change if I make a PO, the link doesn't get break but "Receiver Status" shows "Errors".
I could also see the overview of errors in Transaction code SWEQADM. It shows 3event with Errors and 1 linkage with errors.
I do not know in which event error is there and in which linkage error is there?
Can anyone help to see the events and linkage where error persists?
Edited by: S.Raghavan on Aug 30, 2011 6:22 PM
Hi all,
Any suggestion for the issue posted?

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Changing template of document that gets attached to blanket purchase order

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