Clear Customer with cheque reference at BRS

Hi,
At the time of BRS FF67, can we clear Customer account with Cheque as reference? If so how the system will findout the particular Open Item? i mean, how the system will know that this cheque is to this particular Open Item, and clear it. I know we can clear with document no, reference, but with cheque no? i am unaware of it.
Can anyone through some light on this.
Satish

Hi,
Yes check number is known only when the actual check is cut by the Customer and this cannot be maintained at the time of posting the Billing document. In my view Check number cannot be a criteria for matching / clearing.
Thanks
Murali.

Similar Messages

Charge off difference whening clearing customer open item with bank receipt

Hi,
Our company users will use F-32 to clear customer open item with bank receipt, sometimes, our invoice is 100 RMB issue to customer, the customer finally pay 99.98, then in F-32, we use charge off difference to post 0.02 difference to a account.
The user then want to control this, saying for example, if the customer pay only 90, whening using charge off differnce, the system will pop up a error message.
Can this be done in SAP, or we need to use user exit, then which user exit?
Thanks.

Dear,
This is done through customer tolerance group using transaction OBA3. Here enter the maximum amount in Loss under the Permitted Payment Differences. you are able to hold tolerance for customer clearing.
Is this what you wanted?
Regards,
Chintan Joshi.

Clearing customer downpayments with invoice and aging

Hi Gurus,
What is the correct process of clearing downpayment with customer invoice so that system will show correct aging for the remaining amount of invoice?
Should we use partial or residue...
Thanks

Dear Mohit,
a common customer down payment process look like follows:
Create down payment request (TA F-37)
Create down payment (TA: F-29, sp.G/L ind.: „A”)
Create account receivable (customer invoice) (TA FB70)
Clear down payment from step (2) within customer open item created in step (3) (TA
F-39)
Clearing account receivable (F-28) (clearing the left part amount in customer open line
items)
What is the difference between partial payment and residual item?
When you make a partial payment, it does not clear your invoice. Both the original invoice entry and the payment entry will be shown in the customer/vendor account as open items.
If you use the partial payment method, system will not clear the open item instead it will create a separate line item for the partial amount.
In case of residual payment, even though a part of the invoice amount is paid, it clears the original invoice. System will create a new document for the balance amount and this document will be shown as open item.
The original invoice document and the payment document will be shown as cleared items.
Partial Payment is not meant to clear items as you would do with residual items. The reason why you get the difference amount when using residual posting is, because you clear the current documents and then post the residual amount as a new receivable/payable. A new document will be posted and only that one will remain after this transaction.
You can also check the wiki-page:
http://wiki.scn.sap.com/wiki/display/ERPFI/Partial+Payment+and+Residual+Payment
Best reagrds,
Vera

Clearing vendor with customer

HI gurus,
we have vendor as customer. I have created vendor master and customer master, and I defined the customer number in vendor master. but I didn't find fine "CLEARING VENDOR WITH CUSTOMER" indicator in Vendor master screen. I'm using ECC6 version.
How can I clear customer open items with vendor open items...
Kindly suggest me, I'm very great full to you
regards
msr

Dear MSR,
In this scenario you can do the clearing with F-32.
1) Enter the customer number
2) Select OTHERS in additional selection
3)Then click the process open items and select the relevent filed
4) select the other account tab
Again click the other accoutns check box and click enter here you have to select the account type K
I hope this will help you for resolving your problem.
Raj

Customer with the Invoice date to open & clearing item

hi all ,
how is for a customer with the Invoice date i want to track the opened item with the base line date followed by posting date and credit days.
thanks

Dear Sri Wa,
You can use the transaction code FBL5N. Here in the initial screen, you can give the customer code and the invoice date.
Then on execution, you can go into the report and change the layout (Cntrl+F8) and add the fields "Arrears after net due date", "Posting Date" , "Clearing date " and "Net due date" and any other field as you please.
Hope that clarifies. Assign points if useful.
Regards
Venkatesh

Create Customer with reference

Hi,experts
We want to create customer with reference.
Use the t-cd:XD01 and put a customer code at reference area.
But can't copy the company name,Search term 1/2,Street address.
How can I copy that data??
Or can't copy these data??
Regards,
Saeko

Dear,
       For Any Two company, There are not possible to same name, same address. That's why system do not get the company name,Search term 1/2,Street address.
       You can enter manually this data at the time of creation of XD01.
       Hope it will help you.
Regards,
Sandip

Clearing customer open items

Hello!
Can anybody help to find a way how to clear customer open items when there is no reference number in use for customer. In electronic bank statemen there is only billing document number in TXT field. How to configure "Make Global Settings for Electronic Bank Statement" and "Define Search String for Electronic Bank Statement" for that purpose.
With all the best,
Merlin

Hello,
IMG => Financial Accounting => Bank Accounting => Business Transactions => Payment Transactions => Electronic Bank Statement => Make Global Settings for Electronic Bank Statement
Give your chart of Accounts
1. Create your account symbols
Create freely definable account symbols. Make sure that you are able to identify them when you are configuring in future steps.
2. Assigning Accounts to Account Symbols
Here you need to assign the account symbols to GL Accounts or you need to use masking logic. You must have designed your accounts in such a way that the end digits will work for posting the entries to FI. Account Modifier you use as + and use your local currency, if you do not have any foreign currency postings.
3. Create Posting Rules
Create freely definable posting rules.
4. Define Posting Rules (This is the most important configuration for your FI Postings / Clearings)
a) For all the payments you need to create the entries for posting area 1
b) For all the receipt you need to create the entries for posting area 1 and 2
c) Use the document type DZ in case if you want to clear the items. Use Posting type 8. If the invoice number is there in the reference field of bank statement, automatically the same will be selected by the system and cleared.
d) If you want just only entries to be posted use posting type 1.
e) If you want to clear the check, then use the posting type 4.
f) Configure according to the entries to be posted.
g) If you are going for clearing something the offsetting debit / offsetting credit (as the case may be) need not be given.
5. Create Transaction Type
Create freely definable Transaction Type
Select the transaction type and assign the external transactions to your posting rules.
For outgoing check use 13 as Interpretation Algorithm and 1 as the processing type.
Remaining all case use 1 (Standard algorithm) and 5 as the processing type.
Please also go through the below mentioned note in case if you are required to use further available interpretation algorithms or processing types.
6. Assign Bank Accounts to Transaction Types:
You need enter the Bank Key / Bank Account / Transaction type here.
You can get the the bank key and bank account details from table T012K (Go to SE16)
Further supplementary notes may be useful to you:
There are different programs to upload electronic bank statement.
FF.5 or FF_5.
I think your case Multicash format you are using.
You need have three files in FF.5 and two files in FF_5
You can prepare a Z program in order to truncate the electronic bank statement into two or three part files and save them on the application server.
1. Take all the external codes list from bank.
2. Take any available documentation from the Bank describing the relevance of the external codes.
3. Make sure that your Chart of Accounts (Bank Accounts) last digits logic is appropriate to meet the requirements.
4. Based on this decide the Account Symbols that are required to be created.
5. Make sure that the masking rules are configured properly.
6. Decide the posting rules that needs to be created.
7. Link up your external symbols provided by the bank with Posting rules and give proper algorithms for posting and clearing logic.
6. Concentrate on the posting areas to be posted while uploading the bank statement.
Further explanation would help you to understand the functionality when uploaded the electronic bank statement.
Main purpose of uploading the bank statement into SAP is to make your Bank Main Account and physical bank statement balance in sync.
You do not have any traditional Bank Reconciliation Statement (BRS) report in SAP.
SAP is normally you maintain bank main account and bank sub account. Whenever you make a payment through F-53 or F-58 or F110, the entry would be:
Vendor Account Dr
To Bank Sub Account
The ending digits of the sub-account would be important in configuring the masking rule. Based on this masking rule when you upload the bank statement the entry the system would pass is:
Bank Sub Account Dr
To Bank Main Account
It depends on the configuration, either the sub account will be cleared by the system automatically or you need to run F.13 to clear the sub accounts.
At the time of receipts, you have different accounting entries unlike payments. It needs to post to two posting areas. 1. GL Accounting 2. Sub-Ledger Accounting
The entries would system itself pass is:
Bank Main Account Dr
To Bank Sub Account
Bank Sub Account Dr
To Cutomer account.
Clearing logic mentioned for your posting rules and the alogrithm used for your external bank symbols will also play pivotal role in clearing the accounts.
Ideally you will use
FF67 / FF.5 / FF_5 for uploading manual or electronic bank statement
FEBA / FEBA_BANK_STATEMENT is used for furthe rprocessing.
GO THROUGH SAP NOTE 48854
Please go through SAP Note. 48854. You will get an idea regarding the functionality of the algorithms.
Though this note is in relevant to GB specific, you will find this very useful.
description follows below regarding the normal procedure for maintaining table T028G. Due to the different bank codes and posting rules, pre-Customizing is not possible at this point.
The following processing types are available - unless stated otherwise, you should use the interpretation algorithm: '000 - No interpretation' in each case.
1. '00': There is no processing. The entry line is ignored.
2. '01': A validation is made whether an entry exists for the transferred check number in the check table (PAYR). The check number and payment document number are transferred for further processing. Interpretation algorithm: outgoing check processing '011'-'013'; the update in the check file is via the interpretation algorithm.
3. '02': Transfer of the ending balance to the electronic bank statement
4. '03': Transfer of the opening balance to the electronic bank statement
5. '04': Clearing via the allocation number which is delivered with the bank statement. No interpretation algorithm.
6. '05': Clearing of BACS payments or BACS bank collection. The reference text field is first read to ascertain whether it involves payments initiated by users or bank collection via BACS. Providing it does involve a cash transaction initiated by the user, the payment document numbers concerned are determined via the reference number and transferred as a reference to further processing. Interpretation algorithm: '000 - No interpretation' or '019 - Reference number DME'.
Note
To differentiate between the two procedures in table T028G, you have to maintain two separate entries.
Example: the bank uses bank code '62' for cash receipts and for BACS bank collection.
Ext. Transaction +/- sign Posting rule Int. Algorithm Processing type 62 + GB62 001 5
62 SAPBACS + GB63 000 5
7. '06': Bank costs or interest revenues
Recommended interpretation algorithm: '000 - No interpretation'
8. '07': Total amount of cash disbursements
9. '08': Total amount of cash receipts
10. '09': Items not paid
Recommended interpretation algorithm: '000 - No interpretation'
Regards,
Ravi

Cheque Deposit And BRS

To SAP Guru's,
I have a problem regarding Cheque deposit configuration
Can any body explain me cheque received with clearing and cheque received without clearing with accounting effect what posting type selected while we preparing posting rule for both and why.
And anothe allso relates with BRS
what posting type we selecte
1. when we prepare posting rule for cheqe bounce from customer
2.Wjen We prepare posting rule cheque Bounce to vendor and why ant what is the accounting entry before executing BRS and allso after executing the BRS.
Full point to be assign.
Regards,

Hi
cheque received with clearing : cheque received for clearing (customer item) is posted against an open item and one it is posted, the open item in the customer gets cleared.
cheque received without clearing : Please explain the scenario where you get such a cheque.
BRS related : Bouncing is not normally configured for BRS as you come to know the bouncing only when you get a statement from the bank. Otherwise it is taken as good and treated as cleared. And I hope the frequency of such transactions would be lesser !!!! Normally you can just reverse the clearing document posted and then the open item will come back to its formal state.

EBS posting to clear customer open items - Function not working?

Hello SAPers
I have an issue I just canu2019t seem to resolve! We are receiving MT940 statements and receive customer invoice reference details with field: 86 as follows:
:61:090910C1500,00FOSB1000270 //100909050      0        035315
:86:DEPOSIT
Remitter:1000270 MISSION AUSTRALIA   Ref:1200000017
Immediately following the BTC FOSB the bank quotes the customer number however I am not using this as standard SAP should identify the customer by document number within the note to payee field?
I am using a 2 step process in posting to the clearing account and customer. Config as follows:
Pst Type 1
40     Bank
50     Clearing
Pst type 2
40     Clearing
15     BLANK          DZ     3      15
I have also set up a string to look for the documents ^(12########)$. When we load the statement the first posting is successful however the second does not post to the customer or clear based on the invoice reference. I am using algorithm 020. The error that occurs is F5 102 Customer does not exist in company code xxxx. It actually does exist in the company code.
I have loaded the EBS to the buffer and simulated the search on BELNR and it picks up the document?
I am sure this is standard and a CMOD is not required on this type of functionality? What have I not done to allow posting to the customer based on document number or to post on account where it is not cleared?
Any assistance on this issue is appreciated? Thanks in advance.

Function Module for GL open Items
how to clear customer open items by another customer open item
Function Module for GL Open Items
Reward points..

Vendor ledger along with cheque and bank details

Dear Experts,
I have one developement my client is asking he wants to vendor all items without cheque and bank details we will get thru fbl1n but my client is asking with cheque and bank details i know these detials are getting from bsak bsik and payr tables we will get but i want to give me logics how can i get in a proper way.i will mention below my requirement kindly give me some idea.
Vendor number 360002     Name      Neha Chemicals
posting date of invoice/payment     Document number of invoice / payment     document type invoice/payment     reference invoice/payment     documentdate invoice/payment     amount invoice/payment     partial clearing remaining amt     bank code     cheque number     cheque pmt date     cheque amt
10.05.2009     10000001     KR     1     11.05.2009     500     100     SBI     100000     11.05.2009     400
11.05.2009     20000000     KZ     1     11.05.2009     400          SBI     100000     11.05.2009     400
11.05.2009     10000002     KR     2     14.05.2009     3000          idbi     100001     15.05.2009     3000
12.05.2009     10000003     KR     3     14.05.2009     2000          idbi     100001     15.05.2009     2000
13.05.2009     10000004     KR     4     14.05.2009     40000          idbi     100001     15.05.2009     40000
14.05.2009     10000005     KR     5     14.05.2009     5000          idbi     100001     15.05.2009     5000
15.05.2009     20000001     KZ     2     15.05.2009     40000          idbi     100001     15.05.2009     40000
closing balance                          -     1000                    -
The first document we have paid 400 only tha remaining amount is 100 (500-100) that amount they are asking in unadjusted amt
and remaining all invoices they have paid with one cheque that cheque number they want against that invocie
please observe you will get idea and give me your valuable inputs
appraisals are waiting.
Thanks inadvance
Nauma.

Dear Ramesh,
I know this solution but my client is asking they want seperately for all these details and they want bank code also how can i main tain for all these things and if u dont mine kindly tell me logic how can i map the detail from payr and bsak table details give me any idea.
Thanks and regards,
Numa.

Clearing customer line items

Hi,
Consider the scenario where we have a SD invoice $1000. There is a partial payment $800 made with reference to this SD invoice.
Prior to my SAP system upgrade, the final payment with clearing via F-28 will post the following accounting entries:
Dr bank            $200
Cr customer     $200
After SAP upgrade, similar steps are carried out via F-28 and the accounting entries are:
Dr bank           $200
Cr customer    $1000
Dr customer    $800
Has anyone encountered this before where there should be a consolidated line item posting to customer with amount $200 instead of 2 separate line items?
Thanks

Hi
Can you compare the settings in OBY6 Negative postings permitted check box for your company code and OBA7 Doc type Negative postings permitted check box in old system and in your new upgrade system?
I think in your old system either in OBY6 or in OBA7 might have selected that option
Pls verify and if it is not there in your new system make the necessary changes and post the same document again for testing purpose
Reg
vishnu

ICR Intercompany Reconciliation - clear customer/vendor items

After interco reconciliation using ICR Process 003, is there a way to automatically clear i/c customer against i/c vendor items based on the reference field?
The scenario: the client would like to perform weekly reconciliation, clearing away customer invoices that have been matched and posted to a partner i/c vendor. ICR can assign these items to each other but the client also wants to clear all items whose reference field totals to $0.
Possible?
Thank you.
Saulo

Ralph,
Thank you for your idea. What we decided to do for this client is to setup 2 additional payment methods for the vendor - incoming and outgoing to deal with debits. Then all due vendor open items are settled running the payment program F110. Finally a new development of a printing program will create a Payment Advice using IDocs. The Payment Advice will then be used by AR to clear the interco AR invoices by Reference Field. I had to setup a dummy house bank for the payment program. Having the Payment Advice allows segregation of duties since te AR dept will apply the payment.
Thanks again for your attention.
Saulo

How to deal with Wire Transfer in BRS?

Hi,
we are facing a problem with wire transfer in BRS.
For cheque issues and receipts we have selected Algorithm 15 and in assignment field we gave cheque number for this no problem.
for wire transfer we dont get any number how to deal with it, please suggest us.
regards & thanks,
sashi kanth.

Hi
There is no possiblity of making your Process enabled Org as EAM enabled, and you must have to create a Discrete Org where in you can make this as EAM enabled.
In R12/11i Process Enabled items/inventory items are dealt with only process, and that is the reason we can maintain an Assest item to Process enabled org which is a constriant. Hence it is adviced that, create an Inv Org (Discrete) and Enable this for EAM.
Hope this is clear.
Regards
Raj
Sierra Atlantic

Error while posting Customer with Multiple sales areas using DEBMAS05.

Dear experts,
We are generating IDOCS vis SAP DS for posting Customer master. The message type used is DEBMAS and basic type is DEBMAS05. we have a requirement to create 1 customer with multiple sales areas. However, we are ending up with a strange error: "Fill all required fields SAPMF02D 0111 ADDR1_DATA-NAME1". Despite the IDOC going into status 51, the customer gets created and the 1st sales area too. the 2nd sales area however is not created! The IDOC data definitely contains Name1, otherwise the customer would not have been created in the first place.
As the error message is related to the Address data, I also explored upon exploring this erorr further on the lines of Central Address management where in the ADRMAS and DEBMAS have to be passed together(IDOC Serialiization). OSS Note (384462) provides further details about this. One Important point from the note is:
"As you have to specify the logical name of the sending system among other things, SAP is not able to make any default settings in the standard systems. When you use the serialization groups delivered as a standard by SAP, the address objects are imported before the master objects.Thus the sequence address data before master objects must only be adhered to if one of the following points applies to your application:
Such fields are set as required entry fields that are only provided by the BAS in the Customizing of the customer or vendor master.
For your customers, contact persons exist to which a private address or a different business address is assigned.".
This is not the case in our situation, as we do not have required entry fields in customizing that are only provided by the BAS, so the error is all the more confusing and I am not too sure what the cause is.
If someone have experienced the same issue before and have found a solution to it, kindly help out.

I have found the cause and solution to this problem.
This error ”Fill all required fields SAPMF02D 0111 ADDR1_DATA-NAME1” and other similar errors like “Fill all required fields SAPMF02D 0111 ADDR1_DATA-SORT1“ which occurrs during the IDOC posting when there are more than one sales area or company code occurs when the customer number range is set up for Internal numbering. This means, that the number gets generated only at the time of save and upon debugging the IDOC, we found out that after creating the customer and the first sales area/company code record, the segment E1KNA1M is cleared completely! This is the reason, it throws an error which points to a mandatory KNA1 field as missing. (Like NAME1, SORT1 etc.)
This was resolved by splitting the IDOC into 2.
The solution is to First post only the KNA1 segment and create the customer.
In the second step, pass the IDOC with all other segments along with E1KNA1M, but pass only KUNNR in E1KNA1M and the rest of the fields in E1KNA1M as “/”: you would have got the KUNNR after the first step.
Important note: This requirement to split the IDOCs does not occur when the customer number is known upfront. (Meaning cases where the customer number is externally generated) I also tested this and created a customer with external numbering and I was able to post more than 1 sales area with the same IDOC.
I noticed multiple threads with the same issue, but none of it had a concrete answer. I hope this information will be useful for anyone facing similar problems.
Cheers
Venkat

How to clear customer open items by another customer open item

Hi Guru's
I have a problem, we need to assign and clear the open items of one customer with another customer from same company code. is it possible?
for eg: I have a customer X whose Debit balance is USD1000 and Cusomer Y is having Credit balance is 1000. Customer Y is agreed to settle the amount to customer X.
since customers are not related , we dont maintain any relationship in SAP. how do we post and clear the open items?
please let me know the procedure.
regs
kumar

Hi,
When the moment you finish choose open item for 1st customer and then you have to press F7 (Charge off diff.) new screen comes then press F6 (Choose Open Items), then enter required data for 2nd customer (such as customer code, doc number, etc). You can post partially, and residually for this clearing posting.
Good luck.
-dwih-

Clear Customer with cheque reference at BRS

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