Clear Huge Volume of Open Items

Hi Experts.
I need your help to identify a way to Clear Huge Amounts of Open Items. After my initial analysis i have ~50 Million Open Items in only one Company Code and only in One Account.
The tools available are shortdumping due to huge amounts of data (average per month is ~700 000 OI.
Is there any alternate way to clear those Open items via custom ABAPs or advance SAP tools?
Thanks

Hi All thanks for the tip on F.13. I also moved an OB74 rule to clear the data.
but once the Items are being selected i am receiving the followin error. I know documents only expect 999 lines. Is there any custom or something to check this?
SAPMF05A 0131 S F5 074 798,131 items were selected
SAPMF05A 0700 E F5 734 Item 1000 should be created; a maximum of
999 items are allowed.
The example was for only one month.

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F-03 Clearing of GL Accounts open items

Hi SAP Gurus,
We are doing f-03 <Clearing of GL accounts open items> There are about 50,000 plus open items that needs to be cleared. In order to clear each item, i guess you need to double click each...but it consist of 50,000 plus.
I there any other way instead of double clicking the items specially if it consist of thousand of items?
Please help.
Moderator: use T-code F.13 and avoid asking basic questions

Hi,
My user is clearing the bank gl account after uloading the statements thru MT940.
But when we clear the account by putting the clearing date 30.09.2007 the system should clear the document by defining the date 30.09.2007 But system is showing the clearing date as 01.10.2007 in that particular gl acct.
What can be the issue for this?
regards
M

Cannot Clear G/L Account Open Items (F-03)

Hi Expert,
During perform Clear G/L Account Open Items (F-03), there is error message "There are no open items managed in account 2309001". Checked the G/L at FS00 - Control data tab (Open item management) is not ticked. Only line item display was ticked.
This G/L under Account group = General A/L Accounts, Field status group = ZB50 (Balance Sheet-others).
When we run the FBL3N to check the open item for this G/L, found that the G/L still have 2 lines item is open, the rest of items had been cleared. How can we perform clearing for the entire open line item in this G/L ?
thanks.
rgds,
tee

Hi Expert,
The problem now is why only 2 items cannot be clear,
but the rest of items can be clear, some more all of these items is refer to same document type (SA & KR).
I'm trying to ticked the check box as Open item management, but system prompt out msg "Open item management is not defined for reconciliation accounts" What does it means ?
thanks.
rgsd,
tee

Do F-32 Clear Customer and Process Open Items just do BKPF/BSEG adds/chgs ?

!uestion 1:
When a user executes F-32 in "clear customer" and "process open items" modalities, are BKPF and BSEG the only tables that actually get changed via adds or updates?
Or are there other tables affected as well?
Question 2:
If BKPF and BSEG are the only affected tables, can I safely emulate the effect of the F-32 Clear Customer and Process Open Items Modalities by:
1) examining the BKPF/BSEG records added or changed;
2) using the appropriate BAPI(s) to accomplish these adds/changes (like BAPI_ACC_DOCUMENT_POST)
Question 3:
If BKPF and BSEG are NOT the only tables affected by F-32 Clear Customer and Process Open Items, can I emulate these modalities of F-32 thru an appropriate combinaton of BAPIs ?
Note:
The reason Im asking these questions the way I am is because a search of SDN turns up no really good answer to the question of whether the Clear Customer and Process Open Items modlaities of F-32 can be emulated by one BAPI or a combination of BAPI's.
So by formulating questions (1-3) the way I have, I'm hoping that someone will provide SDN with a clear and definitive answer to the "F-32 BAPI Emulation" question.
Thanks for any expert advice anyone can provide.
Best
djh

Actually, the "right" answer in this case is to call CLEAR_DOCUMENTS and model the call after the call in PRELIMINARY_POSTING_ZANF_CLEAR

Reset Cleared Documents and Vendor Open Items Report FBL1N

Hi all,
I have following scenario:
- In last month, we had 2 documents (invoice and payment) cleared against each other. We created open items report as well as open items correspondence sent to Vendor. Obviously, the docs were not included in report.
- In this month, we have reset and reverse clearing document of the documents. We create report again with the open key date as in last month. It should not include the 2 docs but it did with whichever key date we chose.
Is there any setting that open item report doesn't include cleared item at the key date when we run report for previous month?
Thanks and Regards,
Dau

Hi Dau,
If i understand you correctly then you posted and paid invoice in Jan 2012 and generated the open line item report for Jan which correctly did not include this cleared invoice.
Now in Feb 2012 you reset and reversed this payment document.
The issue is when you execute the report FBL1N again then you get the open line item for this invoice correct. Please confirm what is the open item key date that you are using here for generating this report
If you keep it 31.01.2012 then definetly this invoice should not appear in the report but if you keep that 29.12.2012 then this line item would for sure appear.
The importance of key date is to limit the report to certain date. The system selects all items posted up to and including the specified key date and open for this period.
so I think your issue is with the key date.
Hope this helps you.
Regards,
Prasad

Clearing problem for vendor open item

while clearing open item of vendor through T-code F-44 i am facing the problem following problem
Document splitting :-Item for clearing 1000/100020603/2006/005 not found,
Daignosis as given in error:-document splittting cannot be performed clearing because it was not possible to find complete splitting information items to be cleared(company code 1000, doc. no.100020603, item 005). procedure as provided by the error massage is that the item was not posted with active document splitting. In this case this item or document would have to be migrated

Dear Sweta,
I think there is no such a table, as you expect, existing in SAP. As I know here are the
most popular table about Accounting documents.
    Accounting documents
    BKPF                Accounting documents
    BSEG               item level
    BSID                 Accounting: Secondary index for customers
    BSIK                 Accounting: Secondary index for vendors
    BSIM                 Secondary Index, Documents for Material
    BSIP                 Index for vendor validation of double documents
    BSIS                 Accounting: Secondary index for G/L accounts
    BSAD               Accounting: Index for customers (cleared items)
    BSAK                Accounting: Index for vendors (cleared items)
    BSAS                Accounting: Index for G/L accounts (cleared items)
If you need information about open line items of a certain day, you have to use ABAP.
Regards.
Maxielight.

Down Payment Clearing Document shows as open item

Hi,
I made an Down Payment Request (f-47) for $ 1000; made a Down Payment on that request (f110) for $1000; posted an invoice (fb60) with $ 1000; cleared the down payment and invoice (f-54) for $1000.
Now in vendor open item s(fbl1n), both invoice (KR) and the clearing document (KA) are shown, while in cleared items, the down payment request (KA), down payment (KZ) and the clearing document (KA) are shown.
My questions:
1) Why the invoice and the clearing document are shown as open items?
2) Why the clearing document is shown as both open item and cleared item?
Thanks in advance
Edited by: Ming Cao on Mar 1, 2010 7:21 PM
Edited by: Ming Cao on Mar 1, 2010 7:23 PM
Edited by: Ming Cao on Mar 1, 2010 7:24 PM
Edited by: Ming Cao on Mar 1, 2010 11:27 PM

Dear,
Do not worry this is standard behavoiur by the system..see the below flow...
1. Create down payment request - F-47. (Open)
2. Create downpayment from the request F-48. (Down payment is open)
3. Clear downpayment F-54. (Invoice and payment are open in normal items and Downpayment and requests are cleared. So downpayment came to normal items.
You will need to clear these items manually...
Regards,
Chintan Joshi

Bapi or FM for clearing Customer and Vendor Open Items

Hi.
I am looking for a bapi to post incoming payments from customers (F-28) and outgoing payments to vendors (F-53). I already tried BAPI_ACC_INVOICE_RECEIPT_POST, but with no success (just created a new open document), so if somebody knows how to use this BAPI to perform the clearing please post an example.
Thanks.
Edited by: Divya Saxena on May 22, 2009 4:06 PM

Hi
Just as Rich said
It can use the BAPI BAPI_ACC_DOCUMENT_POST but only to post the document for incoming and outcoming payment, because they are account documents.
But there isn't a BAPI to clear the open items: u should create it.
Max

Clearing: how to get open items with net amount?

Hi
I need to obtain the open items for clearing <b>with the net amount</b> as it shows up in the transaction FB05 after considering any discounts that may apply. The BAPI BAPI_AR_ACC_GETOPENITEMS does not calculate the net amount.
I see that the data is calculated in SAPMF05B and saved in the internal table POSTAB which has the structure RFOPS. Basically i need to obtain the data of this internal table.
I was thinking of exporting the table in some user exit, but didn't find any suitable exit yet.
Any ideas anyone...?
Thanks for any hint.
Andreas

Hi All,
Thanks for the reply..
==============================================================
Basically create one ckf and two rkfs for each aging bucket
ie ckf 0-30 days = rkf 0-30 days open + rkf 0-30 days subsequently cleared
Because you need to restate the AP report to a key date - some items have changed their status since that key date but were open at the key date (ie we call those subsequently cleared)
so rkf 0-30 days open is
posting date <= key date
item status = O
net due date between variable date (cmod which reads key date) offset 0 and variable date (cmod which reads key date) offset -30
rkf 0-30 days subsequently cleared is
posting date <= key date
cleared date > variable date (which reads cmod of key date)
net due date between variable date (cmod which reads key date) offset 0 and variable date (cmod which reads key date) offset -30
========================================================================
In the above two cases, while creating restricted key figures how to design this;
net due date between variable date (cmod which reads key date) offset 0 and variable date (cmod which reads key date) offset -30
And also after creation of two rkfs i created a ckf i.e ckf = rkf1+rkf2.
Now i dragged this ckf into columns and when i checked the query it is giving error that key date variable is used more than once. ( Bcz we have used key date variable both in rkf1 and rkf2 for getting posting date <= to key date )
What is the solution for this ?
Regards,
Rao.

Clearing of GRIR old open items

Hello Experts,
We have open items lying since a long time for A GRIR account. Now the IR document is already cleared but the GR docs are still lying open. There is no price/qty variance to carry out the clearing through MR11. Now question is, how to clear them through F.13, I can't see any document being created through this I have given the below selection in F.13.
Company code - xxxx
Fiscal Year - 2014
Assignment - Nothing
Document number - GR doc. no
Posting date - Current date
apart from above selection, GL account being selected.
appreciate a quick response.
Regards
Partha

Hi Nitin,
Thanks for you reply!
Our OB74 is - EBELN and EBELP.
I infact knocked off some difference thorough MR11, but the FI entry has posted to a different GL other than the concerned GL and this is the reason, the details of this particular entry is not picked in F.13 and the balance is not becoming zero.
Note: I am selecting only the concerned GL in F.13.
Also please. let me know, how to clear off the single items, which don't have a correspondence debit/credit item.
Regards
Partha

Clearing G/L Subaccount Open Items?

When posting manual bank statements, the individual amounts on the statements do not clear against subaccount amounts. This is due in part because of batch processing of incoming and outgoing payments.
Ie. Deposit 150 checks, total deposit $225,000 and none of the checks clears against the statement entry. FEBA shows that subaccount value does not match value in incomming checks.
How to clear the open items in subaccount against the manual entry?
Thanks
Message was edited by:
Bradley Winn

Hi,
You can clear through F-51 transfer posting with clearing.
If manual entries are not there then u can clear through f-03
hope this is clear, if yes assign points
Regards,
Sankar

Clear GL account non-open item

Hi All,
I have created a GL account for bank account.While creating the master I forgot to check the Open item management in control data(FS00). Then I passed some entries. Now only realised that the open item management check box should be selected. While changing the check box as selected for open item management in the GL account master data,system throws an error message saying that, 'Account balance = 0 but open items exist in the account'.
I tried to clear the GL account by F.13. Here also I got a message as "No G/L account documents selected".
Please advise to solve this problem.
Thanks...

Hi,
You can do this with the help of your ABAP resource.
Ask him to create a Z program with reference to standard program RFSEPA02, to switch on the OIM for an existing GL account.
We did the same in our case, when we have more line items, where we cannot use a new GL account number.
Thanks,
Srinu

Clear vendor open items

Hi Gurus,
I'm archiving FI vendor and customer documents for a company that is not more used in the system. But I need to clear all open items that I can see in FBL1N (and FBL5N).
Does someone knows if there is a way to clear ALL vendor/customer open items? Pratically I need a FB05 that can be use for lots of vendors/customers.
Have you got any ideas?
Thanks,
Marco
Message was edited by:
Marco Vismara

Hi Marco,
This is a topic which is often discussed. As I know, there is no way to 'mass' close the open items.
You could explore the possibility of disabling the Open Item Management for the acconts for that comapany, if the accounts are not being used by other companies.
Hope this helps,
Naveen

Automatic Clearing - Open Item GL Account

Dear Friends,
We have created the Bank Clearing Account as an open item management account. The account would be credited while making the payment to the vendor thru automatic payment run and debited once the payment has been cleared from the Bank. We would like to do the automatic clearing of the open items like GRIR account. Could you please advise what maintenance is to be done on the Config side and which T Code is to be used.
Thanks for the help!
Regards

Dear Raj,
Bank clearing accounts is used to for Bank Reconciliation purpose . If you like to automate this process you have to configure Electronic Bank Statement process. You can check the below links
http://wiki.sdn.sap.com/wiki/display/ERPFI/ElectronicBankStatement
http://www.sap-img.com/financial/customizing-an-electronic-bank-reconciliation-statement.htm
Note: There are so many posts with regards to Electronic Bank Statement process, you can search from the forum also.
Thanks and regards
Praveen.J

EBS Customer open items automatic clearing within tolerances

Hi Experts,
We have already implemented Elecronic Bank Statements automatic uploading functionality. As part of this process, customer open items need to be cleared automatically.
As per the standard process, SAP will be able to clear off the open items ONLY if the collection amount (reflected in MT940) is exactly equal to the invoice amount (reflected in the open item). But general practical situation is that customers may under / over pay. For example, if the customer invoice is for USD 100,005 the actual payment from the customer could be for USD 100,000. In this case, it is normal business practice that open item will be cleared off rather than keeping balance USD 5 in ledger and chasing the customer.
So tolerances are already set up both at GL account level (Trans OBA4) and customer level (Trans OBA3) with blank tolerance group with permitted payment difference of USD 15. And no tolerance group is assigned to the customer master. Also account determination is maintained for the differences with nil reason code.
Inspite of all these settings, I am getting an error message indicating that the difference is too large for clearing while trying to upload this bank statement. Here the difference is only USD 5.
My doubts are:
1. Does the standard EBS program RFEBKA00 considers the permitted payment difference tolerances set in transaction OBA4 and OBA3 ? I don't need to post the differences with reason code. That's why account determination is maintained with blank reason code as well.
2. SAP Note 124655 (Point No 3) says that entering reasons for differences is not possible in the standard system through EBS. Does that mean clearing of open items WITHOUT reason code is possible ?
3. SAP Note 549277 (Point No 5) says that even though Note 124655 specifies certain functionalities as not supported in standard system, they can be achieved by customer through user exits. Does that mean it is possible to code in the user exit saying that system should consider the payment difference tolerances for clearing off of the open items ?
Could you kindly let me know your experience with these questions. I will be very glad to hear from you. Thanks for your time.
Warm regards,
Sridhar

Hi Experts,
I got this resolved by using the enhancement FEB00001. If the field "Distribute by age" is activated through this enhancement, then system will be able to match the paid amount and the combination of open items for automatic clearing. If there is no exact match, then automatic clearing through FF.5 is not possible as indicated in SAP Note 124655.
There is no more necessity to use BAdI FIEB_CHANGE_BS_DATA. Complete relevant logic can be maintained directly in the enhancement itself.
Have a nice day.
Regards,
Sridhar

Clear Huge Volume of Open Items

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