Clearing accounts

Hi, Can somebody please explain what are these claering accounts meant for
Input Tax clearing account for down payments
FICO Reconciliation account
GR/IR Adjustment Accounts
Fixed Asset clearing account
Regards

Hi,
Tax clearing accounts helps you to know the gross amount receivable or payable from customers or to vendor.
If you need to post tax on sales/purchases, you must determine whether the down payment should be displayed in the open item account and special G/L accounts with or without tax on sales/purchases.
If you select net display, the down payment is posted to the open item and the down payment account minus tax on sales/purchases. The tax itself is posted to the input or output tax account.
Thus the entry passed is
Dr Bank a/c    12000    Cr output tax 1000 cr customer account 11000     (in special GL account Cr 11000)
If you select gross display, the down payment is posted to the open item and down payment account including tax on sales/purchases. The tax itself is posted to the input or output tax account. To clear the tax, the amount is also automatically posted to a clearing account.
Thus the entry passed is
Dr Bank a/c    12000    cr customer account 12000     (in special GL account Cr 12000)
And also another entry also recoreded
Dr Output tax clearing account 1000    Cr output tax 1000
Gross display has the advantage that the down payment amount is displayed in the open item accounts including the taxes on sales/purchases, meaning that the whole amount of the payable or receivable is displayed.
Check this link for Reconciliation postings in CO
http://help.sap.com/erp2005_ehp_02/helpdata/en/66/bc7feb43c211d182b30000e829fbfe/frameset.htm
Radha

Similar Messages

Migrating open POs and GR/IR clearing account balance

Hello gurus,
I've got the following problem concerning migration of open POs:
For example: In my source system there is a PO for 10 pcs. of some material. There has been a goods receipt for 5 pcs. (200$ each).
Now, when I import this order and the corresponding purchase order history into my target system (using LSMW), the target system creates the order, a material document for 5 pcs. and an account document.
But of course, our FI-team also has to migrate the balance of the 'old' GR/IR clearing account.
So, the balance in the source system is <> 0 (e.g. 1000$), because the 5 pcs. have been delivered but there has been no invoice receipt yet.
This balance is imported into the new system and then the open orders are migrated, generating an account document and thus, the balance is 2000$ afterwards.
This obviously is not correct, so I am sure that I am missing something, just what?
Thanks
Alicia

Hi,
1. There will be an open PO uploaded for 5 qty and price 200$ each
2. Opening Balance of Material - 5 qty and corresponding value to Stock A/c - 1000$
3. Also there will be Vendor Balances uploaded in the system as 1000$ against the invoice. (If the invoice is still expected then chec with FI Users if they can get invoice form vendor)
if no then do not upload initial stock entry of step2, create a PO of 10 qty and then do GR in system (SAP).

Error -Account 'Down-payments clearing account' could not be found for area

When I am trying to pass a down payment entry by debiting vedor and crediting bank with asset it is giving an error as follows.
Account 'Down-payments clearing account' could not be found for area 01
Message no. AU133
Please help me to rectify the same.
Thanks in advance
Deepak

HI
Please pay attention at the possible causes of message AU133:
1. Error AU133:
   a) You have not defined a contra account for acquisition value postings in the Asset Accounting Customizing settings (Transaction AO90).However, this is required as of Release 4.6C because, as is the case for all other integration postings in Asset Accounting, invoice receipt postings have to be displayed in Asset Accounting via the new posting kernel to ensure an identical document
structure.
   b) You have defined the account in Asset Accounting, however, it is not created in the affected company code.Check whether the account is correct and create it for the company code, if necessary.
2. You have entered an asset reconciliation account for the "Contra account: Acquisition value posting" (for example, the same account as for   "Acquisition:Acquis. and production costs" account).This is not permitted.Check whether your account determination is correct
   (Transaction AO90) in Asset Accounting Customizing. The same applies
   for the 'Contra account: Down payment posting'.
3. As "Contra account: Acquisition value posting" you entered an asset G/L account. If necessary change the automatic posting indicator in the G/L account master record.
4.Check if you need revaluation accounts in depreciation areas involved   (AO90):
-Revaluation acquis. and production costs
-Offsetting account: Revaluation APC
Please run also programm RACKONTO where missing or wrong customizing
the accoutn determinations per company code is displayed
Also have a look at note 7595 in this regard.
Please assign points if it useful.
Regards
Ravinagh Boni

Value difference for GR/IR Clearing Account in case of MIGO and MIRO.

Hello Experts,
One of our client has asked me about clarification regarding GR/IR Clearing Account shows different values when MIGO and MIRO posting. Scenario is that,
SEZ
Calculation of import Duty
Input goods
Material Base Value
       2,171,385
Landing Cost
             21,714
For computing Customs landing charges need to be added
BED @
10%
           219,310
Loaded in material cost
CVD, @
12%
           289,489
Credit taken
Customs Education Cess
3%
             15,264
Loaded in material cost
ADDL Duty
4%
           108,686
Credit taken
Customs Duty
           632,749
CVD
12%
           219,310
All duty
4%
           108,686
Cenvat
           327,996
CST
       43,427.70
2214812.7
Hence Material cost in GR/IR should be Rs. 22,14,813
Diff (2219092-2214813= 4279)
Whereas it is taking Rs. 22,19,092
My concern is that GR/IR Clearing Account consider only Material cost and non deductible tax amount i.e. CST which is loaded on material cost but system consider some different values, please check the above calculation. When user post MIRO in that case system automatically konck off GR/IR Clearing Account and post difference amount i.e. RS. 4279 to Inventory Account which is wrong. I dont know how system behaves in such manner.
Please giude me on this issue as soon as possible.
Regards,
Vishal Jadhav

Discussion moved. Please use Internationalization and Unicode for CIN related queries.

Unable to cancel Billing due to cleared accounting document for Free Goods

Hi,
I have a case as described below:
I.                    SALES ORDER CREATION
Transaction VA01 à Sales order is created for the following details:
1.       Material Normal (TAN) : 100 CAR
2.       Free Goods (TANN) : 10 CAR
II.                  Subsequent processing of sales order
a.       Delivery(1) and Billing (1) creation for the SO with the following details :
Material Normal (TAN) : 100 CAR
Free Goods (TANN) : 5 CAR
Status of accounting document after releasing billing document to Accounting: Not cleared
                Accounting Journal:
                A/R                                                                     xxxx
                Sales discount                                                     xxxx
                                General Domestic Sales                                        xxxx
                                VAT u2013 Out(TAX)                                                    xxxx
b.      Delivery (2) and Billing (2) is then being made for the leftover item of the Sales Order:
Free Goods (TANN) = 5 CAR
Status of Accounting document after releasing billing document to Accounting: CLEARED
Accounting Journal
Dr. Sales Discount                                        xxxx
                        Cr. General Domestic Sales                  xxxx
III.                Reversal of Billing (2) needs to be done
Activities conducted:
a.       Go to VF11 and enter Billing (2) document number
b.      Execute!
System response:
Error Log:
1)      Data inconsistency during processing of document xxxxxxx
2)      The Billing Document xxxxxxx is already cleared
From the error found, we tried to reverse the cleared accounting document by using t-code FBRA:
System response:
Document xxxxxx IS NOT a clearing document
Question:
We have to reverse the clearing document first in order to cancel the related billing document but we keep finding this error, do Anyone have any advice to solve this issue?
We have simulated similar transaction in IDES and no problem is found, is there any specific setting in customizing that can allow cancellation of billing document regardless of its accounting document status (Cleared or Not Cleared) ?
Thanks in Advance,
Indro

Thanks a lot for the reply,
It answers my question, I found the copying requirement using routine 029 was defined in the cancellation document section of the Billing type to be cancelled
After removing, the billing document can be cancelled
Thanks,
Indro

Unable to view entries in FAGLL03 for Zero Balance Clearing Account

Hi experts,
We are facing a unique problem. We are not able to view the line items of the Zero Balance clearing account. The master data of the G/L has been activated for line items but still the display of the items is not happening. I am getting the foll message:
Account 19900000, company code 1100 is clearing account
Message no. MSITEM111
Diagnosis
You have stored account 19900000 in company code 1100 as a clearing account. At the same time, you use line item management with this account.
System Response
Error message issued because line item display cannot read data for an account in a ledger if line items exist partially in the entry view together with clearing items for which there are no line items. In such cases, only the data with line items would be selected.
Procedure
Check the Customizing settings or account control. Change the settings so that only automatic postings without line items can be made to the account, or select a different account as the clearing account.
Regards,
Sateesh

Hi
In splitting case you need not the give the line item display tab for Zero Balance Clearing Account.
Just remove that line item display in FS00 for Zero Balance account. You could be able to see the entries in FAGLL03
Regards
Sandeep

Unable to see line items in segment clearing account

Friends,
Why we are unable to see the line items in intersegment clearing account/zero balance clearing account, eventhough the master is maintained as open item and line item display.

Hi,
I have received the following error message.
Account 1999990, company code xxxx is clearing account
Message no. MSITEM111
Diagnosis
You have stored account 1999990 in company code xxxx as a clearing account. At the same time, you use line item management with this account.
System Response
Error message issued because line item display cannot read data for an account in a ledger if line items exist partially in the entry view together with clearing items for which there are no line items. In such cases, only the data with line items would be selected.
Procedure
Check the Customizing settings or account control. Change the settings so that only automatic postings without line items can be made to the account, or select a different account as the clearing account.

Cenvat clearing account is not coming in MIRO for Basic excise

Dear sir,
I have created the PO . After that i did GR for same at that I capture excise invocie& post it.
Accounting document is created for the same
here is accounting enrtry
        cenvat Basic = 100 debit
        cenvat edu cess = 2 debit
       Cenvat Higher Ecess =1 debit.
   Cenvat clearing account = 103 credit
when i go the miro
after simulating in miro i found
cenvat clearing account = 2 debit
but it should be 103 debit
why this is coming please help me...

Hi,
Generally it happens if CENVAT Clearing Account in not assigned in OB40 to the Tax Account Keys. But, as per you it has been maintained. So the following if you are using Tax Procedure TAXINN;
SPRO > Logistics - General > Tax on Goods Movements > India > Basic Settings > Determination of Excise Duty > Condition-Based Excise Determination > Classify Condition Types

Issue in MODVAT Clearing Account and Rounding off of Excise.

I have one issue in MODVAT Clearing Account and Rounding off of Excise.
Example:
Material cost    100Rs.
Excise value
1. BED             10.5 Rs
2. ECes             2.1 Rs
3. HEces          1.3.Rs
At the time of GR
Material Ac Dr          100
     To GR/IR                        100
At the time of Excise Capture
We done the rounding of Excise value
RG23 A BED         11
RG23 A Eces          2
RG23 A HEces        1
   To MODVAT            14
At the time of IR . System create IR with reference of PO
GR/IR DR      100
MODVAT         13.9
    To Vendor         113.9
So here you can see that there is a difference of 0.1 in MODVAT account and hence we are crediting Vendor with the lesser amount here with 0.1 RS.
So we cannot reconcile the MODVAT Account
Less Payment to vendor by 0.1 Rs
So is there any solutions on that.
regards
Shayam
Edited by: Shayam_210 on Jan 3, 2011 7:08 AM
Edited by: Shayam_210 on Jan 3, 2011 7:09 AM

Hi,
Check the rounding setting in below:-
SPRO > Logistics - General > Tax on Goods Movements > India > Basic Settings > Maintain Company Code Settings
SPRO > General Settings > Currencies > Define rounding rules for currencies
Regards,
Gaurav

Save automatic vendor payment run reference in clearing account assignment

Hi,
When executing an automatic vendor payment run, the run is identified with two fields:
- Run date
- Identification
When the payments are posted, the vendors are cleared and an offsetting entry is posted onto the respective clearing account for each vendor. So if there is 100 vendors in the payment run, there will be 100 line items on the clearing account.
When multiple payment runs are made on the same day, it is hard to separate the line items for each payment run, during the banking process. Each payment run appears with it's total payment amount on the bank statement and should be cleared against the corresponding line items on the clearing account and that's where it becomes hard to easily select the line items that add up to the payment amount.
Unless of course, the assignment field on the clearing account would hold the run date and identification of the payment run.
Has anybody encountered the same business scenario and found a solution for it?

Question closed due to lack of replies.

Bank Clearing Account - Open Item Clearing

Dear Friends,
We have maintained the configuration for importing the electronic bank statement and we have tested and found that the entries are getting posted in the Bank Clearing Account. However, we have encountered a major issue, when we perform the automatic payment run, the value date gets updated in the Assignment Feild, whereas the users want this to be updated with the combination of "Document No. + Value Date".
Secondly, when we import the bank statement, in the multicash format, the posted entries in the Bank Clearing Account have the "Document Header Text" field updated in the Assignment Field coloumn, thus making it difficult to do automatic clearing of open items. In these entries also it is desired that the combination of Document No. relating to the item paid thru payment run plus the Value Date should get update so that the open items in debit and credit can be matched and cleared off automatically.
Your help would be highly appreciated in achiveing these objectives.
Regards

Thanks Murali. Another help needed is how can we change the values in Assignment Feild, which is now getting picked up from the Document Header Text? We need the original Docuemnt No. + Value Date to get populated in the Assignemnt Field in the entries posted while importing the electronic bank statement.
Would appreciate your help.
Regards

Difference in Stock account , Custom clearing account

Hi All.
I found the amount difference issue when GR document is reversed. The background is as follows.
1. Material is procured from import vendor for which PO order currency is CNY.
2. The conditions maintained in PO are indian standard customes conditions.
3. After GR was made , user realised error and reversed the material document.
4. Upon reversal it is found that
                  a. Stock Account adjusted with amount greater than GR account docuement.
                  b. GR/ IR account is perfectly adjusted as in GR account document.
                  c. Custom clearing account adjusted with amount greater than GR account docuement.
5. Exchange rate is maintained properly for CNY to USD
Thanks in advance.
Regards,
Deepak Dalvi

Thanks for the reply.
POSTING date for GR and reversal document is same i.e today. As I said in previous mail, the GR/ IR account is properly adjusted. Stock account and CENVAT account shows difference.
Thanks & Regards,
Deepak

How to findout line items of zero balance clearing account?

Hi Friends,
my zero balance clearing account shows balance.
we have 6 business areas and document splitting activated.
Trial balance is matching at co.code level.but its mis matching at business area level.
Line item management is checked in the master data of zero balance clearing account.
How to find out the line items of the zero bal.clearing account so that i ll get the relevant business area amount and ll pass journal entry accordingly and ll get the balanced trial balance at business area level.
What is the table for zero balance clearing account line items?
suggest.
Regards,
Sumeay

Dear
I am also facing the same problem. We are having 7 business areas. Trial balance is tallied even at busness area level. However, the zero balance clearing account is showing balance in each business area ( we can say "inter business area balncess.").
Please help
Regards.

Report for material gr/ir clearing account display differences

report for material gr/ir clearing account display differences

hi salsa,
There is no such report for the datails of material gr/ir ......
but T code J1ILN and select
Indirect taxes -
> Register -
> Excise tax -
> In J1IN Update Excise register RG23a -
> then Extract rg23a----- > PRint utility program Rg23a
here u can extract all the invoices gr/ir
Through
T code J1I5
J2I5
J2I6
if useful assign points...
regards,
santoshkumar

MR11 GR/IR Clearing Account Maintenance

Dear All,
Can anyone help me in understanding GR/IR clearing account maintanence,i do understand in case to nullify any negative balances we go for it, but want to know in details and when we do it for company code what is the impact it does have on accounts.
Thanks and Regards,
Sathya kumar.

Hi Satya,
Please go through the below paragraph , which is Self explanatory for accounting posting while maintaining ( clearing ) the GR /IR balances.
If there is a quantity variance between the goods receipt and the invoice for a purchase order, this results in a balance on the GR/IR clearing account. The system expects an additional goods receipt or an additional invoice to clear this balance. If this is not done, you must clear the GR/IR clearing account manually.
For a material subject to moving average price control, the offsetting entry for clearing the GR/IR clearing account is posted to the stock account (provided that there is sufficient stock coverage for the quantity difference):
If there is a delivery surplus on the GR/IR clearing account, the material was debited with too high a value when the goods receipt was posted. When the GR/IR clearing account is cleared, the material is credited accordingly.
If there is an invoice surplus on the GR/IR clearing account, the material was debited with too low a value when the goods receipt was posted. When the GR/IR clearing account is cleared, the material is debited accordingly
If there is insufficient stock coverage for this quantity, only the portion corresponding to the available stock is posted to the stock account. The rest is posted to a price difference account.
For a material subject to standard price control, the offsetting entry to clear the GR/IR clearing account is made to a price difference account. Thus, there are no value changes in the material master record.
Thanks & Regards
Sridhar

Separate GR/IR clearing account for non material

HI,
In the business, already an account is being used as GR/IR clearing account (WRX) for non material receipts (Non material means there is no material code exists in the system but at the time of PO a description is updated manually).
There are in all two plants and at present all the non material values are getting posted to the same GI/IR clearing account. The requirement is to have a separate GR/IR clearing account for both the plants.
Please note that its related to non material only and there is no material code hence no valuation class can be defaulted. Also if valuation class is kept "blank", the system allows only one entry of account.
Please let me know if any exist is available on this.
Best Regards

Hi
It can be done by defining different valuation grouping code for both the plants in OMWD. Then for the respective valuation grouping codes you can maintain different GL accounts in OBYC
Thank You,

Clearing accounts

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