Clearing Document via FP05

Hi Folks,
SAP - IS Utilities
I have a requirement in which i need to clear an existing FICA document. I am doing a posting via payment lot.
I have added a custom FM in FICA event 0020 which occurs just before the document posting occurs.
The problem here is I want Y amount to be cleared from X amount which is present on the account. But everytime i enter some amount in selection screen of FP05 which is less than the amount on the customer to be cleared the clearing document (T_FKKCL structure in event 0020 ) gives me that the amount to be cleared is X amount. It does not take into account the amount i have added in.
Do let me know why we are having this kind of problem and what is the solution to resolve this problem.
Regards,
Imran

Hello,
Hope it helps.
But i can recall for the EBS bank statement upload into a previous fiscal year, ie, 31.12.2010. I had to close the current fiscal year temporarily.
See what happens in your system when it tries to clear with F-03. Though as mentioned re-check as F-03 will default to the system date --- today.
Regards
Waza

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Reset Cleared Document

hi Gurus,
Im trying to reset a cleared document, via FBRA but the system keep saying that
"Account JY001 0781 blocked by payment proposal 22.07.2008 JY6"
I went to F110 but i am unable to find a way to delete the proposal as i have already performed a payment run. Is there any other way i go about clearing the document?
Thanks.

Hi,
You may go to SM37 and release the specific job that this account has been blocked. After that you can now delete your proposal in F110. After deleting, resetting can now be made.
Please assign points if found helpful.
Thanks,
Rod

Unable to clear a GR document via f.13

Hi,
My user is unable to clear a GR document via F.13 since the IR document had been clear with other document.
It was noted that GR document do not have a matching document.
User try to clear the GR document manually via F-03 by manual entering the clearing to offset but this leaves the clearing document as open.
Please advise.

Hi,
Above credit entry in GR/IR account is at the time of GRN, and 2nd debit entry in GR/IR account will be at the time of Invoice. see below entry.
Debit GR/IR 690
Cr. A/P(vendor) 690
Therefore in GR/IR account is open item manage account, and you can see the debit 690 and credit 690, in GR/IR account, and this you have to clear in F.13 please check and confirm.
You can also view the PO history in ME23N, to verify that the invoice is posted or not, and if invoice is posted, then click on invoice doc, then go on followup FI document, which will show you what account has been debit.(this should be GR/IR with 690).
Your vendor invoice will be cleared once you it pay it through F110/F-53/F-58.
Regards
Javed

F110 : program name of posting cleared document during F110

Dear all,
I need to figure out the "PAYMENT DOCUMENT SPLITTING" issue after F110 via debugging.
I believe the main program for F110 is SAPF110V and SAPF110S is the program handle the posting. However, after I put the break point in SUBMIT SAPF110S AND RETURN in SAPF110V, then do step by step debug. Debugging doesn't go to SAPF110S. I am not sure what's wrong.
Can anyone tell me the program name that post cleared document during F110 processing?
Thank you very much for help in advance!!
Molly
Edited by: Molly Li on Jan 26, 2008 2:41 PM

Hi Sruthy
I guess you have missed populating field STYPE in each of the records which identifies the actual structure.
Below is how you have to pass for them:
<b>Struc --> Value
BGR00 --> 0
BBKPF --> 1
BBSEG --> 2</b>
Kind Regards
Eswar

F110 - Automatic Payment- Clearing document question

hi,
i am analyzing how the system is generating payment document via f110 procedure.
in some cases the payment documents have multiple lines of vendor debits and the total on cash credit.
in some cases the there is only one vendor ( debit) showing total amount for all vouchers cleared and one cash account.
in some cases it is adjusting the debit memo with a voucher and creating a separate line item for that in the clearing doc and the rest of the vouchers sum up in another line item as vendor debits.
I don't know how the payment documents is being created differently , i would expect to have the totals all all invoices or adjustments and show one single line item displaying the total debit on the vendor and offsetting the cash account.
Please let me know if anyone has a clue what could be the reason or some setting in config which is causing this.
Thanks in advance .

I guess grouping depends on the following customizing done in transaction code FBZP.
'All company codes' - 'Pyt meth suppl.' checkbox
'Paying company codes' - Separate payment for each ref.' checkbox
'Pmnt methods in company code' - 'Single payment for marked item' checkbox and 'Payment per due day' checkbox

Error when trying to Cancel an invoice document via MR8M Transaction

Greetings Everyone,
l am having an issue when trying to cancel an invoice document via MR8M transaction. It gives me the following error message;
SYSTEM ERROR: error in routine MRM_DRSEG_CR_CREATE
Message no.M8008
Procedure:
Contact your system administrator.
This invoice was related to a check payment. The check has been voided already and there is no clearing document for the accounting document. So, the item remains open. However when l try to reverse, it display the error message above.
Thanks in advance

read notes 449277 and 750455, your solution is probably there.

Wrongly cleared document has been reversed &resetted

Hi Gurus,
could anybody help us to resolve below issue.
wrongly cleared document has been reversed and restted via FBRA ,so we are trying to reverse this doc via FBRA so we are getting below error message while doing
Resetting this reverse document is not possible
Message no. F5579
Diagnosis
The system required a reverse document to be created after resetting a clearing procedure as otherwise documents would have been generated in the system which could not have been processed correctly. The following cases require the clearing document to be reversed:
Exchange rate differences were posted.
Your intime solution is highly appreciated
Thanks & Regards
Vyshnava

Hi Syed,
Thanks for your reply ,
original postings happened as below :---
001 40       187720     CTB1 CTB01                                        16.08
002 50       187722     CTB1 CTB01 -I/F Chq                               15.58-
003 50       800802     Realized FX gain                                   0.50-
the above doc is reversed Via FB08 as below :-------
001 50       187720     CTB1 CTB01                                        16.08-
002 40       187722     CTB1 CTB01 -I/F Chq                               15.58
003 40       800802     Realized FX gain                                   0.50
Could you pls reply ASAP

BSAS - BSEG for cleared document

Hi financial abapers,
in table BSAD we have clearing documents for the goods/invoice received account.
In field AUGBL is the doument no. cleared.
But I do not see the fully specified key BUKRS BELNR GJAHR BUZEI for the cleared item.
How to referce it correctly and uniquely?
TIA,
Regards,
Clemens

BSAD has cleared documents.
AUGBL is the clearing document and AUGDT has the business year in it. Company code is always the same as documents company code.
A clearing document has two line items with the balance of all cleared items. The two items mutually clear one another.
The cleared items can be found from FB03 via menu environment - payment usage.
I know that the clearing document number can be found in cleared line item BSEG-AUGBL.
The document number and line item are in BSAS togehther with clearing docuemnt number.
And FYI: BSIS has the same structure as BSAS but AUGT and AUGBL are initial because only open items are in BSIS. If you reset a clearing, the line will move from BSAS back to BSIS.
Regards,
Clemens

Clearing document does not balance to zero

Hello to the community,
maybe someone ever been through this issue before:
We had to regenerate documents (via RFSEPA01 program) for a GL account which was switched to open items incorrectly years ago and for which account balance and drilldown did not tie. After running the program all tables seemed to be aligned as FAGLB03, FAGLL03, FBL3N and F-03 were all in sync.
The issue comes when a clearing document was created for one of these documents and now it is still sitting in BSIS table although it was cleared. The clearing document does not balance out to zero but the user was able to post it through F-03 but cannot reverse it through FBRA we get message:
Balance of the line items is not zero F5136.
The solution would be to delete this record from the BSIS table as account balance and details match but not FAGLL03, FBL3N and F-03. I ran report TFC_COMPARE_VZ for the company code and nothing was found.
Any idea?
PS- I have been through a bunch of OSS notes and could not find anything as this is not related to payment card neither to + or - signs.
Kindest regards,
Gen
Here are the details of the clearing document created:

Hello Geneviee,
Thank you for your reply, please return the message when you are ready for me to logon and I will try and deal with it as soon as possible.
Kind Regards,
Martin

Clearing document F.13

Hello Experts :
We have two system here SAP 1 and SAP 2
1) Invoice get created in SAP 1 and Replicated in SAP 2 via Interface as open item (Accounting entries also done in SAP 2)
2) Invoice get cleared in SAP 1 say after 6 days (Account entries also replicated in SAP 2 only entries no clearing happen so far)
Question :
How can I clear open item in SAP 2 . Can i use F.13 if yes then how I can clear only those open item in SAP 2 that are clear in SAP 1 ?

Do have a list of such document numbers?
For example
SAP1 - Invoice 1 - Document Number XXXX
SAP2 - Invoice 1 - Document Number YYYY
SAP1 - Invoice 2 - Document Number XXXX1
SAP2 - Invoice 2 - Document Number YYYY1
If you have such listen, the clearly you should know which items are to be cleared.
Now the task is to clear in SAP2 system.
For example, you have decided to clear document 1 (Invoice 1) in SAP2 system. (Here vendor is credited) (Let us say 100$)
You cannot clear a single document, therefore, another document should be there in Vendor Account with same amount. Let us presume you have a document in vendor account with same amount. The entry for such document is as follows:
Vendor Account Dr. 100$
To Miscellaneous Account Cr. 100$
Now if you see the vendor account you have a credit of 100$ (which came from SAP1 through interface) and you have another entry with debit of vendor 100$ (not sure whether this entry posted manually or came through interface).
Now you can put both the above entries in F.13 and execute, system will clear them provided if the matching criteria like amount and sort key etc. are matching. When your clearing criteria is ZUONR (Assignment field), you should always give importance to Sort Key in the master data, as the assignment field fills from your Sort Key maintained in the master data.

No Clearing document in FCKR

Gurus,
I was able to successfully create a cleared check via FCKR. The is marked as paid in my check register. However, it's not posting a clearing document automatically. It's creating a session with session name that I give-ERR and I have to execute it foreground inorder to post the clearing document. I had checked post immediately option when running the program. There is no log generated in SM35. Can some please explain how I can have -OK record?

Hi.. In outgoing bank GL see Field status group G005 is there or not? Also check box Relevent to cash flow, House Bank and Account Ids are there in outgoing bank

Error while resetting a cleared document

Hi everyone,
I am getting an error while resetting a cleared invoicing document 'Document xxxxxxxxxxx with origin R4 can not be reversed'. Please guide me how can we reset the clearing of this document.
Thanks and Regards

Hi,
You need to reset all clearing for the corresponding FICA document for the print document.
Reset the clearing for the document no. mentioned in the output for EA13 execution.
You need to reset all the clearing for the document, before reversing the same.
To get all the clearing document, go to DFKKOP table, enter the FICA document no. (for the print document on FPL9). Get all AUGBL documents,
Alternatively, you can go on to FPL9 screen, double click on the consumption document, in the basic data you will see the clearing date (if it is cleared), expand the view their (click on + sign), you will se the clearing document no,
Pass the above clearing document no, to FP07, and once all the clearing is reset for the invoice, you can reverse the corresponding invoice through EA13.
Regards,
Rajesh Popat

Reset Cleared Documents and Vendor Open Items Report FBL1N

Hi all,
I have following scenario:
- In last month, we had 2 documents (invoice and payment) cleared against each other. We created open items report as well as open items correspondence sent to Vendor. Obviously, the docs were not included in report.
- In this month, we have reset and reverse clearing document of the documents. We create report again with the open key date as in last month. It should not include the 2 docs but it did with whichever key date we chose.
Is there any setting that open item report doesn't include cleared item at the key date when we run report for previous month?
Thanks and Regards,
Dau

Hi Dau,
If i understand you correctly then you posted and paid invoice in Jan 2012 and generated the open line item report for Jan which correctly did not include this cleared invoice.
Now in Feb 2012 you reset and reversed this payment document.
The issue is when you execute the report FBL1N again then you get the open line item for this invoice correct. Please confirm what is the open item key date that you are using here for generating this report
If you keep it 31.01.2012 then definetly this invoice should not appear in the report but if you keep that 29.12.2012 then this line item would for sure appear.
The importance of key date is to limit the report to certain date. The system selects all items posted up to and including the specified key date and open for this period.
so I think your issue is with the key date.
Hope this helps you.
Regards,
Prasad

Resetting a clearing document from a previous financial year - Vendor Payment

Finance team needs to reset a cleared item from a previous financial year. The cheque was
never presented. They are unable to create a new invoice to pay the vendor without this cheque going
through and being processed.
However, when using transaction code FBRA they receive an error message
"clearing document from alternative fiscal year-. Message no F5A258".

There are two option
1. You Open the Close Period, or change the reversal code, which can allow alternative posting in the current period.
2. Go to the IMG - Controling - General Controlling - Change Message control. Give the message application area and then the number and turn it off. (Tcode : OBA5)
With regards,
Uttam Maity

Resetting and reversing a cleared document

Hello
I want to reset and reverse a customer clearing document. The clearing document which is 54203512 was posted and matched against the customer invoice in the previous period. When reversing and resetting the document in transaction code FBRA, a pop up screen u201CReversal Datau201D appears. The reversal reason is specified as 01 (Reversal for incorrect posting), posting date is todayu2019s date however the original clearing document 54203512 was posted in 05.09.2008 and in previous period. Click on continue.
The document is not reset and reversed and I am getting the error message u201CReversal reason 01 only permits posting date 05.09.2008u201D. Not sure why the document is looking at the posting date of original document even though I specified the reversal date as 08.10.2008. Can a document be reset and reversed in different periods?? Or does this cause any issues or problems? Or is this a bug??
Thanks in advance
Evelyn

Hi,
There are only 2 controls allowed for Reversal reasons:
1. Negative posting
2. Alternative date for posting
The symptom you have mentioned would be of a control from somewhere else, i.e. either a user exit or a validation. An order reason can only restrict it to current date or allow any other date. At least that is what I have experienced.
Cheers...

Clearing Document via FP05

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