Clearing GRIR account

Hi Experts
I have made config for automatic clearing of GR/IR account with selection criteria EBELN(Purchase order) and DMBTR(Amount in LC).
After this i have used F.13 transaction for automatic clearing, system has proposed approx 1000 documents to be cleared in test mode but in PRD mode only few documents cleared and in rest of all error msg found i.e. "Ex.rate diff.accts are incomplete for account 0000500025 currency INR".
I am unable to understand why exchange rate diff is accured while the same account is ticked with "only balance in local currency".
Please help asap.
Regards
Kuldeep Dubey

Hi Kuldeep,
System shoots error for exchange rate difference out of parallel currency configured in OB22. When you select "Only balance in local currency" will help you when your goods receipt and invoice receipt have different currency.
Solution to this is go to OBA1. Configure the key "KDF" in your chart of accounts, enter account 500025 in GL account filed keeping both currency and currency type fields empty. And enter the GL accounts for forex gain and losses. Moreover create a Balance Sheet GL account to enter in "Bal.sheet adj.1" field.
your problem would be solved.

Similar Messages

Auto Clear GRIR Account

Hi Gurus-
Client is using Moving Ave Price as their Inventory Valuation. They want to automate the clearing of their GRIR Account. If the variance is within 2% they want to post this to an Expense account. In MR11 the difference is being charged to the Inventory Account.
Is there a way to post the difference in an Expense Account? Is there another TCode that can be used to meet this objective?
Thanks!

Hi Hari,
OB74 is to be maintained for F.13 and F.13e clearing purpose not for MR11.
If you are using MAp for material then any variane will go to the stock account and if stock is not there then only it will go to PRice differnece account.
Hope still you can check for some user exit given by SAP.
Cheers
PL
Message was edited by:
Prabhat Kumar

How to manually clear GRIR account

I am unable to clear some items within the GRIR account using transaction F.13. All goods have been received, invoiced and paid.
Since the automatic clear is not working - How do I clear the GRIR account manually.

Hi
Is your GR/IR clearing entry balance zero and there is just the problem of clearing ? If this is the case, then remove the "Post automatically only" from the GL account from FS00 then do the clearing from F-03. After clearing your entry, put the "Post automatically only" tick again
regards
Parag Bhargava

Clearing document no. not updated in GRIR account

Hello all.
We recently found that there are some errors in clearing for GR/IR.
I have taken two examples as below;
- The GR 5002308346 appears in our download even though that GR has been already used to post invoices.
The Doc 5101039178, a line item is still open of amount 115.89 EUR even though that doc is cleared.
In both cases the clearing doc no. is not updated in the GRIR account line item.
Points will be awarded
regards
jaya

Hi,
Is automatic clearing executed and it has cleared them? Is it displaying as open item or closed item in line item display - FBL3N.
If the document is already cleared and clearing document number is not updated, check for OSS notes.
Thanks
Murali.

GRIR Account Clearing

Dear All,
I had one invoice and multiple GRNs open in GRIR account. All the Documents were for the same Purchase Order Line Item no. But there was a difference of 0.07 paise. With the help of tolerance level, these documents were cleared through F.13. But now one line item of 0.07 paise remains as open item in the GRIR account. What is the way to clear that line item as there is no possible offsetting account available and Manual clearing to GRIR account is not available.
Regards,
Sonali.

Hi,
I guess GR/IR Acct. Maintenance Y - Code /nMR11 will only work; will only select PO for acct. maintenance if there is a qty. difference in GR and IR documents.
If there is no difference in GR doc and IR doc then system will not select thr PO in issue.
So in such case please create diff in GR and IR qty. by dummy invoice.. lets say 1 qty. n sum minimum permissible amount... n then with correct selecion criteria you try running /nMR11 for PO in issue...
Please also check with ppl who take reports for GR/ IR. The impact of thi dummy docs in their report.
Please revert if u have any further query or if it helps!!!
Thanks And Regards,
Krupesh Kothari.

MR11 GRIR Account Clearing

Hello all,
The company I am working for has not been clearing the GRIR account since 2003. I'm attempting to clear the account with MR11. For calendar year 2004 I had 17 documents error because they were linked to 7 different POs that were linked to 1 WBS element and 6 Networks that have been closed. Does anyone have an idea on how to get these documents to clear without opening up the old WBS Element and Networks?
I look forward to your help.
Best regards,
Dan

I have tried using F.13 and what happens is the document is listed as a "Document that cannot be clrd" but there is no explanation as to why it cannot be cleared. Do you have any other suggestions?

Analysing,clearing and Maintaining GRIR Accounts

Hi All
Can anyone share with me the start to end process of clearing the GRIR clearing account which incorporates inbound deliveries. Also what are the various transactions and reports that I can run.
Also Inbound deliveries where the goods have been GRNed yet.
also what report I can run to view goods that have not been delivered yet
Thanks
Vishnu

MB5S for pending GR/IR means GR or IR has not been posted and MR11or MR!!SHOW to process the GRIR account.

What is the purpose of F-03 clearing? How to clear GL account there in F-03

HI,
What is the purpose of F-03 clearing? How to clear GL account there in F-03.Please help me in understanding the concept.
Thanks
Supriya

Hello,
There are cases where you pass some manual entries which might not have cleared against the other related item, THOUGH the balance has been ZERO. Like cases where you reverse logistics invoice through MR8M, then entry gets reversed but they are still open items. Like some GRIR accounts might have debit and credit entries for same purchase order and the balance MIGHT have become ZERO, but still they are open item. To clear all these open itesm (changing the status of the open items to cleared items, you need to use F-03)
Please go to F-03 and give the GL account which want to manually clear the debit and credit items.
Normally you will this kind of activity for clearing account, where there is no automatic clearing mechanism explained in OB74.
now click on open items. (if you know any specific things like document number etc. you can fill them, then they will act as a FILTER and only those document numbers you feeded will be appeared)
Now select the items you want to clear. Deselected all other you do not want to clear. Selected items will be in blue colour and the difference at the end of the screen MUST be ZERO to post (unless you configured otherwise)
Click on save button.
The entries passed will GL Account A Dr and GL Account B Cr. Meaning that there is no implication but posting the debit and crediting the same account and clearing the status of the line items from OPEN to CLEARED.
Hope I am clear.
Regards,
Ravi

Document type KR is not picking to Clear GL account with T-code F-03

Hi all,
My client wants to clear GL account Cash-in-Transit which is open item managed. He has posted two items. One is with KR document type like Intercompnay adjustment account debit (40) and Cash-in-Transit account credit (50). Second item is with SA document type like Cash-in-Transit accont debit (40) and Intercompany adjustment account credit (50). He did not give vendor number and appropriate posting key (31) while postings. With document type KR, he posted with posting keys 40 and 50. Now while clearing the GL account through T-code F-03, system is picking only SA document type. The system is not picking document type KR. He wants to clear the items with each other. I have checked the document type settings. Check boxes Intercompany postings and trading partner are active in both above document types.
How can the GL account be cleared ? Are any configuration settings missing ? Kindly advice as soon as possible.
Thanks in advance.
Regards,
K.S.K

Hi,
First of all..why would system need a Exchange gain/Loss Account..If your local currency is INR and you posted a debit and a credit document both in INR..then there is no question of a foreign exchange gain/loss account..
BUT, if you have posted the document in any currency other than INR, ie: your local currency...then the system would need a exchnage gain/loss account when you try to clear the debits and credits.. i am giving an example below to explain better..
You posted a debit of 100 USD @ 40 = Rs. 4000.00
You posted a Credit of 100 USD @ 42 = Rs. 4200.00
Now, if you clear this debit and credit then there is no difference in 100 USD, as the debit and credit is netting off.. but if you see INR there is a difference of Rs. 200.00 which system posts to Exchange gain/loss account..which we maintain in OB09.
Hope it is clear to you now..
Regards,
SAPFICO.

FI-FM: Partial clearing on account assignment (tcode fmfg_aapay)-No open items found

Hello!
We have activated business function PSM_USFED_PPAP3, then :
- Federal Government Functionality - activated ;
- settings in Financial Accounting (new)---> Basic Settings --> Ledgers --> Partial clearing on account assignment:
               - Activate partial clearing by acc.assignment:   Check
               - Maintain relevant ledger for Split view : no entries maintained (there is only one ledger "FM", which is the leading ledger, no special purpose ledgers)
               - Set supported document types: KR
               - Set payment block: B
Other settings:
     - FM activated, update profile 000101, document splitting (method 00...012), splitting characteristics: vobelnr, knbelnr, fipos, geber, gsber, fkber;
document type KR : business transaction 0300 (vendor invoice).
When we use tcode FMFG_AAPAY no open items are found (message FMFG_AAPAY009), even though there is a vendor invoice posted (tcode FB60, document type KR). The invoice is displayed in FBL1N as an open item and it is split according to the splitting characteristics (e.g. table fagl_splinfo is showing the split vendor items).
Can you, please, explain why there are no open items found in FMFG_AAPAY?
Thank you!

Dear all,
I am closing this issue since I got the solution apart from the mentioned above.
There is no need to change the Document Type since that will only change the Document type for e.g. from KZ to ZR, nothing will happen in the accounting entry.
Solution was there in the "Posting rule" which i defined for making Cheque Payment.
There are options of "Posting Type" - 1 which is for "Post to G/L Account" - In this case, system will Post the following entry Dr. Outgoing Bank Account & Cr. Main Bank Account without looking for any "Open Item".
Posting Type" - 4 is for "Clear Debit G/L Account", menans that if you are having "Open Items" and you want to clear those then only use this posting key.
While testing I had not posted any payment to vendor in Bank Outgoing Account hence no question of having "Open Items" in Bank Outgoing Account. And I had made the selection of "Posting Type" - 4, which require "Open Items" for direct clearing, hence was getting the subject error.
This is for everybodies information.
Thanks & Regards,
Shridhar Sawant
FICO

GR/IR Clearing GL Account Reconciliation with MR11

Hi Friends,
Normally there is always a difference between the Delivery and Invoice, i.e. either Delivery Surplus or Invoice Surplus, the report for which we can generate from MR11, using the quantity variance - Less than/Equal to 100%. However, we notice that the total of this report does not match with the net balance in the GR/IR Clearing GL Account. Is there a particular reason for the same? And how can we find out the difference?
Also is there a report that can give us the Supplier Wise - Details of the GR/IR Clearing GL Account?
Thanks for the help.
Regards

Hi Jigar,
Thanks for the response. We checked and found the reports to be matching. The selection paramaters were not correctly defined.
Regards

GR/IR Clearing GL Account

How to clear GR/IR CLEARING GL account in FI if all MIGO done and PO closed for the financial year 2009-10
How to clear GR/IR CLEARING (Without PO) GL Account in FI for yea end closing activity
How to clear SR/IR CLEARING (Without PO) GL Account in FI for yea end closing activity

Dear expert
Refer below link
F.13 GR/IR Clearing Problem
GR/IR Clearing
Change GR/IR Clearing Account
Separate GR/IR Clearing Account for different Purchase Order Purpose
Regards
Ajeesh.s

Auto clearing of Accounting entries posted via MIRO & MR8M

Hi Gurus,
Currently we are doing the development relating to u201CDuplicate Invoice checku201D.
In one of the scenario system is referring the Accounting document of the cancelled MIRO.
Subject accounting document is there in the open items (FBL1N) and the corresponding reversal accounting document (Generated via MR8M) is also reflecting in the Open items (FBL1N).
MIRO documents get cancelled via T-code u2013 MR8M & the Material documents shows the cancelled / relevant document reference against each other.
Since both of our accounting document (generated via MIRO & MR8M) are appearing in Open items system is referring that in our Duplicate Invoice check development which we want to avoid.
If I am not wrong, in case of SD Billing document if we reversed, system automatically cancelled the relevant accounting document against each other.
Does anybody have an idea as how to clear these 2 accounting documents (MIRO & MR8M) against each other ?
Regards,
Shridhar

Hi Prasad,
Thanks for the option but we had aready given a though about clearing the Vendor line items.
In stead of F-44, we can set the F.13, background scheduling with daily execution and can clear the documents. Background execution in the night will occupy our space hence need instant result if possible. As well as background execution will happend in the timing after office hours so could be the case that before doing auto clearing someone may get the concern cancelled accounting document pertaining to the cancelled MIRO (Vendor Invoice - Line item) in the open items.
While doing the MR8M (Logistic Inv Reversal) alongwith Material Document reversal can we clear the accounting documents instantly on its own against each other ?
Regards,
Shridhar

Automatic clearing by Account ID (HKTID)

Hello,
I want to clear several invoices with one unic payment, the way I choose to clear is by account id (as in the assignment field I have the invoice number informed when the case is one invice one payment clearing).
I already have created at OBA7 the following condition:
D 1 9999999999 ZUONR
If I want also to clear these specific invoices that should clear just with one payment with hotel id, should I add the following conditon??
D 1 9999999999 HKTID
I guess something is missing because the system obviously doesnt allow me to add the same condition for clearing customers...
Thanks for your help
REgards

Notice, thera are no automatic clearing in SAP without manual execution start. You must use F.13 and define rules for clearing as I said.
Answering your question If you want define automatic clearing for customers you have to maintain following rules in OB74:
1 - Account type: D
2 - From Acc: 0; To Acc: 9999999999
3 - Criterion 1: HKTID
The system will select item Type D, for all customers, and clear according Account ID. Example:
Entries:
D - 10000 - ACC001
S - 10000 -
K - 10000 - ACC001
D - 10001 - ACC001
D - 10000 - ACC002
D - 10000 - ACC001
Cleared Items:
D - 10000 - ACC001
D - 10000 - ACC001

F-03 Clear GL account

Hi Experts,
The transaction code is F-03 Clear GL account.
Clearing of CAD Bank clearing account 1051. Account balance is debit CAD 4000.
The amount CAD 4000 is cleared and transferred to CAD Bank checking account 1050.
The journal entry is debit 1050 CAD 4000
Credit 1051 CAD 4000.
After clearing the opening items and when I hit post document. I get this message/error??
Ex.rate diff.accts are incomplete for account 0000001051 currency CAD
Message no. F5063
Can you please assist to overcome this in config???

You are trying to clear an account with foreign exchange difference, Make sure you have define the tolerance groups and accounts for exchange rate gain/ loss. You can follow the following path to see the steps were configured properly or not
SPRO- Financial Accounting-general ledger accounting-business transactions-open item clearing-Tolerance group for gl accounts
and other step is
SPRO- Financial Accounting-general ledger accounting-business transactions-open item clearing-create accounts for clearing differences
if this are not configured configure them
ASSIGN POINTS IF HELPFUL

Clearing GRIR account

Similar Messages

Maybe you are looking for