Closed company codes - GR/IR clearing issue

Hello,
My Client has closed some of the company codes due to not doing businees in the respective areas.
There are still lot of purchase orders are to be cleared by using GR/IR clearing. The issue is when i am trying to execute GR/IR clearing i am getting "Posting period is not open". This is because of old closed company codes.
How to overcome from this issue? What is the best way to clear GR/IR accounts for these closed company codes?
Please suggest suitable solution
Regards
Rifaie M

there is no best way other than opening the periods.
I asked a smilar question 3 weeks ago at DSAG/SAP archiving meeting. No SAP has nothing to archive "open" businescases from companies that have been sold and do not work anymore in your system.
You may be able to archive 90% of the data, but the rest will remain forever.

Similar Messages

Blocking the closed Company Codes to postings.

When companies are sold and you want to close the company and block postings to this company, how can this occur? We have been told the only way is by either creating a Posting Period variant or block the GL Accounts for posting at company code level.
Is there any way such as a checkbox which simply closes company code and no postings to this company are allowed?

Thank you for your response. We are aware of this, but would like to block the closed Company Codes to postings in another manner than closing accounts under the company code.

Closing company code FI impact

Hi Guru
We have two company codes xxx1 and xxx2, business requriement is close xxx2 company code and transfer all the GL balance. customer and vendor open items. we have 7 fixed asset which we need to transfer to xxx1 company code.
I am new to FI. can you please tell me how can we transfer the GL balance from Company code xxx2 to xxx1?
I have seen some threads from the community, but still i am confoused. we are not using the SLO migration service for that. SD, MM and WM part is done. Now FI need to transfer all the open items and balances to XXX1 company code. then we have to closed all gl account for posting.
I know how to lock the GL accounts from FS00 and lock it from there. is there is any way how to lock company code GL accounts in one short? or do we have to lock it one by one. if i lock GL accounts, same GL account numbers are using in other company codes as well? if i lock in one company code can user will post GL entries to other company code?
Cost center can be lock from KS02? is that right.
Transaction code for GL open items? is there is any T-Code for transfer GL Account balance to company code xxx2 to Company code.xxx1?
after every thing how to unactive the company code? any transaction code?
if some one has any documentation plesae send it to me at deleted
what are the other steps which need to be consider to close the company code.
Regards
Nasir

Hi Nasir,
Interesting Qs about co.code transfer. Well, to answer all the Qs one has to take few assumptions about the set up in your instance.
Please find my reply below in bold;
I am new to FI. can you please tell me how can we transfer the GL balance from Company code xxx2 to xxx1?I have seen some threads from the community, but still i am confoused. we are not using the SLO migration service for that. SD, MM and WM part is done. Now FI need to transfer all the open items and balances to XXX1 company code. then we have to closed all gl account for posting.
GL Balance Transfer- You can use FB01/F-02 and use fast entry screen for Dr. and Cr. entries. Provide XL template with the fields that you need to your business users, and they'll get back with respective Dr. and Cr. GL entries from sending and receiving co.code. (You can always simulate before posting). Here's a caveat,
AR/AP Balance Transfer- Recon. Gls would need a special treatment coz they can't be posted directly. AR/AP balances can also be transferred thru the same t.code where you'll have to select the different posting keys pertaining to vendors/customers Dr. and Cr. In the background, recon. sub-ledger will be posted automatically in sending and receiving co.codes.
Assets Balance Transfer- It would be tricky part. ABT1N is used for Interco assets transfer. If it does not go well then be ready to adjust the recon. GLs through OSAV. You mentioned there are very few assets to transfer, so if it really gives hard time for asset transfer in SAP, then you can always check with business if they can accommodate through some sort of adjustment across both the co.codes considering small number of assets. Sometimes, it's taken care off that way. (here my assumptions is that your client is flexible)
I know how to lock the GL accounts from FS00 and lock it from there. is there is any way how to lock company code GL accounts in one short? or do we have to lock it one by one. if i lock GL accounts, same GL account numbers are using in other company codes as well? if i lock in one company code can user will post GL entries to other company code?
GLs are co.code specific though overlapping across different co.codes. t.code OB_GLACC12 is used to mass change GLs which includes deletion too. This would among your last steps before closing the door for sending co.code! Make sure Trial balance & B/S is ZERO in the sending co.code before running OB_GLACC12. And Yes, users will be able to post entries in other co.code successfully for the same GL.
Cost center can be lock from KS02? is that right.
Yes, but make sure you lock only those CC which are assigned to sending co.code. You can also delete them from same t.code, which is recommended. (If you lock, then they'll still appear in a drop down, so why bother users later on?) Remember, Cost center master is created at Co.Area level, so you don't want to accidentally block/delete 'em for good co.code.
Transaction code for GL open items? is there is any T-Code for transfer GL Account balance to company code xxx2 to Company code.xxx1?
I mentioned a couple in my first para of reply.Keep it simple!
after every thing how to unactive the company code? any transaction code?
Actually, it's a very imp.question. Now, it depends on your client however they want? Do then absolutely want to delete the co.code from system, and not want to see at all in future?
Well, You will need to de-couple (un-assign) all the stuffs like Posting Period Variant, Fiscal year variant, Credit Control Area, Company, Chart of Accounts, Also remove assignment of the sending co.code from Controlling Area in OKKP. You may want to check the un-assignment to Sales org. and Purchase Org.
Conclusion- Many of the testings, specially data transfer etc. you can perform in QA client just to get feel, and see the error messages, and their respective resolution. I'm sure during a way, and in de-coupling the co.code config. steps, you'll come across various messages, and hurdles, but they can be passed through patience and persistence.
Good Luck!
Thanks,
Nirav

Cross Company Code Incoming Payment Clearing

Dear All
Good day to you.
I would be grateful if I could get advice on the following:
Process:
Company Code A is receiving Payment from Customer Z of Company Code B
Present SAP Treatment
F-02 Company Code A Bank Account is debited and Customer Z of Company Code B is credited.
F-32 Customer Z's Invoice of Company Code B cleared against the Payment received by Company Code A.
Hence this has become a two step process.
Ideal solution needed
In F-28 or similar other transaction
Company Code A Bank Account is debited and Customer Z of Company Code B is credited and clearing also carried out then and there?
To achieve the ideal solution above what are the configurations (if any) needed.
Thanking you in advance.
Regards
Siddique

Hello,
You can post the cross company code postings even between two controlling areas. The system does not prevent to post documents between two company codes in two controlling area. Need not necessarily they should be under one operating concern. Provided you have to make sure that you have followed the following points:
In OBY6 - To company codes must be assigned to same Company, meaning that you mus thave created a Company and that company must have been assigned to these two company codes.
OBYA - You should maintain the clearing accounts in both the company codes. Meaning that you are posting one leg in one company code and the other leg in the other company. Therefore, it is required to have the missing legs in each company code.
Company Code1 - Posting Key 40 - Clearing Account
Company Code1 - Posting Key 50 - Clearing Account
Company Code2 - Positng Key 40 - Clearing Account
Company Code2 - Posting Key 50 - Clearing Account
OB08 - In case if the two company codes have different local (company code) currencies, you may maintain the exchange rates.
You can now go to F-02 and post a cross company code transaction giving the first leg in first company code and the second leg in second company code. Missing leg in the first company code will be posted to the GL Account mentioned in OBYA and the missing leg in the second company code will be posted to the GL Account mentioned in OBYA. That means you will have four line items overall.
The system will post three document.
Document 1 in First Company Code
Document 2 in Second Company Code
and
Document3 - Cross Company Code Document.
The cross company code document consists of the first company code document number plus company code plus last two digits of the fiscal year.
Hope this must have clarified your doubts.
Please let me know in case if you need further details.
Thanks,
Ravi

Closed company codes in report

Hi All,
I have a requirement from business says that they are some company codes which has been closed , but in report its still showing data.
I understand that we can create a condition in query to exclude those company codes so that i wont appear in report.
But in detail i want to get understand how we can make any logic functionally in sap bi system , by writing a abap code through in flow and check for company codes that is still exist or being closed ? And how do i make a check in R/3 system "?
Or still something like functionality is already been configured in sap bi system itself to make a checks like that ?
Thanks,
Siva

In addition you can also do a flat file data load on a daily/weekly basis OR ask your functional team if there is any custom/standard table where the company code status is maintained so that it can be pulled in BW. You can also use CMOD code to enable this functionality
If there are many company codes which are inactive then you can also create a variable that will read only the active company codes from company code IO P/M table and available in F4 for help in variable entry screen
Thanks
Abhishek Shanbhogue

Derive profit center in cross company code transaction into clearing items

Dears,
I have one condition where I want to copy profit center from first line item to second line item in a cross company code transaction for example.
I have two company codes XX10 and XX20
two profit centers XX50 for company code XX10 and XX60 for company code XX20
I am creating cross company code transaction. Now I want when giving XX50 for company code XX10 so upon creating cross company line items this profit center given in first line be copied automatically in the cross company code line item accordingly.
example:
Dr company code XX10 with profit center XX50
Cr company code XX20 with profit center XX60
Required:
These profit centers be copied automatically in the cross company line items automatically. I am using same controlling area as the company code not cross company codes.

Ya right , but when i am trying to post the enteries , the clearing item is having different profit center ( i.e which i have assigned in the t.code FAGL3KEH ), but the vendor line item is still taking the dummy profit center.
Vendor line item should actually take the profit center from the clearing line item ... but it it not taking ..
Edited by: muscan S on Mar 3, 2010 6:48 AM

Clear incoming payment for two company codes

dear all
i received an incoming payment but it concerns two company codes how to clear it

hi
what do you mean by concerning two company codes?
1. the payment is made by one company code to another company code, both of which are in your system?
2. same payment, part of which for one company code, remaining for another one?
3. centre ar collection, one company code collects money for another compay code?
please clarify
best regards, Lawrence

Company code creation for a BP using Role FLVN00

Hi,
I am trying to create a BP in a company code as part of Customer Vendor Integration.
But when i create a BP using role FLVN00 , and select company code tab, enter company code details and save, company code details are cleared out.
do we have to do any extra setting for that.
thanks
sekhar J

Hi Sekhar,
Can you tell us how this issue got resolved? We are also getting same error while saving BP.
Thanks,
Renu Prasad.

Classic profit centers reporting full b/s below company code level

Dear Experts,
we are using classic profit center. How to get Profit center wise balance sheet below company code level.
Facing issues for balance sheet GL accounts as at 3KEH one profit center i can choose...my requirement is to get 2 balance sheets for two profit centers.
any suggestions ?
Regards,
Sekhar

Hello Sekhar,
With Classic profit center accounting correct balance sheet cannot be ensured at Profit center level.
This is due to following reasons
1. Vendor/ Customer line items -
No assignment of Vendor/Customer recon accounts to Profit center in 3KEH.
But in period end you have to execute F.5D and 1KEK to transfer this values to Profit center accounting based on the offsetting line items.
This also might create problems if you don't clear the open items on period end as your Sales/Purchase will go to one Profit center and Payment will go to other (defaulted for Bank/Cash). Cleared items are not transferred
Also, Transaction between Vendor and Customer will lead to some values posting in Dummy profit center.
2. Asset line items
Profit center will be determined by Asset master
3. Tax accounts
Mostly it has to go with Default Profit center. SAP has given option for re-determination of Tax line items profit center based on off-setting line items during period end (Tax account should be assigned to Dummy profit center in 3KEH). But this will work only for Sales/Purchase transaction, as payment will go to default profit center used for Cash/Bank. Again it might lead to confusion.
4. Material accounts
Profit center assigned in Material master is used.
5. Other Balance sheet accounts
These accounts like Bank, Cash, loan etc has to be assigned to default Profit centers using 3KEH. Else, user has to enter the correct Profit center during entry. If missed out, it will go to default profit center. Remember, balance sheet accounts not included in 3KEH (except for Vendor/Customer) will not be transferred to Profit center accounting itself.
Hope it helps..
Thanks & Regards,
Muneer Ahamed N

Unable to assign Chart of Depreciation to Company Code

Dear Experts,
I am trying to assign newly created chart of depreciation to my company code but system is not allowing me giving the following error message:
"You cannot process company code ****, it contains assets".
When I go for F1, then further it says:
Message no. AC507
Diagnosis
You want to delete company code **** or assign company code **** to a different chart of depreciation.
However, at least one asset exists in company code ****.
System Response
The action cannot be carried out.
Procedure
Check the company code entry. You may have to reset the assets in this company code, if it is not in production operation.
Please note that I had previously created few assets and asset classes but asset classes have been deleted due to some reason.
I have now recreated asset classes but can't proceed to assign COD to company code because of above issue.
If I must delete existing assets within my company code then how to do it with minimum required steps.
Looking for resolve.
Regards

Dear all who responded,
Thanks for your effort, advise & valuable time.
Issue has been solved finally.
Key point was to delete all assets one by one using AS06 and then try to assign to COD to company code.
Within AS06 when you enter asset code & company code and then click "Delete Asset" button on top, system gives error message in tray. Here when I re-clicked "Delete Asset" button (ignoring error message) it worked and next screen appeared.
Then it was a usual activity to choose "Delete asset physically" button and save the transaction.
After deleting all assets one by one I was able to execute the primary purpose which was: "to assign the COD to my Company Code".
Regards

The tax code entered is not defined in the company code country.

Dear sap guru's
I am facing a problem while doing invoice or while cancelling the invoice or even during Subsequent Credit/Debit
Tax code V0 in procedure is invalid
   Message no. FF704
Diagnosis
   The tax code entered is not defined in the company code country.
System Response
Procedure
   Check and, if necessary, correct the entry.
Procedure for System Administration
   If it is not an input error, check and possibly change the system
   settings.
   To do this, choose Maintain entries (F5).
   1. Check whether the required tax procedure has been allocated to the
       company code country. The Procedure field is on the detailed screen.
   2. If you need a new tax code, you can create one yourself.
For this i have checked the assignment of company code and tax code V0 in Tcode (OBCL)
In FTXP the tax code is created in country IN, for the same tax procedure and the tax is a input tax.
please suggest what could be the exact problem
Regards
Sujit

Hi Sujit,
1.Go to FTXP and create tax code V0 for country IN and procedure ZAXINN.
2.In Txn: FV11, For the condition type- XXXX (You will get this in Txn: FTXP, against the tax type, you get the condition type OR in the PO-Item details- Invoice tab, next to field: Tax code, see the Tab-Taxes, click on it and will get the condition type) , maintain the country-IN, Tax code-V0 and the rate.
3.Also things to be checked
1> assign country to company code
2> assign company code to tax code
3> create tax code for country IN
4.Under the following menu path, pls check if you have assigned your tax code to Company Code
IMG>Logistics (General)>Tax on Goods Movement>India>Basic Settings>Determination of Excise Duty>Condition Based Excise Determination>Assign Tax Codes to Company Code
Hope it clears,
Rahul.

Return STO and ISTO to different plant and company code

Hello Experts;
I have a doubt.
Scenario:
1) Plant A(company code 001) transfer the material to Plant B(company code 001) on the same company code;
2) Plant B issue PO-(ISTO) to plant C(company code 002) differente company code ;
For some reason the GR at plant C can not due and the return must be at plant A(different comapny code), how to do at standard process? Or better exist standard process for this scenario?
Thank you

Hi,
The Return from Plant C only comes into Picture if the Material is received ( MIGO ) at the Plant C from Plant A,
Scenario 1:
If the Material is received then Plant C can create a new STO to return the material
Scenario 2 :
If the Material is not received at Plant C , Then once the material Physically comes back to the plant location cancel the material Document.
Revert in case of any query.
Regards
Mascot

Auto closing of dispute cases--only for some company codes

Hi
We have activated dispute management for several company codes in our system. The auto closing of dispute cases also has been activated in status management. Cases are automatically closed by the system (through a batch job) when the last disputed object is cleared.
Now there is a requirement to deactivate auto closing only for some company codes. They want to close cases manually in these company codes.
Is this possible and if so how?
Regards
Raj.

You cannot deselect at a company code level.
Can we go through you proposed process.
So you have a dispute for $100.
The customer pays it and the dispute closes.
Then the customer calls up and says they have an issue with the invoice they paid previously.
I have seen this happen before but there was a little twist
1 - The customer raised a debit note against the client for the issue that they had. The original invoice is cleared but a debit note is created and then disputed and processed. So you can close the original dispute and create a new dispute against the debit note
2 - The customer paid the wrong invoice. The dispute was closed. However to rectify the miss allocation the clearing document will be reversed meaning the dispute is "re-opened" and can be processed.
I am unaware of any other requirement for a customer to "re-dispute" a paid item in SAP.

Automatically clear the open items for a GL account cross company codes

Hi FICO experts,
Can anyone help me on the following issue urgently?
There are journal entries posted to same GL account with different company code. Is there any way to automatically clear the open items sitting in the GL account in company code A to against the open items for the same GL account in company code B.
The example is below:
Journal in company code A
Dr. 840410      $100
Cr. 111300       $100
Journal in company code B
Dr. 111301   $100
Cr. 840410      $100
Now I want to automatically clear account 840410 by using assignment or text in the journal entry.
It will be highly appreciated for any instructions.
Adele

Hello Adele Wang,
You can enter cross-company code transactions in one step in the General Ledger, Accounts Receivable, and Accounts Payable application components. This function would be used, for example, for centralized procurement or payment.
Integration:For centralized payments, each individual company code enters its own invoices separately, while a central company code pays them. When you are clearing open items, the system makes clearing entries between the company codes participating in the clearing procedure. These clearing entries represent the receivables and payables that exist between the company codes in centralized payment.
Prerequisites:You have specified which company codes are to be processed via a single company code. In this specification, you can distinguish between clearing transactions. You can therefore have different combinations of company codes for incoming and outgoing payments.
You have specified the clearing accounts that record the receivables and payables between the individual company codes. The system posts to these accounts automatically when clearing the open items.
You need to make the required settings in the activity Prepare Cross-Company Code Manual Payments in Customizing for Financial Accounting (Accounts Receivable and Accounts Payable->Business Transactions->Outgoing Payments->Manual Outgoing Payments).
Features:For each company code, the system generates a separate clearing document. A joint transaction number marks these documents as belonging together.
Example:For a clearing transaction (incoming payment, outgoing payment), you have agreed in Customizing that if company code 0001 is specified, open items are also selected from other company codes (0002 and 0003).
Hope I had been able to help you. Please assign points.
Rgds
manish
Clearing can then also be carried out if the account to be cleared has not been created in company code 0001. As long as no items have to be posted to this account in company code 0001, it is not necessary to create a master record for the account in company code 0001.
See also:

Cross company code clearing between vendors

Hi,
I have 2 vendor incoice (KR)in company code 2000. Vendor No. 625001. I am also having vendor 625001 in company code 1000. In company code 1000, I have vendor Payment KZ document.
I have to clear CC 2000 vendors by using CC1000 vendor.
Note: In OBYA setting, this vendor is not given. Some other vendor, Customer and GL account are given. Please help me out for this issue.
Thanks.

Hello Kannusamy,
A very legitimate requirement sometimes of this kind given the complex business process we have in the modern times!
Do the following from an accounting perspective:
1) check whether your bank clearing accounts allow manual posting based on the configuration or use suspense account
2) pay both vendors in Co.2000 and keep the payment in either clearing or suspense account
3) assume co.1000 is setup as a debtor also in co.2000. post the payment to this account which clears everything in co. 2000
4) In Co. 1000 raise a vendor invoice to settle payment i.e KZ doc. amount in vendor's account and you may have co.2000 account setup as vendor and via clearing/suspense account take the balance to Co.2000 vendor account.
The above step will leave interco-balance which should be treated according to the organisation's local procedures.
Hope this provides more.
CONMJI

Closed company codes - GR/IR clearing issue

Similar Messages

Maybe you are looking for