Collective billing - Delivery charges

Hi ,
I have number of orders followed by deliveries and when i doing collective billing , i wanted to control the total net value based on the number of deliveries (not consider the number of lines in delivery).
=> collective billing run every month -end
=> charging frieght + tax only no more price to customer.
example :
each delviery charge - 100$
but minimum charge monthly amt - 5000$.
suppose By Jan end we get only 10 deliveries then it is going to be 10 * 100 =1000 but it should changed to 5000$.
Please suggest me best ways of doing this at Invoice level.
Thanks,
Kumar

No shipment cost configured.
we want charge like minimum amt - 5000$ if more amt them that would be charged to in the invoice.
Example :
i have deliveried 5 by this month end then my invoice amt would be - 5000$
if i have deliveried 60 this month then my invoice amt would be - 60 x 100 = 6000$
please let me know how to contract the net value of invoice document.
Thanks,
Pradeep

Similar Messages

Collective Billing doc./online stops if a delivery document saves with error

Dear Gurus
We will save the billing documents using VF04 (Maintain Billing Due list) by selecting all the delivery documents and will click on "Collective Billing Doc. /Online'. Sometimes, if a single delivery documents was incomplete or saved with error, system stops the execution at the error delivery document. Again we will exclude the error delivery document and tries to select the remaining documents. We will repeat it till all documents cleared (except the error Document).
Is there any option, where we can successfully execute all the documents with excluding the error delivery documents. That means, system should save all the billing documents without stopping at the error document. This will helps us to minimize our time. Suggest us a solution.
Regards
Maheshwar Rao Gudepu

Normally, for any reason, if billing documents cannot be generated, it could be due to incompletion log exists in sale order and not in delivery. So in all probabilities, wherever system has stopped generation of billing document, if you check the corresponding sale order, it would have been saved with incompletion log. So before executing VF04, user has to educate to check this. On the other hand, if you want to automate this process, you can try with USEREXIT_FILL_VBRK_VBRP in program RV60AFZC
G. Lakshmipathi

Tax determination for delivery charge

Hi,
We are using SAP IS Retail wherein actual sales is being sent out to SAP from web-site using Idoc type WPUBON.
WPUBON IDOC is processed in SAP and billing document and accounting documents are created. This IDOC will carry the information of the articles that were sold and the delivery charges for dispatching the articles to customer.
In normal scenario, VAT is applicable for article as well as the delivery charge and is taken care by the standard pricing procedure by accessing MWST condition. Tax code is derived from article master. VAT is calculated based on article price and delivery charge and posted into corresponding tax GL account (VAT amount for delivery charge is calculated based on tax class of article).
We have a scenario where some articles are sold with tax exemption at website to disabled customers. Even though the article price is exempted for tax, delivery charge is taxable as per government rules.
When this sales data comes into SAP the corresponding IDOC u2013 WPUBON has a tax code (E u2013 Exempted) against this article. This overrides the tax code maintained in article master while posting the billing document (Thought article is fully taxable as per master records, no tax is calculated when billing document is posted). Till this point we have no problem. As mentioned above, we want the tax to be calculated for delivery charge and posted to the tax GL account, which is not happening as the tax code applied for the article is also applied for delivery charge by default.
Is there any way in configuration to change the tax determination only for delivery charge?
Any pointer in this would be of great help.

Hi
You can create and use a new tax code which is applicable only for Delivery charge cases.
Use a new pricing condition type for this Tax .and condition records with access sequence and tax code can be amintianed only for this condition type.
You will have to modify pricing procedure for the same.
Depending on condition records and document inputs the tax values for delivery will get triggered.
You can also put an order reason in Accounting determination access sequence through which on This special sales ,
account determiantion can be changed.
hope this helps
Regards
Mandar

Strange system behaviour.....Collective Billing ...Pls Help

Hi Frens,
I am doing collective billing for almost 20 deliveries.
Each delivery has same material as single line item with same delivering plant - No Batch item).
During Billing, 5 line items are passed on to accounting while rest 15 line items are not passed on to accounting.
And when I am canceling this Bill because of this reason, the canceled bill is not releasing to accounting giving system message:
No account is specified in item 0000001055
Message no. F5670
Diagnosis
No account was specified for account type "S" in item "0000001055" of the FI/CO document.
System Response
The Financial Accounting program cannot process the document.
Procedure
A system error has probably occurred in the application you called up. Check the data transferred to item "0000001055" of the FI/CO document.
Please note that in both bills (Collective Bill & its canceled bill, Revenue account determination is perfectly fine with all G/Ls being determined.
Can anyone help??
Regards
Vikas Chhabra

"Message no. F5670"
For this error message, possible reasons could be
a) Account Assignment Group of customer not flowing in sale order / delivery
b) Proper G/L or Account Key assignments are missing in VKOA.
thanks
G. Lakshmipathi

Collective billing in VF06

Hello Friends,
My user generally uses VF06 for billing invoices. For Credit/Debit Memos he uses the same Vf06. The problem is the invoices are been billing collectively(collective billing) he does not want that.
1. If we use Vf06 does collective billing will happen.
2. If so how to stop collective biiling.
Please help me as soon as possible.

Hi,
I sorry to say that the required functionality is not available for VF06
in the standard SAP system.
The rule of copy of the item from the delivery to the invoice
set in field: "Data VBRK/VBRP" the routine 003. This will cause one
billing document to be created for the preceding document.
If this control is not enough, create you own one via TX VOFM.
Regards,
Alex

Collective Billing with different Sold To Parties but same Ship To Party

Hi,
We have a requirement where the Client wants a Single Invoice for multiple deliveries, each having a separate Sold To Party but the same Ship To Party. Example:
Delivery 1:
Sold to Party:SP1
Ship To Party:ShP
Delivery 2:
Sold to Party:SP2
Ship To Party:ShP
While trying Collective Billing through VF04, two invoices are generated instead of one. The Split analysis details:
Split analy.
        Split due to different partner data
PR Fld Name                    $000000001            $000000002
SP Customer Number 1     SP1                        SP2
SP Address                      XXXXXXXXXXX           YYYYYYYYY
SP Customer Number 1     SP1                        SP2
SP Address                      XXXXXXXXXXX           YYYYYYYYY
        Split due to different header data
Fld Name                            $000000001           $000000002
Sold-to party                        SP1                      SP2
Reference Document Number1234567896          1234567897
Assignment number              1234567896          1234567897
The checks on the Partner and Header data are Standard SAP checks (SAP note:11162).
Is there any method wherein we can circumvent thiese checks and create a single invoice?
These checks are not due to routine mentioned for VBRK/VBRP field in the Copy Control from Delivery to Billing.
One possible approach could be to clear the variable ( having the Sold To Party number) in the routine assigned to VBRK/VBRP field and circumvent the standard check but then this value will no longer be available in the invoice. How can we create the invoice then?
Is there any method to fulfill this requirement of create a Single Invoice for multiple deliveries, each having a separate Sold To Party but the same Ship To Party.
Kindly give me your suggestions.
Regards.

Hi Jack,
Thanks a lot for your response.
Can you please explain in detail what all steps you carried out and what were the schemas involved?
Was there any negative impact of your changes?
Your reply here will be very much appreciated and rewarded!
Regards.

Prevent collective billing for a particular customer

Dear Gurus!
A customer has requested that they DO NOT want collective billing, in other words they want a separate invoice for every delivery note.
All other customers are currently subject to collective billing where if there are multiple deliveries on the day, they are consolidated into a single invoice for the customer.
Many thanks in advance!
-Alvin

Alvin,
When you want to create the collective invoice in VF04, there is also a field called "Sold to Party" where you can not only include the customers, you can also exclude the customers you want to exclude from collective billing. The exclusion is not visible when you just double click on the field. You click teh multiple entries button (which is at the right end of this field) and there double click on the column where teh values are given. Now a screen comes. Here you can select "Not equal to" indicator and then give the customer number for whom you dont want collective invoice.
You can save this as a variant and then process the invoice for all customers other than this customer. If you want to create individual billing for this customer in VF04, you can just create another variant for this purpose.

Problem with Collective billing

Hi,
I have problem doing collective billing for one of my sales order that consist of 2 item, one is a TAN and the other is a TAS. Because of the different business process, i have to combine the billing of a delivery note (for the TAN item) and the sales order (for the TAS item) into one invoice. However when i do so, i end up with 2 invoices. Pls advise.
Just wondering if the BlCat is different, can the invoice be combine?

Hi,
Invoice split will happen if you have any of the following values are different.
1.Payer
2. Inco Terms
3. Payment Terms
4. Shipping Condition
5.Country
6.Transportation Group
7. Exchange Rate
Click on the Split analysis.You will come to know why the splitting is happening.
The procedure for this split analysis is:
Goto the T.Code "VF02".
Enter the number of the first billing document that you want to compare. Click on Environment --> Split analysis.
Enter the number of the second billing document which you want to compare to the first in the dialog box given.
Click on "Continue".
The system displays the Billing document split analysis log.
Regards,
Krishna.

Collective billing document

Hi All,
When I create two sale order(297,298) and two delivery (80001084,80001085) but i want to create single billing document for those delivery but the billing document create individual item not pick the other item.
please help me to resolve this issue.
Thanks,
Suresh.M

Hi,
go to vf04, select all the delvieries for which u want to create collective billing and click on Simulation button which next to the Individual billing document. so that you will get the reason for the invoice split.
If the process is export related, please find the below explanation for correctin of the issue.
Normally in Export sales, By default export data both in delivery & billing will be differ.
In Foreign Traded Data of Delivery / Invoice --> Organisation Tab --> Number of Foreign Trade data will have one unique number for each item of the delivery or invoice due to this Collective billing is not possible.
Solution:
1. In VTFL t.code --> Copy controls header details --> 1. Copy requirements should be 003 (by default it will be 003)
2. Determ. export data should be B (redetermine the export data)
So after you maintain the above fields, test it with new delivery & invoice.
Please follow the above process definitely you will be clear on the issue.

Service Entry sheet - Delivery Charges

Hi Experts,
As per SAP note 381030 Delivery charges are not supported for service PO (item category - 'D')
and Blanket PO (Item category - 'B').
But one of the client which is running on ECC 6.0, I am able to see accounting entries
for delivery charges to frieght account after SES acceptance.
How could it be possible? Have you come across such cases?
Please throw your valuable inputs
Regards,
Partha

Hi,
1st one need to understand why to use/maintain Delivery charges in service procurement!
When Vendor provides service to you, you use service master(AC03), create service PO & maintain service tax in the service PO, then SES & invoice verification & finally payment to vendor.
When you are providing service to your customer , you can use material type DIEN & create material( MM01) for service & try to use/maintain tax indicator. Then create sales order with service material created with material type DIEN & then bill to customer for service provided by creating a Bill & the receive the payment customer.
In service procurement, you need to create a service master(AC03) , you need to enter valuation class & in OBYC, you just assign need to assign GR/IR Clearing (service) with G/L account only & remember that no valuation class for service assignment requires here in OBYC for service.
Service order or purchase order created with Acc. assignment ' K' and Item category 'D' , the system automatically pick UOM is "1" activity unit in Item Overview and in item details you need to maintain the service master ,UOM, quantity & price /unit and then G/L account with cost center .
During SES(ML8N), you are just recognizing vendor performed service where you can have cost object(cost center) with service master with quantity etc.....No FI document created after creating/maintaining the Service Entry Sheet in ML81N but once you release the Service Entry Sheet, then only FI document created.
If GR valuated for service procurement: You will have accounting entries:
During SES release:
Service account: Dr
GR/IR(service) :Cr
During IR
GR/IR(service) :Dr
Vendor A/C: Cr
Service tax A/C: Dr
Regards,
Biju K

Collective Billing Document Problem

maintain billing due list status 1 multiple delivery invoices click collective billing document
I'm new to this transaction, but in VF04 when I select 4 delivery invoices and click "collective billing document", I get a status 1, but it says that it was successfully processed (green check mark).
I just want to know where I can find this final collective invoice?
Thanks in advance.

Hi,
Go to VL03N, select any of the deliveries used to Create the collective invoice, Click on Document flow Button, You can see the Collective invoice number as the succeeding document in document flow.
Regards
Vinod

How to bring GRN no. in assignment field of Delivery Charges clg. a/c?

Hello Experts,
This is more of ABAP related question than functional.
I have a problem that I want to clear my delivery charges clearing account through automatic clearing (F.13) However, for this GL account PO number is being picked up by the system as reference to clearing. I want to clear the same with reference to GRN number the way we do for GR/IR clearing account. The problem is that the GRN no does not update in my ref key 3 filed from which I can pick up the ref. If I can get the same number in my assignment field it would solve the problem and clear the documnets.
Could anybody help on the same? Is there any sap note of any BADI for same?
Kindly let me know.
Thanks & Regards,
Priyanka.

Hi,
Thanks, I will check the same. Well, I will be clearing the documents with reference to MIGO number itself. When I do my delivery chrgs migo, that number I need to be populated in my line item's assignment field. Not only that but I the same number should get populated in the delivery charges miro. Since my miro is with ref to PO it becomes difficult to fetch the field.
Plz let me know if you can help me on this as well.
Thanks,
Priyanka.

PO Delivery charges as fixed independent of the quantity supplied.

Dear All,
We were given a Delivery charges code "ZFR2" for entering lumpsum
delivery charges in Create PO transaction ME21N; The value entered
against this code is getting apportioned with the GR quantity.
A lumpsum is a fixed amount and should be independent of the quantity
supplied.
Could you provide any user exit or any standard configuration , so we can make the Delivery charges as fixed independent of the quantity supplied.
Client doed not wnat to settle tje cost at the of LIV
Pl help me in this reg
Rgds
Nishit

Hi,
As per standard SAP your requirement can't be met, please refer the Note 304178 - Absolute conditions in purchasing documents. I have pasted what is contained in the note, this cant be done.
Summary
Symptom
Absolute conditions, for example, used at item level in the purchase order item, are calculated down to the item quantity.For the goods receipt, if a quantity differing from the item quantity is posted, this absolute condition is nevertheless quantity-dependent since it is only calculated proportionally.
Other terms
Delivery costs, freight costs, freight, absolute value, FRB1
Reason and Prerequisites
For the goods receipt, the actual posted quantity is not yet available, as far as the program is concerned, at price determination.If the actual posted quantity is available later, the condition technique is not used again for the calculation.Therefore the only option remaining is the proportionalization of the condition values.
Solution
None.

Collective billing for credit note requests

Hi ERP Gurus,
i'm trying to bill in a single credit note (billing document) many credit note requests generated through a rebate partial settlement.
I'm using the billing due list functionality (tcode VF04) with collective billing execution mode.
I got a dubt while seeing the billing document created because as many rows as the sum of the items of the two sales documents were created even if there were some common items.
I would like to have a summation if one item (i.e. a material) is present in more than one sales document but i wanna also be sure that the rebate agreement will be correctly taking in consideration the billing document created.
Anybody can support me on that?
Any suggestion is well accepted
Thanks and regards
C*

Hi Carmine,
If you could use any of the user exits to do it may be it will help you to solve you problem better, use a userexit while creating a billing document with more than one reference and then try to check and summate the materials in the user exit.
try this and let me know if this works...
even I did the same in my pro and it worked..
thanks & regards
raviraj

Vendor change in PO for delivery charges after MIGO

Dear All,
System is allowing to change the Vendor for delivery charges even after the MIGO has been done, without any message (warning/error). The Vendor field is editable in PO, even after MIGO.
Vendor was changed, But at the time of MIRO system is showing the old vendor, not the changed one.
Problem is explained with one example-
PO created with "Freight" Delivery charge - with vendor ABCD.MIGO was done.
After MIGO the exact vendor for the Freight was know, Vendor XYZ . As system is allowing to change it without message, it was changed. No change log is there for the changed vendor.
But now at the time of MIRO, system is suggesting u201CPlanned delivery costu201D for Vendor ABCD, not for XYZ.
So how to proceed as the payment has to be done for the new Vendor XYZ.
Please suggest.
Regards,
Vijay P.Bhaware
Edited by: vijaypb on Aug 28, 2011 4:40 PM

Hi,
Please check SAP Note 549408 - Conditions modifiable after invoice receipt for the same.
THis will resolve your issue.
Symptom
You already posted an invoice receipt for a purchase order with delivery costs, but no goods receipt yet. After that you can still change conditions of type 'B' (Delivery costs) via Transaction ME22 or ME22N in the purchase order.
Solution
Refer to the attached advance corrections.
In addition you must adjust message V1631 as follows:
Change the short text of the message via Transaction SE91 as follows: <Z1> No new delivery costs must be entered after occurred GR/IR.
Extend the long text by the following passage in section 'Diagnosis': <Z1> After an occurred invoice receipt the change of delivery costs is not allowed in the purchase, either, as information for the correct process are no longer available and the postings can no longer or not without errors be carried out, particularly after the deletion of posted delivery costs for subsequent cancellations or invoices.
Regards,
Sandesh Sawant

Collective billing - Delivery charges

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