Service Entry sheet - Delivery Charges
Hi Experts,
As per SAP note 381030 Delivery charges are not supported for service PO (item category - 'D')
and Blanket PO (Item category - 'B').
But one of the client which is running on ECC 6.0, I am able to see accounting entries
for delivery charges to frieght account after SES acceptance.
How could it be possible? Have you come across such cases?
Please throw your valuable inputs
Regards,
Partha
Hi,
1st one need to understand why to use/maintain Delivery charges in service procurement!
When Vendor provides service to you, you use service master(AC03), create service PO & maintain service tax in the service PO, then SES & invoice verification & finally payment to vendor.
When you are providing service to your customer , you can use material type DIEN & create material( MM01) for service & try to use/maintain tax indicator. Then create sales order with service material created with material type DIEN & then bill to customer for service provided by creating a Bill & the receive the payment customer.
In service procurement, you need to create a service master(AC03) , you need to enter valuation class & in OBYC, you just assign need to assign GR/IR Clearing (service) with G/L account only & remember that no valuation class for service assignment requires here in OBYC for service.
Service order or purchase order created with Acc. assignment ' K' and Item category 'D' , the system automatically pick UOM is "1" activity unit in Item Overview and in item details you need to maintain the service master ,UOM, quantity & price /unit and then G/L account with cost center .
During SES(ML8N), you are just recognizing vendor performed service where you can have cost object(cost center) with service master with quantity etc.....No FI document created after creating/maintaining the Service Entry Sheet in ML81N but once you release the Service Entry Sheet, then only FI document created.
If GR valuated for service procurement: You will have accounting entries:
During SES release:
Service account: Dr
GR/IR(service) :Cr
During IR
GR/IR(service) :Dr
Vendor A/C: Cr
Service tax A/C: Dr
Regards,
Biju K
Similar Messages
-
Service entry Sheet does not pick any Condition charges From Service PO
Hi All
Service entry Sheet does not pick any Condition charges From Service PO. What could be the reason ?HI,
Please check Sap note 381030
Along with other thing It says
"Delivery costs are generally not supported in external services management and in case
of blanket purchase orders, item category D or B. Instead of representing delivery
costs via conditions, in case of service documents, freight costs and other, SAP
recommends to add in additional service lines."
So that is the reason you are not getting those account entry in the time of service entry sheet
Use another service line with text ( or service master) for the additional costs as suggested by SAP
Hope it clarifies -
Return delivery while using a service entry sheet
Hi all,
We have created a purchase order related to a service entry sheet. This purchase order is completely confirmed (MIGO, movement type 101).
When we try to create a return delivery (MIGO, movement type 102) we get the following message: Purchase order had no items.
Does anybody know how's it's possible we can't create an GR for PO reversal?
We are on SAP ECC 6.0.
Best regards,
Tim van ThielHi,
Thanks for your fast reply.
We created this PO with item catagory D (services). Then we confirmed the goods (MIGO - movement type 101)
Afther this confirmation we got an extra line under Purchase Order History (ME23N) with the service entry.
Best regards,
Tim -
Delivery note/service entry sheet does not exist
Dear Experts,
I created Intercompany STO and Return PO. INVOIC (EDI Invoice) Idoc generated which failed with error message :
Delivery note/service entry sheet does not exist .
So, Invoice was not created eventhough GR is completed for the PO.
For Inter company return PO case, I found out that, GR Based Inv. indicator was checked and hence the idocs failed with above error message.
When I tested with GR Based Inv. Unchecked, Idoc was successfully processed and Invoice Created.
Why is it so? why is this indicator resulting in the above error message. Just cannot understand this.
Experts, need your input here. Thanks
Regards
Shashidharhi,
I've implemented the note 1903345 and it fixed the problem.
Regards,
Joseph -
EDI 810 - Delivery note/service entry sheet does not exist
Hello,
When 810 Inbound Invoice IDOC is processed with two different materials having the same delivery note number using the function module IDOC_INPUT_INVOIC_MRM, the IDOC post with error code '51 Delivery note/service entry sheet does not exist' Message class M8 Message number 183. The goods receipt has already been posted for the materials with the same delivery note number in SAP.
Any feedback??
ThanksHi
i had a Similar issue, where the IDOC is getting stuck with Delivery note does not exist.
You can check Note 1063742. this may help you here. If the note does not work for you then there could be an issue with the fucntion module ME_SELECT_DOCUMENTS since it is only looking for table EKBE-VGABE. where vgabe EQ '1' OR vgabe
EQ '6' but the delivery document no in the table is 8.
I am guessing that this could be the issue. My Issue is still not resoved, so i thought of sharing my inputs with you.
this may work for you.
If this is already solved for you do let me know what has been done here. -
Linking between Material GR and Service Entry Sheets
Hi!,
We have two separate Quantity Contracts. One for supply of Material X and another for transportation service for transporting material X.
Now the transportation vendor shall have to be paid as per the exact Goods Receipts quantity done for Material X.
How do we link the Service Entry Sheet corresponding to the Transportation Service Contract with the corresponding GR for the Material X contract.
Thereafter we also need this add the freight charges paid to the transport vendor through Invoice Verification as unplanned delivery cost in the Material X, Invoice Verification.
Please advise.
Regards
aniruddhaYou can't mix the service and GR together....rather create the one contract for material and transportation service and use that contract e.g. create contract
line item 10 is material
line item 20 is service
Use this contract
OR...Create the PO for material and add transportation service as a freight condition then you don't need to worry the quantity dependent chrages becasue system will calculate based on the quantity ( use Freight condition is based on the quantity)
hope this will resolve your problems -
Service PO and Service Entry Sheet / MIRO
*Dear SAP Gurus
We have created Service PO - Repairing of AC Machine. and Service Tab we maintained 10 line items of Parts Qty with Rate.
and we maintained Local Frieght Charges in Header Condition. upto This stage ALL OKey.
while making MIRO / Service Entry Sheet. the Local Fridht charges calulating on no of Line Items.
Example ; Local Frieght : 10000/- no of line item 10 then showing 10000 x 10 = 10,0000/-
how it will be solved. please guide me...
NOTE : NOT ONLY LOCAL FRIEGHT IF I PUT OCTORI IT ALSO SAME HAPPENING.
PLEASE AWAITING FOR YOUR HELP
REGARDS,
*RAJESH **Hi Rajesh,
Your question is not clear, if you can explain the requirement little more clearly.
Delivery costs are generally not supported in external services
management and in case of blanket purchase orders, item category D or B.
Instead of representing delivery costs via conditions, in case of
service documents, freight costs and other, SAP recommends to add in
additional service lines. Check the OSS Note: 381030 and Note 499575
There is no problem to post
invoice for different vendor for particular SES created for service
line that constitutes delivery costs.
Cheers
Kris -
Hi,
We have a scenario wherein we create shipment cost documents against delivery. As a result of shipments fully transferred, a PO for freight vendor is automatically created and a service entry sheet confirmation happens. As a result of service entry sheet confirmation, we have Financial accounting, Controlling and profitability analysis documents created. We have a requirement wherein we need to have the characteristic “sales order number (KAUFN)” populated in the profitability analysis document created as a result of service entry sheet confirmation.
Could someone please advice how could this be attained in COPA. Thanks for your help in advance.
Regards,
SandeepHi Ajay,
Thank you for the quick update.
The document is updated to COPA through OKB9 settings. The profitability segment is updated with fields like customer, product, company code, plant, sales area data, profit center, etc; however the sales order number is missing.
Could you please elaborate further how could FI substitution be implemented to call for the FM COPA_PROFITABILITY_SEGMENT through user exit? Are you recommending the substitution through GGB1? What could be the possible validation to call for the user exit to be implemented?
Regards,
Sandeep Kulkarni -
Cancelling Material Receipts generated from approved Service Entry Sheets
Several service entry sheets were entered twice into SAP and approved for Vendor . Upon approval, material receipt documents were created and because the vendor is ERS, invoices were created and paid. Manual credit memos have been processed in AP so the vendor has been charged back but the GR/IR GL account won't clear without the material receipt reversals.
To properly credit the job and debit the GR/IR GL account for this duplication, reversing material receipt documents need to be created. Anybody knows how to do the correction?
please advise.Hi,
Please follow the below steps.
01. First Cancel the Invoice
02. GO ML81N and in change mode you will get rewoke service entry sheet, a pop will come for posting dates enter the posting dates. and save . It will change the reverse the GR document created through Service entry. Set deletion indicator if you want.
Thanks & Regards,
Sridhar -
Frame work Purchase Order Plus Service entry sheet
Hello,
We are having the issue of defining this Purchase order process for Non receivable items i:e items which are non goods receipt like PO for services.When we create a PO with one line item and quantity of 5 and total value of PO is 500 .So after the first invoice the system is closing the PO .System is not looking at the quantity and just closing out the PO .So we have to design a process in which we need to create multiple invoice for a Po(Non GR) also we need to set the tolerence limit for the PO which i thing will be set in OMR6 (PP) and also regardless on quantity the system can create multiple invoices .So what is a good process to drive this.Either Frame work PO or service entry sheet??
Also is there a way in config we can set tolerence limit for the whole amount of PO .Like in OMR6 we define the upper and lower limit of PO .So if the total value of PO is 1000 ,while creating the invoice it vont allow us to create invoices for more than 1050 .can we set the tolerence for the whole amount of PO ?? Regardless of how many invoices we create.Thanks Andra,
The problem is the multiple invoices is for non goods receipt item so there will be no delivery.At the time of creating a PO the GR is not checked so there will be no delivery .
Also this setting is for invoices which are comming from Vendors.But if we are genrating the invoices manually it is not blocking those invoices.Also i there is nowhere mentioned in Incomming invoice to set tolerence for incomming invoice.Are you talking about Vendor tolerences?
Thanks in advance
Edited by: Metroid01 on May 14, 2009 6:52 PM -
Hi,
Am creating the PO with item category D and Account assignment F and am attaching the PO in maintenance plan,while releasing this plan system will generate the service entry sheet automatically and when activating the acceptance flag in service entry sheet system is throwing below error.
Acceptance not possible (no account assignments (Message Number SE 118).Please guide me to sol
Thanks
P.SrinivasanAccording to the standard process, the total value of all service lines in the service entry sheet must be greater than 0 in order to accept the SES.
There are other error messages as well which would not allow the acceptance / final release of such an entry sheet:
SE541 - Entry sheet with value 0 cannot be accepted
SE517 - Entry sheet without services cannot be accepted
SE118 - Acceptance not possible (no account assignments)
I would recommend if you can change the work in following process,
1) EKPO-ELIKZ should be set in the PO item directly
2) The authorization should be maintained accordingly.
See also note 73540 - Delivery completed indicator, final entry sheet. -
Shipment cost: number of items in service entry sheet
Dear Experts,
Is there a customizing setting that restricts the maximum allowed number of lines in service entry sheets?
Context:
Once I transfer shipment costs, several goods receipt sheets and service entry sheets are created.
I first thought that there was a one-on-one releationship between a shipment cost item and a service entry sheet. I.e. if there are e.g. 7 shipment cost items, than 7 service entry sheets are created.
The shipment cost distribution level is set on "delivery item": if for one shipment cost item, there are 250 delivery items, the cost is distributed all over these 250 delivery items. For each delivery item, a line is created in the service entry sheet. However, in my case 3 service entry sheets are created with on:
- 1st service entry sheet: 99 items
- 2nd service entry sheet: 99 items
- 3nd service entry sheet 52 items
Is there a way to avoid that several entry sheets are created for one . In my case that only 1 entry sheet with 250 items is created after transfer.
Thanks for the help!
Kind Regards
Thiago SantosIf you are not posting the delivery cost on the material value, then use A - Shipment costs item in the item category.
Delivery sub-item - A shipment cost sub-item will be created for every relevant delivery sub-item.
Shipment costs item - One shipment cost sub-item will be created. -
99 items in service entry sheet
Hello,
Concerning the transfer of shipment cost items to MM / FI.
This is what's described in notes notes 333656 and 198678:
If you transfer more than 99 account assignment lines to MM, than more than one service entry sheet will be created.
Why this is build up that way? Why not just create 1 service entry sheet for all lines?
Is there a way to avoid that more than 1 service entry sheet is created if more than 99 account assignment lines are transferred? Can you change the maximum number of items in a service entry sheet from 99 to 999 items?
e.g. if you transfer a shipment cost item with 320 account assignment lines, it should not be split up into
- 3 service entry sheets with 99 items
- 1 service entry sheet with 23 items
BUT only one service entry sheet should be created with 320 lines...
The reason why this is needed in our case is that we recenty changed the cost distribution from the item categories from "delivery"-level to "delivery item"-level. Because of this change, there are many more account assignment lines per shipment cost item and we get more than 99 account assignment lines per shipment cost item. In some reporting programs (Z*-programs) which do not take into account that one shipment cost item can be transferred into more than one service entry sheet? It's a huge work to correct these reporting programs...
kr,
AlexanderHi Alexander,
According to the standard system design there is a limit for up to 99 DIFFERENT account assignment lines per whole service
entry sheet document (not per service line in SES).
This is due to technical limitation of the field ESKN-ZEKKN of type NUMC(lenght 2). I am sorry that I can not provide you a solution within the standard for your problem.
As a workaround, you need to split the services in such a way that you have less then 100 different account assignment combinations.
If you believe that this feature is in general interest of other SAP users, you may apply to get in touch with a SAP User Group ( i.e. DSAG
or ASUG) in order to check the feasibility for opening a development request, aiming to enhance SAPs product portfolio offering for future
releases. Further details about this could be found in the link
http://service.sap.com/rollin
Please see the note:
11 Requested function not contained in standard system
Regards,
Edit -
PROBLEM IN SERVICE ENTRY SHEET
Dear cons
When we create a service purchase order the system automatically takes NO LIMITS. You can check it in item details of delivery tabs. Suppose we entered service of 15 EA in ser. P.o of service tabs. we create service entry sheet (ML81N) by adopting full quantity of p.o by service selection & after that selcting the item Then choose the service.at the time of choosing the service we want to enter the service of 16 EA. Because tolerance is marked NO LIMITS. But the system gives a message quantity exceeds from the p.o quantity. Pl. solve it. What is the meaning of NO limits.PL. SOLVE ITHi
In the service PO ,in the services tab in item details you can give the Overfill Tolerance aganist evry service number.Here you can specify a percentage value.So when you are maintaining the service sheet then the system will not allow you to save it if the value of service entry sheet goes above the value given in the purcahse order+% value..For example if in the PO you have given 10 Eur as the value for services and overfill tolerance as 50%.The system will then allow you to save the service entry sheet if only the value you are entering in the service entry sheet is 15 or below.(ie 15=10+50% of 10).
Hope this will help you
Reward if useful
Thanks and Regards
SHYAM.R -
Service entry sheet (urgent)
dear all,
i made an PO for service PO with unit of measure AU qty. 1 but in the service tab i added one service with quantity of 1000 with price 1 usd and unit of measure is TO.
10 K D HANDLING & TRANSPORT OF IRON ORE FINES 1 AU D 02.12.2008 1000 USD 1 AU TR04 2100
then while doing the service entry sheet system throwing me the following error.
PU Ordered quantity exceeded by 1 AU : 2100
Message no. M7022
Diagnosis
The specified stock level or quantity is exceeded by 1 AU.
System Response
If the message is an error message (E), the above is not allowed.
If the message is a warning message (W), the system will allow your input, but the warning is intended to prevent you entering a wrong quantity.
Procedure
In the case of a warning message, check the quantity entered.
In the case of an error message, change the quantity or terminate processing.
Note:
The abbreviations in the short text of this message can have the following values:
BA = batch
OR = order
PL = plant
PR = previous period
PU = purchasing document
RE = reservation
SL = storage location
VC = consignment stock from vendor in storage location
but when i check unlimited in over delivery tolerance then system is allowing me to do SES. and completing the process fully but i dont want to give check of unlimited tolerance.
can any body help me for this issue.
regards,
qsm sap
Edited by: qsm sap on Dec 3, 2008 6:04 AM
Edited by: qsm sap on Dec 3, 2008 7:59 AM
Edited by: qsm sap on Dec 3, 2008 8:23 AM
Edited by: qsm sap on Dec 3, 2008 11:58 AMi think You would get this error when there are multiple Service entries, but you have not flagged the Unlimited Flag under the Limits Tab in ITem Details.
plz check the delivery tolerance
http://www.helpinfo.com/index.jsp?k2dockey=1021028680438086807&formwassubmitted=true
plz dont use words like U rgent as it block us to post
regards
kunal
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