Common cost allocation to assets in service at different times

Hi,
My client constructs large assets that typically go into service over a period of several months. They track some asset costs on tasks assigned to a grouping level of specific assets, while other "general" costs are coded to a task assigned to a grouping level of "Common costs". The problem is that when one of the assets gets placed into service, all of the "common" costs get allocated to that assets. This is resulting in disproportionately larger asset costs for the first one placed in service and a smaller share of those costs allocated to the last asset placed into service.
What is the best method to get these general-type costs to allocate proportionately across all the assets even though they are placed in service across several different months?
Thanks!

Hi
The problem of equal prorating the common costs is that task may still incur costs after the first asset has been placed in service. The other assets will also incur additional costs.
You may consider holding the common cost till the end of the entire project. That task should not be assigned to common cost, but instead assigned it to a separate asset, with quantity of 100 units. When project is completed and all other assets are placed in service go and interface the "common" asset lines to FA.
In Mass Addition split that last asset into separate N assets, where N is the number of real assets generated from that project. Now add the cost of the last "common" assets to the other assets already in FA.
Dina

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Cost Allocation to Assets at a Task

Consider the following scenario
In Project A ,
Asset Cost Allocation Method = Spread Evenly
Group Method = Expenditure Type
An Asset A1 is created and assigned to the Task T1
Accumlate the CIP cost at Task 1
Then Run the Process "PRC: Generate Asset Lines for a Single Project"
When the process is finished the asset lines are generated and cost lines are assigned to asset A1.
Then Run the Process "PRC: Interface Assets to Oracle Assets" so the Asset A1 is interfaced to
Oracle FA
In Oracle FA RUn "Post Mass Addition
Next month a new Asset A2 is created and assigned to the Task T1
Accumlate the new CIP cost at Task 1
When the process is finished the asset lines are generated and cost lines are assigned to Asset A1
and Asset A2.
So why the new cost is assigned to both Assets A1 and A2. A1 is already assigned to the interfaced
to Oracle FA.
Can't we achieve that the new cost only to Asset A2 which is not interfaced to Oracle FA and not to
Asset A1.
Regards,

Hi
In case there are many projects , tasks and assets, consider using the client extensions available for capital projects.
You can develop the custom code for automatically generating assets in one client extension, and utilize the other extension to group costs into the relevant asset based on your own company logic.
Dina

Common Cost - Asset allocation

Please help with the following:
Our requirement is:
1) We have common costs assigned at the task level.
2) Our assets are assigned to tasks
3) Assets for the project are placed into service at various dates.
4) When common cost is allocated at the time of asset creation, it should only allocate part of the common cost that goes into service. For assets that do not go into service, common cost should be available for allocation in future.
I tried to work with Asset Allocation client extension. It does not allow me to leave any common cost unassigned after partially assigning the common cost to the assets that are placed in service. How do we leave some of the common cost unassigned for assets that will be placed in service in future.
What can we do to achieve the desired objective.
Regards,
Nagarajan

Hi
You may consider Projects allocations.
You could allocate the cost incurred at the common task to the various task of the project. The cost allocation will offset the common cost task.
Any assets in other tasks that is placed in service will absorb the common cost you already allocated to that asset task.
Allocated costs in other assets task will remain in CIP until you capitalize the next assets of the other tasks.
Dina

Using SAP BO PCM with cost allocation

Hello,
Can anyone kindly point me in the right direction or better still help me out on how to use PCM for cost allocation... A simple example would suffice ie using service costs from HR and allocating thses costs to lets say Sales Dept and Manufacturing Dept.
I am struggling with trying to create a view builder to capture the allocation...
Cheers

Hello, Victor
You have three RespCenters: HR, Sales and Manufactoring and you fullfiled LineItemValue grid
for all service costs on HR RespCenter.
For example you have one process in the model and it was assigned for each ResCenter (RespCenter/Activity Assignment) and you use Direct Activity assignment or Resource drivers to allocate costs(LineItems) between activities. In this case ActivityLineItemValue grid shows correct values for HR RespCenter.
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Viewing results:
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Help me in defining Cost Allocation Flexfield

hi friends,
i am working on an implementation project...i am facing a typical requirement please help me to solve this issue.... let me explaing the issue...
We are defining single business group....its has two operating units and two legal entities....the number of setof books also two... as for the benefit of accounting purpose...they have two accounting Key flexfields with two different Chart of Accounts(COA).... now how can i create a common and an single Cost allocation flexfiled whch should has the two Chart of account values.... Please help me to over come this issue.... this is an urgent issue... please address...
Regards
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Hi hasoub,
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Difference Btw Secondary cost allocation and activity allocation

Hi All
Can anyone let me understand what is the difference between Secondary cost allocation, activity allocation and direct cost allocation? I will be thank full if some one elaborate it with practical example.
Thanks

cbairi wrote:
Hi,
Can someone explain what is the difference between cost allocation and accounting flexfields.
Cost Allocation Flexfield is used in Payroll and Account flexfields are used in Financials. Basic difference is that you may want to charge to the same GL number even though the cost is coming from two different cost centers. Like say Overtime and Regular Hours Costs.
But it is always recommended that you use the same value sets for the common segments
For instance let us say an employee A is assigned to a payroll P and the employee has a default code comibination(i.e the accounting flexfield) information. Now all the costs incurred on this employee will go to the accounts defined in the accounting flexfield. It will not automatically go to the accounting flexfields but you have to map cost allocation flex with GL Flex and then run the transfer process.
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Cost Allocations

Good Day
How do you reserve a cost allocation that has been approved already. e.g. a consultant puts in more hours and they get approved adn be sent for costing and only to pick up that they have allocated wrong costs, how do you reserve it.
Regards

Hi,
Budget = Actuals work in a scenario when the planned costs occur during a specific period of the Fiscal Year but you want to accrue the cost in all the Periods and Plan for those costs. For example, Annual Incentives paid to the Employees. In an organization if the incentive is paid during July then either the entire cost can be planned during July or the cost can be acrrued over the full year. Normally the costs are accrued for the entire year to avoid disproportionate costs between the periods.
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Looking for help - Company is going to Mobile Asset Management service that does not support BB - especially BB 10.

Hello,
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WBS Elements and Asset Under Constructions have different Cost Centers

Hello Experts,
We have created a WBS element in one of the projects.
As per standard process, when we create the WBS Element the Asset under construction is also getting created through the settlement rule within the WBS.
These assets should have the same Cost Center as the WBS has. However we are in a situation wherein the Cost Center in the asset under construction is different than the Cost Center in the WBS.
I have checked the settings like automatic account assignment, etc but all settings look correct.
Can you please explain first what could be the reason for such a difference between Cost Centers in WBS and AuC's and what is the solution to avoid it in future?
Thanks in advance
Leena

Thanks for your replies...
@ Alex - There is no Investment Programme ID maintained for this WBS in question since there is no IM for this project.
@ Abdul - Please elaborate more on Validation and Substitution.
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Leena.

No accounting document created for distributed cost center and asset

Hi experts,
Why there is no accounting document created during GR for distibuted cost center and asset?
Thanks

Sorry guys, there's nothing to do with the config of the account assignment. The postings are ok for single cost center or single asset. SAP system message (info messsage) " Goods receipt for distributed cost center will be non valuated" are given when you are trying to unticked the GR non valuated.
If someone could explain what is the logic behind that behavior.
Thanks again.

F-47 Error "Purchase document is allocated to asset"

Hi,
I've created a PO for buy asset, Account assignment "A". Now I want to raised a 10% down payment request for this PO.
I hit this error:
Purchase document is allocated to asset
Message no. F5378
Diagnosis
The asset number   assigned in the purchase document
- is different from the asset number entered manually
- cannot be transferred, because the 'Asset number' field was hidden for the account in question
System Response
In the first instance a warning appears, drawing your attention to the different account assignments. In the second instance an error message appears, because the asset number must be transferred from the purchase order but the necessary field is hidden.
Procedure
If you receive the warning, check which asset number is the correct number for this down payment.
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Please advice me, what should I do? Thanks

Hi,
on top of my setting, I also perform this changes:
1. enter OBC4 and select field status variant
    -   Then double-click on Field Status Group
    -   Select field status group: Reconciliation Accounts
    -   Then, click on the magnifying glass " Edit field status"
    -   Double-click on Asset Accounting
    -   Change Asset number/subnumber to optional entry and save.
Now it hit another error:-
"You cannot use this transaction type to post to this asset"
Message no. AA834
Diagnosis
The transaction type entered belongs to transaction type group 15. According to the specifications for this transaction type group, posting with transactions types belonging to this group are only allowed in specific asset classes (for example, asset classes for assets under construction).
The asset to which you are posting belongs to class D01 (chart of depreciation L001). You cannot post to this class using the transaction type you have entered.
Procedure
Check the asset number entered. You may want to allow posting with this transaction type group for the asset class of the asset.
Can I just change this error message to warning? Any impact if I do this? Thanks

Actual cost is coming zero in service order

Hi experts
I am newer in CO.i can not recognise that "Actual cost is coming zero in service order".Please let me know that sollution
thanks in advance
sachin

Have the cost data been archived? If not, please check configurations and whether there is do actual goods issue or activity confirmation posted. Check plan and actual costing variant under tab page 'Control', BOM structure under tab page 'Components' and Routing structure under tab page 'Operations'. And if any goods issue or activity confirmation to the order, cost can be analysed under tab page 'Cost'.

Msg. error BK048 for manual cost allocation

Hi,
we got a warning message for manual cost allocation (KB15N), when posting this allocation just with a quantity and without an amount. We would like to post this allocation without amount and therefore need to change the message type from warning (W) to information (I), to do this posting.
When using transaction OBA5, there is just a fixed and not adjustable value for Standard with "W". Do you know any workarounds or how we can change this message type to do this posting?
Regards
Florian

Hi Florian,
HAve you assigned users in OBA5?.
Go to OBMSG, for this particular Message number in the allowed message types, specify IWE etc. In the standard column specify I. Also you could check on check box "Switch Off" if you want to have the option of not seeing the message at all.
Now goto OBA5, against the message number, in the "Online" column , specify I or - (Switch Off) and do the same in the BAtchl column also.
Now you need too specify a user only if you want this change for specific users , if you want all the users to be able to post manual cost allocation then do not specify any user name.
Do tell me if it works.
Regards
Susan

Cost allocation flexfield

hi
after reading payroll UG, i am a bit confused about cost allocation flexfield for payroll, assignment, element link, org,element entry.
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The most detailed level is the element entry level. Imagine if the end user must enter there for each segment and for each segment all values. Too much work and too error prone.
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Common cost allocation to assets in service at different times

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