Configure Exchange 2010 internal mail routing

Hello,
I’m have an Exchange server system which includes exchange 2003 standard edition server and an Exchange 2010 server standard edition server, plus a public SMTP server. Each exchange edition is on a separate machine. The SMTP server is on a separate machine.
I am in the process of retiring the Exchange 2003 server per the following document:
http://support.microsoft.com/kb/822931
Inbound mail arrives at the SMTP server and is forwarded from there to the Exchange 2010 server. All user mailboxes have been moved to the Exchange 2010 server. There is a connector between the Exchange 2003 and Exchange 2010 servers. Both the Exchange 2003
and Exchange 2010 server have a connector to the public SMTP server.
In reviewing some of the log files, it appears that a lot of mail which originates from a user mailbox on the Exchange 2010 server is being sent from the 2010 server to the 2003 server and from there to the public SMTP server. I don’t know how to change
this priority so that no mail will be sent to the Exchange 2003 server. At this point there is no reason for any mail to travel to or from the Exchange 2003 server. Any suggestions on how to change this configuration so that mail goes directly from the Exchange
2010 server to the SMTP server?
Thank you for taking the time to read and hopefully provide a response!

Hi,
From your description, I would like to clarify the following thing:
If you have finished the migration successfully, and the Exchange server 2003 is unnecessary. You can remove the connector between Exchange 2003 to Exchange 2010 and the connector between Exchange 2003 to public SMTP server. And then the mail should go directly
from Exchange 2010 to the SMTP server.
Hope my clarification can be helpful.
Best regards,
Amy Wang
TechNet Community Support

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How to configure users for internal mail routing only in exchange 2013

Hi Guys!
I have a scenario here that i have three (3) group of users, one group is able to have an inbound and outbound mail, meaning they can send and recieved emails from internal and external.The second group of users should have inbound mail(local mail) only
(cannot send and recieved mails from internet), and the third (3) user is they can recieved an outbound mail but they are not allowed to send mail directly to the client,(Ex.
[email protected],[email protected],[email protected]) instead they will use the
[email protected] as the reply to the client. Please let me know how to configure group user 2 and 3.
Thank you.
regards,
Paul

Hi Paul,
Great advice from Maganti, just elaborating steps:
Prevent Group 2 send e-mail to internet by transport rule:
1. Login EAC with administrator, Mail Flow---> Rule, click “Create a new rule, then give a name “Group2 - No Internet Mail”.
2. Conditions: select "From a member of a distribution list" & select group "Group2"
3. Select another condition "Sent to users inside or outside the organization" & Select Outside.
4. Actions: select "send bounce message to sender with enhanced status code" & write your custom message like “You are not authorized to send mails to internet”.
Prevent Group 3 directly send e-mail to internet, however it can send message as group:
We also can create a transport rule which is same with Group2, then open Active Directory Users and Computers to add send as permission with another group (contain same users as group3).
Best Regards,
Allen Wang

How to configure users for internal mail routing only

Hi Guys!
I have a scenario here that i have three (3) group of users, one group is able to have an inbound and outbound mail, meaning they can send and recieved emails from internal and external.The second group of users should have inbound mail(local mail) only (cannot send and recieved mails from internet), and the third (3) user is they can recieved an outbound mail but they are not allowed to send mail directly to the client,(Ex. [email protected],[email protected],[email protected]) instead they will use the [email protected] as the reply to the client. Please let me know how to configure group user 2 and 3.
Thank you.
regards,
LRMCP

Hi LRMCP,
Procedure is perfect which is given by Benoit, just elaborating steps.
Prevent form Sending Mails:
Create a transport rule on Hub Transport Server:
Organization Configuration -> Hub Transport -> Transport Rules -> New Transport Rule -> Give Name “Group2 - No Internet Mail”
Conditions: select "From a member of a distribution list" & select group "Group2"
Select another condition "Sent to users inside or outside the organization" & Select Outside.
Actions: select "send bounce message to sender with enhanced status code" & write your custom message like “You are not authorized to send mails to internet”
Prevent from Receiving Mails:
New User: You can select “require that senders are authenticated” while creating new users which will stop receiving mails from internet.
User -> properties -> Mail Flow Settings -> Message Delivery Restrictions -> Properties -> set Sender Authentication.
For Existing Users:
You have already a group named "Group2" so set sender authentication for all members with this single command.
Get-DistributionGroup "Group2" | Set-Mailbox -RequireSenderAuthenticationEnabled $true
Same procedure mentioned for group2 can be followed for Group3 to prevent from sending mails.
Amit Tank || MVP - Exchange || MCITP - Exchange 2007 || http://ExchangeShare.WordPress.com

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We are planned to install Exchange 2010 servers(MAIL,HUB and CAS) server in new Active director site in existing exchange organization.
Kindly share best practice link for exchange server installation in new site.

The best practice for installing into a new Active Directory site is the same as installing into a new organization, except you don't need to prepare the organization or domains (unless you are also installing into a new domain that hasn't been prepared).
Install the CAS then hub, then mailbox roles, or install a multi-role server, then define your CAS Array name and IP address, and set your CAS behind a load balancer (if needed). Add your external certificate to both the CAS and the load balancer (and the
hub if you use TLS for mail transfer), and you should be golden. Also, if you intend to proxy your CAS connections, here's a link that may help:
https://technet.microsoft.com/en-us/library/bb310763.aspx?f=255&MSPPError=-2147217396
For completeness, here's a thread on the msexchange.org forums that specifically mentions adding Exchange into a second site:
http://forums.msexchange.org/New_Exchange_2010_at_another_Site/m_1800557445/tm.htm

Exchange 2010 mit Mail 7.2 unter OSX 10.9

Ist Exchange 2010 mit Mail 7.2 unter OSX 10.9 kompatibel?

Hello Daryl,
Thanks for using Apple Support Communities.
I found another Apple Discussion covering the same topic, with a response showing it solved the issue.
How do I restore the "whoosh" sent mail...: Apple Support Communities
https://discussions.apple.com/thread/4236085
Take care,
Alex H.

Internal Mail Routing Between HUB servers Is Not Working Correctly

Howdy, Been scratching my head on this one for a while.
First off, running Exchange 2010 Sp3 RU5 across the board.
I have attached a diagram of our environment for visual aid. Please take a look as it makes more sense.
I have drawn the correct mail flow in black and what is happening in red.
Forest A Site A, has a dedicated edge, dedicated Hub and dedicated CAS
Forest A Site A child domain 1, has a multi-roled MBX,HUB,CAS
Forest A Site B child domain 2, has a multi-roled MBX,HUB,CAS
Forest B Site C, has a multi-roled MBX,HUB,CAS
Mail flows TO child domain 2 just fine, but outgoing mail from that same domain keeps routing through HUB in child domain 1 instead of HUB in forest root domain.
The send connector for the organization in Forest A is configured to only send through the dedicated HUB server in Forest A. The Receive connector in Forest A's HUB is also configured correctly. But no matter what i do, mail outgoing from child domain
2 continues to flow to child domain 1 instead of through the dedicated HUB server.
Mail needs to flow so for now i added the HUB in child domain 1 as a source server in the organization's send connector and set up the receive connector in child domain 1 to allow a work around for now.
I think this is an issue in the routing group connector but its just a guess. Any ideas?

Hi,
Active Directory IP site links costs are based on relative network speed compared to all network connections in the WAN and are designed to produce a reliable and efficient replication topology. Therefore, in most cases, the existing IP site link costs should
work well for Exchange 2010 message routing. However, if after documenting the existing Active Directory site and IP site link topology, you verify that the Active Directory IP site link costs and traffic flow patterns aren't optimal for Exchange 2010, you
can make adjustments to the costs evaluated by Exchange.
You can use the Set-AdSiteLink cmdlet to assign an Exchange-specific cost to an Active Directory IP site link.
More details refer to the following articles:
Controlling IP Site Link Costs
Set-AdSiteLink
Hope this helps!
Thanks.
Niko Cheng
TechNet Community Support

Office 365 to Exchange 2010 Hybrid Mail Box Migration

I'm working on setting up a pilot for Office 365. We have Exchange 2010 SP3, in a DAG configuration (two front end, and 2 mail box servers). I have setup the hybrid configuration. All firewall ports are open.
Problem 1: We can move mail boxes up to office 365 with out a problem. When we try to move them back we get
"[email protected]
Status: Failed
[email protected] Skipped item details
Data migrated: Migration rate: Error: MigrationTransientException: The call to ‎'https://webmail.contoso.com/EWS/mrsproxy.svc City-ExchCAS1.contoso.local ‎(14.3.178.0 caps:05FFFF)‎‎' failed. Error
details: The server was unable to process the request due to an internal error. For more information about the error, either turn on IncludeExceptionDetailInFaults ‎(either from ServiceBehaviorAttribute or from the <serviceDebug> configuration behavior)‎
on the server in order to send the exception information back to the client, or turn on tracing as per the Microsoft .NET Framework 3.0 SDK documentation and inspect the server trace logs.. --> The call to ‎'https://webmail.contoso.com/EWS/mrsproxy.svc
City-ExchCAS1.contoso.local ‎(14.3.178.0 caps:05FFFF)‎‎' failed. Error details: The server was unable to process the request due to an internal error. For more information about the error, either turn on IncludeExceptionDetailInFaults ‎(either from ServiceBehaviorAttribute
or from the <serviceDebug> configuration behavior)‎ on the server in order to send the exception information back to the client, or turn on tracing as per the Microsoft .NET Framework 3.0 SDK documentation and inspect the server trace logs.. --> The
server was unable to process the request due to an internal error. For more information about the error, either turn on IncludeExceptionDetailInFaults ‎(either from ServiceBehaviorAttribute or from the <serviceDebug> configuration behavior)‎ on the server
in order to send the exception information back to the client, or turn on tracing as per the Microsoft .NET Framework 3.0 SDK documentation and inspect the server trace logs."
I know someone is going to say "Trun on IncludeExceptionDetailInFaults", please tell me how to do that. I'm not an exchange expert, or an IIS expert.
Problem 2: We can email to account in Office 365. Office 365 can't email to on-site exchange. We do have Mimecast as a spam filter, and I've been digging in that to see if that is a problem.
Just looking to see if anyone has an idea of thing to check for this.

Fixed
1. Connect to the Office 365 Portal http://portal.microsoftonline.com
2. Click “Admin” in the upper left hand corner and go to “Exchange”
3. Click “migration”
4. Click “+” and then “Migrate from Exchange Online”
5. Click “+”
6. Add the users that you need to move back to Exchange on site at Dedicated Computing
7. Click “next”
8. Click “next”
9. Put any name for “*New migration batch name:”
10. Put <your email domain> for “*Target delivery domain:”
11. Put GUID of target database in for “*Target database:”
Commands for Exchange Management PowerShell to find GUID
i. Get-MailboxDatabase
ii. Get-MailboxDatabase <insert database name from last command> |fl
12. Click “next”
13. Make sure both radio buttons for Automatically are check, and click “new”

Forefront for Exchange 2010 - no mails in quarantine or incidents list

I have a client with Forefront 2010 installed on their exchange 2010 server. I see 45 messages that have been blocked as spam in the dashboard - 43 connection, 1 smtp and 1 content.
The client wants to know which messages are being blocked and which aren't, however when I open up the incidents and quarantine pages there is nothing there.
They have the antispam configuration set to stamp headers and continue for SCL5 to 9 and it seems to me that things should be in the quarantine.
I have all the logging options turned on and I've followed the other technet threads about this issue but none of those solutions seem to work on this machine.
If anyone has any ideas I would really appreciate it!

Hi,
Firstly, please make sure if you have enabled the anti-spam filtering engine of FPE. If yes, please refer to the blog below:
Exchange Content Filter settings are ignored
Besides, please make sure you have installed all the released hotfix rollups for FPE. Please also make sure that you have enabled "Enable content filtering incident logging" in Advanced Options of Global settings.
You can deliver quarantined items to specified recipients and set emial notification.
In addition, only an Administrator can access/manage the quarantine of FPE.
Please also ensure that you haven't configured FPE to automatically purge quarantined in a short time.
FPE content filter uses the Cloudmark™ Antispam engine to analyze each e-mail message and stamp it with a SCL.
When the setting 5 – 9 is selected, all messages with a rating of 5 or higher are treated as suspected spam.
Messages with an SCL rating of -1 and 0 will be treated as non-spam. You have the option to Quarantine or Stamp header and continue processing mail with an SCL rating in the 5 – 9 range.
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The links below would be helpful to you:
Configuring content filtering
Configuring e-mail notifications
How to Manage Quarantined Files in Forefront Protection 2010 for Exchange Server
(FPE)
Best regards,
Susie

Exchange 2010 - Forwarding Mail

We are looking to forward inbound mail for a couple of users on our exchange 2010 server to an external address. Will it take up any space on our local exchange store.
Hank

No if you setup to just redirect the mail but if you select to deliver to mailbox and forward then it will keep a copy and yes will take up the space.
Create a contact for External address and set up the forwarding as per below article...
Configure Mail Forwarding - http://technet.microsoft.com/en-us/library/dd351134(v=exchg.141).aspx

Outlook 2010 - "Reply To" linking to wrong Exchange 2010 Internal Email Address

Hi,
One of my internal email users (Exchange 2010 Enterprise) compiled an email from within Outlook 2010 and sent it to a specific internal colleague with a CC to two other internal colleagues plus two external contacts.
They all recieve the email successfully but if any of them (internal & external contacts) try to "Reply" or "Reply All" the "To" for the new email is automatically populated with a completely different and unrelated
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purposes of a Reply.
I have never experienced this sort of problem before since administering Exhange etc and would like to understand how it can randonly occur.
Any help would be most welcome.
Regards,
Mark

Hi,
Does this issue happen to other emails or just the certain one?
On the sender side, please go to Send Items folder, find and open the problematic message. Click on File > Properties and check if the user set “Have replies sent to” in the Delivery options section:
If the original email was set with this option, when we click Reply, it will send email to the people typed in the box.
We can also check the message properties on the recipient side.
Please let me know the result.
Regards,
Steve Fan
TechNet Community Support

Exchange 2010\Outlook Mail issues

Hi,
I am having some issues with mail disappearing and outlook not updating. The issues are:
When sending an email from Outlook it appears in the sent items for 30 seconds in Outlook and then disappears. It never shows up in OWA The email does send though. If an email is sent via OWA the email appears and stays in both OWA and Outlook. This is
happening in Outlook 2010\Exchange 2010
Updating issues on random folders in Outlook. This is happening on both Outlook 2013 and Outlook 2010 different users with the same Exchange 2010 back end.
Both users have cached email forced. I have tried rebuilding the mailbox locally.
Cheers,
Zac Avramides

Hi,
Thanks for your detailed information about the symptom.
It seems the issue is more related to the Outlook client since OWA works fine. I suggest we can follow the checkpoints below:
1. Rebuild Outlook profile.
2. Disable any third-party firewall or AV programs.
3. Run Windows in Clean Boot.
4. Run Outlook in safe mode by “Outlook /safe”.
What’s the result now?
Thanks,
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Simon Wu
TechNet Community Support

Outlook 2011 w. Exchange 2010 - deliver mail to local inbox?

Hi all. I have a problem with a MacbookPro (OSx 10.6.8, fully updated) and Outlook 2011 (14.2.5, fully updated) using an account on a Exchange 2010 server.
Mails sent directly the users e-mail address, is delivered to a local Inbox and is therefore removed from the Exchange inbox. This is a problem, because the user is also accessing the mailbox from iPad and iPhone. There are no rules at all in the Outlook settings. The mail remains in the Exchange inbox until Outlook syncronizes folders. The strange part is that the user also recieves mails, sent to distribution lists, but these mails is not delivered to the local inbox, but stays in the Exchange Inbox.
The mail in the Exchange inbox should stay there, until deleted by the user ...
I have 40 other users using the same setup (MacBookPro, iPad, various SmartPhones) and they does not have this problem.
Does anybody know what to do or do I have to reinstall Office 2011 (again, I might add ...)

I found this and it worked for me too....
Outlook 2011 Moving Exchange Messages To On My Computer
Posted on April 8, 2011 by ccooper
I had a problem where Outlook 2011 was moving sent and inbox messages from the Exchange folders to the inbox under On My Computer. The solution was to go to Tools -> Mailing List Manager and turn off the rule that must have been set by accident.
If you simply open up the Mailing List Manager I noticed that it automatically creates a rule that matches your email address and then moves them to the Inbox On My Computer. I must have been going through the various menu options and hit return by mistake.

Can someone explain Exchange 2010 intersite message routing to me?

Greetings,
We are about remove our legacy routing group connectors and I want to ensure that I really understand how message routing in Exchange 2010 works. I understand that Exchange uses AD IP Site Links to determine best path unless an actual Exchange costs is assigned.
We have three sites A-B-C with Exchange resources. We have a DAG that spans sites and A and B. I have reviewed our AD IP site topology and noticed there is no direct IP site link between site and A and C. When a user is active in site A and emails a user
in site C, I would expect the message to be routed through site B first.
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Exchange Costs are assigned.
Thanks much!

Its transitive
http://technet.microsoft.com/en-us/library/aa998825(v=exchg.141).aspx
By default, all site links are transitive. This means that if Site A has a link to Site B, and Site B has a link to Site C, Site A is transitively linked to Site C. The transitive link between Site A and Site C is also known as a
site-link bridge.
Twitter!: Please Note: My Posts are provided “AS IS” without warranty of any kind, either expressed or implied.

Lion, Exchange 2010. Mail loses all emails in an exchange account

I am running Lion on an new 2.0 GHz i7.
We are using Exchange 2010 SP1 and I have 2 exchange accounts setup in Mail. Every two weeks or so Iose all the emails in one of the accounts. After a few minutes Mail seems to realise, and startes resyncing all my emails. The mailbox is 2GB in size so this takes about an hour time during which Ihave no emails.
Fortunatly so far this has only happened while I'm working in the office but if it happened while Iwas work off-site it could take a lot longer to sync
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Since posting this Ihave archived my mailbox which has reduced it from 2GB to about 800 MB. I did have growlmail and dockstar addons running so I uninstalled them.
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Exchange 2010 - Getting mail statistics

Hi,
Is there any way to get a figure on how many emails where sent\received internally using exchange 2010
Regards

Hi,
Based on my research, except the above suggestion, we can also try using the “Log Parser” tool to filter the Message Tracking log:
Advanced Exchange Transport Logs Troubleshooting using Log Parser - Part 1
http://msexchangeteam.com/archive/2007/11/12/447515.aspx
If you have any question, please feel free to let me know.
Thanks,
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TechNet Community Support

Configure Exchange 2010 internal mail routing

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