Continuous stock definition

Hi to all
Nowadays in SAP BO 2007 A there some basis initialization as "Use Continuos Stock" that is a global definition for company.
Since we have now the G/L Account Determination per Period, why not include also this defition related to Continuous Stock?
We have an issue that we have because in Portugal related to Continuous Stock.
In our legal system not all companies have to use Continuous Stock, but could be mandatory so some companies start without continuous stock but for some legarl issues must change to Continuous Stock.
Now what we do here is the creation of new database with the new Basis Initialization.
So if we have this definition in G/L Account Determination it will not be necessary to create a new database.
Comment pleasethis issue.
Regards
Vasco Silva

Hello,
Thank you for this interesting request.
As you know continuous and non-continuous stock (aka perpetual and periodic) inventory valuation concepts are completely different in regards to posting rules and valuation during the year. It is hardly a question of single switch. Therefore to implement control to change how company valuates stock requires huge development effort.
You have noticed correctly posting period selection on G/L Account Determination form. This was implemented as 'current period' concept was left in 2007 version making user work more flexible. G/L Account Determination were set per posting periods even before the 2007 version but this was controlled by 'current period' switch.

Similar Messages

Continuous Stock System

Dear Experts
Where from can i get document on continuous stock system in release 2007B
best regards
anand

Hi,
https://websmp203.sap-ag.de/~sapidb/011000358700000598262009 (Document resource center for 2007 B)
https://websmp203.sap-ag.de/~form/sapnet?_FRAME=OBJECT&_HIER_KEY=701100035871000529280&_SCENARIO=01100035870000000183
https://websmp209.sap-ag.de/~form/sapnet?_SHORTKEY=01100035870000727159&_SCENARIO=01100035870000000183&_ADDINC=011000358700001192682007E&
M.Senthil.

Continuous stock: whs movement not change Accounts and Costs?

Dear all,
our customer XYZ has a SAP B1 9.0 continuous stock company.
He needs to manage the goods (articles) he sells to one of his customer C0001 in a specific SAP B1 warehouse W1.
The goods are already invoiced and delivered but our customer XYZ doesn't ship them immediately (he holds the articles in one his warehouse W1 and wait for specific orders by C0001).
Our customer XYZ needs to know how many articles he has in the W1 warehouse, but he doesn' want SAP B1 makes any sort of registration on Balance Accounts and ProfitAndLoss Accounts when a Goods Receipt on W1 is created.
Also, most important, the cost of the article vave not to change when Goods Receipt on W1 is created.
Is it possible to solve this request in a SAP B1 continuous stock company?
Please, can someone help me?
Best regards
Emanuele

Hi Emanuele,
I am afraid B1 can't support this process directly. A work around is to send customer reserved invoice instead. Delivery should be hold until received customer's order.
If you want to have W1 not counting them, it is not possible.
Thanks,
Gordon

Continuous stock training video for customers

I thought there used to be a training video in the customer space for continuous stock. When I click on my old link, it takes me to 'Maintain Price Lists'. Does anybody know if there is a training video that covers the topic and can give me a link?
TIA

Hi Cindy,
The training for Customers is available at the SAP Business One Customer Portal is available under the education section.
A direct link to the release 2005 learning map is [here...|http://service.sap.com/~form/sapnet?_SHORTKEY=00200797470000085952&_SCENARIO=01100035870000000183&_ADDINC=011000358700000179302008E&]
A direct link to the release 2007 learning map is [here...|http://service.sap.com/~form/sapnet?_SHORTKEY=01100035870000703662&_SCENARIO=01100035870000000183&_ADDINC=011000358700000179302008E&]
Both learning maps have an entry for continues stock.
Please note that access to the customer portal requires an S-User to login.
Peter

Stocks Definition

Hi
In MMBE i can able to see many stocks types. Can i get to know the definitios of the same for understanding each.
Is any doc or way to get that pls..
Vijay

assume you want to know what unresticted stock is.
follow the link.
click the U in the alphabet
find unrestricted use entry
click it.
and you will get :
unrestricted-use stock
Inventory Management (MM-IM)
Valuated stock of a material held by (and belonging to) a company, which is not subject to any usage restrictions.

A/P invoice and stock posting

Hi
I have some issues with understanding the following:
I have received some item without having issued a PO for them. For these items, master data exists .
As common practice with a lot of suppliers, there is no Invoice attached to the shipping, only a delivery note.
If I post the items to stock using 'Goods receipt' and use A/P invoice some days after when the invoice arrives, I have doubled the received quantity by posting the items to the stock twice.
What is the solution to have the items posted to stock immediately for further usage and adding the A/P invoice later but without stock posting?
Thanks
Franz

Hi Franz,
When an AP Invoice is based on a Goods Receipt PO there will be no double posting, not for Warehouse quantites or in the accounting.
An AP Invoice that is based on a Goods Receipt PO where nothing was changed between the Goods Receipt and the Invoice the AP Invoice will NOT post to stock. The stock posting was already done on the Goods Receipt.
Most documents can be cancelled, either by basing a reverse documents or by cancelling. For every each one of them the quantities and accounts postings follow the logic of continuous stock.
Goods Receipt PO -> Reversed by a Goods Return
AP Invoice -> Reversed by an AP Credit Note.
Please note that there are NO double entries anywhere when a document is based on another.
I hope it helps.
Jesper

Stock value in Stock Valuation Report

Does anyone know how you shouid use the stock cost shown by the Stock Valuation Report?
I am looking at a database which uses standard costing, and trying to use the Stock Valuation Report to see what the stock value would be at Moving Average.
Some of the records on the Stock Valuation Report have a zero stock quantity but a stock cost (supposedly Moving Average) and a stock value. There are also records with neagtive stock costs and values.
I have found SAP Notes which confirm that you can get stock values where there are zero quantities. However if you ignore the zero quantity liines, is the Moving Average cost shown accurate or is it the case that this report is essentially useless if you have a continuous stock system?
Regards,
Douglas

Hi Douglas,
I found this in one the SAP Notes.
Symptom
In the Stock Audit Report, generated for a specific warehouse, a value is shown in the 'Cumulative Value' column even if the item does not have quantity.
Other terms
Inventory Audit Report, Stock Audit Report, warehouse, cumulative, value, zero, quantity, average cost, System Initialization, per company, use perpetual inventory, SAP Business One
Reason and Prerequisites
Consulting
Solution
The 'Manage Item Cost per Warehouse' setting in the Administration -> System Initialisation -> Company Details -> Basic Initialisation tab determines the information displayed in the Stock Audit Report.
When this option is selected, each warehouse defined in SAP Business Onemaintains its own cost. This warehouse cost is calculated whenever there is a movement of the item in the specific warehouse.
When this option is not selected, a single cost is maintained for the item per company. This cost is determined by the movement of the item within all warehouses.
SAP Business One uses the calculated costs to reduce the inventory value when stocks are issued. If the cost is managed by warehouse, then,the item cost will be from the specific warehouse where the stocks are issued; otherwise, the item cost will be the single cost.
With the difference between the specific warehouse's and the entire warehouses' costs, there is a possibility that costs remain in the specific warehouse even if the quantity is already zero. In this scenario, viewing the Stock Audit Report per warehouse may not provide accurate cumulative value of the stock in that warehouse since the valuation is a combination of different warehouses. The Stock Audit Report then can be used to check the quantities per warehouse. If the valuation of the stock is needed, the report must be generated for all warehouses
Hope this helps.
Thanks,
Joseph

Correct Valuation report of the stock

Hello Experts,
Our Customer Almatec uses the Business One since January 2011. We have overtaken initial stock
quantities via DTW and gave this initial stock the initial price from the last moving average price of the
former ERP-System.
The company database of Almatec does not use the continuous stock. The issue is that at the end of
every month, there must be reported to the mother company in USA, the quantities and values of the
items on stock. This includes the valuation of the component items on stock and the bill of material
items, depending on the moving average prices of the component items which are included in every bill
of material. A BOM could include single items and also other bill of materials.
Can you describe what to do, to get real moving average prices for item on stock valuation reports, for
component items and bill of material items?
We try to understand the Business One processes of the moving average and how it is really build and which steps are
neccessary to get the right values.
The valuation is not correct so far, is it because the bill of materials have wrong price lists in its
positions?
Best Regards,
Vural

Hi Gorden,
we have not used the continuous stock by this customer, because we had only problems with it by other customers, where we have used it. The continuous stock is not working by SAP. There are only problems with it.
There should be another way to get it witout using the continuous stock. It can be also with indivial queries or programming if you have an idea.
But perhaps you can explain me what the system is doing when you do a "Stock valuation report" - specially when you choose the Calculation Method: Moving Average ???
Thanks,
Vural

Stock Revaluation By SDK

Hi Experts
I want to create Stock Revaluation Entry by SDK. It works fine in case of Average Price Items , but if items are FIFO type the it gives error message. code is given below. Please tell me cause of error.
Dim MatrialRevaluation As SAPbobsCOM.MaterialRevaluation
        MatrialRevaluation = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oMaterialRevaluation)
       MatrialRevaluation.Lines.ItemCode = "CR001-001"
        MatrialRevaluation.Lines.RevaluationDecrementAccount = "R00071"
        MatrialRevaluation.Lines.RevaluationIncrementAccount = "R00071"
        MatrialRevaluation.Lines.WarehouseCode = "DEL"
        MatrialRevaluation.Lines.Price = 2000
        MatrialRevaluation.Lines.Quantity = 10
        MatrialRevaluation.Lines.Add()
        lRetCode = MatrialRevaluation.Add()
             If lRetCode <> 0 Then ' If the addition failed
            oCompany.GetLastError(lErrCode, sErrMsg)
            MsgBox(lErrCode & " " & sErrMsg) ' Display error message
        Else
            cmdInvoice.Enabled = True
            MsgBox("Entry successful")
        End If
Ther Error message is "5002 FIFO Item is not allowed in Inventory revaluation [OMRV.DocDate ][Line 1]"
If I add manually in stock revaluation document It is added successfully. What can be reason? Plz tell me.
Regards
Gorge

Hi Gorge,
This is what is written in the DI help file..
MaterialRevaluation is a business object that enables you to update the items' price (average price or standard price only), revaluate the stock, and create journal entries accordingly.
This object applies only to companies that manage their stock using Continuous Stock system.
Hope it helps,
Vasu Natari.

Stock type in MM

hi experts,
can any body tell how many types of STOCK are there and how STOCK are created in SAP?
Thanks.

Hi,
Due to various inventory transaction in sap various stooks types are created.Stock type is nothing but the stock quantity created with a specific transactions .
there exixts two types of stocks.Normal stocks and special stocks.
Normal : UR,Quality, blocked
Special stocks:
Special stocks are stocks that are managed separately as a result of their not belonging to your company or being stored at a particular location
Special stocks and special procurement types are divided into the following areas:
· Consignment
· Subcontracting
· Stock transfer using stock transport order
· Third-party processing
· Returnable transport packaging
· Pipeline handling
· Sales order stock
· Project stock
Stocks belonging to your company that are stored with the vendor or the customer.
In the SAP System the following types of special stocks are available:
·        Stock of material provided to vendor
·        Consignment stock at customer
·        Returnable packaging stock at customer
Since these special stocks are not located at your own company, they are managed at plant level and not at storage location level.
Two stock types are possible:
·        Unrestricted-use stock
·        Quality inspection stock
All stock types can be inventoried.
Purpose
Stock of Material Provided to Vendor
These are your company's own stocks that you provide to the vendor (subcontractor) to manufacture a product you have ordered. However, this stock is still your company's property. This stock is available for Materials Planning.
The goods movements for materials provided to vendor are described in Subcontracting.
Consignment Stock at Customer
This is consignment material belonging to your company that is stored with the customer. This stock is not available for materials planning.
In Inventory Management, you can post the following goods movements (with reversal):
·        Initial entry of stock balances (movement types 561, 563)
·        Transfer posting from plant to plant in one step (301)
·        Transfer posting material to material (309; see also Entering Transfer Posting Material to Materials)
Other goods movements are processed using the Sales (SD-SLS) component. See also: Consignment.
Returnable Packaging Stock at Customer
This is packaging materials or means of transport (for example, pallets or crates) which are supplied by your company to a customer and must be returned. Returnable packaging stock is not available for Materials Planning.
In Inventory Management, you can post the following goods movements (with reversal):
·        Initial entry of stock balances (movement types 561, 563)
·        Transfer posting from plant to plant in one step (301)
·        Transfer posting material to material (309; see also Entering Transfer Posting Material to Materials)
Other goods movements are processed using the Sales (SD-SLS) component. See also: Returnable Packaging Stock
Externally-Owned Special Stocks
Definition
Externally-owned special stocks belonging to a vendor or customer that are stored at your company.
In the ERP System, the following types of externally-owned special stocks exist:
·        Vendor consignment
·        Returnable transport packaging
·        Sales order stock
·        Project stock
Since these special stocks are located at your company, they are managed at storage location level.
These special stocks can be allocated to three different stock types:
·        Unrestricted-use stock
·        Quality inspection stock
·        Blocked stock
All stock types can be inventoried.
Regards,

Getting error during posting A/P invoice and A/P credit memos

We are intermittently getting this error during A/P invoice.
       When i am doing the full cycle of Purchase like
        Purchase Order
        Goods Receipts PO
       A/P. Invoice.
     At the time of A/P. Invoice the date has been coppied from the Goods Receipt's PO, i am getting the error, this error not comes regularly, only for few transcations,
     Please guide to me.
         Error is
       " No matching records found 'G/L Accounts' (OACT) (ODBC-2028)
                              Message 131 - 183 "
          Patch level is 27 and version is 2005B

Hello Prasad,
Before add A/P invoice, are you changing the price to a lower price, either by changing amount in the 'price' column or by giving a higher discount at the header level ? As far as I know, in a non continuous stock system company with the 'Use Negative Amount for Reverse Transaction' setting not ticked.
Another solution could be as follows (just check in your SAP B1 installation) :
When the user chooses User Defined Chart of Accounts under Administration -> System Initialization -> Company details -> Basis Initialization tab , the default accounts remain in the "G/L Account Determination", "Define Tax", "Define Warehouse" windows under Administration -> Definitions -> Financials and Administration -> Definitions -> Inventory. User has to check and define all accounts.
My reference is SAP notes 771489.
Another related issue is whether you are using rounding when adding a marketing document. If yes, you must define rounding account in 'Administration' > 'System Initialization' ->'G/L Account Determination' -> 'General' tab page under "Rounding Account" field.
Rgds,

Development request: Possibility to deactivate average price modifications

Currently SAP B1 modifies the average price for a company with continues stock valuation method in goods returns and credit memos. This behaviour (at least for the Spanish localization) is wrong by definition, as it should only modify purchase documents. SAP B1 should only modify the average price for the following documents:
1.     Goods Receipt PO without base document
2.     Goods Receipt PO with base document
3.     AP Invoice without base document
4.     AP Invoice with base document, only if thereu2019s a price difference between both documents)
5.     Landed Costs
To solve this issue, SAP B1 should allow deactivating average price modification on company level. For example extend the Document Settings and add a check that indicates if the document modifies the average price or not.
This issue has been a problem for a long time in SAP B1 and is normally being avoided omitting continues stock valuation.
Thanks and regards,
Arjen van Muijen

Hi,
Material number decided for material type as internal or external based on assignment in t.code: MMNR.
Use T.code: MMNR {client=======> 802}
Check u201CNumber range group textu201D assigned to your customized material type and it should be internal. If you want external, then follow steps:
Create u201CNumber range group textu201D for external in MMNR t.code, in the Menu Click Group -> maintain-> again click Group->insert
Next Screen
define
Number range group text for external ZZ
From Number ___A__ and TO Number ZZZZZZZZZZZu2026u2026..(select ext check box)
and
double click u201Ccustomized material type"
and select check box of your "Number Range Group text " for external ZZ and click Element/Group in the Application Bar and Save.
Now create material with customized material type, you can create material with external entry.
NOTE: If already Number range group text for external there/created (as you are creating material with external numbering for other material type) , then just assign to u201C customized material type" (which not created with external numbering ) by double clicking customized material type and select check box of u201CNumber range group textu201D and click Element/Group in the Application Bar and save.
Regards,
Biju K

Purchasing - A/P Transaction Processing for Services and Non Inventory Item

On of the main areas of concern that businesses have is in the area of Purchasing, Goods Receipts and AP Invoices Processing - There is a requirement that businesses have widely referred to as 3-way matching.
While SAP Business One has this functionality covered quiet well via the following, there is still some need for enhancements so that the application can correctly reflect the AP Accruals:
- Purchase Order processing with Approval Process (if configured)
- Ability to perform Goods Receipts for Services.
- Matching of AP Invoices to Goods Receipts with AP Invoice Approval Process (if configured)
The above transactions serve the 3-way matching quiet well for all purchases however when it comes to accuring for Services that have been provided, the application does not do this. The Goods Receipt transaction processing to acknowledge the service delivery is allowed however the related posting to the allocation account is missing.
The process that is followed by the application is same for Items that have not Inventory Items in Item Master.
As a result of the above, the business have to manually work out what the Accurals for services provided but not invoiced should be.
With little enhancement to the product this shortfall could very easily be overcome.

Hi,
Once there are transactions, we cannot make existing Inventory type item to Non Inventory type item.
Check SAP note:937297 which states as follows :
Symptom
Changing the status of the Inventory Item checkbox (in Item Master Data) for items with inventory transactions and documents, might lead to inaccuracies in the calculations of inventory value.
Other terms
Inventory Item, Non-inventory Item, Item Master Data, Continuous Stock, Perpetual Inventory, Inventory Valuation, 2004, 2005, 2005 A SP01
Reason and Prerequisites
Consulting Note
Solution
The status of an item (Inventory Item/Non-Inventory item as selected in the Inventory Item checkbox in the Item Master Data window), cannot be changed once an A/P, A/R, or Inventory document is posted for the item.
Regards,
Jitin Chawla

Price difference account in case of FIFO method

Hi Experts,
One of client has pop up a question:
According the system behaviour the Price difference account is used when the price in the base document is different than the cost of the open layer linked to that base document, this price difference will be recorded in the Price Difference account. Which means if the price of A/P Invoince differs from the price in the Good Receipt PO then the difference will be posted to the price difference account. But how will the balance of the price difference account credited or debited? Should we make a general ledger postings?
At this moment the balance of the price difference account is 40.000 EUR, the balance of stock account is 320.000 EUR. If these items are sold then the cost is 320.000 not 360.000!
So the system collects these price differences but these refers a real FIFO value , so when the item is sold then the system should calculate these price difference values into the real FIFO value to get the real cost of the item.Is it right or not?

Hi Eszter,
Indeed, the Price Difference Account is a COGS (Expense) account.
In Continuous Stock the calculated Expense (cost of goods sold) is booked when the sale is done as we know.
So when a cost is known later then the actual sale was done this also needs to be booked to an expense account, that is what happens when the Price Difference account is used.
Example:
(Purchase) GRPO Qty 10, Price $15 ($150 debited to Stock)
(Sale) AR Inv Qty 10 ($150 debited to COGS, $150 credited Stock)
Now we have 0 Qty and 0 balance on Stock account.
So now you receive the AP Invoice based on the GRPO where the price in the AP Invoice is 17. this means that you have an additional cost of $20 (Qty 10 * (17-15)).
Why is it NOT debited to stock?
As the stock account should always reflect the value of your stock you cannot debit stock (there is no stock left), so in this scenario it is booked directly as an expense (COGS) instead of going the way -> Stock -> Expense.
That makes sense, right?
Hope it helps.
Jesper

Third-party-order in combination with consignment?

Hello,
we need to handle the process that our vendor has to deliver goods directly to a customer consignment stock? In the SAP OSS I only found a note that this process is not designed yet.
Has anyone a good idea to get an efficient process?
Thanks for help.
Kind regards
Sandra Oppl

Hi Sandra,
Companys Own Special Stocks
Definition
Stocks belonging to your company that are stored with the vendor or the customer.
In the R/3 System the following types of companys own special stocks are available:
Stock of material provided to vendor
Consignment stock at customer
Returnable packaging stock at customer
Since these special stocks are not located at your own company, they are managed at plant level and not at storage location level.
Two stock types are possible:
Unrestricted-use stock
Quality inspection stock
All stock types can be inventoried.
Use
Stock of Material Provided to Vendor
These are your company's own stocks that you provide to the vendor (subcontractor) to manufacture a product you have ordered. However, this stock is still your company's property. This stock is available for Materials Planning.
The goods movements for materials provided to vendor are described in Subcontracting .
Consignment Stock at Customer
This is consignment material belonging to your company that is stored with the customer. This stock is not available for materials planning.
In Inventory Management, you can post the following goods movements (with reversal):
Initial entry of stock balances (movement types 561, 563)
Transfer posting from plant to plant in one step (301)
Transfer posting from material to material (309; also refer to Entering Transfer Postings from Material to Material)
Other goods movements are processed using the Sales (SD-SLS) component. See also: Managing Consignment Stocks.
Hope this could be helpful to you.
Regards
Srikanth.A

Continuous stock definition

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