Down payment in fund management

Hi,
When i am posting a down payment in reference to purchase order, budget is carried back by system automatically which was committed at the time of creation of Purchase Order. It may lead to actual procurement exceeding the budget as budget is reduces.
For example:
Purchase Order created - 100 USD (Budget is committed by 100 USD)
Down payment created against PO - 100 USD (Budget commited by purchase order is carried back automatically)
It means another PO can be created for for 100 USD till the time down payment is not cleared.
Can anybody guide me to stop reversal of budget commitment at down payment.
Further, standard update profile 350 is used where down payment & down payment request are marked as 'Statistical Update'. SAP version is ECC 604.
Thanks
Manish

Hi Mar,
I had seen this SAP note before posting thread.
I have some doubts in regard to implementing above note which are as follows:
1. In update profile Down payment request & Down payment is marked for statistical update then why it is impacting funds
2. SAP Note says that it is a modification & SAP will withdraw support after implementation of note. What are the changes take place once note is implemented:
      a. Whether I would not be able to make down payment against purchase order line item?
      b. If i can not make payment then this note is of no use as i want to track down payment against purchase order.
      c. If i can make the down payment against purchase order, will it not impact purchase order history?
                                                                                OR
      d. this change will only impact fund management & down payment document will not impact fund management
Thanks

Similar Messages

Down payments u2013 Credit Management, Sales Value FD32.

Hi,
We have a problem with the credit management in Down payments. The down payments requests are not decreasing the Sales Value of the client. I mean when I bill a down payment, the sales value of the client in transaction FD32 keep with the same value. I have to bill the next milestone where the down payment is cleared to decrease the sales value of the client.
Billing Plan
1º Down payment 200
2º Final Billing 1000
Bill the down payment. Sales Value FD32 = 1000. It should be 800?
Bill the Final Invoice. Sales Value FD32 = 0.
Are there any way in the customizing to modify this behavior?
Thank you in advance and best regards.

Hello Alberto,
As you mentioned down payment of 200 and final bill of 1000, generally down payment is received at the start of activity. If you have credit limit say 500 and you receive down payment of 200 then system store down payment in separate GL account and when you carry out business, system first consider consuming down payment and then credit limit. So down payment never consider as sales till it get cleared off as it is before start of business as extra security to manage risk
Same thing happen when you do business with letter of credit
Hope this will resolve your confusion
Regards,
Mukul

Down payment for vendor with Project cash management

Dear all experts,
could you help me on the following issue?
i am working on a capital project, and all the POs are paid with down payment and partial payments.
we will activate FM to use project cash management.
i guess it may help.
but i never do the down payment and partial payments in PS before. i have no idea about it.
can someone tell me the steps in details such as process or T-code for transaction or report.
thanks a lot.
Judy

Thank you very much for your reply.
i think it is necessary to do the invoicing plan.
in the project, i assgin the material to the internal activity, run MRP and the PR generates.
but i can not do the invoice plan for the material. the procurement type for this material is F.
the message is as follows,
Invoicing plan only for externally procured components
Message no. CN251
Diagnosis
You can only maintain an invoicing plan for general cost activities, external activities and externally procurred components.
i checked the SAP notes, but it is not right for ECC 6.0.
and then, i assign the materials to the external activity, and do the invoice plan for the material, but the same message appears again.
but i can do the invoice plan for the external activity.
if i can not do the invoice plan for the assigned material, how can i do the down payment?
please give me some suggestions.
thanks a lot.
Judy

Down Payment cleared against invoice but in credit management not updated

Dear all,
A down payment of 185,000 was cleared against an invoice last year. But that value is still showing in the credit management Special liabilities. The orders are being blocked because of this. what should i do?
Regards,
shahzad khero

Sir,
Clearing has been done in FI via F-39. The document is cleared and is showing in FBL5n cleared data. I think this is an update error or some thing.
Regards,
Shahzad

Fund center & commiitment items not getting copied to down payment requests

Hi
When we create a down payment request against a purchase order , the Committment item and fund center are not getting copied from the Purchase order.
kindly provide suitable solutions.
Regards
Suresh A

Hi,
Check note 52903...
Regards,
Eli

Funds Management - Reconstruct payment data

Hello,
I have implement Funds Management with Multi-Year Budget Execution and update profile 00101 (posting date) and realize that my commitment item for vendor account was 40 and not 60 so I have some invoices that are not updated with the payment in FM. How can I reconstruct my data? I used the report RFFMRPFI but is not working as I expect. I still have teh invoice open in FM.
Thank you,
Angela Costa

Hi Angela,
There are only 2 ways to make a FI payment be a payment also in FM (value type 57) and it is not related to the financial transaction of the commitment item.
1 - Run of the Payment Selection Program (report RFFMS200)
SPRO -> Public Sector Management -> Funds Management Government -> Actual and Commitment Update/Integration -> Integration -> Define Settings for Payment Transfer
Please check the documentation icon available in front of this line.
2 - Payment Update Online
You check if you are using payment update online in transaction OF29.
It seems to be that you are not using Payment Update online otherwise the value type 57 would be generated automatically in FM table. Therefore, please run the report of item 1.
I dont know in which release you are but from ECC600 on, customers are not allowed to use program RFFMS200 but only use the payment update online.
Therefore, I will give you some additional information regarding Payment Update Online:
CONSULTING NOTES
================
882379 - FMPU_R: Recommendations for the online payment update
435328 - Analysis programs for the payment update
1234391 - Incorrect payment update in FM or in NewGL split information
1030497 - SAP ERP 6.0: Public sector scenarios in new general ledger
Please check carefully the notes. Since Release EA-PS 6.00, only the online payment update in Funds Management using the new general ledger with document splitting is supported. Therefore, you must have NewGl with document splitting. You will find additional information in the PDF attached and also in the notes mentioned above.
I hope this helps.
Best Regards,
Vanessa.

Funds Management - Online Payment Update

Hi -
I am trying to have payments updated in FM.
"I have used update profile 101 -Pmt Bud, Pmt basis, Posting date ( earlier I have used 102 then changed to 101). I have cheked the box for "" Payment Update online"" in settings for payment transfer.
We ahve New GL activate with FAGLFLEXT with document splitting.I made VOBELNR and KOBELNR as additional charcteristics for document splitting with clearing account 'zero'.
I have read in some treads that we have to make FMGLFLEXT totals table attached to leading ledger, but I have not see in any of the SAP help or SPRO texts that we have to do this way ?.
My Bank account GL is assigned to 90/1 commitment item and the Vendor GL is assigned to 60/3.
After all this Payments are not getting updated in FM. Do i have to do something at the time of payment with respect to account assignment ...
Currently working on ECC 6.0 Sand box with EA-PS lvl 11.
Thansk in Advance
Chris"
Edited by: Chris Farr on Feb 11, 2009 2:47 PM

My Problem is solved now, there were inconsistancies in my commiment item categories. My vendor GL was wrongly assigned to a commitment item with 40/3 instead of 60/3, thats why payments were not updated. Now I can see payments getting updated.
Settings required were -
1) Tick for Online Payment Update ( FM- Actual and commitment update - Integration - Define settings for online payment transfer)
2) The online payment update requires the use of the new general ledger and suitable Customizing for document splitting in Financial Accounting (new) -> General Ledger Accounting (new) -> Business Transactions -> Document Splitting. Here you can use the standard splitting procedure 0000000012 as a basis. You must also define the fields KNBELNR and VOBELNR as document splitting characteristics of the general ledger.
check this tread also - Funds Management - Online Payment Update
I have one more question - I have a PO with multiple FM account assignments (e.g two items with Fund center1 and Fund center2) and the same is invoiced. When I do the partial/Full payment Payments are only getting updated in one FM assignement i.e Fund center1. I think the payment has to be split among the FM account assignments. Can spmebody please clarify.
check this tread also
Thanks
Chris
Edited by: Chris Farr on Feb 16, 2009 10:41 AM
Edited by: Chris Farr on Feb 16, 2009 10:46 AM
Edited by: Chris Farr on Feb 16, 2009 10:48 AM

Down payment as commitment

Hi,
We implemented fund management in system. Now we are posting advances in F-48, the amount consumed from budget and treated as actual expenses but i need all advances as commitment and at the same time it has to check the availability of budget also.
I used update profile 350 and 101 but in both scenarios the advace amount as an actual instead of Commitment.
Please provide solution.
Regards,
Sree

Hi,
I do not think you can do that. From technical point of view, the value type for down payment is 61, an actual. This is independent of the update profile. It is working as designed by SAP. From the business perspective, if a down payment is made, it is an actual (money out of the pocket). It makes sense.
However, what you can do is reengineering the process. You post down payment requests (VT 58). The commitments will then be reduced by the actual down payments.
Regards,
Ming

Down payment reducing the commitment with reference to PO

Dear All,
The budget is 1500 USD. The PO was created with an amount of 1000 USD and kept down payment as 250 USD . So the balance is 500 USD. While making down payment through ME2DP, system will bring FM objects from PO against advance line item. After this step, the commitment will reduce from 1000 USD to 750 USD. If any user enters expenditure directly in FI by using the same budget code, system will allow for the remaining amount 750 USD. When we are doing service entry sheet against this PO for full amount 1000 USD then system is giving error message as budget exceeded by 250 USD. This is due to commitment reduced while making down payment. We used the derivation rule based on transaction type to overwrite the commitment but system is bringing commitment field value from PO at the time of posting.
Please give us the solution to avoid reducing the commitment while making down payment with reference to PO.
Update profile: 000101
Value Type: 61 (Statistical Update)
Regards,
Sree

Hi Sree,
You need to check or Configure Automatic clearing of Down Payments, please check the IMG setting:
Public Sector Management>Funds Management Government>Actual and Commitment Update/Integration>Integration>Configure Automatic Clearing of Down Payments/Down Payment Requests:
Activate check box "DP Clr" down payment clearing during a GR/IR
If this flag is set, the down payment is cleared automatically during the creation of the goods receipt (GR) or invoice receipt (IR), depending on your FM settings.
Regards
Javed

Down payment Carried Forward: Negative budget

Hello,
I have a downpayment of 8 euros in year X related to a PO. I carry forwarded the PO to year X+1.
In year X+1 I have received an invoice of 7 and so the system automatically:
Invoice 7
Invoice -8
Downpayment -8
Payment 8
That means that the budget is negative in year X+1. Any solution for that? If I check "Activate the conversion of bank clearing" in the settings of the Payment Transfer it would be the same?
Please let us know.
Regards

Hi Mar,
I had seen this SAP note before posting thread.
I have some doubts in regard to implementing above note which are as follows:
1. In update profile Down payment request & Down payment is marked for statistical update then why it is impacting funds
2. SAP Note says that it is a modification & SAP will withdraw support after implementation of note. What are the changes take place once note is implemented:
      a. Whether I would not be able to make down payment against purchase order line item?
      b. If i can not make payment then this note is of no use as i want to track down payment against purchase order.
      c. If i can make the down payment against purchase order, will it not impact purchase order history?
                                                                                OR
      d. this change will only impact fund management & down payment document will not impact fund management
Thanks

Value type 61 (Down Payments) may not be carried forward in FM area

Hi Friends,
We have implemented Fund management in FY 2011. My requirement is i want carry forword budget down payment to nex fiscal year , plz suggest to configuration step , Process and Impact on Existing system.
In FM budget When i m trying to carry forward down payment which is recorded under PO through T code - "FMJ_ANZ " system showing me error.
"Value type 61 (Down Payments) may not be carried forward in FM area 9000
Message no. FI741
Diagnosis
Due to the settings for the selected update profile or due to the Customizing settings for the closing operations in FM, no carryforward is allowed in FM area 9000 for value type 61 (Down Payments) in the commitment budget and/or payment budget.
Procedure
Delete the entry for this value type or select a different value type, assign an update profile to the FM area which allows this value type to be carried forward, or change the Customizing settings for the closing operations in FM.
Plz sugeest me config step, Process , and impact on existing scnerio.
Regards
Raheem

Hi Team ,
I have change Profile from "000102 to 000400 " and allow valu type 61 for carry forward in testing server after that budget down poayment carry forward to new FY successfuly ,
But when i am trying to make service entry sheet using ML81N system showing another error," 098 Changing the assignment of payment or commitment budget is not allowed" Snap shot is attached. is anything missed out.
plz sugeest me what have to do in this case

DPRs and DPs are reducing the commitments creatd by POs in Funds Management

In Funds Management, Purchase orders are creating commitments. Then Down payment requests and Down payments are created against these purchase orders. Hence, these Down payment requests and Down payments are reflected in the Purchase order history. But these down payments and down payment requests created with reference to Purchase Orders are reducing the commitments created by the Purchase orders in Funds Management. The business requirement is that only GR should be reducing the commitment and then consuming the budget. Down payment requests and Down payments should not have any impact on the commitment created by Purchase orders. How to do this ?

Hi,
Please, refer to this Re: How to exclude value types 58 and 61 from Budget check in Funds Management
Regards,
Eli

Down payment report by purchase order

Hi,
Is there any report available to see the down payment/down payment requests by purchase order.
I am trying to execute the transaction code ME2DP but it does not exist. We are in ECC 6.
Please note we cannot use FBL1N (noted item/sp GL) as there is no PO in selection.
Regards
Shanif

HI,
You can try using Transaction code: ME2N with Scope of List 'BSET' and Selection Parameter which has option Down payment validation. If such selection parameter is not available in your system than you can create it using below path:-
SPRO - Materials Management -Purchasing -Reporting -Maintain Purchasing Lists -Selection Parameters
Please find below screen shot for the same:-
ME2N
SPRO Path- (Selection Parameters)
Regards,
Anand Raichura

Vendor Down Payment Request on WBS (F-47)

Dear Fellows:
I have came across a problem that while creating a Vendor Down Payment request (T.code: F-47) on WBS, my system is not stoping me over budget exhaust. I have Budget of 100 and i create request for 101, system allows it and post the document.
Vice Versa if i create a Vendor Down Payment request over Commitment iten, then system check the budget and generates message.
any good solution to it would highly be appreciable.
Regards.

Hi,
The budget availability check is done only against the assigned values and
Following entried does not contribute to the Assigned value
    V: Value type not relevant (<> Act./Plan/Stat.Act./Stat.Plan/Commt)
    D: Delivery
    S: Settlement to object with no budget control
    R: Revenue cost element
    C: Cost element is exempt cost element
    M: Minimum from actual + commitment and plan per order value update
    P: Plan value is not on apportioned order / network
    B: Plan Costing Single Position
    S: Funds Commitment in Balance
So the down payment is not covered for the calculation of the assigned value.
Hence no check is carried out for the Availability check.
hope its useful.
Reward points if useful.
Thanks..

Vendor down payment request to MM purchase order

We want to post vender down payments request and make the relation with the purchase order.
Up to now the systems ask for the purchase order number (mandatory) and the line item number (mandatory)
As we have with our customer PO's with sometimes more than 100 line items, we do not want to relate down payments request for every PO line item.
Is it possible to link the total amount of the down payment request to the purchase order as a whole, so without the line item numbers.
Thanks
Martien
Edited by: M. van den Eshof on Mar 12, 2010 1:10 PM

Dear Martien,
we have had the same problem here at our company. In ECC6.0 we haven't found a solution for this.
We are doing a workaround:
We post the down payment request only on one, the main item in the purchase order. But this causes negative effect on cash management.
If you find a other solution, so please tell me.
Best regards.
Manuel

Down payment in fund management

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