Convert a purchase requistion to purchase order

Hi all,
can anyone tell me how to convert a purchase requistion to purchase order
I have the purchase requistion number with me i need to convert it to a Purchase order.
I tried using ME59 , i wasn't succesfull
Let me know

Hi,
think you need to do this in 2 steps.
(1) Assign vendor to Purchase requisistion using BAPI_REQUISITION_CHANGE
(2) Create PO with ref to Purchase requisistion using BAPI_PO_CREATE1, i think in the schedule lines you need to pass the purchase requisistion number
Reward points
Regards

Similar Messages

Purchase Requisition converted to Purchase Order in ECC from APO - PPDS

Hi All:
When I check the conversion indicator of a PR in APO and save, it initiates the trigger to convert the PR to PO and everything works fine. When I check the invoice tab of the PO in ECC, the tax code is blank. But when I try to convert another PR to PO in ECC using ME21N or ME21, the tax code entry becomes mandatory. Question is, where in APO do you set to trigger the transaction and the ID? Pl. help?
Thanks
Narayanan

Hi Narayanan,
I think when you convert Preqs to POs thru RRP7, POs are created in ECC thru default transaction ME21 or ME21N. Since you are able to create Purchase Orders, nothing is required on APO side. The necessary information passed from APO to ECC thru IM of purchase orders is start and end date, material, supplying and destination plant. All other information is selected from ECC customizations (SPRO) and material master in ECC.
Please check SPRO in ECC and material master (tax, Accounting tabs) with MM / accounts consultant or user. Alternatively, you can update POs using z code.
Regards,
Bipin

Convert to purchase order in ref to contract problem

Hi experts,
I have problem in creating purchase order in which i want to based on the purchase contract.
I create in tcode : ME21, click on the 'Ref to contract' button and enter the button. Then enter the necessary fields. Click on the 'Adopt + details'.
I use SHDB to perform this process. But when i run the SHDB in my program, there is a message 'Net price for item 00010 adopted from the last document'. Why i do not get this message while creating SHDB?
This makes the purchase order net price incorrect. It captures different net price. How do i solve it?
Thanks

Hi Narayanan,
I think when you convert Preqs to POs thru RRP7, POs are created in ECC thru default transaction ME21 or ME21N. Since you are able to create Purchase Orders, nothing is required on APO side. The necessary information passed from APO to ECC thru IM of purchase orders is start and end date, material, supplying and destination plant. All other information is selected from ECC customizations (SPRO) and material master in ECC.
Please check SPRO in ECC and material master (tax, Accounting tabs) with MM / accounts consultant or user. Alternatively, you can update POs using z code.
Regards,
Bipin

Shopping cart Converted to Purchase order directly.

Hello Experts,
 I have a question on what settings to check if the shopping cart created in a system is creating Purchase order directly as Follow-on document. The scenario we are using is SRM 5.0 (Standalone) for Strategic procurement. I checked the BBP_DOC_SAVE, BBP_DOC_CHANGE BADI's but there is no such coding there....any settings in SPRO that is enabling this thing to happen ???
Please let me know about it ASAP. Would definitely reward for useful answers.
Thanks,
Rajeshree

Hi
Couple of reasons can be possible for this ->
1) Workflow is not getting triggered properly. Check workflow configuartion. Are you using standard or customer workflow ?
Seems to me there are no Approvers determined for the particular Product category and Purchase Group combinations, which in turn determines the Approvers (Managers) in this case.
2) Incase the shopping cart dat is complete, and the SRM SPRO system settings are defined to create a Purchase order. Then directly R/3 PO gets created.
3) Check out for all the customer BADI Implementations in SE19 (starting with either Y or Z). Which all are active in this case ? What all code they have ?
4) check out for BADIs especially - BBP_CREATE_PO_BACK
 BBP_CREATE_PO_BACK_NEW
 BBP_TARGET_OBJECTS
 BBP_TARGET_OBJTYPE
5) Check SPRO Settings ->
Here is the path
Supplier Relationship Management -> SRM Server -> Cross-application basic settings -> Define Objects in Backend System (Purch. Reqs, Reservations, Purch. Orders
Define Objects in Backend System (Purch. Reqs, Reservations, Purch. Orders)
You perform this step only if you create your Materials Management documents in a backend system.
You specify the documents that are to be created in the backend system for a requirement coverage request.
The following documents can be created:
Purchase requisition
Purchase order
Reservation
You enter a product category (such as office supplies, or hardware) and/or an organizational unit. The organizational unit contains the purchasing group that is responsible for procuring products in this category.
You can enter the product category generically, such as Office*.
Note
The backend system is determined using the product category in the requirement coverage request item. The item also contains the organizatinal unit.
You can use the Business Add-In BBP_TARGET_OBJTYPE if you wish to implement a different logic for creating documents in the backend system.
Example
If purchasing group 01 wants to procure materials from the category Raw Materials, a reservation is to be created every time.
If materials in the category PC are to be procured, a purchase requisition is to be created every time.
Activities
1. Enter the organizational unit and/or the category.
2. Enter a source system.
3. Choose the procurement type.
Reservation if stock is available, otherwise external procurement
The system creates a reservation if the material is subject to inventory management and sufficient stock quantity is available in the warehouse on the requested date.
Always reservation for materials subject to inventory management
The system creates a reservation if the material is subject to inventory management, irrespective of whether stock is available.
Always external procurement
The system does not create a reservation, but always procures the item externally. In this case, you specify the type of external procurement.
The following options are significant if the system cannot create a reservation (for example, if there is no stock available or for a non-stock item) or the system must not create a reservation (choose Always external procurement).
Purchase order if item data complete, otherwise purchase requisition
The system always tries to create a purchase order. If the item data is incomplete (for example, the vendor or price is not known), the system creates a purchase requisition from the item.
-> Always purchase requisition
The system always creates a purchase requisition.
-> Always local purchase order
The system always creates a local purchase order.
Hope this will help.
Please reward suitable points, incase it suits your requirements.
Regards
- Atul

Convert Purchase Requisition to Purchase Order

Hi All
I want to setup Release for Purchase Requisition (Purchase Requisition can not convert to Purchase Order).
I see in tab Status of Purchase Requisition, if Block ID is "Blocked by Requester", Purchase Requisition can not convert to Purchase Order. But I want when I convert Plan Order system set Block ID is "Blocked by Requester" is default
Could you please tell me how to setup?
Thank and best regards,

hi
If a requisition item is not to be converted into a new purchasing document item, the requester can block this requisition item in Change Purchase Requisition. To do so, he or she sets the Blocking Indicator on the Status tab page in the detail data for the requisition item to blocked by requester.
This requester block can only be processed by an employee having the authorizations for Change Purchase Requisition.
If a requisition item is blocked, it can be released and a source can be assigned to it, but you cannot create any purchasing documents referencing it.
so what u have to do is change the status in me52n
regards
kunal
Edited by: kunal ingale on Aug 1, 2008 6:16 AM

Net Price - direct copy from material master into purchase order

When purchase requistions are converted to purchase orders, currently we are maintaining Net Price manually
before saving the purchase order. Is there a way where the standard price is copied from the material master {Accouting view} into the purchase order directly without manual entry
If yes, Please advice

Hi,
1. Go to SPRO > MM > Purchasing > Authorization Management > Define Function Authorizations for Buyers > Function Authorizations: Purchase Order > Here "New Entries" and define Function Authorization Key as "01" and give description.
OR use T. Code - OMET
Here under "General parameters" subscreen, cctivate "Adopt PO Price" indicator and select "Enter conditions"
In "Possible ref. objects", select "W/o reference" otherwise reference documents (for e.g. PR, RFQ, etc...) for PO creation will become mandatory.
2. Now go to SU01 > Enter User ID > Parameters Tab > Here for Parameter ID EFB i.e. Function Authorization: Purchase Order, maintain value "01" and check in PO, PR will become mandatory for that user.
3. Now during creation of PR in ME51N, under "Valuation" Tab, you will get option for PO Price Adoption as Net or Gross. Select as per your requirement and it will copy Price to PO.

Payment Term default to Purchase Order

Dear SAP guru,
We have problem that payment term is not defaulted to Purchase Order if the Purchase Order is converted from Purchase Requisition.
If purchase order is directly created in ME21N, the payment term will be defaulted from vendor master. However we have purchase requisition that is released/converted to purchase order, these POs willl not copy over the paymetn term from vendor master.
Can any one share how to make the PO always default payment term from vendor master eventhough it is converted from purchase requisition?
Thanks a lot in advance for your kind assisstance.
rgds
Dahlia

Hi Rajesh,
Thanks for your quick reply. No, the PR is not referenced to contract. The PR is for external process, therefore the flows is asa follow:
1. Production order creation; for external process system automatically create purchase requisition.
2. Purchase requisition will have vendor code defaulted from production order routing. In the routing for external process you can define the vendor code.
3. Convert the purchase requisition into purchase order.
The problem the purchase order will not have payment term default from vendor master.
Thks
Dahlia

Planned Order to Purchase Order report in SAP

Dear All
The Business process is Planned Order - Converted to Purchase Requsition - Converted to purchase order .
Is there any report in SAP , which shhows the direct link between Planned order to Purchase Order ?
Regards
Shyam

I have never seen a standard report, build a query based on tables PLAF, EBAN and EKET should be involved

Purchase order created from sale order ( third party)

Hi...
In third party sale, when sale order is created in SAP system will automatically creates Purchase requisition which can be converted into Purchase order,
My requirement is i need to identify against which sale order the above purchase order is created, do this purchase order has any reference of sale order.
Is there any way where i can track the purchase order number entered while cretion of sale order in the purchase order generated after creation of sales order.
Suggestion will be worth rewarding.
Regards
SARFARZ

Hi
I think you are little bit confused.The PO number entered while creating the Sales order is nothing but the customer Purchase order.This we may receive in different forms.Hard copy or Mail etc.We will give this number as a reference in sales order.
Where as for third party orders, depending on the schedule line category (SD), PR will be generated.This will PR will be converted in to PO.In PO item detail, you can find account assignment tab, where you can find the sales order number.
If you want to link customer PO to the SAP PO, then you need to link the two tables.
Regards
Ramakrishna

Automatic Creation of Purchase Orders from Purchase Requisition

Hi,
Requirement: When the Purchase requisitions is converted into Purchase Orders using ME59N, the document type of the PO should be ZCO (Z document type for Call off) and not NB.
Issue:When the Purchase requisitions are converted into PO's using ME59N, noremal PO's(Document type:NB) are getting created.
As per the business requirements, it should be ZCO.
Please guide if I am missing anything.
With regards
Krishna

Hi
Please refer the below thread.
OSS Note 114213
[ME59N - Automatic determination of POdocument type|ME59N - Automatic determination of POdocument type]
Gobinathan G
Edited by: Gobinathan Govindarajan on Nov 26, 2009 11:15 AM

Times on Purchase Orders in APO or R/3

Hi Gurus -
We have a production schedule for finished goods and semi finished goods in APO.
The planned orders(production schedule) are then used in R/3 PP MRP for raw materials planning.
For some of the raw materials, the storage space in the factory is limited due to some constraints and hence multiple shipments have to be scheduled each day. These could be for the same ingredient or different ingredients depending on the product mix. For example, first truck at 6 AM, second at 2 PM and the third at 10 PM. The timing of these trucks has to be in sync with the APO production schedule.
Right now since MRP can only go the daily bucket level, the MRP run creates a single Purchase Requisition per day which is then converted into a Purchase Order. They also have to manually enter all the exact timing detail of the purchase orders before putting it up for all of the factory to see and also call the vendor and tell them about what times they have to be delivered. Is there any way to automate this?
The desired output is a Purchase Requisition with times on it( one at 6 AM, 2 PM and 10 PM) which are in sync with the planned orders in APO, which can then be converted into Purchase Orders
Can you please let me know what is the best way to do this?
I was thinking about actually sending these special raw materials into APO and plan them in APO using the PPDS heuristic, that way the purchase requisitions actually have the times on it. The vendors are not modeled in APO but my assumption is when these Purchase requisitions flow through into R/3, they would read the vendor list and pick up the vendor.
Is there any functionality with R/3 MRP to create Preqs by time? I have also asked this question in the PP forum since this question deals with both the systems.
Regards
Varun

Hi Shailaja,
If this approval is done through ESS, the Time administrator needs to manually transfer the approved data to IT2001 Using RPTARQPOST program.
Also, check the scenario in 'PTARQ' transaction.
If this helps, pl do reward.
Thanks
Narasimha

Deleting Purchase Order Line items

Is it possible when you delete a purchase order line item using ME22n to have the corresponding purchase requisition line item marked as closed or deleted?
Currently when we delete the PO line item we get the message that the "Requisition quantity XXXX open again" . We have purchase requisitions converting to purchase orders via ME59N on a schedule batch job, so the req gets converted to a PO again if it is not deleted quick enough.

Hi Gary,
In MRP related PR to PO or without MRP also, whenever you convert a PR to PO and then delete an item from PO, the corresponding PR gets opened automatically - and its standard. This is logical also, because sometimes the person creating PR is different from the person creating PO. And If a PO item has been created synchronous to PR item, then its deletion must also be sysnchronous.
I hope this answers your querry.
Regards,
HKV...

Question regarding Blanket Purchase Order by Category functionality

Hi All,
I have a requirement that Strategic buyers will fill agreement with supplier by item Category level
Agreement will be on Price level and will have expiration date
The category level will contain list of items Part numbers which are the same item from technically :
Our business is on the electronics contract manufacturing and we are producing for Customers from the High Tech industry .In order to keep each customer process and unique environment we are coding the item Part # per customer since of that the same electronic component having different part # per customer
Each night we running MRP run (ASCP) and the Planner release Planned order to request ion
Is there a way to support this process as the following :
1 create sourcing rule by category set and assigned the relevant items to the category set
2 Create Blanket Po by Category level with expiration date and Price
When releasing Planned order from ASCP (Mrp) it is Creating requisition on item level
Will it Auto release the Pr to Po based on the Blanket by Category level and derived the Price?
The requirement is that the purchase requisition will derive the price from the agreement based on assigned Category level and will automatically convert to Purchase order
I will appreciate your advise
Thanks

Hi,
Sourcing Rules are not created at Item or Category Level.
What you can do is
1. create a Sourcing Rule and Assign it to Category-Organization Level.
2. Create a BPA for the category
3. Create an ASL (Approved Supplier List) and give the BPA Reference in that.
Try doing this..this should help to some extent.
Regards
Arvind

Purchase Order with a reference of blank Purchase Requisition

Dear All,
I have one strange scenario in my production system ,
There are purchase requisitions which are generated as a result of MRP run.
These requisitions are converted in Purchase Order. It is displayed in the PO
Now when I try to open the Requisitions the system says " Purchase Requisitions does not exists."
I understand that even if the PR is deleted it is shown in the system as deleted PR and it does not vanishes from the system.
Also if we say that when MRP is re-run the old PRs are overwritten, it is only for the PR which are untouched. In this case the PRs are converted into PO.
I tried to simulate the scenario in the development client but not possible.
Does any body came across such a scenario?
If so please help me.
With Best Regards
Yogesh C.

Hi,
Check in Table EBAN once whether PRs exists in this table or not?

Purchase order not able to see in MD04 for MPN Material

Hi,
I have maintaned Scheduling agreement as well as demand management for my finished product
Purchase Requisition is generated for raw material. when i convert to Purchase order, i have to change the material code to MPN number. say PR was for material code ABC, in PO i have changed to ABC1.
But when I come back to MD04, I cant see the Purchase order at all!
If I go back to the purchase order and change the material code back to ABC, now i can see the Purchase order.
Please let me know if any customising is required.
Please guide.
Regards.

Hi,
I saw with ABC1. I can see there but it is with exection message 20 i.e cancel process.
It should show the Purchase order in ABC only.

Purchase Request 'copy to' Purchase Order

Hi Experts,
Is it possible to select specific Items in Purchase Request before converting it to Purchase Order?
For example, I have 100 Items on Purchase Request and only 5 items should be converted to Purchase Order.
I am using SAP B1 9.0 pl.5
Thanks!

Hi,
Is the issue is rectifed ???
if yes,can u please close the thread ....!
By marking the "Correct Answer"...
Regards,
Prasad

Convert a purchase requistion to purchase order

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