Converting Open AR Invoices in Italy

I am currently working for a client where we are migrating Open AR transactions for many countries. Up to now, our approach has been to migrate just the open balance, with the open amount prorated across all the lines. However, our Italian business unit is saying that this is not acceptable as the Libro Giornale report from GL will require the full AR transaction amount.
Can anyone (who has migrated open AR for Italy) offer any insight into this?

Hello.
Yes, i understand that. But the GL balance will represent the total of the amount due remaining of all transactions, not the original amount due. So how are these two figures going to match?
Octavio

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"Open Interface Invoices" Form takes time to open!

Hi Guys,
In our production system, it takes 3 minutes to open "Open Interface Invoices" form (AP Manager>Invoices>Entry>Open Interface Invoices). So what should we do so as to avoid this.
I was thinking to delete data from two tables (AP_INVOICES_INTERFACE & AP_INVOICE_LINES_INTERFACE) based on certain crieterions. Like all the records which have been successfully imported i.e. with status='PROCESSED' can be deleted. So, I can achieve this using two methods:
1. Manually using SQL Delete statement. i.e.
DELETE FROM AP_INVOICES_INTERFACE WHERE status='PROCESSED';
DELETE FROM AP_INVOICE_LINES_INTERFACE
WHERE invoice_id IN (SELECT invoice_id FROM AP_INVOICES_INTERFACE WHERE status='PROCESSED');
2. Or I can use "Payables Open Interface Purge" Program.
I ran this program for my specific source, and checked the count from tables but the result is the same. This means this program has not deleted any of the processed records from these two tables for the particular source.
What can be the reason for this? Please suggest me on this.
Thanks a lot!
Regards,
Sumir Chawla

So I tested it out on Windows Pro Reader X 3GB and it opened right away. Then I put it down to 1GB and it took over a minute! Best bet is to get a faster machine! (or at least a memory upgrade)
In the mean time, I had a look at your form and there were a lot of objects and subforms that didn't need to be there, so I cleaned it up and made one repeatable subform. It works a lot faster now even on a 1GB.
You can edit the title of each entry in the scripting object myLists.
Here you go:
http://www.fieldeffecttechnologies.com/AdobeForums/PAR_v3.pdf
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Query to identify Open AP invoices

HI
How do you identify open AP invoices?
I've gone through the discussions and noted two answers marked as correct that are yielding different results.
1. You should use the invoice_amount and amount_paid columns in ap_invoices_all
2. Use the payment_status_flag in ('N','P') and cancelled_date in not NULL
Which of the two gives an accurate representation of open AP_invoices and where do Invoices with Amount = 0 fall? should I exclude them from the query?

I dont see any using in using below approach :
1. You should use the invoice_amount and amount_paid columns in ap_invoices_all
This would highlight all open/unpaid invoices

PAYABLES OPEN INTERFACE INVOICE IMPORT 시 REQUIRED FIELD 정보

제품 : FIN_AP
작성날짜 : 2005-05-10
PAYABLES OPEN INTERFACE INVOICE IMPORT 시 REQUIRED FIELD 정보
==========================================================
PURPOSE
AP Open Interface Invoice Import 를 통해 Invoice 를 생성 코자 할 경우 반드시 필요한 Field 에 대한 정보이다.
Explanation
1. PO 나 Project 과 Match 하지 않는 Invoice Case
Table : AP_INVOICE_INTERFACE
==============================
Required Columns
================
-INVOICE_ID : AP_INVOICES_INTERFACE_S.NEXTVAL를 이용하여 생성됨
-INVOICE_NUM : 특정 Supplier 내에서는 unique 해야함
-VENDOR_ID/VENDOR_NUM/VENDOR_NAME : Active 하여야 하며 PO_VENDORS과 Mapping
-VENDOR_SITE_ID/VENDOR_SITE_CODE : Active 한 Site 여야 하며 PO_VENDOR_SITES table과 mapping
-INVOICE_AMOUNT : 'STANDARD' type인 경우에는 양수, 'CREDIT' type인 경우는 음수를 입력
-ORG_ID : AP_SYSTEM_PARAMETERS.ORG_ID
-SOURCE : select lookup_code from ap_lookup_codes where lookup_type='SOURCE' 중 하나
Table : AP_INVOICE_LINES_INTERFACE
==================================
Required Columns for LINE_TYPE_LOOKUP_CODE = 'ITEM'
===================================================
-INVOICE_ID : AP_INVOICES_INTERFACE.INVOICE_ID
-INVOICE_LINE_ID : AP_INVOICE_LINES_INTERFACE_S.NEXTVAL
-LINE_NUMBER : 해당 invoice 내에서 unique 해야함.
-LINE_TYPE_LOOKUP_CODE :'ITEM'
-AMOUNT
-ACCOUNTING_DATE: Optional. Defaulted from INVOICE_DATE or SYSDATE
- DIST_CODE_CONCATENATED / DIST_CODE_COMBINATION_ID
: select code_combination_id from gl_code_combinations
where account_type = 'E' and enabled_flag = 'Y'
and summary_flag = 'N'
and sysdate between nvl(start_date_active, sysdate-1)
and nvl(end_date_active, sysdate+1))
Required Columns for LINE_TYPE_LOOKUP_CODE = 'TAX'
===================================================
-INVOICE_ID : AP_INVOICES_INTERFACE.INVOICE_ID
-INVOICE_LINE_ID : AP_INVOICE_LINES_INTERFACE_S.NEXTVAL
-LINE_NUMBER : 해당 invoice 내에서 unique 해야함.
-LINE_TYPE_LOOKUP_CODE : 'TAX'
-TAX_CODE / TAX_CODE_ID : AP_TAX_CODES_ALL table에서 mapping
-AMOUNT
-ACCOUNTING_DATE : Optional. Defaulted from INVOICE_DATE or SYSDATE
-DIST_CODE_CONCATENATED or DIST_CODE_COMBINATION_ID
: select code_combination_id from gl_code_combinations
where account_type = 'E' and enabled_flag = 'Y'
and summary_flag = 'N'
and sysdate between nvl(start_date_active, sysdate-1)
and nvl(end_date_active, sysdate+1))
2. PO Matched Invoice 의 경우 Table: AP_INVOICE_INTERFACE
============================
Required Columns
================
-INVOICE_ID : AP_INVOICES_INTERFACE_S.NEXTVAL를 이용하여 생성됨
-INVOICE_NUM : 특정 Supplier 내에서는 unique 해야함
-PO_NUMBER : approved 된 PO 여야 하며 cancelled, closed 혹은 final closed 된 PO NUMBER 는 안됨. PO_HEADERS Table 과 mapping
-INVOICE_AMOUNT : 'STANDARD' type인 경우에는 양수, 'CREDIT' type인 경우는 음수를 입력
-SOURCE : select lookup_code from ap_lookup_codes where lookup_type='SOURCE'
-ORG_ID : AP_SYSTEM_PARAMETERS_ALL.ORG_ID
Table: AP_INVOICE_LINES_INTERFACE
=================================
Required Columns for PO Matched Lines
=====================================
-INVOICE_ID : AP_INVOICES_INTERFACE.INVOICE_ID
-INVOICE_LINE_ID : AP_INVOICE_LINES_INTERFACE_S.NEXTVAL
-LINE_NUMBER : 해당 invoice 내에서 unique 해야함.
-LINE_TYPE_LOOKUP_CODE : 'ITEM'
-AMOUNT : QUANTITY_INVOICED * UNIT_PRICE
If MATCH_OPTION is 'P', then populate:
-RELEASE_NUM or PO_RELEASE_ID : Blanket Release only, validated against PO_RELEASES_ALL
-PO_NUMBER or PO_HEADER_ID : Validated against PO_HEADER_ALL
-PO_LINE_NUMBER or PO_LINE_ID : Validated against PO_LINES_ALL
-PO_SHIPMENT_NUM or PO_LINE_LOCATION_ID : Validated against PO_LINE_LOCATIONS_ALL
If MATCH_OPTION is 'R', then populate:
-RECEIPT_NUMBER : RCV_SHIPMENT_HEADERS.RECEIPT_NUM
-RCV_TRANSACTION_ID or PO_LINE_LOCATION_ID : RCV_TRANSACTIONS과 Mapping
Example
Reference Documents
Note 205331.1

Chandrasekar,
as i know, the main thing you should consider is, that starting from R12 you will
be able to import invoices only through the Payables Open Interface.
basically, Invoice Import is used by OA to create invoice (from expense reports or from Oracle Projects). for standard invoice import, i've ever used Payables Open Interface.
Milan
<BLOCKQUOTE><font size="1" face="Verdana, Arial">quote:</font><HR>Originally posted by Chandrasekara Kayamboo ([email protected]):
I would like to know which is the best way to import invoice and what are the advantages and disadvange in each.
Regards
Chandrasekar<HR></BLOCKQUOTE>
null

AP Open Interface Invoice

Hi,
This is my question.....
Some items from AP Open Interface Invoice Lines table in Prd were deleted that would be normally imported to AP.
This is the Invoice dated in March for Feb activity. We will need this information reprocessed and put in the interface table as soon as possible.
Also, it appears that a step is missing in our normal process to remove processed invoices from this Open Interface Invoice table, would it be possible to review that and have it added in the automatic process?
Any Help is very much appreciated ....Thx in advance
Thanks & Regards
JDev

If I understand your requirement correctly, you want to purge the PROCESSED invoices from the interface tables. May be you can create a Request Set for the:
1.Invoice Open Interface Import and
2. Purge Program for the interface tables.
Thanks

Payment Wizard not selecting open AP invoices

Hi,
I am having a problem with the payment wizard outgoing check run picking up open AP invoices. I am using the OEC Computers test company and input an AP invoice for Far East Imports and one for Acme Associates. Both invoices have docdates of 2/2/09 and due dates of 3/4/09.
When running the payment wizard I selected payment type of outgoing and payment means of check. Selected due date of 3/1/09 and posting date of 1/1/09 thru 3/5/09. At the next window I marked the "Outgoing Checks" option. However, on step 6 (Recommendation Report) the grid is empty showing neither of my 2 AP invoices.
I checked and both vendors have the outgoing payment method of "Outgoing Checks" assigned to them.
Why aren't my open AP invoices showing up for selection in the payment wizard process?

Hi,
Check the Tolerance days in the payment run defaults. Take the days as zero and run the payment wizard.
In 2005 version available under following path :
Banking Module > Payment Wizard > Payment Run Default > Tolerance days.
In 2007 version :
Administration > Setup > Banking > Payment Run Defaults.
Regards,
Jitin
SAP Business One Forum Team

How to convert open sales order status to close

Hi Guru,
There are lot of sales order in Open status and Overall status is Being processed, i have given the reasoning on Header and Line items and checked the Complete status. I also blocked the billing & delivery by using t-code VA02. when I see the open sales order in VA05 then these sales order exists in VA05 with staus A - Open.
Please guide / help me that what i have to do to close these order or convert open sales order status in complete or short close.
Best Regards,

Thanx Experts,
It is working, But it is not working in those sales order which order qty, delivery qty, confirm qty = 0, kindly let me know what is the way out to remove such sales order from the open sales order list. I try to delete but SAP says "This document cannot be deleted" Pl. help...
Thanx for solutions.
Regards,
Edited by: VijayAngrish on May 18, 2010 7:48 AM

How can i import Customer/Vendor Opening Balances - Invoice wise

I am going on a parallel run from next week onwards and the Client want to import all Customer/Vendor Opening Balances invoice wise , so that they can get the Aging Analysis report the no of days Outstanding as well as they can enter payment invoice wise.

Sanjay,
To import BP Opening Invoices or Credit Memo's,
Use the template inside DTW folder
\Templates\oInvoices for AR Invoices
\Templates\oPurchaseInvoices for AP Invoices
and so on
I presume you would want to import them as Service Invoice so
In the Document template
Set
DocNum....................................DocType......................HandWritten
original Invoice number...............dDocument_Service..............tYes
Document_lines
AccountCode
Opening Balance Account Code (Opening Balance Account is generally created in the Equity drawer and is used purely for all Opening trasactions and will balance out to zero (0) once all opening data from legacy system has been brought over)
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Suda

Need a query to run Open AP Invoices by "As Of" Date

Need the "As Of" Date criteria for the query. I would like to run a list of Open AP Invoices by a specific date:
AP Invoices that were OPEN as of the inputted date. (ex. Open invoices as of March 31, 2015 - may have been paid after March 31, 2015 but were open as of March 31, 2015.
Thank you!

HI
i used bellow Query
SELECT T0.[DocNum],T0.[DocDate] "Posting Date",T0.[DocDueDate] "Due Date", T0.[TaxDate] "Document Date",T0.[CardName],(T0.[DocTotal]-T0.[PaidToDate]) "Balance",T0.[Project] FROM OPCH T0 INNER JOIN OCRD T1 ON T0.CardCode = T1.CardCode INNER JOIN OCRG T2 ON T1.GroupCode = T2.GroupCode WHERE T0.[TaxDate] > =[%0] and T0.[TaxDate] <=[%1] and T2.[GroupName] =[%2] and T0.[DocStatus] ='O'
please update the status after checked
Thanks& regards
AndakondaRamudu

Open AR Invoice-Drafts via UI-Api

Hy All!
Im loocking for a way to open the window of a AR Invoice-DRAFT using the UI.
I need to open a specific Draft that i added bevore via DI, so i know the DocEntry aso. of my Drafts.
I can't open the invoice-form, set it to "Search" mode and search for the Draft that i added bevore.
Does somebody knows a way to do this ?
Thanks!
Regards Andreas

Add an edittext and a link arrow object to a form.
The link arrow should be linked to the edittext, and have a linkedobject of type lf_Drafts (112)
You can then use UI code to put the DocEntry into the edittext, and then call the click method of the link arrow. This will result in the Draft Invoice window (or other window depending on the type of draft document) opening with your record displayed.
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API for PO freeze/unfreeze, hold/release hold, open, open for invoice

I know there is PO_ACTIONS.CLOSE_PO API which allow us to close the PO. We need to Freeze, Unfreeze, HOLD, release hold, open, open for invoice and open for receiving standard purchase orders. Does anyone know the Oracle API which can do this jobs. Thanks in Advance.

Currently they are not available as public APIs. Is there are specific reason you are looking for them?
Edited by: Shivaraj on May 29, 2012 4:10 PM

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Hi all,
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Regards,
Silpa

hi silpa,
Mandatory fields in Document header template
RecordKey,CardCode,DocDate,DocType(service -dDocument_Service)
Mandatory fields in Document_Lines template
RecordKey,LineNum,ItemCode,Quantity,Price/PriceAfterVAT,taxcode,warehouse Code
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Jeyakanthan

Converting Groups Of Invoices To PDF

Hello,
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Thanks!
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Hi Mike,
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Hello Experts,
We have a data migration requirement for AR invoices from a legacy system to Oracle.
We have both open and closed invoices. Can anyone of you help in giving the steps to be followed? This is for India AR Invoices. Expecting a quick response and it would be of great help to us! This is in 11.5.10
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Edited by: user11981778 on 20-Dec-2012 20:32

Hi,
Pl. populate the following open interfaces from your legacy data and then run the 'Autoinvoice Master Program'
(1) RA_INTERFACE_LINES_ALL
(2) ra_interface_distributions_all
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Pl. visit following link also for more info.
http://bhaskarreddyapps.blogspot.in/2011/10/ar-invoice-interface.html
HTH
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Converting Open AR Invoices in Italy

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