Copy of an existing spec - cross references

Hello,
Is there configuration that would change the behavior of a spec copy to carry over the original cross references? When we do a copy, it clears the cross references, we are wanting to change that.
thanks,
David

The idea behind cross references is that they are set by the external system using our web services. So when a specification is copied these values aren't carried forward. Go ahead and submit an enhancement request explaining your use case/requirements so we can review it.
Thanks
Kelly

Similar Messages

Copy Paste text that contains cross-references destroys them

Hi folks,
Using ID CS 5.5.
Working on a book file that contains ca. 30 documents.
Copying (or cutting) and pasting any text that includes a cross-reference to another document in the book breaks the cross-reference. This happens even if pasting directly back into the same location. Cross-references to locations within the same document are not affected.
Is this a known issue? Is there some kind of work around? It seems like too big a bug to not already be solved.
Thanks.
EDIT: working on this further, I realize it's actually much, much worse than I've described. Copying and pasting crossrefs across documents can sometimes destroy all cross refs in all documents in the book.

painstakingly change each setting on the control tab.
Painstakingly is your only option other than using something like this: http://www.xmedit.com/
-DH

ID CS4 - How to accurately identify existing cross references?

Hi there,
I'd like to know how I can accurately identify an existing cross reference.
I've assumed responsibility for a large document with many figures and many more to be added. I've been adding cross references that use my "figure" paragraph style. All of my cross references point to locations within the same document.
I am encountering older formatted text that looks like it might be a cross reference but I can't be certain. I've been using the non-printing visible rectangle to clearly identify cross references I've added. The previous authors did this in one or two locations but apparently not consistently.
What does it mean when my cursor is placed in a bolded word and when I select the Type>Hyperlinks & Cross-References menu and none of the fly-out menu options are available? Does this mean I've placed my cursor within an existing cross-reference?
If so, is there any way to change the format of an existing cross-reference so that it uses the visible rectangle?
Thanks,
Peter H.

@Pete47 – you could try the "Wps HyperlinkInspector" by Werner Perplies:
http://www.weepee.de/forum/indesign/viewtopic.php?f=50&t=59
Unfortuantely, it's all in German, but ask Werner for an English version…
I discovered some problems with its UI on Mac OSX, but if you are on Windows it should work fine.
The trial version is restricted to 25 hyperlinks…
Since "Wps HyperlinkInspector" is using "nodes" [+] you can expand, expect problems if you are testing with the current version of inDesign CC. There are some severe bugs with ScriptUI right now (e.g. you cannot expand "nodes").
Uwe

Existing cross Reference: how to change the name of the file it refers to?

Hi everybody,
I am a professional translator.
One client of mine sent me a complete FrameMaker 9 book file for translation.
I translated the content via a CAT-Tool and now am in the process of checking if cross references and markers are ok directly into the file.
I noticed that many cross references are linked to another file of the book. But in the process of translating each file separately, I gave them a slightly different name (I added the language at the end) so as to be able to recognise them eventually.
Now I have this problem: I cannot find in the cross reference interface where to change the name of the file into the new one the cross reference is supposed to refer to.
Am I right in wanting to change the file reference? If so, how do I do that?
Or is it better to avoid this task and rename the translated file into their original names ? Would it work then?
Thanks for your help.

... book file ...
... each file separately, I gave them a slightly different name (I added the language at the end) ...
I'm guessing that you renamed the component files by means other than using the Edit > Rename File from the Book menu.
If so, do over. Rename from the Book menu. It automatically revises all the cross-references in all the component files.
In a Book, the only thing that's safe to rename with the file manager is the .book file itself.

In MS64(Copy version), No schedule lines exist for the reference

Hello, experts.
I have some trouble using MS64.
Source Version 00 (M)2010.01   AAA 100
Target Version M1 (M)2010.01 AAA 100
Above action has no problem.
But,
Source Version 00 (W) 03.2010   AAA 100
Target Version M1 (W) 03.2010 AAA 100
Above action is not possible now.
The error message is "No schedule lines exist for the reference"
Please, help me.

>
Jong-Moon Cho wrote:
> Hello, experts.
>
> I have some trouble using MS64.
>
> Source Version 00 (M)2010.01   AAA 100
> Target Version M1 (M)2010.01 AAA 100
>
> Above action has no problem.
>
> But,
> Source Version 00 (W) 03.2010   AAA 100
> Target Version M1 (W) 03.2010 AAA 100
>
> Above action is not possible now.
>
> The error message is "No schedule lines exist for the reference"
>
> Please, help me.
Jong-Moon Cho ,
Please check the selection dates you have used in the Intial screen of MS64, see that the to date should be greater than week 03.2010.
Regards,
Prasobh

How to use the Cross Reference fields in P4P

I have been receiving questions related to the Cross Reference section from many different customers and partners. This post represents my attempt to describe the Cross Reference Section and the Equivalent Numbers stored within.
Identity
A term that Kelly uses and I will borrow is “identity”. A given specification can have many identities. The basic identity is the specification number generated by GSM. This is useful during early stages of design. Once we get past a draft or development status in the workflow the organization quickly wants to identify the specification in other ways. Examples include:
Execution System Number: Operations and Supply Chain quickly need to formalize an item or material for forecasting, inventory and purchasing…
Custom Numbering Conventions: Sometimes an organization has very specific custom logic for identifying materials. Usually terms like smart numbering are used to describe their methods.
Data Migration Identifier: In some cases customers have extensive data clean up projects. As part of the effort systems and processes are developed and an identity is created. In my experience we loaded a “Base Stock” number to represent Packaging Materials. The label stock that was commonly used was historically not represented so we created a number as part of the migration project.
Identity Functionality:
The Fields: The four major fields that make up the Cross Reference section are as follows:
>>System Name: This field describes the system generating the identifier. Examples I like to use are Oracle EBS or SAP Material Master. Sometimes geography must also be concatenated to the system, i.e. Oracle EBS – NA. This occurs when the customer is a large multinational where multiple ERP implementations exist. Therefore the same material may be known by many different numbers, i.e. Oracle EBS – NA = 77432, Oracle EBS – EU = 88883.
>>System Code: The system code is merely the syntax used during integration. Using CSS or various APIs you may chose to identify the system using an abbreviation, EBSNA or SAPMM.
>>Equivalent: The value representing the identity within a given system.
>>Externally Managed: If you are using CSS or an API to receive Cross Reference data you can define the field as "Externally Manged". When a cross reference is marked in this manner the general user community will not be able to edit the field. Administrators associated with the role [Externally_Managed_Cross_Ref_Admin] can edit the field if needed.
Syndication: While some users enter equivalent numbers manually, others use integration tools to generate and transmit identities. If a given cross reference is marked as “Externally Managed” then users are unable to manually enter data. On initial syndication the specification will not have a given equivalent. The specification is sent to middleware, a number is generated by the appropriate system and the response is sent back to GSM to add the System Code to the specification with the appropriate identity value.
Copy verses Issue:
>>Copy: When a user copies a specification the Cross Reference data is NOT included. Since the identities refer to the originating specification it does not make sense to carry over to the copy. If we did then users would quickly need to delete the data.
>>Issue: When a user issues a specification it maintains the Cross Reference data. This is an important concept because it is expected that a system like GSM will have many issues related to a single ERP #. ERP systems are usually not interested in many of the fields stored in the Product Data Management system.
Reference: As raw materials are consumed as inputs into Formulation or Trade Specifications the organization may come to identify the materials based on equivalent numbers. Therefore GSM allows for an equivalent number to appear next to the GSM number.
Implementation Issue: Ingredients In Packaged Quantities
Some customers run into a situation where the ingredient specification does not represent a packaged quantity. From an R&D perspective the developer does not care if the material comes in a box or a tanker. In this situation the GSM ingredient may be represented in the ERP system by many items and therefore more than one cross reference value. These items represent packaging differences that are important to purchasing, manufacturing, warehousing, and other execution systems.
I hope this helps describe some of the purposes and implementation issues around the Cross Reference field.

You need to get jmf.jar in your CLASSPATH, either on the command line, in an environment variable, by putting a symlink in $JAVA_HOME/lib/ext, whatever works for you. Have you done that? Once it's in the classpath, you can run jmstudio from any directory with the command "java JMStudio".
Items in the bin directory are just shell scripts, run with "sh jmstudio" or whatever suits your shell (on Mac OS X, copy one of these guys and append ".command" to the filename to make him double-clickable in the Finder).
--invalidname

Cross-references slow ID5 down

I'm using ID5 (7.0.2) on Win XP.
I'm editing a 10 document book and as soon as I started cross-references the editing became unbearably slow - every character takes a second to update and hard drive is constantly in use.
Performance is set to fast, live update disabled, hyphenation is off, etc. etc., but no luck.
As a test, I copied one of the documents and deleted cross-references - the speed returned to normal even at high quality display and live redraw.
Any ideas how to resolve the issue? Any chance of switching updating cross-references off? Any good advise is appreciated.
An update: it seems that only cross-references that point to the external files cause the delay - I've got the impression that ID5 tries to open, update and close all the referenced files after every key stroke!
As an addition test, I opened all referenced files at once and - voila! - almost no delay (only due to the immense usage of memory by the opened documents).
I still would appreciate if anyone knows how to switch off dynamic cross-reference update.

Dr Axly wrote:
I'm using ID5 (7.0.2) on Win XP.
I'm editing a 10 document book and as soon as I started cross-references the editing became unbearably slow - every character takes a second to update and hard drive is constantly in use.
Performance is set to fast, live update disabled, hyphenation is off, etc. etc., but no luck.
As a test, I copied one of the documents and deleted cross-references - the speed returned to normal even at high quality display and live redraw.
Any ideas how to resolve the issue? Any chance of switching updating cross-references off? Any good advise is appreciated.
Dr Axly wrote:
I'm using ID5 (7.0.2) on Win XP.
I'm editing a 10 document book and as soon as I started cross-references the editing became unbearably slow - every character takes a second to update and hard drive is constantly in use.
Performance is set to fast, live update disabled, hyphenation is off, etc. etc., but no luck.
As a test, I copied one of the documents and deleted cross-references - the speed returned to normal even at high quality display and live redraw.
Any ideas how to resolve the issue? Any chance of switching updating cross-references off? Any good advise is appreciated.
[EDIT] I saw your update. It's pretty clear that the trade-off is using memory to keep files open and gain speed, or saving memory and working slowly. Perhaps a compromise would be to open only those files referred to from the file you're editing? [/EDIT]
Have you seen any improvement when you close the book and unused files, and edit one file at a time? I believe the changed x-refs should update when you reopen them and the book.
If you are a very patient person, you can file a feature change request at https://www.adobe.com/cfusion/mmform/index.cfm?name=wishform, and someday, perhaps, InDesign will offer the option to switch live x-ref updates off.
If you're in a production-deadline situation, you may want to look at the commercial InDesign Cross-References Pro plug-in from dtptools.com. It can convert your existing InDesign x-refs to its own, quickly, and it has the option to turn live x-ref updates on/off.h
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices
Message was edited by: peter at knowhowpro

Cross-references to hyperlink destinations (text anchors) results in file slowdown

I'm using text anchors for the first time in a 12-file book (~280 pages) for the table/figure list in the front matter. There are maybe 100 or so total cross-references in the front matter in tables (where one column is the text of the figure title and one column the page number).
About halfway through the process of adding the cross references, things got reallllly slow, and only in that one document. So slow that reformatting became almost impossible, because of the delays.
So I went through many of the usual troubleshooting steps, just in case. Trashed preferences, trashed the style, etc. I exported the file to IDML and created a new file from that. It helped, but I can tell that it's still not quite so snappy.
My question, then, is if this is to be expected with what may be a large number of hyperlinks/text anchors? All the other files in the book act fine, so it's not an InDesign-wide slowdown. Are there any best practices when it comes to using hyperlink destinations?
As an amusing aside, before I tried the troubleshooting steps I had a clever idea--to insert the cross references into a new, blank document and then paste them into the frontmatter file. Consist and ugly crashes to desktop resulted.

George Krompacky wrote:
Peter,
Thanks for your reply. Yes, the TOC could do this and would be an easier approach. But I hadn't anticipated using it and so didn't have my ducks in a row as far as having the styles consistent for chapter titles, figures and tables. Next time I will do so. I can guess that as a TOC doesn't generate live links, it shouldn't have a performance impact like dozens of cross-references do.
Yes, the TOC is inert except when it's being generated.
Regardless of how "creatively chaotic" or "chaotically creative" your chapter, table, and figure title paragraph styles are, as long as all chapter titles are tagged with style names that are not used for figures or tables, and similarly figures and tables are not tagged with styles used for the "other," you can still generate a usable TOC. The idea is to capture all the paragraph styles for each category, and display each category's captured paragraphs as uniform TOC entries - i. e., all chapter title entries are the same, all table title entries are the same, and all table title entries are the same. If you don't want the categories intermixed, create a separate TOC for each category, place each TOC separately, unthreaded to other document frames.
If you'd like to try a few things to see if it's possible to quickly remake the TOC and regain a responsive working document, before doing anything else, save the whole project to a secure place, and work on the copy. Then:
* Move the Text tool insertion point to each cross-reference's destination by selecting the reference in the cross-reference panel and clicking the right-pointing arrow on the panel status bar; then verify that the paragraph is tagged with an appropriate style that doesn't belong to the other category of TOC items.
* After all the TOC-to-be items are identified and verified that they're tagged correctly, delete the text frame(s) that contain the TOC that's created with cross-references. All the references will break, of course. You've got the secure original project somewhere, right?
* Set up the TOC roughly; just pick the paragraph styles for each category - chapter, figure, table, and generate a TOC for the book. Drag to place the TOC on a clean new page, and DO NOT THREAD THE TOC TO NON-TOC TEXT FRAMES.
* If the extracted paragraphs are in their correct categories, you can create new TOC styles for the TOC entries, or, if they exist, assign them in the TOC setup dialog box, and regenerate.
If this result gives you a sense of what needs fixing, and you have the time, refine the TOC styles so you can get the exact appearance you want. By avoiding changing the source paragraphs in the main document, you'll avoid any risk of reflowing anything. Finally, after the project's completely done and handed off, you can spend time refining the rogue source paragraph styles, IN A COPY, for use going forward.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Cross Reference Source text options

Creating a Cross Reference linking to a Paragraph. In the paragraph where the cross-reference source is inserted, may the cross-reference link be applied to existing text in that paragraph so that the cross-reference destination text does not appear? Text anchors can be created to accomplish this, but that is an extra step (I can create a cross reference linking to a paragraph all in one dialog box). Thanks in advance for any suggestions.

Hi, Seir:
I agree that it's confusing. Here's how I do it:
To create a text anchor at the insertion point location:
* Open the Hyperlinks/Cross-References panel's menu (also called "flyout menu." It's the small icon at the upper-right of the panel, below the double-arrow (>>) icon that collapses the panel.
* Choose New Hyperlink Destination. THIS SHOULD BE NAMED NEW TEXT ANCHOR!!!
* Choose Type: Text Anchor
* Name the anchor as you like Click OK.
To create a cross-reference to a text anchor:
* Place the insertion point where you want it.
* Click the Create new Cross-Reference button on the bottom of the Hyperlinks/Cross-Reference panel.
* Choose Link To: Text Anchor
* Choose the target document
* Choose the text anchor
* Choose the Cross-Reference format
* Choose Appearance properties
* Click OK
I'm not sure what could cause the straight/curly quotes problem other than perhaps the font doesn't have curly quotes. Have you tried other fonts?
HTH
Regards,
Peter Gold
KnowHow ProServices

Cross-reference auto-page numers?

Can anyone tell me why i cannot get cross-references to work with automatic page numbering? Is there some fundamental error i am making? I have the master files setup with auto-page numbering based on 'current page.' All of my pages are numbered sequentially as 1, 2, 3, etc. and setup with a unique paragraph style. however, when i try to reference a page number in the document, none of the pages show up under the paragraph style in the cross-reference menu. I have even tried to use ctrl+shft+click on the desired reference page to bring the page number frame from the master file onto that specific page, but the text still does not show up in the cross-references menu. I feel as though i must be making some sort of mistake because it seems this could be one of the more obvious/widespread uses for the cross-reference feature. Any help would be great. Perhaps there is simply another way to do this? Thanks!
Garrett

GarrettTV wrote:
Peter,
I understand that this is probably a more specific use of the feature, no doubt. It is ultimately unrealistic to expect a program to work exactly as each individual user's project approach dictates. I dont take the comment as a slam, dont fret.
My confusion and concern ultimately stems from the fact that, on the surface (granted, I am definitely not a programmer ), it seems like the ability to directly reference the page number would be, almost inherently, already built-in in the sense that the page number is recognized as a product of content placement. In other words, if the cross-reference knows that changes to the document composition have caused my referenced content to move from auto-numbered page 36 to auto-numbered page 37, yet the reference cannot exist to simply the page number itself. It has to exist via the content on taht page. Hopefully I have provided and explanation which makes sense!
In all honesty, the ability to reference only content and not also page number is only goingot set me back about half. For my sake, I have a 300 page document which includes hundreds of figures/illustrations, all of which correspond to text explanations in a different part of the document. Over time, it is anticipated that standards and graphics will be added/subtracted/changed, and therefore, so will the section numbering, page numbering, figure numbering, and the corresponding pages on which all of these pieces of info will occur. We would like to correspond figures and sections to one number; in this case, the page. Because each figure/illustration will have it's own page, it is desired to make the figure number and page number match to achieve an easier means of navigating the book. Basically, I want the text section, which will be read first, to reference figure numbers and/or page numbers (at this point, i have the option of choosing one or the other), but both of these numbers are going to dynamically update.
So, if that made any sense at all (ha), is there a way to use the cross references to point at a number that is set to automatically/dynamically change? If there is not, then perhaps I will simply have to create static figure numbers for the referenced content and then just let the page numbers change over time. If you have any other suggestions, I am definitely open to exploring them!
Thanks for the continued help!
Garrett
Hi, Garrett:
If I understand your description correctly, it seems that you're asking for an unusual numbering/navigation approach. Is there an example that you've seen that works this way, and that you want to emulate? Is this a publishing style/convention in the particular industry?
Am I correct in imagining that in a document that contains three figures on discontiguous pages, they might be numbered something like this:
Page #
Figure #
1
1
15
15
250
250
This would result in no figures 2, 3...14...249. Would your document have references to figure 15 on page 15? Would you want your list of figures (LOF) to resemble:
Figure number and title Page
1. Example of the widget in question ............................. 1
15. Example of another widget ......................................... 15
(sorry about the messy table layout - the HTML is tricky)
Would your audience be concerned that the figure numbers are not consecutive across a multi-chapter book, or consecutive within a chapter, and restart in each chapter? That is, would a reader think that some figures are missing?
Is there a specific objection to figure 11 on page 26 becoming figure 11 on page 28, if text content were inserted, or becoming figure 16 on page 29 if figures were inserted? When numbered-list paragraph styles and cross-reference formats are set up properly, cross-references to these figures would update to indicate both the correct number and correct page.
Have I misunderstood something?
[EDIT]
I forgot to ask if your document will be using cross-references interactively in a PDF or other multimedia format. If so, can you give more detail on your expectations?
Have you looked into InDesign hyperlinks? They can refer to a page number - either "sticking" to the designated page no matter if its page number changes because of reflow or being moved, or "sticking" to whatever happens to become the "n-th" page if the original page is relocated. Search Help for Create a hyperlink to a page.
[/EDIT]
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices
Message was edited by: peter at knowhowpro

Cross-reference marker ID

Hi everyone,
Has anyone worked with duplicate cross-reference markers before?
My question is, is the uique number in each marker text the same if multiple markers exist in the same location?
Thank you for your help.

You can find the markers by either doing it in a brute force manner using the Find > Marker of type (and have the Marker window open to see the contents) or by using a MIF version and using a text editor to search for the MText right after a <MType 9> entry. The MText would be the duplicate and the Unique ID entry would be two lines further.
The general structure of a Marker in MIF is as in the following example:
   <Marker
    <MType 9>
    <MTypeName `Cross-Ref'>
    <MText `37042: Body: At vero eos et accusam et iusto odio blandit praes'>
    <MCurrPage `1'>
    <Unique 998385>
   > # end of Marker
Cross-refs target the MText line using a <XRefSrcText ...> entry that is the same as the MText content.

Cross Reference Range?

Need to get a cross-reference to range some pages, say page 16-19
At the moment I'm creating two text anchors, one for each page, 16 and 19, then inserting the page references as two entities.
Is there a better way?

Eugene Tyson wrote:
Ok - doing the cross-reference range works that way
The Paragraph Numbers are done with "<paraNum />"
And I use that for the cross-reference - but sometimes it pulls the entire paragraph in instead of the Para num?
Capturing a paragraph in a cross-reference when its format is not defined with the <fullPara/> or <paraText/> building blocks, AFAIK is not a known bug.
To be sure the cross-reference format's building blocks are correct, build the format's expression by clicking the plus sign button in the Cross-Reference Formats dialog box, rather than by typing it or copying it from other defined formats.
To cross-reference a range of pages, insert a page-number format cross-reference at the beginning and end of the range. When content is added to or removed from between the cross-reference source markers, page number references adjust if needed. Take care not to delete the cross-reference markers when deleting text; it's helpful to work with hidden characters displayed. Moving a page that contains a cross-reference marker, as you'd expect, changes the page number reference.
InDesign cross-references don't update automatically; you need to click the Update cross-reference button in the cross-references panel, or click the option in the cross-references panel flyout menu, to fix the yellow warning symbols.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Cross reference help needed

Here is the situation:
I create automatic figure number in my document. That is working fine.
In my text, when I want to cross reference the figure (i.e. "FIGURE 3-3"), I click in the location in the text and use "Type"... "Interactive"... "Insert cross reference"...
That all works fine.
The problem I am having is when I move or copy that page to another document wherr, for example it was "fig 3-3" in the original it is "fig 3-19" in the new (pasted into document). The figure auto numbering updates ok for the new document, but in the body text it remains what it was from the original .. that is, the new auto number will update "fig 3-19", but in the text it remains "fig 3-3". It seem to retain the cross reference to the original, and not "follow" or remain with the new.
So is there a fix for this. or is there another way to do this?
Thanks for reading my questions.

You may have to share your XML (partial data is fine too). You should also share the code for <?for-each-group@column:...?>.
Most of the time this mismatch happens when there are some empty data fields. In such cases you may have to add a condition using xpath to populate the data, where in if there is an empty tag or no tag, it puts a zero value or space there.

Cross-reference mixup after package

Hi,
I've got a question regarding InDesign cross-reference.
Here's the background:
The original source is stored in F drive.
Packaged source is stored in C drive.
For each of my drafts, I need to attach the packaged source with the PDF.
I have 10 cross references in a 100 page document.
The question is this:
When I package the InDesign files, I assumed that my cross references will be updated to the InDesign files in the packaging directory.
But when I checked them out, the cross references were still linked to the original source. So I had to manually update each cross reference to the packaging directory.
Although the PDF works fine, I have some concerns about this situation.
Does any one else had this problem? If so, are there any solutions to this issue?
Any help is greatly appreciated.
Thx.

Books are funny creatures. Another thing that confuses a lot of users is that if you make a copy of the .indb file and all the component .indd files, the copied .indb does not point to the copied .indds, but retains the links to the original locations.

Cross Reference Sources appearing in Story Editor view but not appearing in the Cross Ref pane

I have imported a Word document containing working cross references into an InDesign document. The vast majority of these cross references import correctly and link to their destinations within the document, however there are some that are not working. If I view the text frame in the story editor view, I can see these "broken" cross reference sources that came in from the Word doc but on selecting them I can see that there isnt a corresponding entry for it in the cross reference pane. As said, there are only a few that are behaving like this.
What could be causing these not to appear in the cross reference pane?
Obviously as they are not appearing in the list of cross references I can't update them, and also, as they are technically broken cross references, because a source exists for them but there is no corresponding entry in the pane, then on export to epub, InDesign crashes (If there is one broken cross reference in a document, export to Epub will crash indesign).
Also, to clarify, in the Word doc if I navigate to a cross reference that is failing once in InDesign, I can update it properly, and also navigate to its destination in the Word doc, so it's not as though these cross references are broken before coming into InDesign. Also I believe the destinations for these "broken" cross references are coming across properly to indesign too as I can see them in the story editor view.
Supposed Cross Reference source selected in Story Editor view on left, but no corresponding cross reference highlighted in pane on right:
Technical Details:
InDesign CS5.5 - Version 7.5.3
Microsoft Word 2010, File type .docx

I have found the possible cause of this problem!
If a table is used within the Word document somewhere between where the cross reference source is and its destination then that particular cross reference will be broken as described above in my initial post.
So the "fix" is to remove any occurances of a table in the Word document and the cross references come into InDesign perfectly. This is actually not a fix at all. I need to use tables in the Word document for layout purposes so if they break cross references if they stand between them and their destinations then I have to compromise, i.e. use tables but with no cross references in the document or vice versa.
I found a similar issue recently with index markers in Word causing a shift on the cross reference tags when bought into InDesign. The "fix" again for that was to remove all index markers from the Word document. See post about this here: http://forums.adobe.com/thread/1043981
InDesign really needs to sort out the issues with importing of Word documents with cross references in them. If I can't use index markers and tables in a Word document without breaking its cross references then they can't claim to have the ability to import a Word document while maintaining its cross references into an InDesign document. It just doesnt work as ive painstakingly proven.

Copy of an existing spec - cross references

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