Cost of sales and period accounting approach

Hi friends,
i have little bit confusion about
1. What is Cost of Sales Accounting and
2. What is Period Accounting approach in Profit Center Accounting?
Regards,
Siva Reddy S.

Hello,
For concept, pl refer to below link:
http://help.sap.com/saphelp_47x200/helpdata/en/eb/13811243c411d1896f0000e8322d00/frameset.htm
For Cost of sales accounting, you have to activate functional area. Revenues are only compared for cost of goods sold in COS whereas in period based, you also compare revenue reserves, WIP etc.
Thanks,
Sourabh

Similar Messages

Help with Sales and GL accounts

Hi,
I have a requirement where, i need to configure an existing order type to hit a different GL account key.
For tracking purposes, a new order reason has been defined.
How can this configuration be carried out?
Thanks in advance,

1 ) Also you need to get the code added to invoice user exit RV60AFZZ in the USEREXIT_ACCOUNT_PREP_KOMPCV.
Which Code is this?
Answer: KOMPCV-ZZAUGRU = VBRP-AUGRU_AUFT
2) Create a new condition table with the required fields plus order reason.
Where should the condition table be created? And what are the fields?
Answer: SPRO-IMG-Sales and Distirbution - basic Function - Account Assignmnet / costing - Revenue Account determination - Define dependencies of Revenue account determination
check in allowed field. After you get the field order reason added to the field catalog, you need to go to this Allowed fields in this navigation and click on new entries , drop doen or F4 and from the list select order reason and save. Now the order reason field is available to use in tables
TIn the same navigation as above , you can create a condition table. generally the table entires can be Sales Org / Order reason / Account key.
Now go to the navigation SPRO-IMG-Sales and Distirbution - basic Function - Account Assignmnet / costing - Revenue Account determination - Defne access sequences,... add this new table to access sequence KOFI.
Now if you go to VKOA T code you will see your new table as one option. Double click on that and maintain the required entries. The accounts posting will be done based on your entries.
Regards
Sai

Allocation of Sales and Expenditure Accounts only to a profit center.

Hi,
I had earlier posted a question on how to allocate a BP to a Profit center:
Hi,
Is it possible to allocate a BP to one or more Profit centers when creating a BP Master in SAP;such that, on creation of a marketing document the Profit center is directly picked up instead of selecting it.
Please comment.
Regards,
The answer which solved it is :
Projects can be associated with a Business Partner in the Master data definition but not Profit Center.
Profit Center have associated distribution rules and are linked to G/L account or a transaction at the row level.
You could do this. Create a UDF in the BP Master to enter the profit Center information.
In the Sales Order Rows..in the Profit Center field create a Formatted Search to pull the Profit Center from the BP Master UDF
Example: Let us say your Profit Center User field on the BP Master is called U_PC
then your Formatted Search on the Marketing document would be
SELECT T0.U_PC FROM dbo.OCRD T0 WHERE T0.CardCode = $http://$4.0.0
Set it to Auto Refresh on Item Code ....check Display Saved Values
If you want 2 Profit Centers on the BP Master and the user would select it in the Marketing document then let us presume your UDF's are U_PC1 and U_PC2,
the FMS would be
SELECT T0.U_PC1 FROM dbo.OCRD T0 WHERE T0.CardCode = $http://$4.0.0
UNION ALL
SELECT T0.U_PC2 FROM dbo.OCRD T0 WHERE T0.CardCode = $http://$4.0.0
Suda
Now, since the BP has already been allocated to the profit center anytime a service type credit note is passed which links to a Liability or an "Other" Account type, the profit center still gets allocated.
Can I make any changes to the query such that only Sales or Expenditure account could be allocated to the BP, and any other account if tagged the entry is not tagged with a profit center.
This has become critical for users who check the profit center report, which does not give the correct figure because of the above issue.
Please advise.

Hi Julie,
Thanks for your reply!
We have recently upgraded to 2005B PL43.
Still it has not helped.
Secondly these report are regularly checked by our Sales manager's hence updating using DTW will be a cumbersome affair.
Is there some query which can update the fields correctly......
E.g. Can the following query be amended to get the correct result:
DECLARE @Type nvarchar(1)
SELECT @Type=T1.ActType FROM OACT T1 WHERE T1.AcctCode=$[$39.94.0]
IF @Type='I'
BEGIN
           SELECT T0.U_AT_PC FROM [dbo].[OCRD] T0 WHERE T0.CardCode= $[$4.0.0]
END
ELSE
IF @Type='E'
BEGIN
           SELECT T0.U_AT_PC FROM [dbo].[OCRD] T0 WHERE T0.CardCode= $[$4.0.0]
END
ELSE
BEGIN
        SELECT u2018u2019
END
Need your advise.
Regards

Allocation of Sales and Expenditure Accounts to Profit Center.

Hi,
I had earlier posted a question on how to allocate a BP to a Profit center:
Hi,
Is it possible to allocate a BP to one or more Profit centers when creating a BP Master in SAP;such that, on creation of a marketing document the Profit center is directly picked up instead of selecting it.
Please comment.
Regards,
The answer which solved it is :
Projects can be associated with a Business Partner in the Master data definition but not Profit Center.
Profit Center have associated distribution rules and are linked to G/L account or a transaction at the row level.
You could do this. Create a UDF in the BP Master to enter the profit Center information.
In the Sales Order Rows..in the Profit Center field create a Formatted Search to pull the Profit Center from the BP Master UDF
Example: Let us say your Profit Center User field on the BP Master is called U_PC
then your Formatted Search on the Marketing document would be
SELECT T0.U_PC FROM [dbo].[OCRD] T0 WHERE T0.CardCode = $[$4.0.0]
Set it to Auto Refresh on Item Code ....check Display Saved Values
If you want 2 Profit Centers on the BP Master and the user would select it in the Marketing document then let us presume your UDF's are U_PC1 and U_PC2,
the FMS would be
SELECT T0.U_PC1 FROM [dbo].[OCRD] T0 WHERE T0.CardCode = $[$4.0.0]
UNION ALL
SELECT T0.U_PC2 FROM [dbo].[OCRD] T0 WHERE T0.CardCode = $[$4.0.0]
Suda
Now, since the BP has already been allocated to the profit center anytime a service type credit note is passed which links to a Liability or an "Other" Account type, the profit center still gets allocated.
Can I make any changes to the query such that only Sales or Expenditure account could be allocated to the BP, and any other account if tagged the entry is not tagged with a profit center.
Please advise.
Edited by: Vishal Attal on Oct 14, 2008 12:53 PM
Edited by: Vishal Attal on Oct 14, 2008 12:54 PM

Hi Vishal
Best will be to use the ActType field from OACT to check whether it is an "I" (Income) or "E" (Expenditure) and not an "N" (other) type.
Change query as follows:
SELECT CASE WHEN (SELECT T1.ActType FROM dbo.OACT T1 WHERE T1.AcctCode = $[$39.94.0]) <> 'N' THEN (SELECT T0.U_PC FROM dbo.OCRD T0 WHERE T0.CardCode = $[$4.0.0]) ELSE '' END
Let me know if it works
Kind regards
Peter Juby

Dual transaction on same Cost a/c and clearing account Function

In AA Assign rules for the same event function can v configure 2 cost and clearing a/c codes???
Is it possible??

For an e.g i want 2 upload historic cost(for previous periods) which should not affect GL account at this stage...hence planned 2 create AA rule to set cost and clearing a/c as same account code...all my exp classes are set for other functionality and mapped with respective lookup sets...
Now if i need 2 include this...where i can incorporate????
in case WIP cost a/c, cost clearing a/c already engaged then no1 can utilize dis function for other transactions?????????????
pls help me 2 understand

Cost of Sales & Period Account.......

Hi SAP guru's,
- What is the diff. between Cost of Sales Accounting and Period Accounting approach?
- What is reconciliation ledger? what is diff between Reconciliation ledger and Special purpose ledger?
sure we will assign good points
thanks
VK

If you right click on an Invoice and choose "Gross Profit" it will give you a setting on how you want to calculate the Gross Profit for that invoice.
In the accounting point of view the "Base Price" should be "Item Cost" so that the Gross Profit will be (Net Selling Price - Item Cost = Gross Profit). This will give you the same Gross Profit amount between P and L and Sales Analysis Report.
However, SAP B1 gives the user the ability to select a different base price other than the Item Cost.
This gives the user the flexibility for the Sales Report. Example (Net Sales Price - Vendor Sales Price = Gross Profit). People do this sometimes because the item's cost fluctuates if you use FIFO or average cost and they want a uniform cost to calculate their Gross Profit.
In summary if the Base Price is not set to "Item Cost" then there will be difference in the Gross Profit between the P and L and Sales Analysis Report.
See screenshot:
-Eric Alo-
B1 Financial Consultant

Sales Analysis report does not match Cost of Sales Account

My client is running SAP B1 8.81 PL 6. He has set all items to standard costing method. He has discovered that the difference between the Sales Amount and the Gross Profit amount on the Sales Analysis report, which should equal the Cost of Sales for the Items, does not match the Cost of Sales G/L account on the P&L report. If you look at a sample of rows, the above difference divided by the quantity equals the standard cost of the item. There are no manual journal entries that affect the COS account for the posting period that is being analyzed. I cannot see any mathmatical difference or problem with the above analysis, nor can I find the problem. There is about an $85K difference between the reports. The Sales Amount on the Sales Analysis report matches the revenue account on the P&L to the penny. Has anyone ever compared these 2 reports? Thank you for your help.
Bill Turek

If you right click on an Invoice and choose "Gross Profit" it will give you a setting on how you want to calculate the Gross Profit for that invoice.
In the accounting point of view the "Base Price" should be "Item Cost" so that the Gross Profit will be (Net Selling Price - Item Cost = Gross Profit). This will give you the same Gross Profit amount between P and L and Sales Analysis Report.
However, SAP B1 gives the user the ability to select a different base price other than the Item Cost.
This gives the user the flexibility for the Sales Report. Example (Net Sales Price - Vendor Sales Price = Gross Profit). People do this sometimes because the item's cost fluctuates if you use FIFO or average cost and they want a uniform cost to calculate their Gross Profit.
In summary if the Base Price is not set to "Item Cost" then there will be difference in the Gross Profit between the P and L and Sales Analysis Report.
See screenshot:
-Eric Alo-
B1 Financial Consultant

How to get the individual total for the Sales(t1),Cost of Sales,(t2),t1-t2

Hello BW gurus,
sorry for the incomplete question.
This is how i need my report.
Account Number Key Figure Type Company code Plant Sales Organization Fiscal year/period Z1/007.2006 Z1/008.2006 Z1/009.2006 Z1/010.2006 Z1/011.2006 Z1/012.2006
 SALES x1
 SALES x2
 SALES x3
 SALES x4
 SALES x5
 SALES x6
Overall Result SALES x1x2..x6
Similarly i need to get the cost of sales and its overall results
and then i have to get the gross margin as (Sales - Cost of Sales) for each fiscal period(columnwise).
i got the Sales and Cost of Sales like this
Plant Sales Organization Fiscal year/period
 SALES
 COST OF SALES
 GROSS MARGIN
 SALES
 COST OF SALES
 GROSS MARGIN
 SALES
 COST OF SALES
 GROSS MARGIN
 SALES
 COST OF SALES
 GROSS MARGIN
 SALES
 COST OF SALES
 GROSS MARGIN
 SALES
 COST OF SALES
 GROSS MARGIN
 SALES
 COST OF SALES
 GROSS MARGIN
but i need all the sales data first and its total(S)
and then all the cost of sales data and its total(C)
and the gross margin (S-C) for individual fiscal period.
Please reply ASAP.Quick help is appreciated.
Thanks in advance,
Regards
Sam Mathew

Hi Viraylab,
 check VBAP-NETPR field of table VBAP
It gives the net price corresponding to a line item.
Goto Tcode VA03.See the item overview tab U will get Net Price field for indivisual line item.
Reward points if helpful.
Regards,
Hemant

Post Cost of Sales in PS after Result Analysis

Hi SAP experts,
I'm testing SAP EC&O best practice solution at this moment.
I executed KKAJ (results analysis) and both Cost of Sales and WIP were calculated correctly.
COS: for a TECO WBS, which already have billing document
WIP: for other WBS which is still in progress.
I already saved this results analysis, however, when I execute settlement (CJ8G), I can only find the posting to FI of WIP. (Dr GL WIP account/Cr P&L WIP account). My expect is to have COS posted to FI as well (to recognize COS for the billing of completed WBS above).
Kindly help me to figure out what I was missing here? I don't know at what step COS will be posted to FI. I searched all configuration document in Best Practice but cannot find any configuration for Results Analysis & Settlement for COS account.
Thanks so much for your help.
Andy

Zeketa,
Look this with an ABAP consultant, this is an development.
regards.
Bruno Araujo

Billing document configuration - recognizing cost of sales

We have a billing doc type (ZIV) that we are using for one specific business process. The problem is, it recognizes the financial impact of the cost of sales (as well as the sales revenue). It does not relieve inventory however. To accomplish that we PGI the shipment. This creates an accounting document that recognizes the cost of sales and also relieves the inventory. The net result of these two transactions is that the cost of sales is recognized twice thus necessitating a correcting journal entry.
How do I change the configuration of the ZIV billing doc type so that there is no accounting recognition of the cost of sales?
Thanks

Hi,
When PGI is done, Accounting document will be created, since goods movement (601) happens. To address the issue of double "Cost of Sales" posting , make the condition type used to capture "Cost of sales" as statistical in the relevant pricing procedure (V/08).
Hope this helps.
Regards,
Sharan

Period accounting vs Cost of Sales accounting

Hello all,
Could someone explain to me the difference between Period accounting and Cost of Sales accounting? Where is period accounting configured in ECC 6.0?
I am trying configure PCA. The client wants the Profit centers to be setup product-wise. They have 3 products: a) a handheld GPS device, b) the accessories for the GPS device, c) and the subscription. I have setup 3 profit centers according to the 3 products.
Does either cost of sales accounting or period accounting come into the picture in my scenario? What I mean is, do either of the two methods have to be configured? And if so, why?
I have read in some places ("Configuring FICO" by Hurst & Nowak) that preparing PCA to accept actual postings can be very simple or complex. On the simple side, all that is required is to activate the fiscal year control parameters, create the proper document types, and define the necessary number ranges. For more complex solutions, additional account assignment may be maintained, and internal goods movement can be defined.
My client is just looking for a plain vanilla implementation of PCA at this time. Does that affect whether we use period or COS accounting?
Thanks in advance! Points available.

Hi,
Do check out the following documentation :
http://help.sap.com/bp_bblibrary/600/html/N74_EN_GCC.htm
Cost of Sales Accounting
http://help.sap.com/saphelp_erp2005vp/helpdata/en/b3/c3e040852f712ae10000000a155106/content.htm
Period Accounting
In period accounting, the performance of a particular business unit (profit center) - that is, its revenues, changes in inventory and capitalized services - is set off against the total costs of the period. This occurs at the G/L account level and adheres to the formal structure of Financial Accounting. This gives you a uniform structure of report data and lets you reconcile the data of cost and financial accounting on the basis of cost elements.
Hope this helps.
cheers,
Gimmo

Cost of sales accounting & period accounting

Hi folks,
I want to know the difference between cost of sales accounting & period accounting. where do we use them and which is preferable. thanks in advance.
Regards,
Vijay

Two accounting methods used for generating profitability statements are the cost-of-sales method and the period accounting method. Applying either method to a given set of business transactions under a given set of laws yields the same bottom-line result (profit) in concept. The difference is in how the overall profit and loss picture is presented.
 Companies must choose to use one of these methods for generating their legal financial statements. The choice is often determined by country-specific legal requirements.
 Cost-of-sales accounting
 With this method, the emphasis is on matching the revenues for goods and/or services provided (the value that a company gains as a result of sales) against the related expenses for those items (the value that is lost when products are transferred out of the company). Therefore, this accounting method displays profit and loss information in a manner optimized for conducting margin analyses, and as such it is optimal for the sales, marketing, and product management areas.
 Period accounting
 With this method, the emphasis is on summarizing the activity and situational change over a period of time, for a given organizational unit. Therefore, this accounting method presents the revenues and primary expenses that have been incurred during a given period of time and the changes in stock value levels, work-in-process, and capitalized activities. As such, it is optimal for the production and profit center areas.

Functional area and cost of sales accounting (company code 2000) active

Hi There!
I hope someone can help.
In our sandbox system, whenever I try to convert a Purchase requistion into a Purchase Order I get the following error message : "Functional area and cost of sales accounting (company code 2000) active".
Anyone know how I can resolve this issue?
Kind regards,
Karl

Hi,
Double click on the error message & check the message Number..
Then go to
Spro>MM>Pur
Attributes of system messages & change the Message from Error to Warning..
Thx
Raju

Cost Center and GL account in Sales Order / Delivery

I have a requirement where we want user to specify what cost center and GL account should be used while posting goods issue.
Currently GL account and Cost Center is automatically determined based on OBYC configuration.
Is there a way user can populate Cost center and GL account at Sales order or Delivery document level and what ever they have specified will be used for Posting Goods Issue.
If user doesnt specify anything then standard OBYC determination should take place.
I looked at OVF3 transaction which can default cost center (though no GL account) but its not useful in our requirement.
I also looked at OKB9 transaction but not sure if we can use it either.
Again we want user to enter Cost center and GL account at either SO or Delivery document level and then that should be used for Post goods issue.
Thanks in advance.

Hi,
In delivery under tab GOODS MOVEMENT DATA
After valuation type column COST CENTER & G/L Account column available
Now with the help of FI consultant make it change mode so user can maintain also I observe that if delivery created without reference to order then that fields are in change mode means user cn maintain data for this but if with reference to order it is disable mode
Check in t-code OMJJ FIELD SELECTION FOR MOVEMENT TYPE
Put movement 601
Then select movement type and double click on filed selection (from 201)
Then go to additional account assignment and for cost centre make it optional or requirement
or Else under field selection enjoy for movement type 602 indsert field KONT0 and KOSTL and check
If this can not work there is option field selection for G/L account check that with FI
Kapil

Segment Reporting and Cost of Sales Accounting

Hi Experts,
Will there be an impact if we won't activate cost of sales accounting but we activated document online splitting and segment?
Thanks.

Hi,
They are different. Cost of Sales Accounting requires the functional area to be assigned or a subsitution rule activated.
Hope this helps.
Cheers,
Gimmo

Cost of sales and period accounting approach

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