Credit Memo is not released to accounting using VFX3 - Error

Hi SD gurus,
I have one problem. When the credit price adjustment is created and when the credit memo is created for the price adjustment. Credit memo is not passed to accounting. When i used to Release the document through VFX3 t.code i am getting error as Item Specified for invoice reference is not an invoice item.
I have simulated the same scenario in different system for me the it is creating the accounting document. But the user is unable to create the accounting document they are facing the above problem.
I have suggested them to cancel the credit memo and requested to recreate the invoice and check for release for accounting.
Please suggest whant could be the problem. It is urget.
Thanks in advance.
Regards.
SD Team

Hi SD Gurus.
I found the problem, The problem is due to the Posting status in Invoice header were the status shows error in accounting interface. For to rectify this cancel the invoice and recreate the same and it will get posted.
Regards.
SD team

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Cancellation Internal Credit memo is not posted into Accounting

Hello All,
We have a requirement where the cancellation internal credit memo is not posted into accounting. It is a inter company sales return process. After return delivery, client created the internal credit memo. But due to some problem they cancelled the internal credit memo. But now system is not posted the cancellation internal credit memo into accounting. I did my analysis and found that client is using same number range for internal credit memo and accounting document. When internal credit memo is created system is assign the same number range to accounting document because of external number range field is ticked in Fbn1 .But due to wrong number assignment in internal credit memo. So when they cancel the internal credit memo, this internal credit memo number range is coming within the accounting document number range.But client is insisting that anyhow the cancel inter credit memo should be posted to accounting.
I have tried a lot. but i could not reach out to any solution. Kindly help me on proving me a solution on this.
Regards
Soumendu

Dear Soumendu:
I had received this warning when the invoice was cleared. If you revert this process is possible to post the cancellation into accounting.
Please check the status of the invoice.
Regards
Antonio Martinez R.

Billing Document not released to Accounting -Issue

Hi,
While releasing the billing document,it is not releasing to accounting and giving the below error log.
Thanks
Supriya

Diagnosis
    When condition "ZSCM" (application "V") was transferred to the value field "VV139" in operating concern "AFCO" in Profitability Analysis, the following became apparent:
u2022     The condition can take both positive and negative   values
u2022     The flag "Transfer values with +/- signs" has not be set in Customizing for value field assignment.
    Inconsistencies in the data could occur as a consequence.
System Response
    It is not possible to post the document in Profitability Analysis.
Procedure
    Set the flag "Transfer values with +/- signs" for the condition "ZSCM".
    You should set the flag "Transfer values with +/- signs" selectively for individual conditions if:
1. The conditions can take both negative and positive values (for example, in the case of conditions that describe a transfer price surcharge or a loss deduction).
2. The conditions appear several times in a billing document and thus cause a debit posting as well as a
    credit posting (this is the case, for example, when creating or cancelling reserves).
By activating the flag "Transfer values with +/- signs", you balance the positive and negative values in a
condition. You can thereby guarantee that the sum of the negative and positive condition values is displayed as the correct total value in the value field assigned to the condition.
Caution when in the production system!
    If you have already used condition "ZSCM" to post data in the production system, then the sign in
    Profitability Analysis may differ from the previous sign as a result of the flag "Transfer values with +/-
    signs" having been activated. See the F1 Help documentation on the field "Transfer values with +/-
    signs" or the OSS note 52849. If deviating signs occur, it makes sense to move condition "ZSCM" to a new value field! Contact your system adviser or SAP.
    The +/- signs are handled as follows for the flag "Transfer values with +/- signs":
    Billing document (normal) "trans.with signs" "trans.w/o signs"
     Debit posting                   negative     positive       (such as sales deductions)
     Credit posting                  positive      positive       (such as revenues)
    Credit memos/returns    "trans.with signs" "trans.w/o signs"
     Debit posting                   negative     negative       (such as revenues)
     Credit posting                  positive       negative       (such as sales deductions)
    Maintain Condition Assignment to Value Fields u2013 SD Condition
    Maintain Condition Assignment to Value Fields u2013 MM condition
Procedure for System Administration
Thanks
Supriya

Insufficient Authorization old Invoices Will Not Release to Accounting

I have some old invoices that will not release to accounting. Instead of trying to secure a new credit card from the customer how can I remove the credit card information/or trick the order into thinking it doesn't need it so that I can get the open billing documents to the customers open account?
Please any help will be appreciated.
Again the error message is insufficient authorization, need to get these documents released to accounting.

That is true...if it has been partially utilized in another Billing doc, then it wont let delete the lines...
So when this hapenned to me, this is what i did....and maybe this is not the best practice.
I first got a Manual authorization in the sales order. Now generally we get the auth. from a 3rd party application Delego. So when we did the manual auth, we just entered a fake Auth number. This way, we tricked the system to let us post the Invoice to accounts. But definitely it posted to the card receivable account insted of the customer account. Now the settlement of this item would fail because the Auth number is not valid but the settlement fails only after it does the additional G/l posting to post to the Clearing account. To clear off this clearing account posting, we created a credit memo for the same amount and again with a fake Auth so now when this credit is processed for settlement, it also fails but reverses the provious debit...so that all accounts are now all balanced out.
So now remains the customer....so we finally did a Debit memo equal to the original invocie amout and now this posts to the customers account.
I was unable to find any other solution and was skeptical of doing any enhancement or changes just for a single case. Pls also let me know if you come across any better ideas.

Reserve Invoice closes Source PO or SO - But Credit Memo does not open it

Hi All,
I try to reopen SO or PO in 8.82 using Reserve Invoice.
If I use Delivery or GRPO after order - all it's ok.
1. Create SO or PO.
2. Create Delivery or GRPO
3. Create Return or Goods Return - SO or PO opened
If I use Reserve Invoice after orded - nothing pannened.
1. Create SO or PO.
2. Create Reserve Invoice
3. Create Credit Memo - SO or PO doesn't opened
At the Administration -> System Initialisation -> Document Settings -> Per document -> Purchase Order (and Sales Order)
checkbox alredy ticked 'Reopen Doc. by creating returns/Goods Returns/Credit Notes Based in It'.
Is it normal for reserve invoice?
Thank you for your help.
P.S. Already see A/P Reserve Invoice closes Source PO - But A/P Credit Memo does not open it
And there both variant worked

Hi
I post to support about my problem.
The problem is in the standard process. You must create a Delivery after Reserve Invoice. And only after that all it is working.
Thank you for your replay. This post is closed.
Regards
Konstantin

Billing Document Not releasing to Accounting because of Condition Type

Hi,
We have used Sales Condition Type ZSCM(Which is a statistical condition type) in Billing Documents and they are already released to Accounting.Today we have created one more Billing Document with same Condition type ZSCM.But this billing document is not getting released to Accounting?
What could be the reason? Why it was released to Accounting before with the same condition type ZSCM and why it is not getting released to Accounting this time.
I am breaking my head to find the possible reasons...kindly help me out to find the problem.
1.Billing document 90005889 - has value 64.48462- and It has only 2 Items and it was released to accounting
2.Billing document 90005729 - has value 217.87960- and It has only 21 Items and it was not released to accounting and asking to activate +/- sing in KE4I transaction for the ZSCM condition type.
Why billing document 90005889 is released for accounting and why 90005729 was not released to accounting?
Thanks
Supriya

Hi,
There can be following possible reasons fo the samed :
1. If the specific GL account is not getting any assignment to CO object.
2. Also you need to check assignment with VKOA that whichever GL is assigned as per business process of Sales (the account which is going to be credited) and all relevant settings in VKOA.
3. Pls check all substitutions and validations if any connected with that condition type and GL. Becuase sometimes it may happen that because of calling some other application (for ex. Set or substitution as generally transportation of this element happen with entire hierarchy if you add your substition in the node.) at he time of posting of billing document. This has already happen with our business scenario.
4. Also check if this sales revenue GL is assinged to any set and if that set is called through any substitution ot validation.
Pls check all these possibilities and revert.
Thanks & Regards,
Taral Patel

Credit Memo Does Not Increase Inventory

Dear Experts,
I have created a new Credit Memo and the associated inventory is not being increased as usual.
I have checked all the root documents - sales order and AR Invoice and delivery, they are all closed.
I am using the Extended Warehouse add-on, which displays all my inventory, and usually the inventory is returned / increased after positing the Credit Memo.
Any ideas?
Thank you,
Justice

hi
please clarify ur question as at the staring of the question u sates that Credit memo is not increasing the warehouse inventory whereas towards the last u have indicted that the inventory in the warehouse is being getting effected
So would request you please reform ur question however as per the standard practice when we make A/R credit memo then the quantity in our warehouse should increase.
However please state that the in the A/R invoice documnet the warehouse u have selected is same as the warehouse in the A/R invoice document
Regards,
Manish

Invoice Document not released to Accounting -Period was closed

Hi,
SD Invoices are not released to Accounting.Those documents are from previous period and also also those periods were already closed.
Now what should i do? if i want to release the invoice documents which are created in previous periods.Kindly advice me.
Thanks
Supriya

Hi Supriya,
Please open previous period for posting. Please follow the given below path:-
SPRO  Financial Accounting  Financial Accounting Global Settings  Document  Posting Periods  Open and Closed Posting Periods
Here you need to enter Posting Period Variant name assigned to company code and other detail like account number.
To know the Posting Period Variant follow this path:-
SPRO  Financial Accounting  Financial Accounting Global Settings  Document  Posting Periods  Assign Variants to Company Code
Or else you can take help of some FI guy.
Regards,
Anand

Billing documents should not be created when it is not released to accounti

Hi SD gurus,
In some situation, billing documents are generated but it is not released to accounting which results in mismatch between FI value and SD value. We go to VFX3 and see the list of billing documents and take corrective action.
Our requirement is that the billing document should not be generated when system is not releasing this billing document to accounting.
Please suggest a solution for this.
Regards,
Senthil.

Thanks giri.
For the following reasons, the billing documents are not released to accounting.
1. If the user wrongly chosen the billing type for the delivery.
2. After creating condition type, it has to be assigned in COPA. If we forgot to do it, billing doc will not released.
Our requirement is that if the billing document is not able create accounting document, the billing document itself should not be generated.
Hope this will be suffice to understand my issue and suggest a suitable solution.
Points will be rewarded.
Regards,
Kumar.

Output to be blocked for Billing documents, if not released to Accounting

Hi SAP Gurus,
We have a requirement, where the Billing documents should not be issued output, if they are not released to accounting.
The system should not allow the user to issue output for billing documents, if not released to accounting.
Regards,
sree.

Standard routine 62 should be able to suffice your requirement.
Provided output determination in billing doc should happen from output condition record (VV31).
If you manaully assign assign output type in billing doc, then system will overlook the requirement.
In addition to that if your output type is assigned with requiremrnt routine 62 in your output procedure.
Then till your release tke billing doc to accounting, you will not be able see output type determine in billing doc.
If you have doubt, whether the output type is getting determined properly or not.
Then output(header/item) screen in your billing doc(VF02), in menubar select Goto - then choose Determin. Analysis.
It will show message that due requirement 62, output determination didn't too place.
Regards
JP

Credit Memo is posting Debiting Customer Account instead of Crediting

Hi Gurus,
When i use SD Document Category "K" (Credit Memo) for Sales Order type "Credit Memo", first system shows all figures with Negative Sign "-" during my Pricing Condition maintanence at line item level of an Order (Credit Memo).
Second and most importantly, System is posting the figures as "Debit" to Customer Account when i do the billing for the Credit Memo.
If I change the SD Document Category to "C" (Order type), only then System Post the figure as "Credit" to Customer Account.
But the problem is, i cannot use SD Document Category "C", because SAP would not let me reverse the Billing Doc, as it looks for SD Document Category "K" and hence the incomplete Reversed Credit Billing Doc would sit in VFX3.
Pls advise, how can i fix/configure system with SD Document Category "K", so that, Figures are posted as "CREDIT" to a Customer Account.

Check the T.Code: VKOA, OBYC & OB40 settings for account determination.
Regards,
Rajesh Banka
Reward suitable points.
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Net value of Credit memo must not increase, but accountingdoc must generate

HI All
This is my sales- return process
Sales order has been created for
Material : Ax001:   10 Qty : Total price : 100$   Per unit = 10$
Sales order has been created : for 10 units        (sales doc number:AAAAS)
Billing has been done : 10 units for the value 100$
Accounting documents posted : Credit :100$   Debit accout: 100$
Returns sales order:
This is done with reference to the sales order
Return Sales order has been created with reference to sales order : (sales doc number:AAAAS)
Qty :1 Value of the product =10$   Material: Ax001
A manual condition type is defined to reduce the value of the actual price .. The company is planning to give only 5$ for the return material
Manual condition has been included in the Return saels order Total net Value = 5$ qty = 1
Credit memo has been created : for 5$
Accounting doc: Credit account = 5$ debit account =5$
Issue: The account team wants one more account document to be created for the original value of the product i.e 10$
The net value in the billing document must not increase, but the account document must be created for the value=10$
This is for nullifying the original value of the product from the book of accounts
Solution tried : Manual condition for the original value =10$ keeping it as statically condition type : issue: account doc will not generate if it is statically . CND ref: 100% discount it did not work the net value in the order/billing is increasing
Please let me know how to generate the Accounting document with out increasing the net value.. Using standard SAP. we can create a routine and we can do this .. but we are looking for the Standard SAP solution if any,.....
Thanks for your help in Advance
Chandra

Hi Chandra,
In your scenario create new condition type and update that condition type with accruals at control data 2 section and create relevant access sequence and update the condition type in your return pricing procedure and create new account key one for regular posing and one for accruals and take help from FI /CO to create new two accounts one for regular updates and one for accruals posting ,
in your pricing procedure mark this condition as statistics relevant it will create automatically accountancy document for reference,
Try this and let me know if you have any questions.
Regards
Nishad

Credit memo on billing posted to accounting

Hi...
If I wanted created a credit memo on billing that already posted to accounting, do I need to cancel the billing first? This billing posted to acct on the previous closed fiscal year.
Tq
Henery

Hi Henery
It is not required to cancel the Biling document even if it is done in the previous period.
But, you have to see whether your organisation follows Release procedure(approval step) or not.
If your organisation does not follow release procedure then you can create the Credit memo directly refering the Billing document.
But if your organisation follows Release procedure then, first you have to create a Credit memo request (Credit memo request can be created with ref to Sales order, Billing doc or even without ant ref).
From this Credit memo request you can create a Credit memo.

Intrastat report Spain. Credit memos posted not appearing in report

Hi
I have a issue where the debit notes raised to vendor are not appearing in Intrastat declaration.
How this debit and credit notes must be taken by Intrastat ? This problem is there since the Intrastat report is being used.
Is there any specific configuration for this or
is there any period check because of which the debit notes are not picked?
The reason is po was created in Feb 2009 and continuous GR and invoice postings happened in subsequent months which are all captured in Intrastat report. A debit note was raised in Sep 2009 which does not appear in the report.
Request your expertise and help to resolve this issue.
Thank you

credit memos are not supported in SAP as you can read in docu:
http://help.sap.com/saphelp_sbo2005ao/helpdata/en/F3/4392579F5DC24E9FBE2FA84E9E7660/frameset.htm
Please read the local Intrastat guide, in many countries it just says that you have to file a correction per paper form to your statiscal office.
SAP explains this as well in OSS note 374682:
If a credit memo refers to a billing document which was already declared to authorities, proceed as follows:Here, you should create a written correction to the statistical office.Specify a data record to which the credit memo refers.
Check the documents of the statistical offices for information on when you have to declare the credit memo (limits for values and quantities).*********************************************************************

Credit memo with freight on returns PO using MRRL

We are trying to achieve the below solution for a returns PO, created 2 condition types, assigned to the pricing procedure to achieve the GR posting. When we use MRRL to create a credit memo for both the material and the freight. the system creates a credit memo for the material and an invoice for the freight. Can someone tell me, what drives the credit memo generation for both freight and material
GR
Cr INV
Dr GRIR
Dr Freight clrg
Cr Freight
Credit Memo/ERS settlement/ MRRL
Dr Vendor
Cr GRIR
Cr Freight Clrg
We were able to create the GR side of the entry, using two other condition types on the PO.
Now when we do ERS settlement,
the system creates a credit memo for the INV line item and an invoice for the freight line item.
Both the freight and the material is charged to the PO vendor, we dont charge separate to the freight vendor at this point.
Any help will be appreciated.
Thanks

Hi,
user entered 4 credit memos as
highlighted in yellow for a total of $798.00. The amount that I have
circled $499.79 is what ERS deducted leaving a difference of $296.97.
For me yellow color values are qty not amount? Am I right?

Credit Memo is not released to accounting using VFX3 - Error

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