CUP: Avoid requests to be pending for approval: Best approach?

Hi all,
We would like to receive inputs for the different approaches you are using to avoid requests to be pending for approval.
What is to say, to provide provisioning for new users eventough the role owner of one role requested hasn't respond the request.
Many thanks in advance. best regards,
Imanol

Hi Imanol,
Suppose a request is pending for approval to an approver. You can do following things
1 Send Reminder mail. You can configure reminder mails in Configuration-> workflow->Email reminder.
From here you can configure the time period and the email contents.
2 you can set escalation. You set escalation navigating to configuration-> workflow-> stage.
open a stage, you can set wait time and escalation configuration
you can escalate to next satge, alternate approver & to administrator.
3 you can also configure stale request setting.
Configuration-> requests-> stale request.
you can define the time period of the stale request.
All open requests will be closed after that period. you need to run the background job for that.
proviosning will not happen in this case
kind Regards,
Srinivasan

Similar Messages

Absnce status is pending for approval, but supervisor dont get request

Hi experts
If i apply for absence and sumbit it, dann staus = PEnding for Approval, but my supervisor didn't get my request to approve my holidy request.
Question: Why he /sehe will not get any entry in his page (Action pending for approval).
Any suggestion????.
Thx

Hi Mehdi,
I think in this case the approver to whom you are expecting approval request will go, its not going to that person, instead of that it is going to someone else.
To find from backend to whom it is going
Give this query
select * from HR_API_TRANSACTIONS
find out the item_key (Make sure item key is of your transaction only)
select * from WF_ACTIVITY_STATUSES where item_key = (as got from above statement)
now under this find the username that is specified against 'NOTIFIED'..
This is the username with whom the notification is pending,
Approve from this user, transaction will proceed further.
Rupali

How to get list of PO pending for approval with a Particular Approver

Hi Experts,
I have created a Workflow for PO Approval. So when a PO is created the Approver is notified via an emaill.
This is working fine.
But now in the mail i have to send the list of Purchase Orders that are pending for approval with that Approver.
Kindly suggest an approach to achieve this scenario.
Regards,
Radhika.

There are several standard solutions to your requirement.
One is to lessen the frequency of the program rbbp_notification_offapp and tick the box collect workitems. This should create one mail for all pending workitems for that agent.
Another one is to retieve the workitems sent to him / her with FM SAP_WAPI_WORKITEMS_BY_TASK and include that data in the email you send.
You can influence emails throught the badi behind rbbp...etc.
Called BBP_OFFLINE_APP_BADI
Kind regards, Rob Dielemans

Purchase Requisition pending for approval

Hi,
How to find out the Purchase Requisitions that are pending for approval?
Thanks and Regards,
Pavan

Hi
Try with ME5A, with dynamic selection option release indicator - blocked or with selection option PReq. processing state- 03.
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Timesheet pending for approval

Hello Guys,
I have a scenario wherein time entered will go either to Project Manager (Person responsible in WBS) or to Supervisor maintained in HR for approval.
A person is assigned to an activity and he will book time against that activity and release for approval. It will go to either Project manager assigned in WBS element or if person responsible is not maintained in WBS element, it will go to Supervisor assigned in HR master data for approval.
My question is, in which report/transaction I can see the time is pending with whom, Project Manger or Supervisor.
Deepak

Thanks Sanjeev.
I checked in CAC1, where I have see if user profile is enabled for this approval process?
I have checked both CADO and CATS_DA reports.
I think I am failing in telling my requirement, I want see with whom the time is pending with (User ID, Salary Code etc...) for approval. Is there any report?
I can see the status of time sheet on both above reports but these reports does not show with whom these timesheet are pending for approval.
Deepak

Pending for Approval Appraisals

Hi,
Is there anyway to cancle the process of an appraisl that is "Pending for Approval"?
I've tried to cancle the workflow from the sysadmin, although its status is canceled i still can see the appraisal pending for approval in the Appraisals In Progress section.
Any advice?
Thanks

As my understanding,
Employee has submitted these appraisals and they are pending for approval for respective Managers.
If this is case, Two Possible solution could be there
1. Manager can revert back to Employee
2. Using API you can update to APPRAISAL record to "Pending with Employee". This change will effect in PER_APPRAISALS tables.
Respective Notification you can close them from wf_notification Table.
Thanks.

SSHR: Leaves Still "Pending for approval" after last approver

Hi,
After Approving the absence through SSHR from the last approver , it still pending for approval and was not transferd to the Application.
Is there any specific configuration i've to do to enable the Approval process to be completed.
we use AME for Approval.
Apps Version : 11.5.10.2
waiting for your help, please.
thanks
Edited by: Smarteng on Mar 21, 2012 6:30 AM

Hi,
The issue has been resolved, the reason was rhat the profile option HR:Defer Update After Approval was set to No and the backgroun process was running with no parameters, it should be running with the following parameters in order to update the database with the SSHR transaction:
Item Type = HR
Process Deferred = Yes
Process Timeout = No
Process Stuck = No
Thanks for all for your help.

PO pending for Approval - tobe sent as mail for Approver (intimation)

Hi ,
PO tobe relased tobe sent(Intimated ) as mail for Approver
what are the options for configuring this .
With Rgds,
Krishna.
Edited by: Krishna L on May 27, 2011 3:28 PM

Hi Krishna,
Standard SAP comes with the workflow WS20000075 for release of purch. documents. You have to activate its linkage to the event PurchaseOrder.releaseStepCreated. This is done in trs SWETYPV - locate the entry BO BUS2012 RELEASESTEPCREATED or create one if it doesn't exist. Then make sure the receiver type is WS20000075 and the column "type event linkage" is checked.
In customising for MM > PO > Release > Release proc. > Workflow define the recipients of the WF for each release code. If you assign the WF to an organisational unit rather than to a user, you will have to allocate users to this org. unit in trs PPOME.
Good luck!
Raf
PS. For more details, check this link in the [system documentation|http://help.sap.com/erp2005_ehp_02/helpdata/en/04/92775546f311d189470000e829fbbd/frameset.htm].
Edited by: Rafael Zaragatzky on May 29, 2011 6:24 PM

Retrieving Sharepoint List Item Information for SAP Best Approach

Hi
We have a request for retrieving Sharepoint list item information to create DVS objects in SAP. Has anybody been doing something like that, getting information out of Sharepoint into SAP? What would the best approach for this be, as usually implementations are the other way around, i.e. getting data out of SAP into Sharepoint. I think that Duet Enterprise would be an overkill for this and also requires additional licenses.
So I have been thinking using either a PI/Web Service using the Sharepoint WSDL to retrieve the information, or maybe there are also possibilities using WebDAV. There are some CL_HTTP_WEBDAV classes, but I am not sure whether and how they could be used for this.
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Daniel

Without using a ridiculously long workflow (which even then may not work) I do not think this is feasible in a sharepoint list. A workflow can be used to alter other fields in an item but not incrementing items like you require. You would be better changing
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Avoiding request scope bean clashes for task flow calls

Hi,
I have two task flows, Tf1 calls Tf2 using a task flow call activity. The structures of the task flows are as follows:
Tf1
Managed Bean: TfBean, request scope
    class Tf1Bean
      has property goTf2Button
View: View1
    Button bound to #{TfBean.goTf2Button}
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Tf2
Managed Bean: TfBean, request scope
    class Tf2Bean
      has property testButton
View: View2
    Button bound to #{TfBean.testButton}
As you can see both have a request scope bean called TfBean but these are different classes in each. The bean classes have different properties for binding the components on the two pages.
When I click the button in View1 to navigate I get an error telling me that class Tf1Bean does not have the property testButton. Clearly Tf2Bean is not being instantiated as TfBean already exists for the request.
I'm guessing this is expected behaviour and it seems logical.
My question however is what would be good standards or practices to avoid this?
One way would be a naming convention, however what if I am consuming Tf2 from a library? In this case it would ideally work as a black box and I should not be concerned about it's implementation, specifically names chosen for internal managed beans. Even if it was not a problem initially, the developer of the task flow could add or change the name of a request scope bean introducing a conflict at a later stage.
Thanks,
Kevin

Hi Frank,
Good to meet you at UKOUG Tech13 yesterday. I changed my test case from request scope to backing bean scope. Unfortunately I still get the same error:
<RichExceptionHandler> <_logUnhandledException> ADF_FACES-60098:Faces lifecycle receives unhandled exceptions in phase RENDER_RESPONSE 6
javax.faces.FacesException: javax.el.PropertyNotFoundException: The class 'yyy.view.Tf1Bean' does not have the property 'testButton'.
at com.sun.faces.application.ApplicationImpl.createComponentApplyAnnotations(ApplicationImpl.java:1900)
at com.sun.faces.application.ApplicationImpl.createComponent(ApplicationImpl.java:446)
at javax.faces.webapp.UIComponentELTag.createComponent(UIComponentELTag.java:222)
at javax.faces.webapp.UIComponentClassicTagBase.createChild(UIComponentClassicTagBase.java:506)
at javax.faces.webapp.UIComponentClassicTagBase.findComponent(UIComponentClassicTagBase.java:744)
at javax.faces.webapp.UIComponentClassicTagBase.doStartTag(UIComponentClassicTagBase.java:1311)
at org.apache.myfaces.trinidad.webapp.UIXComponentELTag.doStartTag(UIXComponentELTag.java:67)
at oracle.adfinternal.view.faces.unified.taglib.nav.UnifiedCommandButtonTag.doStartTag(UnifiedCommandButtonTag.java:51)
...etc.
What I think is happening, please correct me if I'm wrong...
Running Tf1, page View1 is displayed.
Clicking the button on View1 initiates a request and an instance of Tf1Bean is instantiated for the managed bean named TfBean.
During the request navigation occurs to Tf2 and hence page View2.
View2 needs a property in TfBean called testButton.
There is already a managed bean instantiated for this request called TfBean, however this is of class Tf1Bean and does not have the property.
I have a simple workspace showing this if you want me to send it to you. I am using 11.1.2.4 by the way.
Thanks,
Kevin

New iPhone user needs guidance setting up 4 iPhones for family - best approach?

Hi - I'm a new iPhone user tasked with setting up 4 iPhones for family (three 4S, one 3GS). I set up the first 4S using my mother's existing Apple ID (she has an iPad) and I think (hope) hers is fine. When I set up my father's phone, my sister said to enter my mother's Apple ID during setup since they wanted to use a single Apple ID for iTunes purchases. The setup screen I'm referring to the 7th screen into the setup process for a new iPhone 4S (after the Welcome, Language, Country/Region, Location Services, Wi-Fi Networks, and Set Up iPhone screens), where it asks you to "Sign In with an Apple ID" or "Create a Free Apple ID". This screen was where I entered my mother's Apple ID into my father's phone.
By entering my mother's Apple ID on my father's phone at this point during setup, I seem to have created a "clone" of her phone - their phone numbers are distinct and they can call each other but iMessages sent to either of them initially appeared on BOTH phones. I think I have now fixed that by creating a separate Apple ID for my father after the fact and entering it under Settings>Messages. Thinking I could also enter his new Apple ID under Settings>iCloud, I found I could not change it from my mother's Apple ID (it's greyed out). I saw a recommendation in another post to click on the red "Delete Account" button at the bottom, but will that delete my mother's entire account or only its association with my father's phone?
Backing up a step or two, I'm worried that at this point I should have entered/created a new Apple ID on screen #7 during initial setup of my father's phone (instead of entering my mother's Apple ID), and that just changing settings in iMessage, iCloud, etc. won't really fix any problem(s) I've created. I hesitate to set up the other two phones before knowing how badly I've already messed things up with this one.
During the initial set up of my father's iPhone, should I have created/entered his own unique Apple ID on screen #7 instead of entering my mother's Apple ID? (and then on his phone AFTER setup was complete, changing to my mother's Apple ID under Settings>Store so that all purchases are shared)?
If yes, do I need to restore his phone to factory settings and set it up as a new phone so his phone behaves like his and not a clone of hers?
Without knowing what might be the best way to set up these 4 new iPhones, I was thinking the four unique users of these new phones would most likely want to share apps (by purchasing them with one Apple ID), backup/synch to one computer, but maintain separate iCloud accounts so everyone's info is private? I've spent time reading other posts and see so many different recommendations for families with multiple devices that my head is spinning. Many include questions from folks migrating from older phones or MobileMe. I think my situation is simpler in that there are 4 new iphones and one existing Apple ID. Have I missed some comprehensive post that clarifies the best way to set things up for families new to iPhones, or do needs vary so much that no single best way exists? Given my situation (and depending on which way I should proceed regarding having set up my father's phone with my mother's Apple ID), should I create/enter a separate Apple ID for each new phone user during initial setup so each phone is distinct from the others, and AFTER setup is complete, changing the iTunes and Store info to the shared Apple Id for purchases? Or can I customize each individual phone after the fact in Settings>Whatever so that even if I've entered the same Apple ID on Screen #7 during initial new phone setup, the 4 phones will ultimately be set up correctly?
So sorry to have to ask such basic questions. Many thanks, in advance, for any guidance provided to help me not make any (more?) mistakes during setup that will be a real headache to remedy later, once everyone has started using their phones.

Hi edgefield,sorry you're having so much trouble.
FIRST CREATE A BACKUP ON YOUR COMPUTER -ALWAYS BEFORE PLAYING WITH THE INFORMATION ON THE PHONES (it prevents losses)
Now I'll answer your questions)
During the initial set up of my father's iPhone, should I have created/entered his own unique Apple ID on screen #7 instead of entering my mother's Apple ID? (and then on his phone AFTER setup was complete, changing to my mother's Apple ID under Settings>Store so that all purchases are shared)?
Yes. Create his own apple id and sign him in. then tap settings ->store -> tap on the account name -> sign out.
Then sign in your fathers apple id. (create your fathers apple id on the computer, its much easier, trust me).
If yes, do I need to restore his phone to factory settings and set it up as a new phone so his phone behaves like his and not a clone of hers?##
No. Tap settings -> icloud, and turn everything off (keep on the phone option). Then DELETE ACCOUNT (it's got red around it and at the bottom of the screen if you scroll down). You cannot sign out of iCloud, you can only delete the account. Then clean up the contacts and information on the phone.
Then you tap settings -> iCloud and sign in. Put your fathers apple id in the section. His information will be uploaded to www.icloud.com. Then go to www.icloud.com and sign in with his apple id. Make sure his information is uploaded (you'll have to select timezone and such).
From that point you are fine except for iMessage.
For iMessage to function properly, only one apple id can be signed into the iTunes store (settings -> store). If they are both signed into the same apple id on the iTunes store, than you need to turn off iMessage on one of the phones. The iMessage may be delievered to either phone when both are signed in under the same apple id in the iTunes store.
tap settings -> messages -> imessage off
This also disables facetime. If you want them to have iMessage and Facetime, they have to have seperate apple id's signed into the iTunes store.
Have I missed some comprehensive post that clarifies the best way to set things up for families new to iPhones, or do needs vary so much that no single best way exists?
Not that I've seen, will consider creating one if I have time.
Given my situation (and depending on which way I should proceed regarding having set up my father's phone with my mother's Apple ID), should I create/enter a separate Apple ID for each new phone user during initial setup so each phone is distinct from the others, and AFTER setup is complete, changing the iTunes and Store info to the shared Apple Id for purchases?
Your best bet is to create each apple id on the computer (keyboards are easier to use) and then sign them each in during the creation process. Then change the iTunes store info to the stored apple id.
This will allow each person to serpate iClouds without interfering with each others Cloud as you set up new devices.
Or can I customize each individual phone after the fact in Settings>Whatever so that even if I've entered the same Apple ID on Screen #7 during initial new phone setup, the 4 phones will ultimately be set up correctly?
Doing it this way can cause problems (or used to, not sure if it still does), initially, when you set it up, it wants to create a backup or upload the blank info to iCloud. You are better off setting up their own apple id first and signing in with that, and then changing it in the iTunes store.
I'm off to bed, I'll check this thread tomorrow and see if you have any more questions/problems. Remember, always create a back-up before you do anything.

UWL for Manager : Multiple work items for approval

Hi Experts, We have a scenario when the line manager is approving the leave workitems in his UWL. And the UWL has multiple leave workitems pending for approval. When the line manager click on any of the work item in the UWL, The UWL opens the items which was first creared in the UWL rather than the one which the line manager clciked. Then line manager has to navigate to the desired work item by clicking on next button. Is their any funtionality / customization available to get only the work item which is clicked in the UWL. Please advise. Regards, IFF

I had the same issue and spent a long time correcting it including opening a OSS request with sap.
It took a combination of all almost all the notes above (1807724 is included in our current release so we didn't have to install).
But nothing worked for us until SAP directed me to the following note http://service.sap.com/sap/support/notes/1733095 that was the final fix to all our problems.
One other thing to note is from the time we implemented the correction for note: 1946640 had changed from its original so if you implemented it before revision 3 came out you may need to update.
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Best approach for multi-team/multi-projects.

Hi,
I'm looking for the best approach to handle multi-teams/multi-projects scenario. We have 20 development groups and over 300 products. Each products on it's own Schedule.
Product X can be assign to Group A, but at some point, it can be assign to Group B.
We are currently using TFS 2012, but will be upgrading to 2013 soon.
Based on many reading, we are thinking to create only one Team Projects to ease management.
In it, we will create a team for each development group, but we will not create an associated area path with the name of the team.
- Group A
- Group B
- Group C
Than, we will create an Area for each product.
- Product X
- Product Y
- Product Z
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      - Sprint 2
- Product Y
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Reading "How do I change the underlying query for the task board (and backlog board) on TFS Preview", this doen't seam to be possible in TFS 2012.
In TFS 2013, "The Agile Portfolio Management: Using TFS to support backlogs across multiple teams" was introduced. Will this help to solve the problem?
We would create a management team for each development group.
We would create an agile team with an associated area for each product.
The only thing that I couldn't find in the documentation is how to re-assign an agile team to another management team. Is this possible?
Also can each agile team have their specific itérations, if so will it roll up properly to the management team?
Regards
SYSOTI
PS: Sorry couldn't post the links of the quoted text as I get the message: Body text cannot contain images or links until we are able to verify your account. ;-(

Hi SYSOTI,
Based on your description, seems the area path is not configured properly hence you can't use the Backlog or the Task Board effectivelly.
From the
Agile Portfolio Management: Using TFS to support backlogs across multiple teams, the area path is set as agile team which is a consist of team members but not a product name. For you scenario, you can set the area path name as your product name to
identify the associate products for work items. And the groups you mentioned for products in the team projects are sub-group of contributors.
Seems there is no need to create a management team for each development group since management team might be in a higher level to view the progress for all of the work across the agile teams. Certianly, you can create multiple management teams, but the management
teams will be able to view works for all agile teams.
If you have multiple teams and products, you can create a team project for each product if the products don't have much relationship. However, it's OK to manage the projects for multiple products in the same team project. And working within a single team
project also have benifits, you ccan check this
blog for more information.
Best regards,
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Best approach for roll over in BPC?

Hi All,
We are currently looking for the best approach in SAP BPC for the roll
forward of closing balances into opening balances from the previous
year to the current period.
Our current approach takes the closing balance account lines from the
previous year , copies them into specific opening year members (f_init
and ob_init) using business transformation rules then every month there
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I normally prefer saving images in LocalFolder and save file name in database table. I prefer this because saving just file name will keep size of SQLite database small so will load faster.
Gaurav Khanna | Microsoft .NET MVP | Microsoft Community Contributor

CUP 5.3 SP8 - Escalation process for manager approval stage

Hello,
We have our basic workflow configured that when a request is created by a user, the first stage it goes to is their Manager for approval.
We are running into the scenario; what if a Manager forgets to approve or isn't available or is out of office and can't approve the request? We think we want to setup escalation of some sort but are unsure how to go about it.
The escalation options that we have are:
No Escalation
Forward to Next Stage
Forward to Alternate Approver
Forward to Admin
Intially, we felt that "Forward to Next Stage" would suffice because Security Admins is our next stage. If the alloted time passed for Managers to approve the request, escalation would move the request to our Security Admins. However, "Forward to Next Stage" is essentially an Approval, meaning Security Admins will get the email saying the request was Approved, not the email saying the request was Escalated. This will cause confusion with our Security Admins; they won't know that the request was in fact escalated because they got an approval email.
We want Security Admins to ultimately get the authority in this instance so they can see that a Manager did not review in time, or is out of office so they can forward the request to a different manager.
Keep in mind, I do understand we can have the Manager setup approval delegation. This doesn't help us however if the manager forgets to set his approver delegator when he leaves the office or really is in the office but is unavailable due to various reasons.
I'm curious about the option "Forward to Alternate Approver." - who is the alternate approver for managers? Is it always the delegate? Is it possible that the alternate approver is the next level up on the HR heirarchy?
Let me know if I need to clarify my issue.
Thanks!
Jes Behrens

Jes,
We have 2 approvers for each role. We defined in the Role Approver Stage that it be routed to the alternate approver should the main approver not respond in the next 3 days (via Forward to Alternate Approver). Bear in mind, once it is escalated to the alternate approver, the main approver will not be able to view/approve the request anymore. If the alternate approver does not approve/reject the request, the request will be left as is.
In our case, we have used the functionality in CUP to pre-define the alternate approver rather than in your case, you would want to only escalate it as and when your Security Admin decides to. I believe if your Security Admin staff has admin rights in CUP, they are able to forward it to another approver via the Administrator tab. Else you can create a new stage to foward to your admin staff if it is not action upon.

CUP: Avoid requests to be pending for approval: Best approach?

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