Debit Note for custmer

how we have to rise a debit Note for custmer ( Example: suppose invoice has been posted and for that invoice we can't change the rate in it., if the rate of an item is increase.

Manual Journal Entry lead to incorrect Sale Analysis Report.
So, the best solution(which I use now) is to create A/R Invoice with service type. And , create it in separate series apart from normal A/R Invoice Series.
for example.
1. create Series "DB Note" in document numbering series of A/R Invoice which is numbered from10000001 to 20000000
2. create A/R Invoice service type and choose Series "DB Note"
Hope this help

Similar Messages

Can we create Debit note for Vendors in SAP system?

Hi,
Can we create Debit note for Vendors in SAP system?
If yes, then how do we go about the whole thing , can someone please explain?
Thanks,
Chintan.

Hi Chintan
If i get it right u r asking for <b>DEBIT memo</b>
There is no concept of debit memo in SAP
and If u want to debit vendors accounts for Overcharging in PO u can pass credit Memo in MIRO which in turn will debit vendors account by that amount
Steps to pass credit memo are as follows
Trnx Code MIRO
Enter invoice date
Select Credit memo from Transaction dropdown
Give PO number in PO reference
Enter Amount and Qty for credit memo
Select tax code if required
Rest same like miro
Save MIRO
Vishal..

Automatic debit note for vendor

Dear All:
We often face the case of excess invoicing from vendor for materials supplied. Material supplied is often in GAS cylinders which are send to supplier for refilling again and again. Every time cylinders are send they contain some amount of gas in them before getting refiled. I can elaborate the case as
Cylinder Capacity: 10 Kg
1st time filled by vendor : 10 kg @ 200 Rs per kg (correctly invoiced)
Cyilnder gas consumed in process and send for refill ( at that time there was 1 kg gas left in it )
2nd time refill: 10 kg (here dispute arises vendor claims money for 10 kg refilled but infact 9 kg was filled)
So we want to give vendor debit note automatically against materials. Please guide how to proceed to do the configure it. Note FB65 id of no use to us.
Regards
Atif

Hi ,
In case if you are not comfortable with invoice reduction then you will have to go for a development .
Please try the BADi INVOICE_UPDATE , in this you have the methods at SAVE and at UPDATE .
Check the feasibilty with your abaper as to how you can use the same .
Regards ,
Dewang T

Debit note for rejections

Hello,
In case of rejections of material which are excisable, How do we raise a rejection invoice to the vendor so that he can avail Cenvat credit on the rejected items. Also the rejection invoice is required for physical movement of materials.
The requirement is that rejection invoice needs to appear in vendor account and also vendor Invoice for supply needs to be accounted at gross amount.
Can any one help me.
Thanks in advance
T.S.Shankar

Hi Shankar,
During Invoice verification the person has to perform MIRO (Invoice) for the full quantity and
create a debit memo (IRO - Choose option credit memo at the top) for the returned quantity.
A return delivery needs to be done for the returned quantity in MM (122 movement type).
Use TCode J1IS (Excise invoice for other movements) to create an excise invoice with reference to the return delivery material document. This can then be printed and sent to the vendor.
Rgds
Shivram.

Debit Note to be raised in A/P Invoice, How?

Dear Experts,
My requirement might look strange to you all. I explain my business flow.
It is connected with Service PO. We issue N kgs of Raw Materials to a Service Provider. He confirms to perform the service to a Rate of Rs. R per Kg. If he returns the whole quantity of Finished Goods i.e N Kgs - Acceptable Process loss and charges a service bill for the confirmed Rs. R or less, I do not have any problem. I could generate A/P invoice without disturbing the flow.
But there are cases, in which the service provider would return Finished Quantity less than N Kgs-Acceptable Process Loss and/or charges more price higher than the confirmed Rate of Rs. R per kg.
In such situations, I need to pass the bill, but I must raise a debit note either for Balance Raw Material that he retains or for the Excess amount he charged.
I need this to happen, when I raise A/P invoice. How to accomplish this?
Please help.
Thanks for sparing your time to understand my business flow.
Thanks in adv.
Regards
Anand

Hi Anand,
If your are talking about the second flow that is reduce in KGs of finished good in that case you have to make the entry as Goods Issue towards the production loss and print the good issue as the Debit Note for this you have to customize some more information that is the Vendor code ghas to be linked and the P.O number (work order/ Job Work Number has to link here) so that you can print the customer name and other details in the debit note.
if you talk about the excess amount codeed by the vendor you can incorporate the things in A/p Invoice itself.
Regards
Chidambaram

Intercompany Billing Credit & Debit Note

Dear All,
I have configured intercompany billing. Now i can able to create invoice for Supplying part to Ordering Party. This invoice creation without sales order na. So, if i want to create credit & Debite memo for supplying party to Ordering party how to create. Because here we are creating invoice wioth out sales order and creating with reference of delivery note. In this process sales order creation belongs to ordering party to customer. So where we can maintain Credit & Debit note for Supplying party to ordering party. I think when we create invoice can we maintain billing type as credit note? please suggest me to maintain Cr. & Dr Memo In Intercompany billing between Supplying company to Ordering company.
Thanks & Regards,
Anj

Hithere,
For intercompany stock transfer if you want to implement credit & debit memo in intercompany you need to reference credit & debit memo requests CR & DR or the returns order with delivery NL. You will define them in the sales area of the supplying plant. Then you maintain the copy controls from RE to G2 / D2 or CR / DR to G2 / D2.
For intercompany sales, the customer returns the goods to the ordering plant. Not the supplying plant. Coz customer doesnot know from where the ordering plant brought the goods from. So in that case customer to ordering plant is standard returns process. Returns between the ordering & supplying plant is again like mentioned above.
Regards,
Sivanand

Debit note & debit memo

what is the debit note & debit memo of customer. what is the difference between debit note and debit memo. my client issuing debit note for royalty customer how we will do in sap what configuration which t code using in sap. if issuing debit note customer is their any impact with financial statement, what entry happend.

hi
Debit Memo - It is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
A debit memo is a transaction that reduces Amounts Payable to a vendor because, you send damaged goods back to your vendor.
Debit memo request is a sales document used in complaints processing to request a debit memo for a customer. If the prices calculated for the customer were too low, for example, calculated with the wrong scaled prices, you can create a debit memo request. The debit memo request can be blocked so that it can be checked. When it has been approved, you can remove the block. It is like a standard order. The system uses the debit memo request to create a debit memo.
Creating a credit or debit memo request enables you to create credit or debit memos based on a complaint. For this first create a sales document with the order type for a credit or debit memo request. You can create the debit or credit memo requests in the following ways:
u2013 Without reference to an order
u2013 With reference to an existing order
Here you enter which order the complaint refers to.
u2013 With reference to an invoice
Here you enter which invoice the complaint refers to.
In all cases, you specify the value or quantity that should be in the credit or debit memo
You can block the credit or debit memo request from being billed in Customizing. Go to Sales -> Sales Documents -> Sales document header -> Define sales document type and select the billing block field in the billing section. This request can later be reviewed along with similar ones, - if necessary, by another department. The request for a credit or debit memo can then be approved or rejected.
To create Credit / Debit Memo request:
- Use the same procedure that you use for Creating Sales Orders i.d T Code VA01
- Give Order Type as CR for Credit Memo and DR for Debit Memo reuest
nagesh

Automatically apply credit notes to debit notes in AR

Hi,
I have a requirement where my client wants me to find out the customers who have credit and debit balances on their accounts that balance out to zero.
Also they want me to write a program that automatically applies the credit notes to debit notes for such customers.
Can someone please let me know the SQL/APIs that can be used to first identify such customers and then automatically apply the credit notes to debit notes.
I being a TCA/Distributions guy and being new to AR would really appreciate your help.
Thanks!
Regards,
Kamal Bhutani

Hello Kamal.
This query will identify which customers have zero balance but open debit/credit memos (for rel 11i):
select c.customer_name, c.customer_number,
nvl(sum(ps.amount_due_remaining),0)
from ra_customers c, ar_payment_schedules_all ps
where ps.customer_id = c.customer_id
and ps.org_id = <your organization id>
and ps.status = 'OP'
and ps.class in ('DM', 'CM')
group by c.customer_name, c.customer_number
having nvl(sum(ps.amount_due_remaining),0) = 0
Hope this helps,
Octavio

Debit Note query

Hello everyone,
Yes I know once again with a query related problem/question...
We've migrated to SBO 8.8 and have started having problems with the sales analysis report, As You know, in Mexico's taxes increased 1% in 2010 we had to create debit notes for that 1% for all 2009 unpayed invoices, it's those debit notes I'm trying to find.
I did get the query to give me the info I need, the only problem is that if I click on the link/arrow to the document number, SAP opens the INVOICE 56 (for example, it happens with all the results) instead of DEBIT NOTE 56, even though the results have been filtered to show only Debit Notes.
Here's the query I created
SELECT T0.DocNum, T0.DocDate, T0.CardCode, T0.CardName, T1.TaxCode, T0.VatSum, T0.DocSubType
FROM OINV T0 INNER JOIN INV1 T1 ON T0.DocEntry = T1.DocEntry
WHERE T0.DocType = 'S' AND T0.DocSubType = 'DN' AND T1.TaxCode = 'AI'
GROUP BY T0.DocNum, T0.DocDate, T0.CardCode, T0.CardName, T1.TaxCode, T0.VatSum, T0.DocSubType
I do realize that both Invoices and Debit Notes are related to the OINV table, in this case the T0.DocSubType helped me filter to ger only Debit Notes as a result, but what do I have to do so make the link/arrow direct me to the DEBIT NOTE X, instead of INVOICE X?
Thanks in advance
Hugo

Hello Hugo,
Try this one:
SELECT T0.DocNum, T0.DocDate, T0.CardCode, T0.CardName, T0.VatSum, T0.DocSubType
FROM OINV T0 INNER JOIN INV1 T1 ON T0.DocEntry = T1.DocEntry AND T1.TaxCode = 'AI'
WHERE T0.DocType = 'S' AND T0.DocSubType = 'DN'
FOR BROWSE
Thanks,
Gordon

Debit note creation

Hi,
   I want to know the confg for the below scenarion.
i had created one billing doc for x product and 50 quantity.later i had situation of charging debit note for 30 units,so i went to VA01 and with ref to billing doc i had completed the process.
   later i had again charged debit note for remaining 20 units with ref to same billing doc in this situation system is giving us information of there are already returns for 30 units and debit memo already exist for 30 units.
   how to congigure for this kind of information message.

Hi,
I understand that in order to update this quantities on the reference document i.e original billing document on which i am creating debit memo,i should keep '+' sign in relevant item catyegory of the billing document type.
the broder meaning of this is...
uantity is calculated positively, negatively or not at all
Indicates whether, during copying, the quantity or value in the target
   document has a negative effect, positive effect, or no effect at all on
   the quantity still to be completed in the source document.
se
The system uses this indicator to determine how the quantity in the
   source document is affected. For example, if you
o   Create a quotation item for 100 pieces,
o   Copy the quotation into a sales order, and
o   Create a sales order item for 80 pieces,
the copying has a positive effect on the quotation. In effect, you have
   added 80 pieces to the quotation quantity that is now considered
   complete. 20 pieces in the quotation remain to be completed.
If you do not make an entry in this field, or set indicator 0, the
source document is not blocked, which allows you to create several
target documents at once (for example, when using EDI and frequent
contract releases).
While the source document (such as quotation or quantity contract) is
being processed, it is blocked. For instance, if you are working on a
quantity contract, no one can create a release order for that contract).
mple
In sales documents, for example, you can expect the following results:
o   Quotation   -> Sales order: positive
o   Contract    -> Return: negative
o   Sales order -> Sales order: no effect
In billing documents, for example, you can expect the following results:
Delivery    -> Invoice: positive
Delivery    -> Cancellation: negative
Delivery    -> Pro-forma invoice: no effect.

MIRO ERROR WITH DEBIT NOTE

Dear all,
pls kindly look into the issue
As the vendor invoice qty & value is higher than the PO qty & value so the user is using Correction
Indicator and adjusting the amount accordingly as in vendor invoice for all line item : Qty 12 and Amt 420.60
and Tax Code : G5
After the simulation the Balance is Zero and the simulate entry is correct, but end-up with error.
     ITEM          AMOUNT    QUANTITY
EX      1          350        10
        2          315.45         9
     3          350.50        10
     4          385.55        11
     5          315.45         9
TOTAL 49 QUANTITY IN PO
BUT RECEIVED 60
THEN HE IS RAILSING DEBIT NOTE FOR EXCESS QUANTITY.
AT THE TIME OF MIRO HE IS GIVING 420.60 IN INVOICE AMOUNT COLUMN AS A VENDOR ERROR IN CORRECTION ID COLMUN
ERROR IS COMING AS FOLLOWS
Balance in transaction currency
Message no. F5702
Diagnosis
A balance has occurred in transaction currency 'INR' with the following details:
Exchange rate '00', amount '0.01' and currency key 'INR'.
The data in the transaction currency were transferred from the calling application.
System response
Your data cannot be processed in FI.
Procedure
The error is probably in the calling application.
sumathi

DEAR ALL, PLS
ACTUALLY PROBLEM IS COMING ONLY FOR THAT PO.
I AM GIVING EXAMPLE
I HAVE CRATED 1 PO, WITH 5 LINE ITEMS AND 17 MATERIAs for allLINE ITEMS.
WHILE POSTING MIRO I GOT SAME ERROR I.E BALANCE IN TRANSACTION CURRENCE AS 0.01
BUT I HAVE DEDUCTED 0.01 FROM ONE OF LINE ITEM AMOUNT EX 70.1-0.01=70.9I HAVE
ENTED AND I WAS POSTED MIRO FOR ALL LINE ITEMS
BUT I HAVE USER PO AND GR IS THERE.THAT IS 49 MATERIALS WITH 5LINE ITEMS,I AM RAISING
DEBIT NOTE FOR 60 MATERIALS BUT NOW ALSO SAME ERROR,BUT I HAVE APPLIED SAME
PRINCIPLE.HERE ITS NOT WORKING
I HAVE CREATED MANY MORE PO"S WITH SAME MATERIALS AND SAME VENDOR.
EVERY 1 IS READY TO POST MIRO WITH OUT ERROR.EVEN AFETR ARROE ALSO I AM APPLYING
AND ADJUSTING SAME AMOUNT THAT IS 0.01,THEN PROBLEM IS SOLVING.
BUT ERROR IS COMING THAT PARTICUAL MATERIAL SIZE ONLY.
LET ME KNOW
NOTE: IN THAT PO TO MIRO DIFFERENCE IS COING THAT IS IN PO 1751.75 AND MIGO AMOUNT
IS 1751.80
IN PRINT PREVIEW FORMAT I AM ABLE TO SEE 1751.75 BUT IF I CALCULATE MANUALLY
FOR ALL 5 LINE ITEMS AMOUNT IS COMING AS 1751.80.
WHT IS THE REASON

Which iDOC Type for Credit/Debit notes generated from SD Module ?

Hi,
We are implementing an EDI Solution for SD Invoices which would involve sending EDIFACT Messages generated out of mapping the SAP iDOC TYPE INVOIC02 to the EDIFACT fields.
We also have to send Credit and Debit Notes generated from SAP in the SD Module in the same path. We are currently planning on using INVOIC02 for doing this.
My Question: Is this the proper approach ? We don't want to use the Credit / Debit advises in FI-GL to post to Credits to Customer Account.
Is there any other iDOC Type or message type that we should be using for SD Credit/Debit Notes ?

Hi Mahesh,
Thank you for your help.
In my client location data is posted non-sap to sap through SAP XI/PI.
so i need to tell the xi guy to which IDOC is used for this interface and technical names.
Can you help me.

Function module for customer debit note/credit note

Hi
Can you please tell us the function module for the following:
1. Customer debit note
2. Customer credit note
Also, we would like to have function module for extracting GL balances at business area/profit center level.
Regards
S.Radhakrishnan

Hi
We are looking for function module for posting FI Invoice/credit memo using FB70/FB75.
Also, we need function module for extracting GL balances at business area/profit center level.
Regards
S.Radhakrishnan

Output for Vendor Credit Note / Debit Note / Invoice

Dear Experts ,
Is there a std o/p available for a vendor credit note / debit note & invoice posted through t code MIRO ?
Regards ,
Lakeer Bhatt

yes there is standard output..
go to spro > MM > logistic invoice verification >message dete > maintain message schema
select mr0002 and double click on control data..
here add condition type INS and save.
while raising debit note/credit note, before saving click on goto > messages > item
here enter condition type INS and save..
then take print or view print preview in MR90

Mm: debit note , send to vendor for compensation of money

dear mm-gurus,
i m facing a problem.
i m not aware about the process of debit note that is sent to vendor for compensation of money
for the quantity of rejected material on quality basis and line rejection basis.
please help me out,
useful reply will be awarded..
please give me the detailed procedure for this.
thanks:
piyush singh

Hi Piyush,
1.Created the PO say for 10 qty.
2.Done the GR say for 5 qty.
3.Do the Invoice for 10 qty.
4.Now qualityDept has rejected 5 qty & want to send to the respective vendor.
5.Now you can create the Credit Memo for 5 qty and send to the vendor.(not Debit Memo).
Further you can refer
http://help.sap.com/saphelp_46c/helpdata/en/a8/b99f58452b11d189430000e829fbbd/frameset.htm
I hope u understand the process..!
Rahim

Debit Note for custmer

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