Define a control account

I can't setup control account check box. Is posible set an account as a control account, if there are transacctions?

Hi Enrique,
After transactions have been made this setting cannot be changed.
The reason is that only BP transactions should be handled on control accounts, no other transactions.
Hope it helps.
Jesper

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Control Account Concept

Hi All ,
What is the meaning of Control Account and its Purpose ?
Any Help !
Thanks in Advance
Gangadhar

HI Gangadhar ,
This Type of Account in SAP , is to maintain multiple Account in a Single Account called as Control Account.
To maintain the Entire Transaction as well as the peer level transaction .
SAP allow to defines account as a control account. The control accounts are linked to business partners and reflect their activities in the financial reports. Only accounts defined in the Assets and Liabilities drawers can be defined as control accounts. Control accounts appear in the chart of accounts in green.
Hope it helps
Thanks
Ashish

GL ControL Account in 11.5.10.2

I am not able to see the 'Control Account' qualifier for natural account in our 11.5.10.2 Oracle instance.
Is there any patch which needs to be applied for this feature to be available? Or pls let me know the latest GL patch set (reqd in 11.5.10.2) which has this feature.
Thanks

You need to setup on your own.
Please read Global Accounting Engine User Guide [Chapter Define Control Accounts].
That has been referred in GL User Guide too.
By
Vamsi

What is Control Accounts? What is C/A for A/R and A/P?

I have US COA set up automatically by SBO. So all accounts are already set up there.
When I go to: Administration > Setup > Financial > G/L Account Determination:
In Sales (general) tab, I noticed Account Receivable with (...) next to it.
When I clicked it, it will bring window of Control Accounts for A/R.
In Purchasing (general) tab, I noticed Account Payable with (...) next to it.
When I clicked it, it will bring window of Control Accounts for A/P.
1. What is this Control Accounts?
Can I leave it blank as it is? If I left it blank, will it affect financial result? If the answer is it is OK to leave it blank then no need to answer my questions below. If I need to fill it out, then I need help with questions # 2 and # 3 below.
2. Inside this Control Accounts for A/R: (note: we do business Domestic only)
What will be the correct Account Code for Down Payment Receivable? (My guess it is A/R Domestic)?
What will be the correct Account Code for Open Debts? (My guess it is A/R Domestic)?
3. Inside this Control Accounts for A/P: (note: we do business Domestic only)
What will be the correct Account Code for Down Payment Payable? (My guess it is A/P Domestic)?
What will be the correct Account Code for Open Debts? (My guess it is A/P Domestic)?
What will be the correct Account Code for Assets Account? (My guess it is A/P Domestic)?
Thank you.

Hi Tom
You can define a G/L account as a control account.
A control account links the business partner accounts to the general ledger. You must enter a control account in every business partner master record. Whenever you post a document to a business partner account, the system automatically adds a journal entry to the general ledger, which posts the receivables or payables to this control account.
Some transactions, such as transactions with bills of exchange, must be posted to special control accounts. Therefore, you can assign these special accounts to predefined transaction types, such as
Open Debts, Assets Account, Down Payments Receivable/Payable or other (country-dependent).
You can also enter default control accounts under Administration  Setup  Financials  G/L Account Determination. These accounts appear by default whenever you create a new business partner.
The system displays the total account balance in the business partner master record. From there you can navigate to the line item display of the account. In the line item display, the system displays the debit values in black and the credit values in green and in parentheses.
If you are working with several control accounts, the system can display the business partner balances separately for every control account. To activate this, choose Administration  System Initialization  General Settings and select the Display Accounts Balance by Control Accounts indicator on the BP tab.
You must have the proper authorization to view the accounts and balances.
Hope this helps.
Nagesh

How to reconcile customer balances with control accounts

Hi!
Sanjay Here,
1. how to reconcile the customer balances pl. explain in details.
2. how to reconcile the customer balance with control accounts
3. how to do the automatic clearing through T code f.13. pl. give us the screen shots if available.
4. how to reset the T-code f.32 clearing documents, if wrongly showing in customer balance.

1. how to reconcile the customer balances pl. explain in details &
2. how to reconcile the customer balance with control accounts
Ans:- Thru report painter T-code FGI4 (Form) & Report FGI1 using cutomer summary table we can define report, which shall give the desired requirement. It give customer wise & controll account wise balances.
3. how to do the automatic clearing through T code f.13. pl. give us the screen shots if available
Ans. F.13 is used for GL automatic clearing basing on the required config for GL . Like GR/IR clearing is there in automatic posting we have to define COA, GL & creteria1, creteria2 ..... Incase of GR/IR field name can be VBUND (Purchase order). When configure this in F.13 when we check the check box GR/IR and GL system shall look for setting for automatic clearing based on creteria it shall automatically clear.
4. how to reset the T-code f.32 clearing documents, if wrongly showing in customer balance
Ans. To reset a claerinf document Tcode is FBRA. Reset the clearing doc first and reverse the doc Tcode FB08.
Thanks
Colin Thomas

Down Payment Receivable control account?

Hi All,
I was hoping someone could help clarify account determination for me.
Currently I have assigned a 'Down payments received clearing account' as a liability account. Is this correct?
Then If I click the accounts recevable "..." I am presented with the control account selection for "Open Debts" and "Down Payment receivables". I have selected this as "Trade Creditors Domestic".
When taking DP invoice payments I can see that the DP payments received liability account is posted to correctly. When the DP Invoice payment gets applied to the AR invoice, the account is cleared as expected. I think this is correct.
I am however confused as to the control account determination. I dont see any postings made during this process. What should I see?
Many thanks.
John
Edited by: Jantzman on Jul 26, 2010 4:06 AM
Sorry... I clicked post before I as ready .. oops.

Hello John...
I am not sure what the Accounting Standards are where you are located, but generally a payment is not defined in the Liability Drawer, but in the Asset Drawer (because you are bringing in an asset of Cash - the so-called above posting). Of course, the company has to really define that...it is only a temporary holding account from "Down Payments Received" to permanent "Cash" account ...
I would suggest that you speak directly with the Finance folks of the company you are working with. Folks in the forum will give you the correct answer as they understand it, but in financial postings the "correct answer" can vary so widely. The only people who know how their individual books and related transactions work are the accounting/financial folks. And some times they even have some differing opinions. During the Blue Print Phase of Implementation I always sit in on the discussions to explain how SAP B1 works and we use the old school T accounts to walk through each scenario. But the accountants/financial personnel are the ones who have the final say, because they are the ones who will be living with it for years to come.
Regards,
Zal

New Control Accounts

Good Morning,
I need to create new control accounts associated to the customer.
I can classify the control accounts in the chart of accounts but, when I try to enter them in the journal entry just appears the control accounts defined in the G/L Account Determination.
In the G/L account determination I just have available: - Accounts Receivable; - Down Payment Receivables; - Bill of Exchange Accounts Receivable; - Open Debits. In some cases, I need to reflect some transactions in the Account Balance of the customer but in different accounts of the accounts I have already defined in the G/L account determination.
Is it possible in SAP B1? Do you know some way to do this?
Thank you.
Susana Cunha.

Hi,
Control accounts links between BP Master data and the G/L hence it is not at all possible to post on control accounts.If you want to post on control account just choose that particular vendor/customer in journal entry and you ll be able to do the postings.
In G/L account determination whatever the accounts you have defined all will be posted based on different scenario
Thanks
Md.nazeer Shaikh

Invalid Control Account Error in DTW Import

Hi Experts,
I am trying to Update the Existing BP Master Record with New Receivable Control Account. But while processing DTW system throws an error message says that
Invalid Control Account Type Application-defined or object-defined erroroBusiness Partners.
I am using Segmented Chart of Accounts and i have defined the account as _SYS000002300 in Template.
I have created that account as Control Account in Chart of Accounts.
I have mentioned these account in GL Determinations.
There is no customer with foreign currency
Environment
SAP B1 8.8 PL 12
SQL Server 2008
Windows 2008 Server

I have been through this and you can import these updates by using the OCRD template and only having the CardCode and DebitorAccount columns..this will allow you to update those records. The deposit field if you need it is called DownPaymentClearAct
Hope this helps.
Joanne

How to create Control Account token

Hi experts:
im creating a parameter in crystal using this token: P1@from OACT. But In SAP it shows all acoounts except control account, but what i relly want is to show control accounts.

Hi,
According to crystal report documentation (http://www.scribd.com/doc/91500290/16/Tokens-for-Creating-SAP-Business-One-Controls), on page 22 section "Account Tree", it says that you can:
To create an account tree, use the following token, which allows you to define multiple values:
<parameter_name>@FROM OACT
Unfortunately I have tried this and it doesn't work.
Does anyone know the answer as I am also trying to do what Fernando is asking?
Thanks
Ivan

You have not defined a CO account assignment for an account that is relevan

Hi,
While creating a billing document I encountered the following message
"You have not defined a CO account assignment for an account that is relevant to cost accounting."
My billing document got created but my accounting document was not created.I checked the Billing-->header for the error and it says "Error in accounting interface".
Can anybody throw some light on the reason behind this kind of error?

Hi Ronaldo
Firstly , Check wheather you might have done Revenue account determination (t.code VKOA) with KOFK condition type also and assigned G/L accounts also.As KOFK condition type is used for controlling purpose . So kindly check wheather the cost centers have been created or not and also check wheather conditon types have been assigned or not (after releasing the billing we can check) .
Ask your FI consultant to configure the controlling (CO) part
Secondly , If the configuration has not yet happened then in VKOA remove the assignment made to your sales orgn +acc assn grp of CMR & MMR and then go to VF02 and then save the billing document
Regards
Srinath

Clear Vat Control Account

Hi all
Do you have any suggestions on how to clear a wrongly created VAT control account?
There are balances in that control account that the client would like to move out.

Hi Jerusha,
i assume you have mapped incorrect accounts while defining the tax type! You can change this account and select a correct account and then pass a manual JE to reverse this.Hope this will help you.
Regards,
Joseph

How to define G/L Account while making Priamary cost Element (KA01)

Hi Expert,
When I am going to define the Priamary cost element (eg PCE) which is define by newly then system gives error that "Define
G/L account for PCE First and if I select from table then its show that this previousely define with in From TO Date
So I stuck up to mentain the Priamary cost element , please tell me how to do ?
Regards
Sandeep

You can create a GL account from transaction FS00.
Put the name of the GL account & company code & click create or you can also create from template. from the same screen you can create primary cost element by clicking on edit cost element.
Or you can go to transaction KA01 & create primary cost element.

Aging report and Control account value not matching

Hi All
The value what i am getting from Vendor liabilities aging and Control account is not matching for the same dates, all my parameters or selection criteria are same
Same report if i am taking for the current date it giving correctly,
If i am trying for a previous day the problem is happening
How can i solve this issue

Hi,
Please check if the transactions are done for different Control Accounts and both the account balances are included in the Aging Report.
Also, check that ALL the customers/vendor groups are taken.
Make sure that you are running the backdated aging with the checkbox as mentioned in the Note 800294.
If still facing problems may be you can provide with more details as to what the control account balances and what is the Aging, difference.
PS: Check if there is any manual journal entry is created in the control account?
Kind Regards,
Jitin
SAP Business One Forum Team

I made my main account a parental control account and when I accessed the account created as admin, at the Parental Control options I deleted my main account and now I can't get back in it. I need help with this problem.

I made my administrator account a parental control account, at the time of creating it, the system asked for my administrator password, to restart the computer, and the new account was created. When I accessed that account at the parental control menu I could see my main account on the list and i deleted the account from that list, and now i'm trying to get back to it but I'm not able to because every time i restart the computer brings me back to the account I created. I searched for help on the web and it says to go to users and select the account I want to restore but I can't do it. Please help.

User account – restore missing admin

Entries appearing in Service Tax Control Account due to Error in System

Hello Experts,
     I am facing a problem in one particular GL i.e.Service Tax Control a/c
error-Entries appearing in Service Tax Control Account due to Error in System
entries are- Service tax control   a/c   -
Dr. 21,621.86
                        To Service Tax Control a/c     Cr.      21,621.86
My question is when i am making entry as Service tax Dr-21,621.86,Service Tax Cr.21,621.86,so it will adjust,and in FBL3N amt will show 0 but it was showing 21,621.86
Plz Guide me asap,very urgent issue
Thanks in Advance

Dear,
What was the balance before you posted the below entry?
Also run FBl3N with correct date parameters..
br,Vivek

Define a control account

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