Delivery / Order related invoice.

20.10.2008
HI friends,
For a Sales Order i create invoices against deliveries or directly against the order itself. I have created copy control for delivery to invoice and order to invoice.
My problem is when i create a delivery related invoice for an order, it allows me to invoice the same sales order again against the order too resulting in mutliple invoice. How do i restrict this. Please suggest.
Regards,
Udaynath

Hi Uday
As per my knowledge goes, Billing can be either Delivery related or Order related and it can not be both.
It is controlled from the "Billing relevance " field in the Item category in sales(VOV7).
So, how are you able to do Billing both from the Sales order as well as from the Delivery. Kindly explain.
Have you got more then one item in the Sales order and Billing relevance for them in their item category are different ?
Edited by: pradyumna on Oct 21, 2008 11:27 AM

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Say in a single order or order type say OR there can be two materials with different item categories say TAN and ZTAN.
TAN with billing relevance as A( delivery related billing) and ZTAN with billing relevance as B (order related billing )
If that happens the billing will be split
In VOV8 we mention for OR the order related billing as F1 and delivery related billing as F2 in the billing tab
Now in billing TAN will pick F2 as it is delivery related billing
and
ZTAN will pick F1 as it is order related billing.
Now my question:
In VOV8, i maintained OR order type for Order-realted Billing as F2 and Delivery-related Billing as F2 as well.
Then will there still be an billing split ? There will be two F2 invoices TAN will pick one F2 invoice and ZTAN will pick another F2 invoice...?
And i want to know whether this an right way of doing things?? IF not, what is the right way of doing things?
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Hello,
Yes that is the right way.
You can create Single Invoice for Order Related Items & Delivery Related Items.
E.g. You are Selling Air Conditioner & also installing the same at Customer Location. Now you will Invoice the Customer for Air Conditioner & Installation in the same Billing Correct? Now Air Conditioner is Delivery Related Billing & Installation is Order Related Billing.
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Dear experts,
How to come to know wheather v need order related or delivery related billing for certain slaes document.
thx

Dear Praveen,
Order-related-Billing
Scenerios like - Invoices, Credit Memo, Cash Sales, Returns (Standard SAP), Third-Party Sales; are covered under Order-related-Billing.
In short, when there is no physical movement of Goods take place from Plant, we configure Order-related-Billing.
Standard Order Related Billing Type is F1.
The standard copy control settings Between Order type (OR) and Billing type (F1) in
T. Code: VTFA
Delivery-related-Billing
Scenerios like - Invoices, Credit Memo, Rush Order; are covered under Order-related-Billing.
In short, in which the material is physically delivered from Plant.
Standard Order Related Billing Type is F2.
The standard copy control settings Between Delivery type LF and Billing type F2 in T. Code: VTFL.
There are some more settings:
1. T. Code: VOV8
Select your Sales doc. type, say OR; and double-click.
In next page, under Tab: Shipping --> Field: Delivery Type.
Maintain your Delivery Type as "LF", if you want Deliver your sales order; else leave the field as BLANK.
On to the same page, Tab: Billing --> Filed: Dlv-rel.billing type
Maintain entry as F2, if you wish your Billing based upon Delivery (if you are maintaining this billing-condition, must maintain entery in Tab: Shipping --> Field: Delivery Type.);
ELSE
Tab: Billing --> Filed: Ord-rel.billing type
Maintain entry as F1, if you wish your Billing based upon Sales Order (if you are maintaining this billing-condition, don't maintain any entery in Tab: Shipping --> Field: Delivery Type.)
2. T. Code: VOV7
Select your Item-Category and double-click.
In next page, under Tab: Business data --> Field: Billing Relevance; maintain entry as:
A - Delivery-related billing document (if, you have maintained entries in VOV8 for Tab: Shipping --> Field: Delivery Type and Tab: Billing --> Filed: Dlv-rel.billing type and maintain Copy-Control in VTFL)
B - Relevant for order-related billing - status acc.to order qty (if, you have maintained entries in VOV8 for Tab: Billing --> Filed: Ord-rel.billing type and Copy-Control in VTFA)
Best Regards,
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Order related & delivery related billing

Hi all,
I have a scenario which is explained as under:
In the sales order i have the following line items:
1. ATM machine - 1 qty. This will be a stock item.
2. ATM installation - 1 qty. This will be a service item so non-stock item.
3. Cables - 500 Mts. This will be a stock item.
4. Cables Installation - 1 qty. This will be a service item so non-stock item.
Now I have a project sales scenario (no PS configuration) & suppose the total order value is 1000 USD. Now the client wants to create 3 different invoices. The payment scenario will be
1. 50% after order confirmation. Once the sales order is confirmed, then an invoice should be generated from the system with a value of 500 USD. For this particular invoice the payment term will be "within net 7 days".
2. 40% after the delivery has been done. An invoice to be generated from the system with a value of 400 USD. For this particular invoice the payment term will be "within net 15 days".
3. 10% after installation, commissioning & testing. An invoice to be generated from the system with a value of 100 USD. For this particular invoice the payment term will be "within net 7 days".
Proposed Solution:
2 different document types will be used - one for normal sale & the other one for project sales scenario. For normal stock items the item category is TAN & the billing relevance for this is "A-delivery related billing". Also for service items it is TAX with billing relevance as "B - Relevant for order-related billing - status acc.to order qty".
I will create a new item category as ZTAN & ZTAX for the stock items & service items. I will use billing relevance as "I - Order-relevant billing - billing plan" & use milestone billling.
In the milestone billing, I will create 3 different milestones -
1. Order Confirmation - amount 50%
2. Delivery Completion - 40%
3. Installation & testing - 10%
So whenever i will use the project sales order type I will create direct invoices with reference to the sales order through the billing plan...........for my normal sales order it will be delivery related billing for the same items.
Is my solution correct?
My Doubts:
1. If i create order related billing for stock items then will there be any effect on the delivery & PGI. Will the system again allow to create the invoice with reference to the delivery?
With best regards,
Niyaz.

hello, friend.
re: your doubts...
your materials will still require delivery and PGI. copy controls will be such that your document flow will be updated once these are done.
however, since your billing will be order related, delivery and PGI will not be pre-requisites for billing.
regards.

Change to Order Related Billing from Delivery Related

Hi,
We have a scenario where we want to change to Order Related Billing from Delivery Related. The Sales Order Have already been created and for some of them the Delivery has alsobeen done.
Can we change to Order related billing and would it work for all sales order created previously.
Thanks & Regards,

Hi,
It will work if you change this to order related billing.For this Goto the T.Code "VOV8".Select your document type.
Details.
Goto the "Billing" tab.
Maintain the order-related billing type.
Next step is to goto the T.Code "VOV7".Select your item category.Details.
Goto the "Business data" tab.Change the Billing Relevance field to either "B/C/F/G/I" as per your requirement.
Last step is to maintain the copycontrols between your order and invoice by using the T.Code "VTFA" and also for your item category.
Regards,
Krishna.

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