Distribution group editing

I created three distribution groups for my client.
Only the first one I created appears in Outlook?
How can a user add more members to the distribution group? Can this be done from Outlook or OWA? I have not found a way.
Thanks!
Larry McKenzie

Hi,
The three distribution groups should show in Outlook when you click your Global Address List.
I didn't have Exchange 2013, in my lab, Exchange 2010, I can manage the distribution group in the following way in Outlook.
Click New E-mail button, choose Address Book, find the distribution group and right click the
Properties, you can add members or remove members.
Note you should have the managed by permission on this distribution group.
Best regards,
Belinda
Belinda Ma
TechNet Community Support

Similar Messages

Unable to edit Distribution Group membership via Outlook (works via ECP).

SITUATION: I am attempting to enable the ability for specified users to edit the membership of Exchange 2010 distribution groups via Outlook 2010. I have configured permissions via RBAC for them to be able to do this by following the instructions and
running the script found here:
http://msexchangeteam.com/archive/2009/11/18/453251.aspx
After running the script, users specified as group managers are able to edit group membership through the ECP. But when they attempt to do so via Outlook, they receive the same message that they would see if the permission to edit group membership
was not enabled:
"Changes to the public group membership cannot be saved. You do not have sufficient permission to perform this operation on this object."
QUESTION: Does anyone have any idea as to why we are still unable to edit group membership via Outlook, when all the permissions appear to be enabled doing so?

Click Start
Collapse this imageExpand this image
, point to All Programs , point to Exchange Server 2010 , and then click
Exchange Management Shell .
At the command prompt, run the following cmdlet:
New-RoleGroup DistributionGroupManagement -Roles "Distribution Groups"
At the command prompt, run the following cmdlet:
Add-RoleGroupMember DistributionGroupManagement -Member <var>UserName</var>
Open Outlook and try to remove from your distribution list those members that you could not remove before

Create/Edit "Custom Attributes" in Dynamic Distribution Groups

Hi,
I wanna create a Dynamic Distribution Group based on the users "title" and "company".
I've noticed that there are 15 "Custom Attributes" that I can edit in someway, I guess via PowerShell?
So what is the easiest way to accomplice this?

Hi,
Agree with the above suggestion, you can also bulk change the custom attributes:
Get-Mailbox -ResultSize Unlimited -Database Execs | Set-Mailbox -CustomAttribute1 “title”
http://dougg.co.nz/2012/05/01/bulk-setting-exchange-2010-custom-attributes/
to Edit Custom Attributes：
get-mailbox -filter {customattribute1 -eq ""} | set-mailbox -customattribute1 = "<value>"
And here is a reference about Create/Edit "Custom Attributes" in Dynamic Distribution Groups：
http://windowsitpro.com/exchange-server-2010/exchange-2010-sp2-value-custom-attributes
Note: Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality, safety, or suitability of any software or information found there. Please make
sure that you completely understand the risk before retrieving any suggestions from the above link.
Best regards,
Angela Shi
TechNet Community Support

Edit existing Dynamic Distribution Group

I'm running Exchange 2007 RTM
I have an existing Dynamic Distribution Group "All Staff" - here's the filter taken from 'Properties'
(&(!cn=SystemMailbox{*})(&(&(& (mailnickname=*) (| (&(objectCategory=person)(objectClass=user)(|(homeMDB=*)(msExchHomeServerName=*))) )))))
My question is it possible to EDIT the group to exclude a user? If so how?

You can edit the dynamic distribution list in EMS and add to the recipient an exclusion based on a value of an attribute (for example a CustomAttribute).
first get your current recipient filter with
Get-DynamicDistributionGroup dl_dyn_test | fl recipientfilter
in this example the filter is set to include everything with a CustomAttribute11 value of "plop":
((((((((CustomAttribute11 -eq 'plop') -and (Alias -
ne $null))) -and (-not(Name -like 'SystemMailbox{*'
)))) -and (-not(Name -like 'CAS_{*')))) -and (-not(
Name -like 'SystemMailbox{*')) -and (-not(Name -lik
e 'CAS_{*')))
lets say we want to exclude the recipients with a CustomAttribute12 value "flop"; we would have to add "-and (-not(CustomAttribute12 -eq 'flop'))" to our filter, making it:
((((((((((((((CustomAttribute11 -eq 'plop') -an
d (-not(CustomAttribute12 -eq 'flop')))) -and (
Alias -ne $null))) -and (-not(Name -like 'Syste
mMailbox{*')))) -and (-not(Name -like 'CAS_{*')
))) -and (-not(Name -like 'SystemMailbox{*'))))
-and (-not(Name -like 'CAS_{*')))) -and (-not(
Name -like 'SystemMailbox{*')) -and (-not(Name
-like 'CAS_{*')))
We can write this back to our existing DynDL with the following command:
Get-DynamicDistributionGroup dl_dyn_test | Set-DynamicDistributionGroup -recipientfilter {<recipientfilter>}
!!! do not forget the "{}" around the filter value !!!
So our command becomes:
Get-DynamicDistributionGroup dl_dyn_test | Set-DynamicDistributionGroup -recipientfilter {((((((((CustomAttribute11 -eq 'plop') -and (-not(CustomAttribute12 -eq 'flop')) -and (Alias -ne $null))) -and (-not(Name -like 'SystemMailbox{*')))) -and (-not(Name -like 'CAS_{*')))) -and (-not(Name -like 'SystemMailbox{*')) -and (-not(Name -like 'CAS_{*')))}
After this executes you can use the previous command again to read the value of recipientFilter attribute and verify the change. You can check that the DynDL is working properly by clicking on the Preview button on the Filter tab in the DynDL properties
window in EMC, and verifyng that the excluded recipients are not present in the list.

Exchange 2007 - Edit Dynamic Distribution Group

Hello everyone,
I would like to edit a dynamic distribution group, the only way possible it seems is through the command shell. In the EMC on the properties of the dynamic distribution group on the Filter tab, I copied the data in the Recipients Filter box and edited it
to what I needed.
But how do I now apply it to the dynamic distribution group?
Thanks!

If you are editing the filter directly, I would recommend using the Exchange Management Shell. You can also fallback to editing the group using ADSIEDIT.MSC as this information is stored on the AD object properties.
Once you have the edits completed, be sure to test your changes. If done improperly, it could cause issues
http://blogs.technet.com/b/dblanch/archive/2010/10/12/there-s-something-about-2007-dynamic-distribution-groups.aspx

Cannot manage Distribution group membership when two exchange accounts are configured in outlook.

Hi,
I am using outlook 2013 and my exchange server is 2013 too.
I have a distribution group named "[email protected]" and my user "[email protected]" is moderator of this DL and i was able to add/remove members from this.
Now, I own one more exchange account as "[email protected]" and i configured the same in outlook 2013 as an exchange account and what i see is i am unable to edit the DL "[email protected]"
My default account in outlook is "[email protected]" still i cant edit the DL. As i delete the account "[email protected]" from outlook or configures it ([email protected]) as an IMAP i am able to moderate "[email protected]".
Any Clue ???
Error message :- "Changes to the distribution list membership cannot be saved. You do not have sufficient permission to perform this operation on this object."
My Exchange server 2013 and outlook both are having latest updates installed. Thanks.

I have configured second account as Exchange only in the same Outlook profile. I don't want to switch my profiles to operate the either the accounts.
Both the accounts are different and don't have any relevancy to each other. "[email protected]" and "[email protected]"
What i suppose is, "[email protected]" is having permissions on the DL "[email protected]"
but "[email protected]" dosent have it. So when i edit "[email protected]" outlook is
using "[email protected]" to edit it and not "[email protected]"

Distribution Group manager can't modify group

Setup
MS Exchange 2010 version 14.3 (Build 123.4)
Distribution Group is a Mail Universal Distribution which has less than 20 members total
There are three managers in the "Managed By" listing. Of these two can modify the list, the third cannot. When the third manager tries to modify the list they get the following error:
The Public Group cannot be displayed. The connection to Microsoft Exchange is unavailable. Outlook must be online or connected to complete this action.
Note: The user is connected to the Exchange environment as evidenced by the "Connected to Microsoft Exchange" in the lower right portion of his Outlook 2010 window. He is also hardwired into the network,
ie no wireless connection. He tried the going in through OWA and got the same error as above.
Any ideas on what I can check to see why this manager cannot modify the list whereas the other two can?
nc

Hi ncouch55,
If there are multiple GCs in organization, We could refer to the following link to choose the closest GC for the specific user:
1). Click Start, and then click Run.
2). In the Open box, type regedit.exe, and then click OK.
3). Locate and then click the following key in the registry:
HKEY_CURRENT_USER\Software\Microsoft\Exchange\Exchange Provider
Note You may have to create the registry path.
4). On the Edit menu, click Add Value, and then add the following registry value:
Value name: GC Server
Data type: REG_SZ (string)
Value data: the FQDN of the closest GC server
5). Quit Registry Editor.
If the issue persist, we could clear manager on distribution group and re-grant permission to three manager.
If there are any questions regarding this issue, please be free to let me know.
Best Regard,
Jim

Custom Distribution Group management role (manager excpeiton)

My organization is medium size with multiple support groups (15+) that each support a subset of users (350+). I want to create a management role that is scoped so each support group can manage the distribution groups in their respective OU space.
By manage I mean edit the group membership. I realize I can achieve this with AD permissions but I’d like to achieve this in a way that leverages RBAC so the support groups can use OWA. I also want to leverage RBAC\OWA because not all my support groups are
technical, some are office admins. Anyways, below is what I’ve tried in my lab scoped to one of my support groups.
Using the cmdlets below I’ve created a custom management scope, role and group. However, this does not work. While it lets my sales support group view and edit some random attributes on the group, it fails when they try to edit the group membership. In other
words, they can logon to OWA, click options\see all options\manage your organization\distribution groups\open the group\edit description etc. but when they select “Add…” under membership then select the user and hit ok\save they get the error “you don’t have
sufficient permissions. this operation can only be performed by a manger of the group”.
New-ManagementScope -Name “Sales Support DG MScope” -RecipientRestrictionFilter {RecipientType -eq "MailUniversalSecurityGroup"} -RecipientRoot “lab.com/sales”
New-ManagementRole -name “Sales Support DG MRole” -Parent "Distribution Groups"
New-RoleGroup -name “Sales “Sales Support DG MGroup” -Roles "Sales Support DG MRole" -CustomRecipientWriteScope "Sales Support DG MScope"
When I do as the error asks (i.e. add my support user as a manager of the group via the EMC), then my support user is able to edit the group's membership in OWA. The problem with this solution is that it would require me to add my support users to my role
group “Sales Support DG MGroup” AND as a manager of the DG and every DG that is created down the line. Not ideal. Any ideas, some RBAC magic I’m missing?
Below confirms by scope.
Get-Group -OrganizationalUnit “lab.com/sales” | ?{$_.RecipientType -eq "MailUniversalSecurityGroup"}
Name DisplayName SamAccountName GroupType
distro1 distro1 distro1 Universal, SecurityEnabled
distro2 distro2 distro2 Universal, SecurityEnabled
distro3 distro3 distro3 Universal, SecurityEnabled
On a side note, I realize by sourcing my management role off of distribution groups gives me more cmdlets\access than my support group needs (see below). I’m first just trying to get it to work :).
Get-ManagementRole “Sales Support DG MRole” | Get-ManagementRoleEntry | select name
Name
Add-DistributionGroupMember
Disable-DistributionGroup
Enable-DistributionGroup
Get-ADServerSettings
Get-AcceptedDomain
Get-DistributionGroup
Get-DistributionGroupMember
Get-DomainController
Get-DynamicDistributionGroup
Get-Group
Get-MailUser
Get-Mailbox
Get-OrganizationalUnit
Get-Recipient
Get-ResourceConfig
Get-User
New-DistributionGroup
New-DynamicDistributionGroup
Remove-DistributionGroup
Remove-DistributionGroupMember
Remove-DynamicDistributionGroup
Set-ADServerSettings
Set-DistributionGroup
Set-DynamicDistributionGroup
Set-Group
Set-OrganizationConfig
Update-DistributionGroupMember
Write-AdminAuditLog

Hello,
I understand that you have create custom management scope for each group and assigned a custom role to it.
But whenever user try to edit (add/remove membership ) ,it shows errors "you dont have sufficient permissions". I face similar problem when we move from 2007 to 2010, 2010 by default disabled editing options for Dl membership.
You can enable it by Graphic mode or powershell. Would suggest that you have created custom role, you follow powershell mode. I had written a blog on that.
Check below link. http://exchange2010cmd.blogspot.de/
You have created new management role “Sales Support DG MRole”, but you need to assign this role to users/administrators in your case through role assignment policy.
You can either use existing default policy or create new policy and assign this management role to it.
Use below cmd: New-ManagementRoleAssignment -Role “Sales Support DG MRole” –Policy “Default Role Assignment Policy”
NOTE: If you are creating new policy , place that name instead of default policy name".
I recommend you continue with defalut policy. After this check with any admin, he should have rights to edit membership.
Now, regarding your second concern, that your custon role has to many role entries.
You can remove unwanted role entries.
Use this cmd: Get-ManagemenRoleEntry “Sales Support DG MRole\*” | where{ $_.name –like “Set-distributionGroup” } | remove-managementroleentry
Before linking management role to email policy, remove unwanted role entry from role.
I tried to explain it in easy way, but still it is not understood, write back to me. I am new to technet forum, I started few days back replying to questions. If you get your answer,dont forget to propose it as answer.

How to view members of Dynamic Distribution Group via Outlook client?

Hello,
Is it possible to view the members of a DDG via the outlook cliënt (exchange 2010 SP1 + Outlook 2010)? For a normal Distribution Group I can see who are the members by viewing it's properties but not for a Dynamic Distribution Group....
Thnx Remco

The members of a DDG are calculated when someone sends a message to it and might not be the same eight seconds before the message of three seconds after it. Simply trying to look at the membership from
Outlook does not enumerate the potential membership and anyway, even if you could there's every chance that the membership could change in the period of time between looking at the membership and actually crafting the message.
"Remco Tiel" wrote in message
news:39415e3a-af02-4dde-bcc4-cc7334233e55...
Hello,
Is it possible to view the members of a DDG via the outlook cliënt (exchange 2010 SP1 + Outlook 2010)? For a normal Distribution Group I can see who are the members by viewing it's properties but not for a Dynamic Distribution Group....
Thnx Remco
Mark Arnold, Exchange MVP.
If I open a new email in outlook 2010, and I click on the TO: button, it brings up the Global Address List. If I use the Drop Down under "Address Book" I can select the Dynamic Distribution List and the members are show in the main window.
That being said, I notice that two of the three that I'm using didn't get updated until I went in and edited it, and walked through the wizard without making any changes. Then they got updated. One of the three was up to date without me doing
anything, which is what I thought the whole point of Dynamic Distribution Lists was?
Was this in a Exchange 2010 server environment?

Distribution Group Membership - Find and Replace.

Hello,
I am looking for a way in Powershell to return the distribution groups that a user is a member of. Using that information I'd ideally like to replace that user with another, or remove that user from all groups, then add another to those same groups. *EDIT*
This is needed for Exchange Online and is not linked with AD.
Is this possible?

Hi,
Yes, you can do that. Take a look at these cmdlets for a starting point/examples:
http://ss64.com/ps/get-adprincipalgroupmembership.html
http://ss64.com/ps/add-adprincipalgroupmembership.html
http://ss64.com/ps/remove-adprincipalgroupmembership.html
http://ss64.com/ps/get-adgroupmember.html
http://ss64.com/ps/add-adgroupmember.html
http://ss64.com/ps/remove-adgroupmember.html
Let us know if you run into problems or have any specific questions.
EDIT: I should mention, these are AD cmdlets, not Exchange specific.
Don't retire TechNet! -
(Don't give up yet - 13,085+ strong and growing)

Exchange 2013, a distribution group within a distribution group is not receiving emails.

Here's the explanation of what's going on:
"A" is an internal distribution group containing other internal contacts, and internal distribution groups "B" and "C". "B" is a working distribution group that contains all internal contacts. "C" contains all
external contacts, who will successfully receive emails sent directly to "C". The problem is, when you send an email to "A", everyone in "B" receives the email, but no one in "C" does. "C" is set to receive
emails from external sources and has correct SMTP settings as far as I can tell.
Is this problem related to the fact that "C" is full of external contacts? Is there a setting I'm missing somewhere that will allow "C" to receive emails sent to "A"?
Edit: Group "C" can not receive emails at all.

Sorry, i meant does the mailbox you are sending the email FROM have permission to send emails TO external email address?
Our exchange server is set up so that certain people can only email internal addresses. This is configured in the ECP under Mail Flow - Rules, and is basically configured to state that anyone within the AD group "internal only" to reject the message and
provide the explanation "you are not allowed to email externally".
If the mailbox you are sending the mail from is not permitted to email external contacts, it wont work.
It can be tested by emailing one of the addresses in Group C individually.

Can't add or remove members from an exchange 2010 distribution group

Hello.
i have exchange 2010 SP1. When i connect to the server with administrator login in the EMC, i can't add or remove members from distribution group. I don t understand why because i am admin. I have this error : "You
do not have sufficient permissions. This operation can be performed by a group leader"
how i can change this. I wan t only admin can edit members group
hanks for help

Hi,
If you have checked the permission, I suggest you checking the Membership Approval configuration.
1. Closed the option “owner approval is required to join the group”
2. Open the option “anyone can leave this group without being approved by the group owners”
To do this, follow the details at
http://technet.microsoft.com/en-us/library/bb125178.aspx
Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.

Owners can't update their distribution groups - Outlook/Exchange 2013

I've seen some things online about this but I'm relatively new to this so I wasn't able to follow. I'm hoping someone can help me figure this out.
We have a brand new Exchange 2013 environment and users using Outlook 2013. We want to set Owners on all our Distribution groups so that the managers of the departments can manage their own groups instead of having to ask IT to add or remove people
all the time.
We went into the groups and added owners to them thinking that this would allow the owners to add and remove people from their groups right from within the Outlook client. However, when they try to do that, they get the error stating "Changes
to public group membership cannot be saved"
It looks like I need to grant some permissions to the users or something but I'm not following where I need to go to do that. Can I do something from within the Exchange 2013 Admin Center web interface to fix this? Any step-by-step instructions
would be much appreciated.
Thanks!

check these out..
http://blogs.technet.com/b/samdrey/archive/2013/10/01/exchange-2010-2013-how-to-give-permissions-to-users-to-manage-universal-security-distribution-lists-must-use-rbac.aspx
http://support.microsoft.com/kb/2586832
Kottees :My Blog Please mark it as an answer if it really helps you.
Thanks,
I had seen these before but most specifically mention Exchange 2010. Are they all still applicable?
I followed the steps in the first link since they were easier to figure out, but it seems that if I put someone in that group, they then have the ability to modify ANY group and not just the one they are an Owner of. That doesn't work if that's how
it would have to be. We just want to be able to assigned certain people to edit certain groups from within Outlook.
hmm
OK so the script from the first link seems to give people permissions to edit ANY distribution list which is not what I wanted. I was able to use the script linked here that worked fine:
http://blogs.technet.com/b/exchange/archive/2009/11/18/how-to-manage-groups-that-i-already-own-in-exchange-2010.aspx
Took a bit to get it working but now it seems to only allow people to edit groups they Own and not other groups.

Group ownership of Distribution Group not working

Hi,
We recently migrated from Exchange 2007 to 2013 CU2. We have various security groups with permissions to edit various distribution lists; this is no longer working. I've already researched the problem and I understand two things are necessary for a
user to have permission to edit a distribution list:
1. User must have membership in the My Distribution Groups and My Distro Groups Membership roles. Already done.
2. User must be an owner of the distribution group.
The problem comes with the ownership. I'm assigning ownership of the distribution list to a security group, of which my test user is a member. Per
this article, groups can own groups again as of 2013 CU1.
If I directly assign a user ownership of the group, they can edit membership without issue, which means item #1 is satisfied. But they are not receiving ownership by way of membership in the group that owns the distribution list. Or put another way, their
group membership is not granting them ownership of the group as it should.
Any thoughts? Spent a good hour searching and can't come up with anything.
Thanks,
James

Hi -
That is correct, and is a problem with dozens of existing distribution groups.
For testing purposes I just did the following:
1. Created a new distribution group "Test Distro Group"
2. Created a new mail-enabled security group "Test Distro Group Owners"
3. Ran Set-DistributionGroup -Identity "Test Distro Group" -ManagedBy "Test Distro Group Owners"
4. Confirmed ownership via the shell:
Get-DistributionGroup -Identity "Test Distro Group" | fl
GroupType                               : Universal
SamAccountName                       : Test Distro Group
BypassNestedModerationEnabled  : False
ManagedBy                                 : {contoso.com/Users/Test Distro Group Owners}
5. Confirmed ownership via ECP:
6. Added a test user "_Sample Teacher" to the "Test Distro Group Owners" group. Confirmed membership via ECP:
7. Logged into OWA as "_Sample Teacher," went to Options, then Groups. "Test Distro Group Owners" is shown as a group that the user belongs to, however no groups are shown under "distribution groups I own."
8. If I add "_Sample Teacher" directly as an owner of "Test Distro Group," the group appears as expected as an owned group.
So in short...the user is a member of the security group, the security group owns distribution group; the user should then be an owner of the distro group via membership in the security group, however this is not working.
Thanks for any help you can provide. I'm not sure where to go next.
James

Cannot assign an email address to SharePoint group (distribution groups)

Hello,
I configured incoming email awhile back in our SharePoint 2010 environment and it works great. I can assign an email address to a list and the necessary contact is created in AD in the OU I configured for incoming email and of course the item emailed in
is added to the list. However, if I try to assign an email address to a SharePoint group to create a distribution group, the following happens:
The following error has occurred while attempting to contact the Directory Management Service: The request failed with HTTP status 401: Unauthorized.
From what I've found on Technet and other resources, if incoming email works as expected, assign an email address to a group should work without issue but this obviously isn't the case. I've dug around in the 14 hive and pretty much the same exact error
is found there (with just a little more detail):
System.Net.WebException: The request failed with HTTP status 401: Unauthorized.
at System.Web.Services.Protocols.SoapHttpClientProtocol.ReadResponse(SoapClientMessage message, WebResponse response, Stream responseStream, Boolean asyncCall)
at System.Web.Services.Protocols.SoapHttpClientProtocol.Invoke(String methodName, Object[] parameters)
at Microsoft.SharePoint.DirectorySoap.SPDirectoryManagementProxy.CreateDistributionGroup(String Alias, String Name, String Description, String ContactCN, RequestInfo Info, DistributionGroupFlags Flags)
at Microsoft.SharePoint.SPGroup.CreateDMS(String dlAlias, String friendlyName, String description, String[] members, String requestor, String justification, Int32& jobId)
Any ideas what this could be? I'd imagine the timer service account has the appropriate permission on the OU as it can create objects for lists with incoming email enabled without issue.

For the issue with group members who are not added during the creation process ...
I followed this Technet article : Configure
incoming email for a SharePoint 2013 farm
But in the paragraph "Configure AD DS to be used with Directory Management Service", I added
delegation of control for the following common tasks :
Create, delete and manage groups
Modify the membership of a group
The distribution group gets created in AD with members in SharePoint 2013 ! It should work with 2010 as well…
PS : Do not forget to set up these rights, not only for the Central Administration Application pool Identity account, but for all
your Web Applications!

Distribution group editing

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