Doubt in physical inventory regarding gain and loss

Hi Experts,
   Kindly let me know, what we will be doing while we face gain of some materials during physical inventory and loss of some materials during physical inventory?
Regards,
Prasath

hi priyanka,
    i am getting an error while i am trying out this. i am counting stocks in quality inspection also. there i am getting more stocks, so, i have tried to post the (gain)difference using 701 but it is showing an error
" Reason 0701 for movement type 703 not defined "
and then i tried with movement type 703 to post the difference, again it is showing another error like
" Entry 0703 does not exist in T157D (check entry) "
Is there any movement type especially to post gain/loss in quality stock in physical inventory ??
how could i resolve and post this gain in quality stock. kindly help me.
Regards,
Prasath

Similar Messages

  • Foreign exchange gain and loss

    Short Text 
    Foreign Exch Gain / Loss to be booked to a diffr cost center 
    Long Text 
    The transaction booked with the following parameters
    Step 1:-Transaction booked trough FB60
    Foreign currency CHF @ 40/ruppee
    Expenses debited (1000-cost center)
    Vendor Credited
    Step 2:-Transaction paid through F-53
    Foreign currency CHF @ 50/ruppee paid
    Vendor Debited (Clearing the open item)
    Bank outgoing account Credited
    Foriegn exchange gain and loss Debited
    In ECC 6.00 Version:- The open item clearing inherits the CO objects
    from step one except for "Foreign exchange agin and loss line item"
    Note:
    1) In above scnerio, if foreign exchange gain and loss booked to some
    other cost center other than Step one:- Cost Center (Expenses booked).
    2) If the foreign exchange gain and loss line item booked to same cost
    center as specified in Step one:- Cost Center (Expenses booked).The
    below error does not occur.
    3) The requirement is to book different cost center for the Foreign
    exchange gain and loss line item.
    The following error occurs during FB05 transaction execution for
    transfering the line item in Bank outgoing account to Bank Main account.
    Error Details occur during FB05 transaction execution:-
    Start----
    Ex.rate diff.accts are incomplete for account 0002500062 currency CHF
    Message no. F5063
    Diagnosis
    The accounts for posting exchange rate differences could not be
    determined. For the specified G/L account and the specified
    currency
    key, the accounts are only specified incompletely. Either the
    accounts
    for the implemented exchange rate difference, the accounts for the
    valuation differences or the balance sheet adjustment account are
    missing.
    System Response
    The system cannot generate the exchange rate difference posting.
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    By pressing ENTER, you achieve that the document is reset to a
    status
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    default
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    afterwards.
    END----
    Configuration already in place:-
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    ticked
    2) In OBA1 Foreign exchange gain and loss and valuation gain and loss
    GL's are defined for respective Reconciliation account.
    Regards,
    Sathya

    Hi,
    Is your problem solved, I am also facing the same issue when transffering from Incoming/Outgoing to Main Bank Account. Exchange gain/loss is being calculated by the system.
    Please share with me the solution to the above problem.
    Thanks & Regards,
    Jyoti

  • Issue on Gain and Loss account in F110 document

    Hello SAP Guru,
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    50 - Clearing Account - 801,874.76-
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    40 - realize loss - 0
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    Hello SAP Guru,
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  • Can We Change Realized gain and loss account in system option Receivables

    Hi All,
    As part of our month end processes we are posting a manual journal each month to clear this GL account down to a nil balance.
    Looking at the activity they all look to be automated AR postings on foreign currency transactions.
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    Regards,
    Raju.

    Hi Raju,
    option 1
    You can change the Realized Gain and Loss Account from the System options form in Receivables, but this will be effective only for all new transactions that are going to get created and not for the existing one ...
    Option 2
    If you do not want to modify the system options, you can override the values at the accounting time frame by configuring an Accounting Derivation Rule for the Realized Gain and Loss Journal Line Type. Again this would take effect on new transactions only
    Option 3
    You can disable 01.2201.4901 and state its replacement is 01.9000.9757 in General Ledger module, so whenever system would use the replacement account for automatic processing ....
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    Regards,
    Ivruksha

  • Currency gain and losses

    Hello,
    Is there a report where I can get the currency gain and losses from the exchange rate in a specific period?
    Regards,
    Barbara

    Hi
      You should run the foreign currency valuation program in order to obtain the profits or lost ..
    Check this out
    http://help.sap.com/saphelp_erp2004/helpdata/EN/a6/004940f0030272e10000000a155106/frameset.htm

  • I am trying to create a PDF document that calculates Gains and Losses in Mutual Funds. The calculation scripts are repetitive from line to line. The scripts work well until I reach the line 32. Script stops calculating...

    I am trying to create a PDF document that calculates Gains and Losses in Mutual Funds. The calculation scripts are repetitive from line to line. The scripts work well until I reach the line 32. Although I am using the same script as the fields above in the columm, the script eventually stops calculating and I can't figure out why. Is there a limit of how many calculation scripts you can enter? I will attempt to attach my pdf as soon as I figure out how. Thanks.

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    Java console doesn't show any error... That's why I am wondering if it's not a limitation issue... or memory issue, because they are maybe too many rows or something....
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  • The gain and loss from asset retire ment

    hi
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    Hi
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  • Gain and loss account

    Hi,
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    Hi,
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  • Trading Partner in Gain and Loss from valuation

    Dear Friends,
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    Best Regards
    VK

    Thanks Venkata,
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    VK

  • FX gain and loss revaluation

    Hi Experts,
    Kindly look into ths below business requirementand reply me   :
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    Expected deliverables:
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    B.     Provide flexibility in FX revaluations to use different cost centers for posting FX gain/loss activity to provide separation of overhead cost by division in the P&L.
    C.     The solution should work for both open item managed accounts and non OIM accounts.
    D.     Reduce the time involved in posting FX revaluations for corporate/management entities
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    Regards
    Aravind

    hello Sarma ,
    ur right but u know i did all this but problem still here , u know one thing in AR it is in the books that Flexbuilder is used to generate and getting gain and loos a/c for posting of difference in invoice and receipts amounts due to rate of currency.
    so if u can send me detail of flexbuilder setup i can check it with mine , as i feel my flexbuilder setup is not correct thats why i am asking with AR users who have posted difference of such transactions.
    if u go to ar system options these a/cs defined there and it is in thier help that flexbuidler is used to get these a/c's so if ucan send me detail and if u can mail me at address with ur address. to discuss more in detail asap.
    thanks
    hashmat jamal

  • Not getting data using FORMULA for GAIN and LOSS

    Hi all,
    I have made a code for my report in which i have to display GAIN or LOSS using formula as told by me is:
    ANLCKANSW-ANLCKNAFA-ANLCNAFAG-ANEAERLBT
    and for this purpose i have create an ITAB,the structure is that:
    BEGIN OF GI_DETAIL OCCURS 0,
            BUKRS LIKE ANEA-BUKRS,
            ANLN1 LIKE ANEA-ANLN1,
            ANLN2 LIKE ANEA-ANLN2,
            GJAHR LIKE ANEA-GJAHR,
            AFABE LIKE ANEA-AFABE,
            KANSW LIKE ANLC-KANSW,"Asset Acquisation Value
            KNAFA LIKE ANLC-KNAFA,"Accumalated Depreciation
            NAFAG LIKE ANLC-NAFAG,"Ordinary Depreciation Posted
            ERLBT LIKE ANEA-ERLBT,"Retirement Revenue
            END OF GI_DETAIL.
    This is my SELECTION criteria for FORM GET_DATA
    SELECT kansw knafa nafag anea~ERLBT
          INTO CORRESPONDING FIELDS OF TABLE gi_detail
          FROM
          ANLC
          INNER JOIN ANEA ON
          ANLC~BUKRS = ANEA~BUKRS AND
          ANLC~ANLN1 = ANEA~ANLN1 AND
          ANLC~ANLN2 = ANEA~ANLN2
        WHERE  ANLC~AFABE eq '01'.
    and this is FORM Organize_Data
    READ TABLE GI_DETAIL WITH KEY bukrs = gi_detail-bukrs
                                      anln1 = gi_detail-anln1
                                      anln2 = gi_detail-anln2.
            gi_main-gain_loss  = ( gi_detail-kansw - gi_detail-knafa ) - ( gi_detail-nafag - gi_detail-ERLBT ).
            MOVE-CORRESPONDING gi_detail to gi_main.
    Problem when i execute with debugger value are coming in my ITAB i-e GI_DETAIL but not displaying in my formula.I can't understand what is the problem in the code.
    Thanks,
    abapfk

    HI
    before reading the table first check, it is balnk or not.
      gi_main-gain_loss  = ( gi_detail-kansw - gi_detail-knafa ) - ( gi_detail-nafag - gi_detail-ERLBT ).
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    here you have appended the values in gi_main-gain_loss and after that you are moving the gi_detail table to gi_main so as per my knowledge it will overwrite the values in gi_main-gain_loss.
    so you have to append the values from gi_detail to gi_main individually.
    like:
    gi_main-field1 = gi_detail-field1.
    gi_main-field2 = gi_detail-field2.
    and the append gi_main.
    check in debugging whther the values coming correctly or not.
    I hope this will work for you.
    Thanks
    Lalit Gupta

  • Foreign Exchange Gain and Loss generated in 1 document...by SAP.

    I found a strange line item(Foreign Exchange loss line) after automatic clearing.
    No.1: AP document
    AP document       Doc.Curr:USD    LCurr:CNY   Lcurr2:JPY        Lcurr3:USD     
    Dr:AP                    3000                 -19500         -270270           -3000
    Dr:Materil-1           1000                 6500            90090              1000
    Cr:Materil-2           2000                13000          180180             2000
    No.2: Outgoing payment
    Outgoing Payment  Doc.Curr:USD    LCurr:CNY   Lcurr2:JPY        Lcurr3:USD     
    Dr:AP                      3000                  19200           230784            3000
    Cr:Bank                 -3000                 -19200          -230784           -3000
    No.3:Automatical Clearing     
    Auto. Clearing         Doc.Curr:USD    LCurr:CNY   Lcurr2:JPY        Lcurr3:USD     
    Dr:AP                      0                         300               39486             0
    Dr:Exchange Loss  0                        120               1443               0       <----
    why this line generated?
    Cr:Exchange Gain  0                        -280               -27286            0
    Cr:Exchange Gain  0                        -140              -13643             0
    Because the rate is different between AP document and Payment document.(No.1 and No.2)
    I thought it should only have foreign Exchange gain, but after I did automatical clearing(t-code F.13)
    I found the clearing document had a line item on Exchange loss in Document No.3(the second line).
    Who know the reason?
    Thanks a lot.

    Hi
    As per the Accounting the entry is right
    Dr:AP 0 300 39486 0
    Dr:Exchange Loss 0 120 1443 0
    Cr:Exchange Gain 0 -280 -27286 0
    Cr:Exchange Gain 0 -140 -13643 0
    But actual entry should come like this
    Dr:AP 0 300 39486 0
    Cr:Exchange Gain 0 -200 -27286 0
    Cr:Exchange Gain 0 -100 -13643 0
    We need to verify why 200 has come as 280 and 100 has come as 140
    Can you verify the date which you have done outgoing payment and date which you have done clearing?
    may be different dates with different foriegn currency rate
    Reg
    Vishnu

  • Keeping track of focus gains and losses

    In my application, I have a text field that a user can type in an artist/title and search a music library for the query. This application is for a touchscreen so I've included a popup keyboard for the user since no keyboard will be available to use.
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    I was testing something before you replied and I was wondering if it would be practical.
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  • MM-Physical Inventory

    Hi all,
    Is it possible to do backdated Physical Inventory for Customer Consignment??
    I have tried it however sysyem always compares stock with the current stock and posts the difference ,,,not with reference to the back date i am referring to,,
    Experts any suggestion on it??
    Refards
    Shrinivas

    Hi
    Please go with following transaction
    MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
    (After getting Physical inventory document number you go with MIO4)
    MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
    (After completed above transaction you please go with MI07)
    MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
    Physical Inventory:
    Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
    Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
    Physical Inventory Processes:
    Several inventory processes available for physical inventory which includes as follow:
    1. Periodic Physical Inventory
    o All stocks of the company are physically counted on the balance sheet key date
    o Every material must be counted
    o Entire warehouse must be blocked for material movements during count.
    2. Continuous Physical Inventory
    o Stocks are counted continuously during the entire fiscal year.
    o It is important to ensure that every material is physically counted at least once during the year.
    3. Cycle Counting
    o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
    o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
    o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
    4. Inventory Sampling
    o Randomly selected stocks of the company are physically counted on the balance sheet key date.
    o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
    Physical Inventory Process Cycle Flow
    1. Creation of physical inventory document
    - Physical inventory document(s) is created individually or using the batch program, click for more information
    - The transaction codes for creation physical inventory are as follow
    Individual Inventory documentation creation
    MI01 - Individual physical inventory creation
    MIS1 - Inventory Sampling document creation
    MICN - Cycle count inventory document creation
    Collective Inventory document creation
    MI31 - Own stock without special stock
    MIK1 - Vendor consignment
    MIQ1 - Project stock
    MIM1 - Returnable Transpiration material
    MIW1 - Customer Consignment stock
    MIV1 - Returnable material with customer
    MIO1 - Material provided to Vendor (Subcontracting material)
    2. Print physical inventory document
    - Physical Inventory document can be printed based on the physical inventory document status and or item status
    - Transaction code MI21 is used to print the inventory document where print default value can be populated
    3. Count the physical stock
    - Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
    4. Enter count in system
    - On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
    - If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
    5. Analyze difference
    - Once count is posted in the system, difference analysis can be carried out using transaction MI20
    - The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
    - The output gives information about the book quantity, Counted quantity, difference in quantity and value.
    - From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
    6. Initiate recount and follow the steps 3,4,5
    - If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
    - New inventory document will be created for selected items or for entire document
    - The original document items will be deactivated once recount is initiated so original document will not be available for further process.
    - On initiating recount, you need to process same as for new count document.
    7. Post the difference
    - Several options are available for posting difference
    - Post difference after count is posted using transaction code MI07
    - Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
    - Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
    some more points for posting difference
    - Posting period must be open to post inventory difference.
    - The fiscal year is set by specifying a planned count date when creating a physical inventory document.
    - Tolerence to crear difference per user group can be set in customization.
    - The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
    - The movement type in material document will be 701 or 702 based on gain or loss of material.
    Serial Numbers in Physical Inventory
    If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
    - Serial number profile must be maintained in the material master.
    - the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
    - The stock check indicator in the serial number profile should be configured.
    - Maintain basic settings for the serial numbers in customization for Serial Number Profile.
    - Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
    Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
    Rgds,
    Rajesh

  • How to do Physical inventory process in Warehouse

    Hi Guys
    What is the procedure for Physical inventory process in Ware house
    Kindly provide step by step procedue

    Hi
    Please go with following transaction
    MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
    (After getting Physical inventory document number you go with MIO4)
    MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
    (After completed above transaction you please go with MI07)
    MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
    Physical Inventory:
    Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
    Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
    Physical Inventory Processes:
    Several inventory processes available for physical inventory which includes as follow:
    1. Periodic Physical Inventory
    o All stocks of the company are physically counted on the balance sheet key date
    o Every material must be counted
    o Entire warehouse must be blocked for material movements during count.
    2. Continuous Physical Inventory
    o Stocks are counted continuously during the entire fiscal year.
    o It is important to ensure that every material is physically counted at least once during the year.
    3. Cycle Counting
    o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
    o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
    o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
    4. Inventory Sampling
    o Randomly selected stocks of the company are physically counted on the balance sheet key date.
    o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
    Physical Inventory Process Cycle Flow
    1. Creation of physical inventory document
    - Physical inventory document(s) is created individually or using the batch program, click for more information
    - The transaction codes for creation physical inventory are as follow
    Individual Inventory documentation creation
    MI01 - Individual physical inventory creation
    MIS1 - Inventory Sampling document creation
    MICN - Cycle count inventory document creation
    Collective Inventory document creation
    MI31 - Own stock without special stock
    MIK1 - Vendor consignment
    MIQ1 - Project stock
    MIM1 - Returnable Transpiration material
    MIW1 - Customer Consignment stock
    MIV1 - Returnable material with customer
    MIO1 - Material provided to Vendor (Subcontracting material)
    2. Print physical inventory document
    - Physical Inventory document can be printed based on the physical inventory document status and or item status
    - Transaction code MI21 is used to print the inventory document where print default value can be populated
    3. Count the physical stock
    - Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
    4. Enter count in system
    - On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
    - If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
    5. Analyze difference
    - Once count is posted in the system, difference analysis can be carried out using transaction MI20
    - The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
    - The output gives information about the book quantity, Counted quantity, difference in quantity and value.
    - From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
    6. Initiate recount and follow the steps 3,4,5
    - If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
    - New inventory document will be created for selected items or for entire document
    - The original document items will be deactivated once recount is initiated so original document will not be available for further process.
    - On initiating recount, you need to process same as for new count document.
    7. Post the difference
    - Several options are available for posting difference
    - Post difference after count is posted using transaction code MI07
    - Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
    - Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
    some more points for posting difference
    - Posting period must be open to post inventory difference.
    - The fiscal year is set by specifying a planned count date when creating a physical inventory document.
    - Tolerence to crear difference per user group can be set in customization.
    - The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
    - The movement type in material document will be 701 or 702 based on gain or loss of material.
    Serial Numbers in Physical Inventory
    If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
    - Serial number profile must be maintained in the material master.
    - the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
    - The stock check indicator in the serial number profile should be configured.
    - Maintain basic settings for the serial numbers in customization for Serial Number Profile.
    - Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
    Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
    Goto SPRO -> Sales and Distribution -> Billing -> goto Copy Control -> use Copy control Between billing doc to sales doc.
    select the line which refers to ur billing doc and Return Sales doc.
    Goto Item level and please check the Check box saying Update Doc Flow .
    This check box will keep track of Refernce qty between Billing Doc and Return Sales Doc.
    Rgds,
    Rajesh

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