Down payment as expenses in Co

Hello,
Could anyone help me on the following topic ?
Is it possible not to activate down payment (as expenses = value type 12) in CO (on internal orders) ?
If I don't want to follow down payment in CO, is it sufficient if I don't customize OKEP and KANK (for business transaction KAZO) or do I have to do something else ?
For the moment it seems I have to enter cost elements in OKEP, otherwise I get the following message "Maintain default cost element in controlling area xxx" (message FI660) ???
So far I did not find any documentation on the topic (even OSS notes).
Thanks for your support.
Benjamin

Hi Sridhar,
For sure, down payment is a balance sheet item, but you can get it as "expense" under value type 12 in CO.
So in case you have a purchase order, you will get in CO the cost element which is in the purchase order (and in Fi the account for down payment). In case you don't have a purchase order, the down payment will be register in CO under the cost element you enter in OKEP (and in Fi the account for down payment).
As far as I now, you don't get the down payment on cost center, only on internal oder, WBSelement ...
But is there a way to not get the down payment at all in CO (including internal order and WBSelement) ?
Regards.
Benjamin

Similar Messages

Vendor down payment with input tax

Dear Expert
My client receieves down payment with input tax, to meet their legal requirement for VAT filing, they have to book entries as below;
When receieving down payment with input tax:
Dr. Down payment
Input tax
Cr. Bank
When receiveing vendor invoice for remaining AP amount:
Dr. Expense
Input tax
Cr. AP (remaining amount)
Then clear down payment by expense
Dr. Expense
Cr. Down payment
They do in this way, because input tax in down payment and input tax in remaining AP invoice should be listed as two items in their VAT report. And intput tax in down payment document is with reference field which is different from reference field in remaining AP invoice, and reference field is also one mandatory field in VAT report.
In this case, I can not use SAP standard T-code F-54 to clear down payment. But when I tried to create a manual JV to post entry with Dr. Expense and Cr. Down payment, it's OK, but then when I used F-44 to manully clear down payment doc by manual JV, I got problem because the amount in down payment is down payment amount + input tax amount, but the amount in manual JV is only down payment.
Does someone have a solution?
Thanks,
Nicole

Nicole,
Which country is this requirement for? As far as I know, there is no tax incidence on downpayment. Input tax arises only when you receive the invoice, right? Not when you receive a downpayment.

Withholding tax calculation at down payment clearing F-54

Hi,
Can any one reply the solution
When I am posting down payment to vendor, Basic TDS, Surcharge, Ecess on TDS and Ecess on Surcharge calculated.
Invoice is half of the down payment and TDS and Ecess on TDS calculated properly.
but when i am trying to clearing the down payment against invoice thru F-54, TDS and Ecess on TDS reversed and surcharge and Ecess on Surcharge is also reversed on proportionate basis.
It should not be reversed and client wants which is TDS is raised at Invoice it should be reversed. but we are getting more than that.
Plz help me
sai

Hi,
I think, what system doing is fine,
Let me explain with the accounting entries,
1. Down Payment
Debit Vendor SPL GL a/c      1000
Credit Bank a/c                                945
Credit TDS Payable (all taxes)             55
2. Invoice Verification
Debit GR/IR or Expenses a/c           2000
Credit Vendor a/c                                     1890
Credit TDS Payable (all taxes)                    110
3. Down Payment clearing
Debit Vendor a/c                     945
Debit TDS Payable a/c              55
Credit Vendor SPL GL a/c                       1000
4. Payment (Final)
Debit Vendor a/c                     945
Credit Bank                                               945
5. TDS Payment
Debit TDS Payable                      110
Credit Bank a /c                                         110.
Hope the above scheme of enteries would be helping you to understand this flow.
Saravanan.A

Including down payment made to vendor in the internal order

Hi all
My requirement is like this.
We use IM and IO(Capex orders) for procuring and capitalising assets. We are able to assign all the costs of procuring assets (both APC and incidental expenses to the internal order). We use purchase orders and assign the internal order while raising purchase order.
Sometimes we do make Down payments(advances) without raising purchase orders. My question is how to include this down payment made in the internal order. We cannot assign any internal order while making the down payment. But, can we include this down payment made to vendor in the internal order(commitment) while making down payment or after that.
FYI:I came to know that there is some functionality in Controlling (Project systems) where we can assign the down payment made to the internal order after making payment.But, i do not know how to do that.
Pls somebody reply me.
Thank you very much in advance.
Regards,
Vishnu
VST-IT.
Pls somebody answer my query.

The functionality is available in Controlling. I dont know about PS.
I need to know how to do it.
Regards
vishnu
Pls anybody suggest me on this issue.

Down Payment clearing at the time of Goods Receipt

Dear All,
We have activated the setting "Configure Automatic clearing of Down Payments". We are entering down payment in PO and while processing Goods Receipt system is generating automatic down payment clearing document. The issue is the document posting with GR/IR line items are not updating in the FM report FMRP_RFFMEP1AX. The Goods receipt line item is picking the account assignments like Fund center etc are updated based on PO account assignments because we are referring PO while doing down payment. The invoice also created with GR/IR line item and these line items are also updated in FMRP_RFFMEP1AX report. So the line items against GR/IR are part of consumption of budget. The consumption amount does not contain GR/IR line item while doing goods receipt but invoice GR/IR line is part of consumption of budget. As a result, the GR/IR line item is not nullifying the consumption of budget and is adding to the consumption in addition to the expense line item in goods receipt. So its consuming budget twice.
The issue is GR/IR line item while doing goods receipt is not part of consumption of budget even though the GR/IR line item created in the Goods receipt document. At the same time the GR/IR line item in invoice line item is part of consumption of budget. Please let me know the reason why the GR/IR line item in Goods receipt is not updating in the report.
Regards,
Sree

Hi,
500000*9 is GR and 51*0020205 is IR
GR/IR Commitment item- Find in the atttachment
OF29-Find in the attachment.
Thanks.

Down Payment for Contracts

Hi,
I have a scenario where a vendor is having yearly contract (PO). He is paid upfront at the begining of the year when invoice for full amount is received (amount debit to vendor pre paid / alternate recon account and credit bank). Later at each month, partial amount is expensed (debit) and pre paid / alternate recon account credited accordingly. At the end of the year the full amount is expensed and pre paid account is also balanced.
I am thinking of using vendor down payment functionality (F-47, special GL indicator A), attach a PO (with Invoicing plan and ERS combination), make down payment. Up till this stage the FI entries are debit vendor pre paid / alternate recon account and credit Bank (which is expected). Now with the Invoice plan, the system creates vendor invoice automatically, FI entries are debit expense and credit vendor recon account. We don not want to pay the vendor again as down payment already exist. Is there an automated way now to post credit entry in vendor pre paid account.
I was also going through the earlier post where I found similar issue (Re: Down Payment). However while posting the invoice I am not getting the entries as mentioned in step 2 (check link) i.e. credit pre paid vendor recon account
Any help is appreciated or any solution as well
SR

we have used the following substitution to do that
pre-req
SYST-TCODE = 'F110' AND BKPF-BLART = 'KZ' AND
BSEG-BSCHL = '29' AND
BSEG-UMSKZ = 'A'
Substitution
field "Payment block' is substituted by constant " " (Empty)
Instead of KZ you need to use the document type that is assigned in the your config FBZP for Payment method in country.
This will not allow the payment for the subsequent invoices and payment program will automatically clear the Down payment when all the invoices which will net the downpayment to Zero have been posted.
Thanks
Ron

How to deal with Invoice after Down Payment

HI ,
I am testing Down payment for vendor and We have activated withholding tax in our company code . I was just wonder how system will behave if we have suppose 50 % of down payment   .
Complete process is as below
Create a request in F-47 for 50 % of Invoice before Invoice comes
then Run f110 and paid to vendor
Now after this Invoice will come and get posted .
Now I have some concerns
1) I have set up Tax codes on payment and enter in f-47 can see tax amount is deducted there .
2 ) How invoice will be processed whether we will deduct whole Wh.Tax or need to set up .
3 how we will deal with rest 50% of payment
Many Thanks

Hi Preeti,
The process is as follows:-
1. 50% Down Payment on Invoice - F-47/F-48/F110
     Vendor (with SPL GL A) - Dr.   50
          To bank A/C                       45
          To TDS A/c                          5
2. Invoice booking of Vendor         - FB60
     Expenses A/C......Dr.           100
          To Vendor                         90
          To TDS                              10
3. Down Payment Clearing - F-54
         Vendor A/C..... Dr                           45
          TDS A/c .... Dr                                 5
                To Vendor With Special GL A    50
TDS also gets adjusted here ( The setting required in SPRO is that you need to tick the " Cent Invoice prop" in withholding tax type for Payment posting)
4. Vendor Payment
      Vendor Dr. 45
        To Bank      45
Regards
Kavita

Can I post a down payment with a Special G/L indicator?

I have to post a down patment.
I want to post a Down payment with posting keys 29 Special G/L debit and 39 Special G/L credit.
The system does not allow to post 29 Vendor subledger account to 50 G/L Bank account. Is it possible to configure that posting in the IMG?
A down payment Reconciliation account for the Vendor is determined to be posted by 29 and 39 posting keys in the IMG instead of the normal Reconciliation account. Is this correct?
Your help is highly appreciated.

Dear Velu,
Thank you very much for your answer.
I mean the offseting posting of the Debit Advanced suppliers account, which is Credit Expense or Bank clearing account. Do you know why the system restricts the offseting posting only to Espense accounts?
Try in the FB01 transaction when you choose 29 A Vendor line item and you choose Bank clearing account the system gives message 'Incorrect postings are ignored'.
Regards,
Desi
Edited by: Desi Stoyanova on Oct 20, 2008 10:05 PM
Edited by: Desi Stoyanova on Oct 20, 2008 10:06 PM

Internal Order Down Payment settle to Asset

Hi,
I have a requirement related to Down Payment shows in Order. User want that if there is any down payment against purchase order & purchase order contain real order, they want that FBL1N/FAGLL03 report show Order Number in reports. So that down payment can be traced against Internal Order.
Now I have tested the whole scenario. everything is ok till down payment. I can seen Order number in FBL1N report and also in FAGLL03 report.
Now the problem is here,
Real Internal Order is created which will be settle to AUC asset.
Purchase order is made with Assignment category 'F' . Real Internal Order is mention with GL.
Now Down Payment is made against Purchase Order with mention Purchase Order. I can see in FBL1N report.
Now when i am going to settle Internal Order to asset, there are errors which are rectified by configuring. But when i see AUC asset, down payment is also settle on asset.
If Purchase Order is raised with amount 1500000.
Down Payment is made with amount 50000
when i settle Internal Order 1500000 & 50000 also settle on Asset.
I dont want to settle 50000 on asset and when i see KOB1 report, i only see 1500000 amount.
Or is there any report in which i can extract Order with down payment data. I can develop Z report but i want to do it in standard.
Waiting for reply....
Regards
AJ

For Down payment data,
you need to use FBL1N transaction.
probably, down payment will not reflect in internal order. Expense GL with Internal order will reflect in the internal order actual values.
Thanks
Sudhir Krishna Kumar Singh

Down payment as commitment

Hi,
We implemented fund management in system. Now we are posting advances in F-48, the amount consumed from budget and treated as actual expenses but i need all advances as commitment and at the same time it has to check the availability of budget also.
I used update profile 350 and 101 but in both scenarios the advace amount as an actual instead of Commitment.
Please provide solution.
Regards,
Sree

Hi,
I do not think you can do that. From technical point of view, the value type for down payment is 61, an actual. This is independent of the update profile. It is working as designed by SAP. From the business perspective, if a down payment is made, it is an actual (money out of the pocket). It makes sense.
However, what you can do is reengineering the process. You post down payment requests (VT 58). The commitments will then be reduced by the actual down payments.
Regards,
Ming

Dimension 1 Cost centre field is not able to edit in Incoming payment for Down payment Request

Hi Exports,
I am facing an issue on selecting Cost centres in Incoming payment screen.
Issue: While I am booking the payment entry for Down payment request, I am not able to select first Dimension cost centre in Incoming payment rows for down payment request document, the Second dimension is able to select and update. the field is in non-editable mode (only on specific document row)
Setup:
1. Two Dimension are enabled
2. In Separate Columns - Both Cost Centres are in separate column
The above issue is only for Down payment request, for other documents (Invoice) I am able to select and update cost centre
Please find below snap shot for reference
Kindly check and let me know the solution
Regards,
Kiran

Hi Gordon,
Thanks for your reply.
Yes agree, The Down Payment request is not a financial document but the Cost centres are able to select in Down payment request rows, no issue at all in this case.
In Incoming payment screen it is necessary to select Cost centres because it has financial implication using down payment request with related to currency difference or Bank charges (both are Expense accounts) and DR assignment is mandatory in this case.
And you have to notice one thing in above issue, I am able to select second dimension cost centre and it is allowing to edit and update the cost centre on respective row. Only issue is specific cell (dimension 1 cost centre) is not able to edit.
Even I am not able to process payment entry without selection of Cost Centre on first dimension, the system is blocking and displaying the error message "DR Assignment is mandatory on Dimension 1 for specific account"
Looks like bug, please clarify
SBO version: 9.0 PL 11
Regards,
Kiran

Error in Vendor Down payment F-48

Hello,
I got an error message during posting Vendor down payment in F-48:
" Balancing field "Profit Center" in line item 003 not filled. The field Profit Center marked as balancing is not filled with any value in line item 003, even after document splitting. "
I'm using vendor down payment using VAT code.
I think it's related to document splitting customizing.
Can someone help me on this ?
Thanks in advance
Tarek

Hi
The Concept of Document Splitting is that you must use same Profit Center in all the line items of an Document.
Not only in Down Payments , in Invoices also or in any document entry.
i will give you 1 example, suppose an Invoice is there,
31 Vendor 10000
40 expense g/l a/c 5000 x1(x1 iscost center , profit center in x1 is x)
40 expense g/l a/c 2000 x2(x2 is cost center , profit center in x2 is x)
40 expense g/l a/c 3000 x3(x3 is cost center , profit center in x3 is x)
If you give different cost centers , but they are also having different profit centers , then the total amount should be written on which profit center? this is logic , which profit center it will pick?
Regards
venkat

WH Tax - Down payment clearing against invoice

Dear Experts,
This is regarding the down payment clearing against invoice where WH tax is involved in Down payment as well as in Vendor Invoice. we also deduct Work Contract Tax Z1 on vendor invoice.
the process is as follows :
Step 1 - Down payment to Vendor through TC # F-48
Entry : Vendor A/c Dr 2200.00
To Bank 2178
To TDS 22.00 @ 1%
Step 2 - Vendor Invoice Booking through TC # FB60
Entry : Expenses Dr 4400.00
To Vendor 4180
To TDS 44.00 @ 1%
To WCT 176.00 @ 1%
Clearing down payment against the invoice posted using FB60.
Step 3 - Down payment Clearing through TC # F-54
Entry : Vendor Dr 1980.00
To Vendor 2200.00
To TDS 44.00
To WCT 176
But in this process, it clearing WCT tax code also which i dont want in this. And if i adjust amount and do not clear whole amount available amount then after simulating it showing difference coming and debit and credit amount of line items.
But if i dont include WCT tax code in whole process then its working fine no problem coming in it, but want it also to include in clearing process of down payment against invoice.
Best Regards
Arun Rai

Dear,
i am following the SAP standard process for deducting TDS on down payment and invoices.
First i deduct the TDS on down payment and Then again full TDS amount on invoice not adjusted it in WHT tab in base amount after adjusting Advance payment.
in next process f-54 i cleared the advance payment against invoice so it reverse the invoice TDS amount to adjust the tds as per advance payment TDS.
In img i confiured the WHT for payment posting as by selecting "Central inv. prop." option in Central invoice option.
Regards
Arun Rai

Unable to do Down Payment request F-47 against Stock transfer order

Dear All,
Business create STO.
in the STO they entered few conditions for expenses.
now Business is trying to do down payment request ( F-47) against Stock transfer order ( STO ).
but they are getting error message
"no invoice expected for item 00001of purchsing doucment ( STO NO )"
pl. guide me on this
Thanks a lot
h shah

Hi,
Using T-code F-47 - Down payment request against raise to possible as follows.
a) Purchase Order Document
b) Production Order
c)PM Order
d)Service Order
e)Process Order
f)Internal Order
Down payment request is not possible against to raise StockTtransfer Order(STO) and display error message.
So, you have to choose the above list only.
Hope, it is useful for you.
Regards,
K.Rajendran

Calculate tax in Vendor Down Payment

Hi,
While posting down payment to my service vendor including service tax amount in F-48 after tick the calculate tax also, it is not asking for tax code and it is not showing service tax seperately. Only vendor a/c and bank a/c's are simulating. Please tell me how to calculate tax while doing vendor down payment.
Regards,
Prasad

> Hi,
>
> Thanx for ur reply, every month we are paying through
> advance payment for internet connection including
> service tax and this is fixed amount.
1. Enter vendor down payment - gross amount (do not calculate tax)
2. Post a recurring document to your vendor account which will include the lines:
C Vendor
D Internet charge expense account
D tax
3. Allocate invoice with down payment

Down payment as expenses in Co

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