Down payment as commitment

Hi,
We implemented fund management in system. Now we are posting advances in F-48, the amount consumed from budget and treated as actual expenses but i need all advances as commitment and at the same time it has to check the availability of budget also.
I used update profile 350 and 101 but in both scenarios the advace amount as an actual instead of Commitment.
Please provide solution.
Regards,
Sree

Hi,
I do not think you can do that. From technical point of view, the value type for down payment is 61, an actual. This is independent of the update profile. It is working as designed by SAP. From the business perspective, if a down payment is made, it is an actual (money out of the pocket). It makes sense.
However, what you can do is reengineering the process. You post down payment requests (VT 58). The commitments will then be reduced by the actual down payments.
Regards,
Ming

Similar Messages

WBS & Commitment Code Update in Purchase Order/Down Payment

Sir,
We have created purchase orders by using WBS and Commitment Code and
afterwards, the down payments has been created against the purchase
Orders.
Now we want to change the WBS and Commitment Code in Purchase Orders
and also in Down Payment Request so that the data and reports can be
updated as per the changes.
Pl suggest the way how can we do the same so that our data can be
updated as per the changes in purchase orders.
Regards
Mudit Gupta

Why do you want to change the same now?Has the user entered wrong WBS and Commitment Code?
I yes then cancel the down payment,delete the po & pr...and then through CJ20N create a new automatic pr with correct WBS and Commitment Code.
Regards,
Indranil

Down payment reducing the commitment with reference to PO

Dear All,
The budget is 1500 USD. The PO was created with an amount of 1000 USD and kept down payment as 250 USD . So the balance is 500 USD. While making down payment through ME2DP, system will bring FM objects from PO against advance line item. After this step, the commitment will reduce from 1000 USD to 750 USD. If any user enters expenditure directly in FI by using the same budget code, system will allow for the remaining amount 750 USD. When we are doing service entry sheet against this PO for full amount 1000 USD then system is giving error message as budget exceeded by 250 USD. This is due to commitment reduced while making down payment. We used the derivation rule based on transaction type to overwrite the commitment but system is bringing commitment field value from PO at the time of posting.
Please give us the solution to avoid reducing the commitment while making down payment with reference to PO.
Update profile: 000101
Value Type: 61 (Statistical Update)
Regards,
Sree

Hi Sree,
You need to check or Configure Automatic clearing of Down Payments, please check the IMG setting:
Public Sector Management>Funds Management Government>Actual and Commitment Update/Integration>Integration>Configure Automatic Clearing of Down Payments/Down Payment Requests:
Activate check box "DP Clr" down payment clearing during a GR/IR
If this flag is set, the down payment is cleared automatically during the creation of the goods receipt (GR) or invoice receipt (IR), depending on your FM settings.
Regards
Javed

Wrong commitment reduction when clearing down payments

Hi, we are implementing PSM-FM in ERP version 6.0. We have BCS and
online payment update activated.
We are having problems regarding down payment clearings.The commitment
reduction is not working properly.
Detailed explanation:
1. We created a purchase order for a single material. FM Account
assignments to a single funds center for $500.000.(doc number 11000006).
FM integration ok!: a record for value type 51 (purchase orders), value
$500.000 is created.
2. We then create a down paymen request (trx F-47) for $100.000 with
reference to the previous purchase order.
No FM repercussion which is ok!
3. We then pay (via F110) the down payment request. We got a down
payment document for $100.000 (doc 90000008).
FM integration ok!: a record for value type 61 (down payments), value
$100.000 is created. A reduction (amount type 0200) for $100.000 also
is recorded in value type 51 (purchase orders).
4. We then make a partial goods receipt (MIGO) for $ 500.000.
No FM repercussions / postings which is ok.
5. Next, we make a partial invoice receipt (MIRO), for $110.000, total
$134.200, including VAT for $24.200 (doc 300000030).
FM integration ok!: a record for value type 54 (invoices), value
$110.000 is created. A reduction (amount type 0200) for $110.000 also
is recorded in value type 51 (purchase orders).
6. Next we partially clear the down payment against the invoice. We
need only to clear $20.000 from the original $100.000. We use trx F-54
for this. (doc 300000031)
FM integration ok!: a record for value type 61 (down payment), negative
value $20.000 is created. A record (amount type 0200) for $20.000 also
is recorded in value type 51 (purchase orders).
7. We then pay the invoice (via F110), taking into account the credit
for the previous $20.000. (doc 900000016)
FM integration issues:
7a) For value type 54 (invoices) a reduction (amount type 0200) for
value $93.606,56 is recorded.
7b) A "paid" (amount type 0250) for $93.606,56 also is recorded in
value type 57 (payments).
We do not desire nor understand why the system behaves like this. We
are
familiar with previous versions and the desired behavior in a 5.0
system would have been:
The total amount of the paid invoice ($ 110.000) be recorded as
a "paid" (amount type 0250) in value type 57 (payments).
If not, we would never see the total amount of the invoice as "paid".
Please, can you help me?
Regards,

Hi Diego,
I suggest you to review note 400924 since all existing critical business cases (already defined for RFFMS200) remain valid also for payment online update. I also suggest you to check the documentation using the F1 help in transaction OF29.
Make sure notes 1150182, 1166048 and 1224438 are applied in your system.
You can find information about the down payment functionality in consulting note 1279351 and also in its related notes 1001216, 532725. Also make sure your customizing is in accordance with the payment update online manual.
I hope the information above helps you.
Regards, Mateus

Commitment reduction by down payment

Hello experts,
When we enter a down payment request with a purchase order reference, it reduces the commitment until the invoice verification. During this time it is possible that the values decommit be used in other operations. How could we do in order to avoid the commitment reduction in the down payments?
Thanks for your help,
Regards,
Diana

Hello experts,
I'm having the same problem with commitment reduction by down payment.
We enter downpayments referenced to POs and that is generating available budget that can be incorrectly used by other operations.
We have EA-PS 600. My question is the same as Diana's: How could we do in order to avoid the commitment reduction in the down payments?
Checking at the note 1001216, I can see that commitment is still reduced by downpayments.
The other mentioned note 1126105 should not be considered because it applies to upd profile 000350 while we are using 000101.
I would really appreciate your help on this matter.
Kind Regards.
Mariano.

Vendor Down Payment Request on WBS (F-47)

Dear Fellows:
I have came across a problem that while creating a Vendor Down Payment request (T.code: F-47) on WBS, my system is not stoping me over budget exhaust. I have Budget of 100 and i create request for 101, system allows it and post the document.
Vice Versa if i create a Vendor Down Payment request over Commitment iten, then system check the budget and generates message.
any good solution to it would highly be appreciable.
Regards.

Hi,
The budget availability check is done only against the assigned values and
Following entried does not contribute to the Assigned value
    V: Value type not relevant (<> Act./Plan/Stat.Act./Stat.Plan/Commt)
    D: Delivery
    S: Settlement to object with no budget control
    R: Revenue cost element
    C: Cost element is exempt cost element
    M: Minimum from actual + commitment and plan per order value update
    P: Plan value is not on apportioned order / network
    B: Plan Costing Single Position
    S: Funds Commitment in Balance
So the down payment is not covered for the calculation of the assigned value.
Hence no check is carried out for the Availability check.
hope its useful.
Reward points if useful.
Thanks..

Including down payment made to vendor in the internal order

Hi all
My requirement is like this.
We use IM and IO(Capex orders) for procuring and capitalising assets. We are able to assign all the costs of procuring assets (both APC and incidental expenses to the internal order). We use purchase orders and assign the internal order while raising purchase order.
Sometimes we do make Down payments(advances) without raising purchase orders. My question is how to include this down payment made in the internal order. We cannot assign any internal order while making the down payment. But, can we include this down payment made to vendor in the internal order(commitment) while making down payment or after that.
FYI:I came to know that there is some functionality in Controlling (Project systems) where we can assign the down payment made to the internal order after making payment.But, i do not know how to do that.
Pls somebody reply me.
Thank you very much in advance.
Regards,
Vishnu
VST-IT.
Pls somebody answer my query.

The functionality is available in Controlling. I dont know about PS.
I need to know how to do it.
Regards
vishnu
Pls anybody suggest me on this issue.

Down Payment clearing at the time of Goods Receipt

Dear All,
We have activated the setting "Configure Automatic clearing of Down Payments". We are entering down payment in PO and while processing Goods Receipt system is generating automatic down payment clearing document. The issue is the document posting with GR/IR line items are not updating in the FM report FMRP_RFFMEP1AX. The Goods receipt line item is picking the account assignments like Fund center etc are updated based on PO account assignments because we are referring PO while doing down payment. The invoice also created with GR/IR line item and these line items are also updated in FMRP_RFFMEP1AX report. So the line items against GR/IR are part of consumption of budget. The consumption amount does not contain GR/IR line item while doing goods receipt but invoice GR/IR line is part of consumption of budget. As a result, the GR/IR line item is not nullifying the consumption of budget and is adding to the consumption in addition to the expense line item in goods receipt. So its consuming budget twice.
The issue is GR/IR line item while doing goods receipt is not part of consumption of budget even though the GR/IR line item created in the Goods receipt document. At the same time the GR/IR line item in invoice line item is part of consumption of budget. Please let me know the reason why the GR/IR line item in Goods receipt is not updating in the report.
Regards,
Sree

Hi,
500000*9 is GR and 51*0020205 is IR
GR/IR Commitment item- Find in the atttachment
OF29-Find in the attachment.
Thanks.

Down payment in fund management

Hi,
When i am posting a down payment in reference to purchase order, budget is carried back by system automatically which was committed at the time of creation of Purchase Order. It may lead to actual procurement exceeding the budget as budget is reduces.
For example:
Purchase Order created - 100 USD (Budget is committed by 100 USD)
Down payment created against PO - 100 USD (Budget commited by purchase order is carried back automatically)
It means another PO can be created for for 100 USD till the time down payment is not cleared.
Can anybody guide me to stop reversal of budget commitment at down payment.
Further, standard update profile 350 is used where down payment & down payment request are marked as 'Statistical Update'. SAP version is ECC 604.
Thanks
Manish

Hi Mar,
I had seen this SAP note before posting thread.
I have some doubts in regard to implementing above note which are as follows:
1. In update profile Down payment request & Down payment is marked for statistical update then why it is impacting funds
2. SAP Note says that it is a modification & SAP will withdraw support after implementation of note. What are the changes take place once note is implemented:
      a. Whether I would not be able to make down payment against purchase order line item?
      b. If i can not make payment then this note is of no use as i want to track down payment against purchase order.
      c. If i can make the down payment against purchase order, will it not impact purchase order history?
                                                                                OR
      d. this change will only impact fund management & down payment document will not impact fund management
Thanks

Down payment against contract

Hi gurus,
do you know any possibility to link down payment to mm contract. Business process: We create mm contract. we need to pay some percentage of agreed value in advance (down payment). After down payment vendor make few successive deliveries. Contract is long term and we create PO for each delivery. Between deliveries can be few weeks, or few months. For each PO and GR against PO we receive one invoice. Invoice is partially closed with down payment (but not whole invoice, and not whole down payment). So all invoices are partially closed with part of down payment. For every big job we sign contract with vendor, so we can have few open contracts with same vendor in a same time. Agains each contract we create one particular down payment. all invoices should be closed with down payment which is linked for their contract.
What we need is link down payment to contract (contract field in DPR is text field and we can not chose from existing contracts), and to see in some report how much from down payment per contract left or to see which invoices are closed with particular down payment.
Is there any standard way to do this?
Thanks,
Anna

Hi,
Contract is outline purchasing agreement document but Purchase order is external purchasing document where commitment start with purchase order only with conditions.So advance payment can be configured and purchase order linked to it.
Refer links for more in details:
http://scn.sap.com/message/7151446
http://help.sap.com/erp2005_ehp_04/helpdata/en/fa/f6b132c23146918babf211677ac6b1/frameset.htm
Regards,
Biju K

Down Payment Process in FM

Hi All,
We have activated ACTIVATE THE DP CLEARING & UPDATE TWO CHECK boxes and DP & DPR is updateed in PO History. We do not want to consider the DP & DPR for budget check and also require update in PO History. Is it possible ? I tried to remove check boxes & created DPR,but it is not updated in PO history.
I have created budget $100 for one commitment for one fund centre and created PO and make service entry for the same entry. Now i am doing DPR creation for the same $100, but system is not allowing to post DPR. It showing budget excceeding error.Kindly let me know system behaviour for DP & DPR & Also let me know how to not check budget while creating the DP & DPR but update in PO history.
Rgds
ManiSuma

Hi,
You can define value type 58 (down payment request) as statistical update in your FM update profile (OF39).
Regards,
Eli

Down payment message.

hi,
I have created one purhcase order and against this purchase order i have created down pyament request in f-47 and paid the same by f-48. I could see the enteries with special gl indicator. After we booked inovice and latter cleared the down payment with invoice.
Thus if i see the items with special gl indicator and invoice both are having same clearing document number. When i am trying to post another inovice for different purhcase order system is still giving down payment message. Whereas i have cleared that down payment with the invoice.
Can anybody help?
Thanks & Regards

Hi,
I had checked for any uncleared down payment in vendor account but there is no down payment which is uncleared. Can threre be anything relating to commitment item?
Thanks & Regards
Dhananjay

FM actuals using F-48 (Post Vendor down payment)

Dear sirs,
I would like to know if it is possible to turn a COMMITMENT posting in FM into ACTUALS, by using transaction F-48 (Post Vendor Down Payment).
Thanks a lot,
Artur Campos

Hi KK,
The long text of the error gives indication on how to define the missing
customizing:
Short Text
No special G/L acct defined for acct type K sp.G/L ind. A recon.acct
212000
Message no. F5 008
Diagnosis
You want to post via a special G/L indicator which was not maintained
completely in the system. The specification on which reconciliation
account is to be updated in the general ledger is missing.
System Response
The line item cannot be entered.
Procedure
In system configuration enter a special G/L account corresponding to
reconciliation account for account type and special G/L indicator.
Please check your setting are correct and complete via transaction
fbkp-> special g/l-> here make a new entry for
-account type K
-special g/l indicator you require
-releavnt chart of accounts
-g/l account
I hope this clarifies.
Regards,
Abhisek

FM IMPACT WITH DOWN PAYMENT ISSUE

Hi FM experts,
I'm facingthe following problem :
in 2007 we have creaed a PO of 5000 000 and in 2008 we made a down payment of 1 200 000. This operation is nul as for the commitment budge, but for 2008 the payment budget is 1 200 000.
Then the operation has been deleted throughout MR8M transaction.
The enduser create after that via FB01 a new document '' down payment'' without any link to the PO reference document.
The result of such operation is that we have either a payment budget of 1 200 000 and then a commitment budget of 1 200 000 which is not correct as the commited sum in 2007 is increased by 1 200 000 and therefore the 2008 report is wrong.
Can any one tell me how could we solve this issue and delete the impact on commitment budget for 2008.
Many Thanks in advance
Taha Zaki

Hello,
Are you facing a duplicate budget consumption due to the down payment ?
Note 37289 could be helpful.
"Down payment and invoice are separate documents which consume budget
separately. Duplicate budget consumption is only corrected after
down payment clearing. "
If the down payment is the first document in the chain, it can be set up as statistical.
I hope it helps.
Hélène

Down-payments reducing commitments?

Hi,
for projects/ orders we are reflecting the commitmens and are making down-payments. Now it seems that our down-payments are not reflected in the commitments (so are not reducing them).
Is there a way to change this behaviour? I've looked up in the customising but haven't found settings to change it.
Thanks a lot in advance.
Best Regards,
Hansi

Hi,
What commitment do you have in mind? CO or FM... If it's for CO, check note 861036.
Regards,
Eli

Down payment as commitment

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