DOWN PAYMENT IN ASSETS

Hello everybody
I have an asset which he makes a Request Down Payment (transaction F-47) associated with a Purchase Order.
When making the Down Payment (transaction F-48), in the asset reflects the value with the transaction type 180, but the value of the Down Payment is depreciating and this is not correct, because the asset has not yet been bought.
Somebody knows what may be happening? Already reviewed the transaction type 180 and does not have the option to "capitalize fixed asset"
Thanks
Roger Q.

Roger
This asset should be an CWIP asset and should have the depreciation key as zero. Just check wat depreciation key ur using for this asset.
Cheers
Hrishi

Similar Messages

Regarding Down Payment against Asset purchase

Hi SAP GURU
i have one queries regarding down payment made against asset puchase order
I created one asset code, create the PO with accoun assignment categories A, made a advance payment against reference to this PO no .
Now the problem is , asset capitalised date is automaticaly come same as down payment date and it is reflecting in asset explorer , T code - AW01N.
Can any body suggest what is the right way for the whole scenarion , or i am making some mistake .
Is there any config setting i am missing.
Please help me out , issue is very critical.
Thanks in advance.
Regards
Anjan

Hi Anjan,
From your below query, I infer that you have created asset PO and made down payment against PO without goods and invoice receipt. Am I right?
Are you following Valuated goods receipt or non valuated goods receipt concept?
Valuated goods receipt: Asset will be debited at the time of goods receipt
Non valuated good receipt: Asset will be debited at the time of invoice receipt
If you follow valuated goods receipt concept, then at the time of making down payment, asset should not be debited (whatever the value date/ capitalization date be). Please refer SAP note number 310368 (valuated goods receipt paragraph) for reference. In that they have clearly mentioned the steps to make down payment against asset PO without debiting to asset and without any error message. You have to make F5 378 message number from error message to warning message and in posting key 29 and 39, you have to supress the asset related fields. If you have done the above settings, then system will not show any error message to update G/L account in AO90 transaction code for the Acquisition: down payments and Down payment clearing - 2nd and 4th field.
Here we are following the valudated goods receipt and initially I faced the same issue and we sorted out after following the steps mentioned in the above sap note number.
Hope this helps. Assign points if useful.
Regards
Dwarak.

Down payment against Asset

Dear Friends,
we are using SAP ECC 6,
Currently, there is no config, for Advance against Asset,
we maintain below configuration --- (Development Server)
             Financial Accounting (New)
                             Asset Accounting
                                       Transactions
                                                   Acquisitions
                                                              1) Assign Accounts - Maintain GLs
                                                              & 2) Allow Down Payment Transaction Types in Asset Classes-                                                                     maintain all asset class
even though there is error in Purchase order for down payment against Assets.
Please guide me.
any more config ?
thanks
Jitendra K. Surana

sorry !
i am on leave, unable to reply you,
thanks for response, error is as below
Account 140400 in company code 1400 cannot be directly posted to
Message no. F5354
DiagnosisAccount "140400" in company code "1400" is marked as a reconciliation account for account type "K" and cannot therefore be directly posted to.
System Response
Error
Procedure
Select a different account
thanks
regards
jitendra K. surana.

Down payments for Asset Under Construction

Hi Experts,
Urgent!
My client paying advances to vendors, thru TC-F-48.
Previously there is no PO requirement ,now asper client requirement I put PO fild as requirement in posting key 29.
1)There is no problem for payment to vendors -for Raw materials.
2)while paying advance to vendors - for Asset Under Construction, system showing error.
*Error is:
Contact your system administrator (table error)
Message no. AA866
Diagnosis
No account has been entered for posting down payments in area 01 under the account assignment key 4800 (chart of accounts FTL).
Procedure
Enter the account using the Customizing menu.
Pls Reply frinds.
Regards
vinod

Hi Vinod,
I hope that you are following Valuated goods receipt concept.
Valuated goods receipt: Asset will be debited at the time of goods receipt
Non valuated good receipt: Asset will be debited at the time of invoice receipt
If you follow valuated goods receipt concept, then at the time of making down payment, AUC should not be debited (whatever the value date/ capitalization date be). Please refer SAP note number 310368 (valuated goods receipt paragraph) for reference. In that they have clearly mentioned the steps to make down payment against asset under construction Purchase Order without debiting to AUC and without any error message. You have to make F5 378 message number from error message to warning message and in posting key 29 and 39, you have to supress the asset related fields. If you have done the above settings, then system will not show any error message to update G/L account in AO90 transaction code for the Acquisition: down payments and Down payment clearing - 2nd and 4th field or for AUC related fields.
Hope this helps. Assign points if useful.
Regards
Dwarak.

Depreciation is calculated on Down payment for asset

Dear friends,
While i am making down payment for Asset to the vendor through transaction code F-48, the depreciation is calculated on the advance amount what i posted.
Please advice me ???
Regards
Mrutyunjaya

Dear Bernhard,
This setting is for new document. what about my old document which has already been given advance to the vendor and depreciation is calculated.
Ex- I have given Advance to the vendor for Asset on 22.01.2009 of Rs 165000 and depreciation rate is 4.75%, and on 16.02.2009 i receive the Asset from the vendor and invoice cleared against advance. System is showing bellow value.
Date         Amount               Dep Value
22.01.2009   Rs. 165000           Rs. 1959-
16.02.2009   Rs. 165000           Rs. 1959
Please advice me how to make rectification of depreciation amount on that asset.
Regards
Mrutyunjaya

Down payment for asset plant and machinery

Dear Experts,
Can any body help me,   i have one issue user posted one asset po , in po asset is assigned,    now they are posting to that po some advance through f-48,   my asset class is plant and machinery, with No AUC option ,   this advance amount is posting to asset also and caluting deprection,   it should not post to asset and calculate depreciation.
regards
chandu

Dear AP,
thanks for your reply, my p.o account assignment is asset "A".   i need to track the down payament in P.O history.
In t.code F-48 second screen p.o reference we are giving automatically what we asset no. assing in p.o that is displaying.   If i revome also again it is coming and posting to asset and caluclting depreciation.   please suggest without post asset how to do the down payment for asset p.o.
please suggest
Regards
Chandu.

During down payment of asset po can any body solute the problem

the following message is coming during down payment of asset po
**purchase document allocated to asset**
Purchase document is allocated to asset
Message no. F5378
Diagnosis
The asset number assigned in the purchase document
is different from the asset number entered manually
cannot be transferred, because the 'Asset number' field was hidden for the account in question
System Response
In the first instance a warning appears, drawing your attention to the different account assignments. In the second instance an error message appears, because the asset number must be transferred from the purchase order but the necessary field is hidden.
Procedure
If you receive the warning, check which asset number is the correct number for this down payment.
If you receive an error message, you must either choose another special G/L indicator for down payments so that it is possible to assign an asset number to the relevant general ledger account, or you must change or delete the the specified purchase document number. Only those purchase documents are allowed which are not assigned to assets

mr. amit
we done that both field as a optional but still the same message is appear, i waiting for your kind supports
whenever like warning messgae appear on system how to identify that message related to which model. because always we have conflicted with itegrated modules.
thanks
sapmm75

Down payment of assets with purchase order

Hi All,
Down payment made through F-48 against asset purchase order
When purchase order number is entered,it is picking the Asset number and it is capitalising at the time of down payment.
i have gone through the Sap Note number 310368 in detial and have completely tested it out,but still it is throwing the Error F5378.
i have Changed the field status variant in OBC4 and the posting key 39 and 29. the Error message has been changed to warning messsage as prescribed in the sap note.
But still not able to overcome the problem.
thanks in advance
Regards
Prashanth

Hi Prashanth,
Please check the config in the following path:
Financial Accounting (New)> Asset Accounting> Transactions>Acquisitions>Define transaction types for acquisitions>Select transaction type for Down payment> should be UNTICKED capitalise fixed asset check box
Regards,
Babjee

Error message in down payment on asset purchase order

Hello,,
While i am trying to make down payment request with reference to PO have asset number it is return an error message
*Store a cost element for credit down payments
    Message no. KI165
Diagnosis
    You posted a payment to a CO-relevant object (cost center, order, and so
    on). The payment is therefore recorded in CO.
    If a payment has no order reference, no consumption account can be
    derived. Therefore, CO posts the payment under a default cost element
    created and stored during Customizing.
    You have not yet maintained this default in the system.
Procedure
    Maintain the default cost and revenue elements in the Implementation
    Guide under "Project System" for controlling area CA00.*
I don`t know what is the reason for using this cost element and which type of cost elements that i can use in this issue....
We are not use Down payment clearing account, because Our customer don`t need this account..
Please help me ASAP
Thanks for your cooperation
Hussein

Hello Hussein,
For error message KI165,please maintanin default cost element in OKEP.Down payments have to be posted in CO with cost   elements. In case of purchase orders (or open items in CO), the cost element for consumption can be derived from the purchase order. Thus the down payment in CO is posted with the consumption cost element.
If the down payment does not have any reference to a purchase order, then the cost element for which the consumption will be posted is not known. In this case, the cost element maintained with OKEP is used.
The error message KI165 will occur if no cost element is maintained with OKEP - not regarding whether the actual down payment has a reference to a purchase order and thus will update in CO under the consumption cost element derived from the purchase order. This is always a source of misunderstanding - but I hope it is clear now.
OKEP configuration is absolutely necessary if you do not have a cost element assigned at the time of downpayment request creation.
If after maintaining the default cost element you get some other error then please note that you would need to check the following :
1.Compare the configuration settings for the GL accounts that are used for posting the cash call in EHP4 system with the system without the EHP4 support pack.
2.Check the controlling area settings in both the systems.
Regards Bernhard

Clearing of down payments on assets from prior year

Hello,
we have the following problem with an Asset under Construction (AuC) that has been migrated from a legacy system with down payments in a prior year.
Migration has taken place in 2007 (within the year). The down payment has not been cleared in 2007, but left on the asset for 2008. The clearing of the down payment on vendor side has already taken place in 2007.
When the AuC shall now be settled to a final asset via AIBU, the error message AW605 "Down payment to recipient YYYY area 01 amount XXXX not cleared" appears.
When the down payment on the Asset under Construction shall be cleared first with transaction ABSO (TType 181 "Clearing of down payments from current year"), the following error message appears: AA571 "Not possible to post down payment clearing. There are no down payments".
In our SAP Version 6.0 there is NO transaction type "Clearing of down payments from prior year", though.
Would appreciate any indication how to deal with the issue now - do we need to create a special transaction type for this purpose? If yes, how to configure the settings so that SAP knows to clear down payments from prior year?
Thanks very much in advance for any help!
Gabi

I replied to your second post
But my question is then how does the down payment appears in the CJI3 report
Also, I am aware of your initial post. I feel, the details you gave is insufficient. You have just said there are two down payments made against a PO one is reflecting in WBSE another one is not. It will be difficult for others to suggest you a proper solution, You will have to give more detials as how you made the two down payments and you should tell us apart from appearing in WBSE what are all the other differences ..etc., You should give as much details as possible.

Down payment for assets

Hi,
my cilent is doing ddownpayment for asset(CWIP asset), for this they made Advance payement request , in that they given p.o number.
Now they are doing Advance for that thorugh F-48, here 4 lines are comeing.
001 50 24574 check payment 55000-
002 29A 95324 vendor 55000
003 70 0023100 cwipbirsform 000 55000
004 50 2134000 clrg cp DP tg.asst 55000-
can any body explan why 4 line items are comeing while doing downpayment.
Regards,
balu

Hi,
As you verywell know that, in your accounting entry first two line relates to FI-AP and secondt two line relates to FI Asset Accounting. As Asset Accconting is having its own sub accounts that is we need account for the advance payment in asset accounting also otherwise the CWIP Asset will not get updated which results in FI - GL and FI-AA will not be tallyed.
Hope you know that Once you got the final invoice and when you clear the down payment the entry that you mentioned will get reveresed.
It should be clear that all asset relevant transactions should reflect in FI-AA also that is the reasion system will created four line asset relevant donw payments.
hope it gives some basic idea.
Best Regards,
Kumar

Down Payment for Assets Purchase Order and depreciation

I have created one purchase order for assets now when i am making down payment against purchase order it pick up asset and post down payment correctly without depreciation. But when i am clearing down payment against the vendor invoice it is reversing downpayment in asset explorer [AW01N] with Transaction Type 180 and calculating depreciation on reversal amount. I am using down payment spl G/l indicate "M" even i tried with "A".
Can anyone tell me why it is reversing depreciation on downpayment cleared against invoice when original down payment is not calculating depreciation.

Hi,
As per as my knowledge is concerned, you should treat the cost element as " Category 90 " , this is a balance sheet account.
Please check at your end.
Thanks
Dasa

Down Payment against Asset PO

Hi,
we are making Asset PO in SAP.
When the Down payment is done for that PO the DP amount starts reflecting in the asset.
Now the client does not want this to happen, as the amount does not get cleared as the GL assigned is recociliation GL.
Kindly tell me how to make the settings that the DP can be done but the same should not reflect in asset.
Regards
NS

Hi
1. Create a new field status group as a Copy of G067 in OBC4
2. Supress Asset No in this FSG and assign it in Vendor recon accounts related to Down payments
3. Now you create a DP request from F-47 specifying the PO No
4. You will get an error msg F5 378, which you can convert to Warning in OAB5
br, Ajay M

DOWN PAYMENT REQUEST - asset number on down payment request.

Concerning this request, you must know that we should use a 'dummy asset number' because down payments are not depreciable.
With this dummy asset number (which is not depreciable); we have to :
-validate the down payment request
- generate the automatic payment, with the right dummy asset number.
Right now, the program takes the down payment of the purchase order but not the dummy one.
Does someone have already handle with this case ? The difficulty is to manage with the automatic payment run. Is still existing a BTE ?

Hi,
Create an AUC asset master and try to post down payment to that asset.
Thanks,
Srinu

Down payments against Asset PO

Hi,
I am posting down payments against a capex vendor for an asset PO. (Vendor reco 13110020)
I have created Spl G/L ind. M for assets and maintained the setting in FBKP (For 13110020, Spl GL 2131000)
Defined 2131000 Acqisition : Down payment account in AO90. This account is a reconciliaiton accnt for Assets.
But when posting F-48 for this vendor, system throws an error : Account 21310000 is not a reconciliation account for account type K
We are doing Non-valuated Goods Receipt for asset.
Any pointers to this?
Regards

Hi
1. Create a new field status group as a Copy of G067 in OBC4
2. Supress Asset No in this FSG and assign it in Vendor recon accounts related to Down payments
3. Now you create a DP request from F-47 specifying the PO No
4. You will get an error msg F5 378, which you can convert to Warning in OAB5
br, Ajay M

DOWN PAYMENT IN ASSETS

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